Purchasing administrative assistant resume examples from 2025
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How to write a purchasing administrative assistant resume
Craft a resume summary statement
Your resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to writing the most important 2-4 sentences of your resume:
Step 1: Start with your current job title, or the one you aspire to. Are you a passionate manager? A skilled analyst? It's a good starting point.
Step 2: Next put your years of experience in purchasing administrative assistant-related roles.
Step 3: Now is the time to put your biggest accomplishment or something you are professionally proud of.
Step 4: Read over what you have written. It should be 2-4 sentences. Your goal is to summarize your experience, not recite your resume.
These four steps should give you a strong elevator pitch and land you some purchasing administrative assistant interviews.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Use your Skills section to show you have the knowledge and technical ability to do the job. Here is how to make the most of your skills section and make sure you have the right keywords:
- You often need to include the exact keywords from the job description in your resume. Look at the job listing and consider which of the listed skills you have experience with, along with related skills.
- Include as many relevant hard skills and soft skills as possible from the listing.
- Use the most up to date and accurate terms. Don't forget to be specific.
Here are example skills to include in your “Area of Expertise” on a purchasing administrative assistant resume:
- Purchase Orders
- Data Entry
- Customer Service
- Provides Administrative Support
- Office Equipment
- Travel Arrangements
- Word Processing
- Vendor Invoices
- Expense Reports
- Place Orders
- ERP
- Administrative Tasks
- Delivery Dates
- Logistics
- Inventory Control
- Order Entry
- Credit Card
- POS
- RFQ
- Administrative Functions
- Sales Orders
- HR
- QuickBooks
- AS400
- ISO
- Vendor Relations
- MRP
- Customer Orders
- A/P
- Telephone Calls
Zippia’s AI can customize your resume for you.
How to structure your work experience
A work experience section is a vital part of your resume because it shows you have the experience to succeed in your next job.
- Put your most recent experience first. Prospective employers care about your most recent accomplishments the most.
- Put the job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs. This means if you're a fairly experienced worker, you might need to leave off that first internship or other positions in favor of highlighting more pertinent positions.
How to write purchasing administrative assistant experience bullet points
Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:
- Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
- Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
- Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.
Here are great bullet points from purchasing administrative assistant resumes:
Work history example #1
Administrative Associate
Macy's
- Performed daily tasks for all HR functions and filled hours needed for business needs.
- Enhanced office efficiency through timely verification and execution of I-9 documentation and new-hire paperwork.
- Facilitated interview process; executed all new hire paperwork, and data input into HR systems Taleo and PeopleSoft.
- Collaborated with the store manager to allow for more efficient processes throughout the store.
- Coordinated distribution of all incoming communication for HR, Loss Prevention, Operations and Sales purposes.
Work history example #2
Regional Administrative Assistant
Kelly Services
- Supervised drivers and provided administrative support which included shift scheduling and payroll processing.
- Performed payroll reconciliation for hourly and salaried employees.
- Provided guidance to (4) Administrative Assistants, also served as information resource on corporate admin policies and procedures.
- Managed travel reimbursements, and reconciled process and forward to payroll for assigned individuals.
- Scheduled/coordinated enterprise-wide WebEx conferences, facilitated team meetings, and managed executive schedules and itineraries.
Work history example #3
Administrative Staff
- Performed DNS edits, network port VLAN configurations, wireless access support and LDAP accounts management.
- Provided technical support for Linux, Windows, and Mac platforms.
- Handled confidential information and followed HIPAA guidelines.
- Managed regular preparation of management reports and payroll audit reports.
- Utilized initial email communications provided by the lead generation consultant and implemented lead generation process with initial and subsequent messages.
Work history example #4
Purchasing Administrative Assistant
The Salvation Army
- Prepared and managed cable television system upgrade projects.
- Compiled payroll for approximately 100 employees along with creating and implementing statistical information on hours worked versus time off of employees.
- Designed portfolios for new commercial upgrade projects, assisted in creation of PowerPoint campaigns, and developed and documented new procedures.
- Maintained phone contact with all office managers in each surgical center to ensure correct payroll and benefits information.
- Conducted preparatory internet research, and adhered to and followed up on audio/visual logistics in advance of major speaking engagements.
Zippia’s AI can customize your resume for you.
Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries from purchasing administrative assistant resumes:
High School Diploma
2005 - 2005
Associate's Degree in accounting
University of Houston, Houston, TX
2013 - 2015
Highlight your purchasing administrative assistant certifications on your resume
If you have any additional certifications, add them to the certification section.
Include the full name of the certification, along with the name of the issuing organization and date of obtainment.
If you have any of these certifications, be sure to include them on your purchasing administrative assistant resume:
- Medical Assistant
- Certified Nurse Assistant (CNA)
- Word 2010 Certification