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Purchasing administrative assistant skills for your resume and career
15 purchasing administrative assistant skills for your resume and career
1. Purchase Orders
- Maintained open purchase orders and prepared purchase requisitions and material releases for parts procurement on all emergency and non-emergency items.
- Reviewed, processed and finalized subcontract agreements, purchase orders and professional services agreements for construction subcontractors.
2. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Maintained Administrative Assistant duties, including data entry and inventory control.
- Created daily reports and performed data entry for new product and cycle counts (Word, Excel, and Outlook).
3. Customer Service
Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.
- Scheduled meetings, provided excellent customer service, maintained filing system, ordered kitchen/office supplies and sorted/distributed department mail.
- Maintain excellent communication with Production and Customer Service departments to ensure customer deadlines and plant capacities are achieved.
4. Provides Administrative Support
- Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Prepared documentation such as payroll and provides administrative support to multiple organizational leaders.
5. Office Equipment
- Performed all daily office operations and maintained office equipment.
- Scheduled all maintenance appointments for all office equipment
6. Travel Arrangements
- Provided administrative support to the Director of Purchasing by providing calendar management, travel arrangements, opened and distributed mail.
- Supported the Reimbursement Department administratively with travel arrangements, calendar maintenance, research, and miscellaneous administrative duties.
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- Assist administration with correspondence, word processing, spreadsheets, and organization projects.Arrange domestic and international travel for all employees.
- Performed administrative functions including record management; typing and word processing of correspondence; production of reports and spreadsheets.
8. Vendor Invoices
- Support purchasing manager with requests for quote, researching and ordering material, processing purchase orders, and vendor invoices.
- Posted receipts to the appropriate general ledger accounts, worked closely with A/P regarding supplier/vendor invoices.
9. Expense Reports
- Prepared expense reports, itineraries and agendas; compiled documents for travel-related meetings.
- General administrative support including expense reports, calendar management, meeting planning.
10. Place Orders
- Answered daily emails to help customers problem solve, track or place orders.
- Process requisitions and place orders via phone and internet for supplies as directed.
11. ERP
Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.
- Performed purchase order and item master maintenance transactions in the Electronic Report Processing (ERP) system.
- Input data into ERP Item Master System while monitoring accurate inventory levels.
12. Administrative Tasks
- Performed all administrative tasks in a small business environment: accounting, invoicing, purchasing.
- Assist Office Manager with administrative tasks.
13. Delivery Dates
A delivery date is a day on which a stock, bond, or option trade must be finalized. In other words, it is a final date on which the underlying commodities for a forward contract must be delivered for the fulfillment of the terms of the contract.
- Worked in concert with Buyers to follow up on overdue purchases, and maintained integrity of delivery dates within system.
- Update orders in BaaN database with delivery dates, tracking information and any notes that the suppliers provided.
14. Logistics
Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.
- Coordinated with importation logistics to secure proper shipping lanes and delivery of product.
- Provide logistics paperwork and freight carrier contacts to support warehouse shipping operations.
15. Inventory Control
- Planned, organized and controlled all warehouse operations such as shipping and receiving processing and inventory control.
- Contacted vendors on a regular basis regarding order status, parts manufacturing and inventory control.
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What skills help Purchasing Administrative Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on purchasing administrative assistant resumes?
What purchasing administrative assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young purchasing administrative assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for a purchasing administrative assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all purchasing administrative assistants possess?
List of purchasing administrative assistant skills to add to your resume

The most important skills for a purchasing administrative assistant resume and required skills for a purchasing administrative assistant to have include:
- Purchase Orders
- Data Entry
- Customer Service
- Provides Administrative Support
- Office Equipment
- Travel Arrangements
- Word Processing
- Vendor Invoices
- Expense Reports
- Place Orders
- ERP
- Administrative Tasks
- Delivery Dates
- Logistics
- Inventory Control
- Order Entry
- Credit Card
- POS
- RFQ
- Administrative Functions
- Sales Orders
- HR
- QuickBooks
- AS400
- ISO
- Vendor Relations
- MRP
- Customer Orders
- A/P
- Telephone Calls
- Multi-Line Phone System
- Computer System
- Inventory Management
- Conference Calls
- A/R
- MRO
- Due Dates
- Master List
- Cost Analysis
- Service Calls
- Inventory Reports
- RFP
- Bid Proposals
- Delivery Schedules
- MSDS
- FedEx
Updated January 8, 2025