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Become A Purchasing Administrator

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Working As A Purchasing Administrator

  • Resolving Conflicts and Negotiating with Others
  • Communicating with Persons Outside Organization
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Getting Information
  • Deal with People

  • Mostly Sitting

  • $108,120

    Average Salary

What Does A Purchasing Administrator Do At Goken America

* This list is not exhaustive and other duties may be assigned)
* Purchase Order management including: PO creation, PO delivery to the correct vendor, confirming vendor PO receipt and answering vendor questions.
* Order receipt activities including: obtaining vendor’s anticipated delivery date, troubleshooting late-delivery or quality issues, supporting Receiving team and managing invoice activities required for PO.
* Issue resolution and compliance.
* Build and manage relationships with both new and existing suppliers.
* Build and maintain internal relationships to facilitate the continuity of services required.
* Manage, confirm and communicate any additional information relating to an order; updating both internal and external parties as required.
* Transferring data in accordance with output activity.
* Ensuring systems are updated with the most current information.
* Assist with the development and execution of contracts.
* Facilitate competitive bid analysis and negotiations for goods and services.
* Supplier travel required when requested.
* years of related Procurement experience.
* Recent MS Office suite of tools experience.
* Advanced Excel and PowerPoint.
* Excellent communication and interpersonal skills.
* Ability to work in a multinational team environment

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How To Become A Purchasing Administrator

Purchasing managers need a bachelor’s degree and work experience as a buyer or purchasing agent.


Purchasing managers usually have at least a bachelor’s degree and some work experience in procurement. A master’s degree may be required for advancement to some top-level purchasing manager jobs.

Work Experience in a Related Occupation

Purchasing managers typically must have at least 5 years of experience as a buyer or purchasing agent. At the top levels, purchasing manager duties may overlap with other management functions, such as production, planning, logistics, and marketing.

Licenses, Certifications, and Registrations

There are several certifications available for purchasing managers and others employed in a procurement-related field. Although some employers require certification, many do not.

Most of the certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and possess at least 3 years of relevant work experience for those with a bachelor’s degree or 5 years of relevant work experience for those without a bachelor’s degree.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) and the Certified Professional Purchasing Manager (CPPM) credentials. Certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible, and can renew their certification, through a combination of purchasing-related experience, education, and professional contributions (such as articles published or speeches delivered).

APICS, founded as the American Production and Inventory Control Society, offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of related business experience or a bachelor’s degree in order to be eligible for the CSCP credential, which is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional 4-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, to have at least 3 years of public procurement experience, and to complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, to have at least 5 years of public procurement experience, and to complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing’s (NIGP’s) Institute for Public Procurement offers preparation courses for the UPPCC certification exams.


An experienced and qualified purchasing manager may advance to become the chief procurement officer for a business or organization.

Important Qualities

Analytical skills. When evaluating suppliers, purchasing managers must analyze their options and choose a supplier with the best combination of price, quality, delivery, service, or other criteria. 

Decisionmaking skills. Purchasing managers must have the ability to make informed and timely decisions, choosing products that they think will sell. 

Math skills. Purchasing managers must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Purchasing managers often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiation.

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Purchasing Administrator jobs

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Real Purchasing Administrator Salaries

Job Title Company Location Start Date Salary
Purchase Administrator Interprise USA Corp Doral, FL Oct 01, 2012 $76,128
Group Audit, Stock & Purchasing Administrator M.D. Bevco, Inc. San Antonio, TX Oct 11, 2010 $75,000
Purchasing Administrator Asahi Kasei Plastics North America, Inc. Fowlerville, MI May 01, 2014 $67,200
Purchase Administrator Interprise USA Corp Doral, FL Oct 01, 2010 $63,731
Purchasing Administrator A.O. Textile Inc. New York, NY Sep 21, 2012 $56,766
Purchasing Administrator Robert Bosch LLC Palo Alto, CA Mar 03, 2015 $55,786
Purchasing Administrator Robert Bosch LLC Palo Alto, CA Sep 04, 2012 $52,374
Purchasing Administrator Pine Hall Brick Co., Inc. Fairmount, GA Sep 15, 2016 $48,000
Purchasing Administrator Renaissance Collection New York, NY Aug 25, 2013 $44,662
Purchasing Administrator The Painter's Store USA, Inc. Miami, FL Sep 15, 2016 $44,578
Purchasing Administrator Sgatnyc LLC New York, NY Apr 01, 2014 $43,264
Purchasing Administrator FPK Services LLC Houston, TX Sep 23, 2016 $41,990

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Top Skills for A Purchasing Administrator


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Top Purchasing Administrator Skills

  1. Purchase Requisitions
  2. Purchase Orders
  3. New Vendors
You can check out examples of real life uses of top skills on resumes here:
  • Created purchase requisitions and standard blanket contract purchase agreements oracle system.
  • Issued purchase orders when needed when handling internal orders as well as external orders/issues.
  • Open dealership with new vendors by submitting dealer agreement and credit application.
  • Developed 5 new procedures to assist branch managers with month end deadlines.
  • Order all manufacturing supplies on a daily basis, as well as all office supplies for a fast-paced manufacturing facility.

Top Purchasing Administrator Employers

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Purchasing Administrator Videos

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