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Become A Purchasing Administrator

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Working As A Purchasing Administrator

  • Resolving Conflicts and Negotiating with Others
  • Communicating with Persons Outside Organization
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Getting Information
  • Deal with People

  • Mostly Sitting

  • $108,120

    Average Salary

What Does A Purchasing Administrator Do

Purchasing managers plan, direct, and coordinate the buying of materials, products, or services for wholesalers, retailers, or organizations. They oversee the work of procurement-related occupations including buyers and purchasing agents.

Duties

Purchasing managers typically do the following:

  • Coordinate the activities of buyers and purchasing agents engaged in buying materials, equipment, or supplies for the organization
  • Supervise, hire, and train staff
  • Evaluate potential suppliers on the basis of price, quality, and speed of delivery
  • Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services, and prices
  • Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers
  • Analyze price proposals, financial reports, and other information to determine reasonable prices
  • Negotiate contracts on behalf of their organization
  • Work out agreements with suppliers, such as when products will be delivered
  • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
  • Ensure that vendors and suppliers comply with the terms and conditions of the contract and, if they don’t, determine the need for changes

Purchasing managers plan and coordinate the work of buyers and purchasing agents and hire and train new staff.

Purchasing managers, sometimes known as contract managers, are also responsible for developing their organization’s procurement policies and procedures. These policies help ensure that procurement professionals are meeting ethical standards to avoid potential conflicts of interest or inappropriate supplier and customer relations.

Besides establishing procurement standards, purchasing managers set guidelines on how often their department will get price quotes for items, how many bids to accept, and which vendors to consider.

In addition to carrying out their managerial and administrative responsibilities, purchasing managers buy goods and services for their organization or institution. Like buyers and purchasing agents, purchasing managers negotiate contracts and consider price, quality, availability, reliability, and technical support when identifying and choosing suppliers and merchandise. Their negotiations and contracts are typically more complex than those carried out by buyers and purchasing agents.

Purchasing managers must study their organization’s sales records and inventory levels of current stock, identify foreign and domestic suppliers, and keep up to date with changes affecting both the supply of, and demand for, products and materials.

Purchasing managers use many resources to find out all they can about potential suppliers. They attend meetings, trade shows, and conferences to learn about new industry trends and to make contacts with suppliers.

Before signing a contract and placing an order, purchasing managers must make certain that the supplier can deliver the desired goods or services on time, in the correct quantities, and without sacrificing quality. Purchasing managers monitor the terms of the contracts in order to ensure that the supplier is complying with its terms and conditions and resolve any supplier-related issues that arise.

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How To Become A Purchasing Administrator

Purchasing managers need a bachelor’s degree and work experience as a buyer or purchasing agent.

Education

Purchasing managers usually have at least a bachelor’s degree and some work experience in procurement. A master’s degree may be required for advancement to some top-level purchasing manager jobs.

Work Experience in a Related Occupation

Purchasing managers typically must have at least 5 years of experience as a buyer or purchasing agent. At the top levels, purchasing manager duties may overlap with other management functions, such as production, planning, logistics, and marketing.

Licenses, Certifications, and Registrations

There are several certifications available for purchasing managers and others employed in a procurement-related field. Although some employers require certification, many do not.

Most of the certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and possess at least 3 years of relevant work experience for those with a bachelor’s degree or 5 years of relevant work experience for those without a bachelor’s degree.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) and the Certified Professional Purchasing Manager (CPPM) credentials. Certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible, and can renew their certification, through a combination of purchasing-related experience, education, and professional contributions (such as articles published or speeches delivered).

APICS, founded as the American Production and Inventory Control Society, offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of related business experience or a bachelor’s degree in order to be eligible for the CSCP credential, which is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional 4-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, to have at least 3 years of public procurement experience, and to complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, to have at least 5 years of public procurement experience, and to complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing’s (NIGP’s) Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced and qualified purchasing manager may advance to become the chief procurement officer for a business or organization.

Important Qualities

Analytical skills. When evaluating suppliers, purchasing managers must analyze their options and choose a supplier with the best combination of price, quality, delivery, service, or other criteria. 

Decisionmaking skills. Purchasing managers must have the ability to make informed and timely decisions, choosing products that they think will sell. 

Math skills. Purchasing managers must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Purchasing managers often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiation.

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Purchasing Administrator jobs

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Purchasing Administrator Career Paths

Purchasing Administrator
Operations Manager Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Planner/Buyer Senior Buyer Purchasing Manager
Director Of Purchasing
10 Yearsyrs
Human Resources Coordinator Project Manager Purchasing Manager
Director Of Sourcing
13 Yearsyrs
Procurement Agent Senior Sourcing Specialist Purchasing Manager
Director Of Strategic Sourcing
13 Yearsyrs
Account Manager Operations Manager Purchasing Manager
Director, Procurement
13 Yearsyrs
Account Manager Business Manager Controller
Finance Controller
9 Yearsyrs
Operations Manager Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Project Coordinator Project Engineer Production Manager
Material Manager
9 Yearsyrs
Contracts Specialist Senior Buyer Material Manager
Material Project Manager
8 Yearsyrs
Planner/Buyer Purchasing Manager General Manager
Operations Director
9 Yearsyrs
Project Manager Program Manager Marketing Manager
Operations Manager
7 Yearsyrs
Contracts Administrator Project Coordinator Finance Analyst
Plant Controller
10 Yearsyrs
Human Resources Coordinator Senior Recruiter Purchasing Manager
Procurement Officer
6 Yearsyrs
Contracts Specialist Contracts Administrator Purchasing Manager
Project Procurement Manager
12 Yearsyrs
Senior Buyer Material Manager
Purchasing Manager
9 Yearsyrs
Project Manager Construction Manager Operations Manager
Regional Operation Manager
9 Yearsyrs
Project Coordinator Operations Manager Purchasing Manager
Senior Manager, Procurement
11 Yearsyrs
Contracts Administrator Subcontracts Manager Purchasing Manager
Senior Purchasing Manager
9 Yearsyrs
Procurement Agent Supply Chain Specialist Purchasing Manager
Senior Sourcing Manager
12 Yearsyrs
Senior Buyer Purchasing Manager
Supply Chain Manager
10 Yearsyrs
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Average Length of Employment
Purchasing Manager 4.6 years
Purchasing Buyer 4.2 years
Purchasing Agent 4.0 years
Buyer 3.8 years
Administrator 3.2 years
Top Employers Before
Buyer 10.4%
Secretary 3.0%
Top Employers After
Buyer 13.8%
Consultant 2.1%

Purchasing Administrator Demographics

Gender

Female

75.3%

Male

23.1%

Unknown

1.6%
Ethnicity

White

80.0%

Hispanic or Latino

10.4%

Asian

7.7%

Unknown

1.3%

Black or African American

0.5%
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Languages Spoken

Spanish

36.7%

Korean

10.0%

Japanese

10.0%

German

6.7%

Portuguese

3.3%

Khmer

3.3%

Chinese

3.3%

Danish

3.3%

Dutch

3.3%

Indonesian

3.3%

French

3.3%

Malay

3.3%

Carrier

3.3%

Polish

3.3%

Italian

3.3%
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Purchasing Administrator Education

Schools

University of Phoenix

21.9%

Kaplan University

7.3%

Villanova University

6.3%

American InterContinental University

6.3%

Strayer University

5.2%

Michigan State University

5.2%

Ashford University

4.2%

Shippensburg University of Pennsylvania

4.2%

Iowa State University

4.2%

Indiana Wesleyan University

4.2%

Bryant University

3.1%

New York University

3.1%

Western Washington University

3.1%

Kean University

3.1%

Arizona State University

3.1%

Duquesne University

3.1%

Pennsylvania State University

3.1%

Rochester Institute of Technology

3.1%

Regis University

3.1%

Fitchburg State University

3.1%
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Majors

Business

45.6%

Accounting

10.6%

Management

5.9%

Computer Science

3.3%

Supply Chain Management

3.3%

Project Management

2.6%

Criminal Justice

2.6%

Marketing

2.6%

Liberal Arts

2.4%

Political Science

2.4%

Human Resources Management

2.4%

Health Care Administration

2.1%

Communication

2.1%

Secretarial And Administrative Science

1.9%

Computer Information Systems

1.9%

Graphic Design

1.9%

Psychology

1.7%

Finance

1.7%

General Education, Specific Areas

1.7%

General Studies

1.4%
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Degrees

Bachelors

42.9%

Other

23.4%

Masters

13.0%

Associate

10.7%

Certificate

7.0%

Diploma

2.2%

Doctorate

0.5%

License

0.3%
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Temporary

Real Purchasing Administrator Salaries

Job Title Company Location Start Date Salary
Purchase Administrator Interprise USA Corp Doral, FL Oct 01, 2012 $76,128
Group Audit, Stock & Purchasing Administrator M.D. Bevco, Inc. San Antonio, TX Oct 11, 2010 $75,000
Purchasing Administrator Asahi Kasei Plastics North America, Inc. Fowlerville, MI May 01, 2014 $67,200
Purchase Administrator Interprise USA Corp Doral, FL Oct 01, 2010 $63,731
Purchasing Administrator A.O. Textile Inc. New York, NY Sep 21, 2012 $56,766
Purchasing Administrator Robert Bosch LLC Palo Alto, CA Mar 03, 2015 $55,786
Purchasing Administrator Robert Bosch LLC Palo Alto, CA Sep 04, 2012 $52,374
Purchasing Administrator Pine Hall Brick Co., Inc. Fairmount, GA Sep 15, 2016 $48,000
Purchasing Administrator Renaissance Collection New York, NY Aug 25, 2013 $44,662
Purchasing Administrator The Painter's Store USA, Inc. Miami, FL Sep 15, 2016 $44,578
Purchasing Administrator Sgatnyc LLC New York, NY Apr 01, 2014 $43,264
Purchasing Administrator FPK Services LLC Houston, TX Sep 23, 2016 $41,990

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Top Skills for A Purchasing Administrator

PurchaseRequisitionsPurchaseOrdersNewVendorsProceduresOfficeSuppliesEnsureComplianceBuyersDataEntryAuditCompanyPoliciesRawMaterialsERPCostSavingsSafetyInventoryLevelsISOCardProgramRFQSalesOrdersInventoryControl

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Top Purchasing Administrator Skills

  1. Purchase Requisitions
  2. Purchase Orders
  3. New Vendors
You can check out examples of real life uses of top skills on resumes here:
  • Created purchase requisitions and standard blanket contract purchase agreements oracle system.
  • Issued purchase orders when needed when handling internal orders as well as external orders/issues.
  • Open dealership with new vendors by submitting dealer agreement and credit application.
  • Developed 5 new procedures to assist branch managers with month end deadlines.
  • Order all manufacturing supplies on a daily basis, as well as all office supplies for a fast-paced manufacturing facility.

Top Purchasing Administrator Employers

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Purchasing Administrator Videos

Career Advice on becoming a Fashion Buyer by Sahar K (Full Version)

Purchasing Managers Job Description

Life of a Contract Manager

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