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Purchasing administrator skills for your resume and career

Updated January 8, 2025
6 min read
Below we've compiled a list of the most critical purchasing administrator skills. We ranked the top skills for purchasing administrators based on the percentage of resumes they appeared on. For example, 33.0% of purchasing administrator resumes contained purchase orders as a skill. Continue reading to find out what skills a purchasing administrator needs to be successful in the workplace.

15 purchasing administrator skills for your resume and career

1. Purchase Orders

Here's how purchasing administrators use purchase orders:
  • Review and authorize purchase orders within assigned limits for the purpose of facilitating on-site ability to acquire required supplies and/or equipment.
  • Processed Purchase Orders insuring adherence to contract specifications; communicated and placed orders with vendors and followed up as necessary

2. Invoice

Here's how purchasing administrators use invoice:
  • Provide internal and external customer support related to invoice resolution and deliveries.
  • Verified invoice amounts and authorized payments to contractors.

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how purchasing administrators use data entry:
  • Trained administrator team on macro data entry improving overall department efficiency.
  • Developed automated data entry process for cost override programs.

4. ERP

Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.

Here's how purchasing administrators use erp:
  • Accessed and updated multiple ERP, sales and order-tracking applications and databases.
  • Trained and worked simultaneously in two ERP systems until upgrade was complete.

5. Office Equipment

Here's how purchasing administrators use office equipment:
  • Negotiated pricing and provide input to contracts for office equipment, furniture and maintenance agreements.
  • Purchased all office equipments, kitchen supplies and furniture for the entire company.

6. Credit Card

A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.

Here's how purchasing administrators use credit card:
  • Monitored and ensured compliance with state regulations in administering credit card accounts and spending limits.
  • Processed American Express and Visa Credit Card applications and distributed approved credit cards.

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7. Card Program

Here's how purchasing administrators use card program:
  • Maintained Sarbanes-Oxley requirements for Purchasing Card Program.
  • Participated in training of field clients to facilitate their understanding of the Purchasing Card program and Accounts Payable processes.

8. Inventory Control

Here's how purchasing administrators use inventory control:
  • Monitored temperature sensitive products, inventory control, test articles * Scheduled meetings with safety officer in accordance to safety regulations
  • Implemented new inventory control system including invoicing, bill of material, and purchasing modules within Microsoft Solomon financial systems.

9. P-Card

Here's how purchasing administrators use p-card:
  • Developed and implemented online corporate P-Card internal website and administrator's toolkit.
  • Presented University of North Florida purchasing program at annual P-Card conferences.

10. Cost Savings

Here's how purchasing administrators use cost savings:
  • Identify alternative sources for Cost Savings Strategies within Maintenance and Production Departments.
  • Performed research using the Internet and other means to obtain parts and supplies at cost savings.

11. POS

POS is an abbreviation of "Point of Sale" which is the time and place where a customer completes a transaction. It can either be a physical shop that consists of POS terminals or a virtual shop. A POS system helps simplify the retail functions and track important sales data.

Here's how purchasing administrators use pos:
  • Collected multiple quotes per request; selected vendors and coordinated management approvals required for POs for 25 engineers.
  • Processed purchase requests from internal customers including the NPI team and communicated POs to the respective suppliers.

12. Delivery Dates

A delivery date is a day on which a stock, bond, or option trade must be finalized. In other words, it is a final date on which the underlying commodities for a forward contract must be delivered for the fulfillment of the terms of the contract.

Here's how purchasing administrators use delivery dates:
  • Coordinated with Receiving Department to ensure deliveries are received within specified delivery dates.
  • Compare prices, specifications and delivery dates in order to ensure that materials are shipped and delivered on promised dates.

13. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how purchasing administrators use administrative functions:
  • Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files.

14. Place Orders

Here's how purchasing administrators use place orders:
  • Work closely with creative team and management to determine purchasing needs, review options and pricing, and place orders.
  • Negotiated prices and place orders with vendors.

15. Expense Reports

Here's how purchasing administrators use expense reports:
  • Processed all expense reports related to mileage, gas, travel, and meals and entertainment.
  • Served as first level support for any questions or issues regarding orders or expense reports.
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List of purchasing administrator skills to add to your resume

Purchasing administrator skills

The most important skills for a purchasing administrator resume and required skills for a purchasing administrator to have include:

  • Purchase Orders
  • Invoice
  • Data Entry
  • ERP
  • Office Equipment
  • Credit Card
  • Card Program
  • Inventory Control
  • P-Card
  • Cost Savings
  • POS
  • Delivery Dates
  • Administrative Functions
  • Place Orders
  • Expense Reports
  • On-Time Delivery
  • Spend Analysis
  • Payment Terms
  • RMA
  • Travel Arrangements
  • Payroll
  • Sales Orders
  • RFQ
  • MRP
  • ISO
  • A/P
  • Vendor Relations
  • Inventory Management
  • Reconcile Inventory
  • RFP
  • Financial Reports
  • HR
  • ETA
  • Cost Reduction
  • PeopleSoft
  • Open Orders
  • Cost Analysis
  • MRO
  • Computer System
  • Competitive Pricing
  • AS400
  • Journal Entries
  • Customer Orders
  • Bid Proposals
  • Part Numbers
  • Reconcile Credit Card
  • Strategic Sourcing
  • Product Quality

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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