Purchasing agent job description

Work type: Full Time
School/Department: Finance and Administration Grade: Grade 10 Categories: Finance/Accounting
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Commensurate with experience
Position Summary

Reporting to the Manager of Procurement, the Procurement Coordinator will manage all aspects of the end-to-end procurement process for all design, construction, and other facilities-related procurement transactions.As a liaison to our external vendors, the Procurement Coordinator will assess data to identify and recommend vendors for bid lists, as well as disqualify those that do not meet minimum requirements. The Procurement Coordinator will reconcile data for existing vendors to solicit and verify vendor information, qualifications, and vendor capacity.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

The Procurement Coordinator will be the liaison with external vendors for distribution and management of all RFP, RFQ and RFI requests; composes and review proposals, facilitates descope meetings and approves award decisions.The Procurement Coordinator will translate the proposal into a legal contract document, assess proposed contract edits from vendors, and finalize the contract. Responsible for submitting the request for purchase orders and assess all associated change orders.The Procurement Coordinator will adhere to and enforce a complex set of University policies and procedures in addition to Facilities and Operations policies, procedures, and holds full responsibility for compliance. In collaboration with Risk Management, the Procurement Coordinator will ensure that the insurance requirements are in line with the risk indicated in the scope of work.In addition, collaborate with the Office of General Counsel to ensure legal edits are appropriate given the scope of work.On a quarterly basis, the Procurement Coordinator will ensure that bids are ready to be awarded in anticipation of Trustee funding approval. The Procurement Coordinator will analyze and evaluate current procurement processes and propose corrective action to streamline and improve these processes.Additional duties will include onboarding of new vendors, documentation of policies and procedures for the unit, and updating the University's vendor database that allows for easy and accurate reporting.Perform other duties as assigned and assist with special projects.
Minimum Qualifications

Bachelor's degree required. Minimum of 0-2 years of related experience required. Must be a self-starter and capable of operating with minimal supervision. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators. Strong consensus-building and relationship-building skills are essential. Must be able to negotiate issues and resolve problems. In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, and exercise sound judgment. The candidate must have a high degree of personal and professional integrity; be customer focused (internal and external); takes initiative; can quickly grasp new concepts; is organized and thorough; can multi-task and manage workload; pays close attention to detail; proactive. Experience in a fast-paced environment requiring rapid decision-making and flexibility.
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.


Applications open:
Aug 29 2022Eastern Daylight Time

Applications close:

C ome work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Responsible for executing purchasing processes for non-merchandise products and services. Works under moderate supervision to implement purchasing policies, procedures and guidelines, and communicate information to staff, suppliers and others. Monitors and reviews purchase requisitions, purchase orders, invoices and payments to suppliers for accuracy, completeness and conformance to purchasing and other company policies, procedures and guidelines to minimize corporate risk, and confers with accounting, management and/or suppliers to resolve problems.
Duties & Responsibilities:

• Monitors and reviews purchase requisitions, purchase orders, invoices and payments to suppliers for accuracy, completeness and conformance to purchasing and other company policies, procedures and guidelines to minimize corporate risk, and confers with accounting, management and/or suppliers to resolve problems (e.g., quality, delivery, invoicing, rejections, payments between the company and suppliers, etc.). (75%)

• Prepares reports on purchasing, sourcing and supplier activities, identifies problems and trends, and makes recommendations to improve efficiency and effectiveness of purchasing, sourcing and supplier activities, contract negotiations, etc. (15%)

• Participates in special projects (e.g., conducting special research, developing training and/or communication materials, etc.). (10%)

Minimum qualifications:

• B.S. degree in supply chain management, finance, business administration or related field, one year of procurement and/or supplier management experience including analysis of contracts, services and products or administrative support or related experience, or an equivalent combination of education, experience and/or training.

• Strong ability to develop and maintain professional strategic relationships internally and with external suppliers.

• Strong ability to communicate effectively with internal clients and external suppliers.

• Proficiency with Microsoft Office (Word, Excel, Outlook).

Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification.

Mueller Water Products is the nation's leading manufacturer of flow control devices for the water and gas distribution industries and has an immediate opening for a Materials Buyer in our newest Kimball, TN facility. For over 160 years MWP's manufacturing commitment has ensured one of the world's most precious resources, clean drinking water, reaches millions of people daily. Come be a part of something that sustains and enriches the lives of every human being.
Job Description:
Mueller's manufacturing commitment ensures one of the world's most precious resources, clean drinking water, reaches millions of people daily. Come be a part of something that sustains and enriches the lives of every human being. As a Materials Buyer, you will act as the liaison between the operation and the supply market performing critical functions managing the supply chain. You will work daily with supply chain, strategic sourcing, and manufacturing to support lean inventory and procurement strategies for purchased material. The professional in this position will be a critical component in building the Mueller capabilities at the Kimball facility. This is a unique opportunity to build the operation through the implementation of systems, processes, and supply relationships.

Primary Responsibilities:
Responsible for purchasing and negotiating materials, equipment, and supplies from suppliers.Evaluates supplier quotes and services to determine most desirable suppliers.Maintain day to day communication with suppliers to ensure on-time delivery, system data integrity, and ordering parameters for individual materials.Ensure on-time deliveries, while maximizing turns, and minimizing carrying costs.Understands and clearly demonstrates fluency in commercial components of supplier agreements.Experience and knowledge managing both domestic and overseas suppliers. Clear understanding of long lead times while forecasting and anticipating production needs and capabilities. Work closely with planners and analysts in developing and reviewing stock replenishment strategy. Operate with a sense of urgency, and distribute time-sensitive and accurate data Identify roadblocks in material/information flow; ability to manage exceptions. Completes tasks of materials planner as needed by the Materials Manager

Required Skills:
Excellent communication skills, both verbal and written. Able to communicate at various levels within the organization Ability to effectively work in a team. Knowing role on team, based on project/task with a wide degree of creativity and latitude Demonstrated ability to successfully achieve goals through influence Ability to adapt to system/technology changes as well as use of current systems Strong organizational skills Possess ability to follow and challenge Standard Work processes daily Demonstrated Risk Awareness and MitigationSkilled in Make vs. Buy analysis.Financial acumen (i.e. understanding lot size, inventory vs. set-up costs, AP) Exposure to LEAN methodology and LEAN manufacturing environment.Exposure to logistics, warehousing systems.Ability to read and interpret technical drawings and specifications.

Required Education/Experience:
BS/BA degree in Supply Chain, Logistics, Business, or technical field - OR - 10-15 years relevant purchasing experience to be considered in lieu Minimum 4 years of Purchasing experience Experience with contract reviews and negotiations Demonstrated Intermediate to Advanced Excel and general Microsoft Suite skills Knowledge and understanding of production processes and MRP systems essential

Preferred:
JDE E1 or similar ERP experience APICS CPIM certification

Travel Requirements:
Up to 10% Travel Requirement

Physical Requirements:
Ability to remain in stationary position or standing position for prolonged periods and alternate between Ability to repeat gross or fine manipulation that may include the use of wrists, hands, and/or fingers Ability to wear Personal Protective Equipment (PPE) while working in production areas including but not limited to the use of safety glasses, steel-toed/metatarsal guarded shoes, and earplugs Ability to constantly communicate with others to exchange information in person, via phone, or via use of computer.Ability to occasionally lift, carry, push, pull, or move objects up to 25 pounds in all directions Ability to occasionally reach overhead or at or below shoulder level Ability to occasionally stoop, crouch, or kneel

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.