Buyer/Planner
Purchasing Agent Job In Westfield, IN
About the Job
Portal Diabetes, Inc. has an exciting career opportunity for an experienced Purchasing Agent / Material Planner. In this role you will be responsible for purchasing, shipping and receiving, inventory control and kitting of material. You will support both development and manufacturing material needs.
About the Company
Our goal is to deliver a next generation implantable automated Insulin delivery pump that significantly improves the quality of life for users with Type 1 Diabetes. We are a small, fast paced company located in Westfield, Indiana.
Job Responsibilities
Interacts with suppliers on all aspects of planning, placing, and receiving orders
Assists in evaluating suppliers and ensuring timely delivery of goods
Participates in supplier approval process and maintenance of supplier records
Ensures integrity of production inventory thru proper handling, security of storage, and cycle counts
Pulls kits for either outsourced or in-house assembly
Arranges or assists others in arranging shipment via contracted logistics suppliers
Participates in Engineering Change Order and Material Review Board processes to execute material dispositions
Maintains accurate and timely paper and ERP system records/transactions
Reports directly to the COO
Required Skills/Experience
Minimum 5 years experience in Materials in a manufacturing company
Experience using an enterprise-level material control system
Excellent attention to detail and accuracy in data entry
Strong communication and interpersonal skills
Ability to self-start, work independently, and collaboratively in a small team environment
Desirable Skills/Experience
Medical Device manufacturing experience highly desirable
Experience working with engineering teams (R&D, Manufacturing, Quality) highly desirable
Experience in managing logistics companies (like FedEx) and international shipments (through customs) a plus
Experience with Oracle NetSuite a plus
Experience with SOS Inventory a plus
Buyer
Purchasing Agent Job In Carmel, IN
The Buyer is responsible for direct materials purchasing and inventory management for assigned material categories. Accountable for ordering materials from stock code set-up and determining PO quantities to ensuring materials are received on-time, the Buyer is a critical problem solving resource identifying and resolving potential supply gaps.
PROCUREMENT AT HEARTLAND FOOD PRODUCTS GROUP
Heartland Food Products Group is a dynamic, fast-growing organization committed to making a positive impact in the world. We are passionate about building brands and foster a results-driven culture that provides opportunities to rapidly learn and develop your career. Heartland Food Products Group makes SPLENDA Brand Sweeteners, as well as many other brands and product lines. Heartland's Strategic sourcing team fuels Heartland's growth by cultivating strategic alliances with our manufacturing team and key supply partners, while delivering exceptional service, premium quality, and market-leading competitively priced solutions.
KEY RESPONSIBILITIES
Data Governance
Set-up Sourcing specific Master Data for new stock codes in Heartland's centralized ERP system (material package size, order quantities, artwork/ die line details, warehouse codes, product classification).
Review min/max quantity calculations for each stock code weekly and update ERP system min/max values where there are changes.
Update individual stock codes in the ERP system with the latest artwork revision file name as new artwork is communicated from the Heartland Design team.
Maintain stock code data for accuracy.
Collect new supplier documentation and coordinate system set up.
Ensure Supply
Determine raw material order quantity based on Materials Resource Planning (MRP) calculated quantities, current inventory quantities, and historical usage.
Manage Purchase Order (PO) process from PO issuance through confirmation to delivery of materials. Sourced supplier and PO terms will be directed by the Strategic Sourcing Manager.
Monitor timeliness of material deliveries to ensure production demand is covered, following up with suppliers where needed.
Assist with new product launch acquisition of materials to ensure on time first ship.
Align raw material on hand inventory levels with scheduled production while ensuring expected inventory turns are being met.
Foster and maintain productive and positive working relationships with suppliers.
Ensure compliance with supply policies and procedures, including ethical and legal guidelines.
Issue Resolution
Coordinate needed adjustments in delivery timing with Production Planners and Logistics team.
Investigate and resolve price variances from PO to invoice with Accounts Payable and applicable suppliers.
Ensure supplier response to quality team and payment status to close open quality claims.
Escalate raw material delivery delays or quality issues to Strategic Sourcing Managers and Production Planners to mitigate supply gaps.
Support Strategic Sourcing Managers in the supplier quality and delivery performance ratings in the scorecard process as well as specific feedback to suppliers during Quarterly Business Review meetings.
QUALIFICATIONS
Bachelor's degree in Supply Chain, Finance, Engineering or a related field.
PREFERRED ATTRIBUTES
Collaborative and team oriented with advanced interpersonal skills. Operates with high energy and passion for the company mission and the Sourcing function.
Focused on building and maintaining collaborative relationships with suppliers. Anticipates and mitigates service, quality, and financial market changes.
Demonstrates a strong continuous improvement mindset, actively seeking opportunities to enhance efficiency, reduce costs, and improve quality.
Buyer
Purchasing Agent Job In Indianapolis, IN
LHH is seeking a Buyer for a Direct Hire, Permanent Placement position with a manufacturing client located in Indianapolis, IN. This is a unique opportunity to join a well-established team with an industry-leading manufacturing organization. In this role, you will coordinate orders with major customers, purchase materials to support production demands, negotiate pricing with suppliers, track orders through the supply chain, and manage/release onsite inventory for production. You will be given the opportunity to learn and develop under tenured industry professionals in a very strong team-centered working environment. The compensation is commensurate to experience and ranges between $65-73K plus bonus and includes several medical insurance options, generous PTO, and a 401K with a company match.
***H1B/Visa Sponsorship is not available for this position***
JOB RESPONSIBILITIES
Develop and execute effective sourcing and purchasing strategies with new and existing business partners for all assigned categories
Evaluate competitive offers to determine the best option in terms of cost and quality
Maintain and manage vendors/suppliers within internal tracking systems
Submit purchase orders and monitor progress throughout the supply chain process
Quickly address and correct supply chain failures and delays
Responsible for managing the flow of materials throughout the facility
Manage onsite inventory, ensure proper quantity levels, and assist with expedited deliveries when necessary
Review production schedules and inventory reports to determine material demands and ensure the production schedule is being achieved
Conduct in-depth cost and spend analyses, develop cost savings initiatives, and achieve all cost reduction savings targets
Stay abreast of industry trends and market developments in your respective categories
QUALIFICATIONS
A Bachelor Degree in Supply Chain Management, Business, or related field is strongly preferred
Must have a minimum of three years of experience purchasing materials to support production demands
Must have purchasing experience within a manufacturing environment (with preference toward industrial manufacturing, automotive, heavy trucks and/or machinery, or other mass-produced parts)
Ideal candidates will have experience with both domestic and international purchasing
Must have experience using an ERP System
Must possess a track record of being a result-driven person who consistently meets and exceeds organizational goals
Must be a natural problem-solver who possesses excellent written and verbal communication skills
***H1B/Visa Sponsorship is not available for this position***
If you or someone in your network fit this profile and would like to apply for this Buyer position located in Indianapolis, IN, please submit your application alongside your resume using the link in this posting.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit *******************************************
The Company will consider qualified applicants with arrest and conviction records.
Procurement Specialist
Purchasing Agent Job In Indianapolis, IN
HIRING IMMEDIATELY - PROCUREMENT SPECIALIST
Our Client, a government contractor with 75+ years of mission support expertise, operating in more than 50 countries, employing over 16,000 workers with approximately 50% veterans, is seeking a Procurement Specialist to join the Supply Chain Department.
APPLY TODAY to start an impactful role in a company that offers a collaborative culture and innovative environment that offers exciting challenges and professional growth.
Location:
Hybrid in Indianapolis, IN.
(Training will be fully onsite, then it becomes hybrid.)
Pay:
$25 - $27.10/hour (based on experience and qualifications)
Shift:
M-F, 8am-5pm.
***Must be able to work weekends, other shifts and overtime as required.
What you will be doing:
Sourcing, negotiating and purchasing machinery, equipment, tools, packaging materials, parts, services and/or supplies necessary for the operations of an aerospace organization.
Reviewing proposals, negotiating with suppliers and analyzing suppliers' operations to determine factors that affect prices and to determine lowest cost consistent with quality, reliability and ability to meet required schedules.
Selecting, recommending suppliers, and monitoring their performance.
Compiling and analyzing statistical data to determine feasibility of buying products and to establish price objectives.
Tracking data to keep informed on price trends and market dynamics.
May prepare Request for Proposals (RFP), Request for Quotes (RFQ) and bid packages.
Requirements/Qualifications:
Bachelor's Degree in Supply Chain or relevant, and 0 years of directly related government, industrial or aerospace purchasing or subcontracting experience, OR
Associate's Degree in Supply Chain or relevant, and 4 years of directly related government, industrial or aerospace purchasing or subcontracting experience, OR
HS diploma or equivalent, and 4 years of directly related government, industrial or aerospace purchasing or subcontracting experience
Proficiency with Microsoft Office applications, being able to present financial information clearly and succinctly.
Excellent communications skills with the ability to exchange information and interface effectively with suppliers.
Must be able to obtain and maintain a DoD security clearance, must be able to pass a background investigation to obtain a public trust position.
TO APPLY: Email Resume to: *******************************
If this job is not for you, feel free to refer a friend
Strategic Sourcing Specialist - Construction
Purchasing Agent Job In Indianapolis, IN
We are seeking an experienced and detail-oriented Sourcing Specialist to assist with our procurement process for our large-scale construction projects. The ideal candidate will have a strong understanding of market analysis, sourcing strategies, and negotiation tactics.
Responsibilities:
Lead and manage team to complete RFPs from start to finish, with at least 5 to 10 years of direct experience in this field.
Provide expertise in market analysis for solicitation of goods and services.
Develop and implement effective sourcing strategies.
Build and manage dependable relationships with suppliers.
Write detailed and accurate Request for Proposals (RFPs).
Handle contract negotiations and redlining.
Ensure compliance with Federal Procurement Requirements.
Handle sourcing for Utility (goods, engineering, construction).
Utilize e-Sourcing Software effectively and if possible, having experience in Jaggaer Sourcing would be beneficial.
Apply strategies for value optimization.
Manage and prioritize time effectively to handle high volumes of work.
Maintain meticulous attention to detail throughout the procurement process.
Requirements:
5 years of experience in leading and managing a team to complete RFPs from start to finish. 10 years of experience preferred.
Previous experience in procurement or sourcing for large construction projects.
Strong negotiation skills.
Excellent verbal and written communication skills.
Proficient with e-Sourcing Software and, if possible, Jaggaer Sourcing.
Strong understanding of Federal Procurement Requirements.
Multitasking capabilities to work effectively under pressure.
Excellent time management skills.
Meticulous attention to detail.
This position offers a great opportunity for someone looking to advance in the sourcing and procurement industry and play a crucial role in the realization of large-scale construction projects.
Procurement Specialist
Purchasing Agent Job In Indianapolis, IN
Job Title: Procurement Specialist
Job Summary: We are seeking an experienced and skilled Civil & Site Works Procurement Specialist to oversee and manage procurement processes related to large-scale infrastructure projects in sectors such as railways, roadways, bridges, excavations, steel structures, and other civil engineering domains. The successful candidate will be responsible for all aspects of sourcing, negotiating, and managing vendors and contracts, ensuring that project procurement goals align with both timeline and budget requirements. This role requires a candidate with extensive knowledge of civil engineering materials, services, and contractor requirements and a proven track record of effective contract negotiation, vendor selection, and vendor management in a dynamic, project-driven environment.
Key Responsibilities:
Vendor Sourcing & Selection
Identify, evaluate, and prequalify vendors and contractors for civil and site works, with an emphasis on quality, reliability, and cost-effectiveness.
Develop and maintain a network of reputable vendors for materials and services specific to large-scale civil engineering projects, such as railways, roadways, bridges, and excavation works.
Conduct thorough market research and analysis to identify potential suppliers and keep abreast of industry trends and pricing.
Contract Negotiation & Management
Lead contract negotiation efforts to establish mutually beneficial agreements with vendors, focusing on optimizing terms and conditions to meet project budgets and schedules.
Draft, review, and finalize procurement contracts, ensuring compliance with company policies, industry standards, and regulatory requirements.
Develop and manage risk mitigation strategies within contractual agreements, including contingencies for potential project challenges and supplier limitations.
Procurement Strategy & Execution
Collaborate closely with project management and engineering teams to develop and implement procurement strategies that align with project timelines, technical specifications, and budget goals.
Prepare comprehensive procurement plans and schedules, ensuring timely delivery of all civil and site works-related materials and services.
Oversee the procurement lifecycle, from initial planning to final closeout, ensuring efficient use of resources and adherence to project milestones.
Vendor Relationship & Performance Management
Build and maintain strong, productive relationships with suppliers and service providers to foster open communication, resolve issues proactively, and drive continuous improvement.
Establish performance metrics and monitor vendor compliance with quality, safety, and delivery standards, addressing any performance issues promptly and effectively.
Conduct regular vendor evaluations, audits, and performance reviews, and manage the requalification process as required for project needs.
Cost Management & Budget Oversight
Work closely with project finance and management teams to monitor procurement costs and ensure alignment with approved budgets.
Analyze cost variances, track project expenditure, and implement cost-saving measures without compromising on quality or timelines.
Prepare regular financial and status reports on procurement activities, providing accurate forecasting and cost analysis for project stakeholders.
Qualifications & Skills:
Bachelor's degree in Civil Engineering, Construction Management, Supply Chain Management, or a related field. A Master's degree or relevant certification (e.g., PMP, CPP) is advantageous.
Minimum of 5-7 years of experience in procurement or contract management within civil engineering or construction industries, with a focus on large-scale infrastructure projects.
In-depth knowledge of civil works procurement, including materials and service requirements for railways, roads, bridges, excavations, steel, and general building construction.
Proven expertise in contract negotiation, vendor management, and supplier performance evaluation, with the ability to manage complex supplier relationships.
Strong analytical, organizational, and communication skills, with attention to detail and the ability to work effectively in cross-functional teams.
Proficiency in procurement software and tools, along with a solid understanding of regulatory requirements and best practices in civil and site works procurement.
Work Environment: This position may require occasional travel to vendor sites, project locations, and industry events to foster vendor relationships and assess service standards. The role is dynamic and demands a proactive, resourceful approach to addressing procurement challenges within tight timelines.
Merchandise Analyst
Purchasing Agent Job In Indianapolis, IN
The Merchandise Analyst role will build, execute, and analyze reporting/tools that facilitate data-driven decision making across the organization. Specific areas of focus include but are not limited to optimizing store capacity, monitoring the health of allocations and store inventory, and evaluating pricing and promotional actions. This position requires a strong attention to detail and openness to projects with ambiguous outcomes. This individual will effectively exhibit JD Finish Line's core values of Customer, People, Winning, Community, and Financial Responsibility in everything they do by performing the following main duties:
Developing and analyzing reporting to track KPIs relevant to Merchandising and overall company goals
Managing and running existing portfolio of standard dashboards and reports
Applying quantitative methods, data mining, modeling, and analytical tools to solve business problems across Merchandising
Utilizing repertoire of available data sets (sales, inventory, traffic, demographics, etc…) to respond to ad hoc requests with the most relevant and impactful information
Effectively communicating business analyses and providing actionable recommendations
Collaborating and building strong business relationships with Merchandising, IT, and external vendors
Required Education and/or Experience
Bachelor's degree in Business, Data Analytics, or related area
1 - 3 years of proven work ability in data analysis, reporting, or similar field
Advanced knowledge of Excel, along with proficiency in other Microsoft Office programs
Ability to derive cohesive insights from a variety of data sources
Ability to communicate complex insights to both technical and non-technical audiences
Desire to continually learn new skills, methods, and technologies as the job requires
Preferred Education and/or Experience
Proficient in data visualization techniques utilizing Tableau, Power BI, or other Business Intelligence tool(s)
Working knowledge of relational databases and querying with SQL
Retail industry experience, particularly Merchandising
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sit for more than 6 hours per shift
Use hands to finger, handle and feel
Reach with hands and arms
Talk and/or hear
Walk or move from one location to another
Periodically may need to climb, balance, stoop, kneel, or crouch
Lift and/or move up to 10 pounds regularly and up to 50 pounds occasionally
Work Environment
The work environment for this position is a moderately noisy office setting.
The company reserves the right to modify this job description with or without notice. Employees may be asked to perform additional duties outside of normal job scope on a temporary basis per company.
Procurement Specialist- Warehouse
Purchasing Agent Job In Kokomo, IN
STARPLUS ENERGY LLC is an electrifying joint venture between Samsung and Stellantis. With a focus on innovation and excellence, we deliver cutting-edge solutions that empower the automotive industry as we transition towards an electric future. As a member of our team, you will play a vital role in fostering our company's positive, diverse, and collaborative culture by helping us build and maintain a safe and effective One Team, One Mission organization. Join our vision of becoming the world's leading provider of energy solutions for e-mobility.
Position Summary:
STARPLUS ENERGY LLC is looking for talented people who are active and responsible for warehouse management. As a Warehouse Specialist you will play a leading role in our company's positive culture by helping us create an effective organization as the automotive industry moves toward an electric future. A Warehouse Specialist has to know the overall work process of inbound warehouse management work and how to use related systems. There will be business trips to Samsung SDI HQ in Korea or(and) Hungary Plant for training, need for continuous collaboration with Korean/Hungary Plant personnel. The Warehouse Specialist will identify problems in group work and make an effort to improve/resolve them. When an emergency issue occurs, you will immediately report it to the manager and work together with the relevant person in charge to resolve the issue. You will report to the Procurement Manager on a regular basis (weekly/monthly) on group work such as stocktaking.
Roles & Responsibilities:
Manage warehouse functions; receiving, distribution, and maintenance operations ensuring efficient space utilization
Adhere to all warehousing, handling, and shipping requirements while maintaining health, safety, and security standards
Make reports and statistics regularly (IN/OUT status report, dead stock report etc.)
Receive feedback and monitor the quality of services provided
Train and manage the team members coming from outsourced staffing supplier
Monitor the inventory status for external and internal warehouse and reconcile with data storage system (IWMS, SAP)
Communicate with relevant departments to prevent material shortage
Perform other position related duties as assigned
Basic:
Minimum Age: 18 years old
Associate Degree or equivalent relevant experience
Must be eligible to work in the United States
The ideal candidate will be able to travel, with reasonable prior notice as required (domestic and/or international)
Ability to work overtime, weekends, or holidays as required
Documentation skill utilizing MS office (Excel, Powerpoint, Word)
Minimum 3 years auto industry experience
Preferred:
Bachelor degree in logistics, supply chain management or business administration (not essential)
Bilingual English / Korean
Extensive knowledge in Data Analytics utilizing MS Excel, MS Access, or other database applications
Excellent communication skills: verbal, written, presentation
Critical thinking and an analytical mindset
Demonstrated teamwork and effectiveness in accomplishing goal
Strong knowledge of warehousing Key Performance Indicators (KPIs)
Hands on experience with warehouse management software and database
Strong problem-solving skills
Working Conditions:
Ability to sit, walk and stand for extended
periods of time
Ability to work in front of a computer screen for extended periods of time
Ability to operate basic office equipment
Ability to lift up to 20 pounds
Ability to work around the potential exposure to dust and chemicals
Ability to wear appropriate PPE as deemed essential for the job function
Procurement Specialist
Purchasing Agent Job In Indianapolis, IN
Duration: 08 Months (with a possibility of extension)
Client: One of the largest Aerospace and Defense companies in the US
Procurement Specialist 1 to join our Supply Chain Department in Indianapolis, IN.
The successful candidate will need to understand the different commodities of procurement and be responsible for Source selection, creating request for quotation (RFQ), Requesting certifications from suppliers, creating purchase orders under $30K, but not limited to, this will be to the discretion of the manager, perform negotiations with pre-approval from your manager and/or senior lead as well as monitoring and tracking supplier acknowledgements, delivery status, assisting senior buyers in the creation of Purchase Order documentation. Will also have responsibility of tracking past due purchase orders, to ensure that SAP is updated and notes of the status is posted for data accuracy. Trouble shooting supplier invoices to provide resolution of payment. Participates in supplier visits as well as assist in the developing the agenda for the program review.
Duties:
Sources, negotiates, and purchases machinery, equipment, tools, packaging materials, parts, services and/or supplies necessary for the operations of an aerospace organization.
Compiles and analyzes statistical data to determine feasibility of buying products and to establish price objectives.
Monitors performance of suppliers.
Evaluates areas of opportunity to leverage material acquisitions.
Tracks data to keep informed on price trends and market dynamics.
Negotiates with suppliers and analyzes suppliers' operations to determine factors that affect prices and to determine lowest cost consistent with quality, reliability and ability to meet required schedules.
Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends and maintains necessary records.
May prepare Request for Proposals (RFP), Request for Quotes (RFQ) and bid packages.
Maintains the highest ethical personal and professional standards.
Other projects and initiatives as assigned.
Qualifications:
Bachelor's Degree AND 0 years of directly related government, industrial or aerospace purchasing or subcontracting experience, OR Associate Degree AND a minimum of four (4) years of directly related government, industrial or aerospace purchasing or subcontracting experience, OR completion of high school or equivalent AND a minimum of eight (8) years of directly related government, industrial or aerospace purchasing or subcontracting experience.
Ability to maintain confidentiality of sensitive information and Company Proprietary data.
Some travel may be required.
Must adhere to Company policies/procedures and management instruction.
Proficiency with Microsoft Office applications, being able to present financial information clearly and succinctly.
Excellent communications skills with the ability to exchange information and interface effectively with suppliers and internal customers are required.
Procurement Analyst
Purchasing Agent Job In Indianapolis, IN
BCforward is seeking a highly motivated IT Procurement Analyst to support their pharmaceutical client in Indianapolis.
Expected Duration: Long Term
Responsibilities:
As part of Global Procurement, IT Procurement partners with their business customers to bring competitive advantage and innovation through the sourcing and management of suppliers. By understanding business requirements, analyzing spend data, and investigating the marketplace, IT Procurement develops category strategies for optimal value. These strategies are implemented via competitive bid process, online auctions, negotiations, contracting, and supplier relationship management. The IT Procurement representative will have an excellent opportunity to network, interact, influence, and impact all levels of senior management within IT.
Basic Qualifications:
Bachelor's Degree in Business including Finance and Supply Chain or Bachelor's degree in Computer Science or related technical field
2 years of Information Technology or Sourcing Experience
Additional Skills/Preferences:
Excellent oral and written communication skills
Demonstrated conflict resolution and/or negotiation skills
Ability to understand and negotiate contract terms and conditions
Ability to influence at multiple levels of management
Strong business acumen “business of Information Technology”
Ability to manage competing commitments and deadlines
Good analytical and problem-solving skills
Ability to collaborate internally and externally
Project Management experience
Raw Materials Buyer
Purchasing Agent Job In Anderson, IN
The Buyer's responsibilities may include: seeking reliable vendors or suppliers to provide quality goods at reasonable prices, negotiating prices and contracts reviewing technical specifications for raw materials, components, and equipment
Supervisory Responsibilities:
None
Duties/Responsibilities:
update of delivery dates in purchase orders (SAP management)
management of reminders to suppliers
Prepare purchase orders or other agreements as necessary and check them for accuracy and completeness before issuing.
Review acknowledgements for agreement with purchase orders and resolve any discrepancies with the supplier
Follow-up or expedite orders as necessary to meet schedules.
Follow up on tracking goods and materials.
Review and resolve invoice exceptions as expressed by Accounts Payable.
Other duties as assigned
Required Skills/Abilities:
Proficiency in: Microsoft Office and SAP
Strong organizational and excellent communication skills
Minimum 2 years related Supply Chain experience.
Must have a positive, customer-focused outlook and have a strong learning orientation.
Education and Experience:
College or Technical Degree (or equivalent gained from 2+ years of Supply Chain Procurement experience)
High school diploma.
Physical Requirements:
Prolonged periods of sitting
Computer usage. 90%
PURCHASING AGENT
Purchasing Agent Job In Indianapolis, IN
Is this you? * You excel at effectively and efficiently completing all procurement and purchasing activities * You have the willingness and desire to learn a new role and try new things, with or without previous experience * You excel in a fast-paced work environment where there is never a dull moment
If yes, then bring your talent and skills to F.E. Moran Fire Protection! We have an exciting opportunity in our Indianapolis, IN office, for a Purchasing Agent to join our team. As our company continues to expand, we want you to grow and develop with us!
You Are:
* EXPERIENCED: Previous experience as a Purchasing Agent preferred; experience in or desire to learn the Fire Protection Industry is a must
* KNOWLEDGEABLE: High school diploma or equivalent; Bachelor's degree in purchasing, supply chain logistics, or similar degree, or equivalent experience
* TECHNICAL: Strong data entry and computer skills, including Microsoft Office, ERP, vendor software and database programs; knowledge and previous experience with Penta is a plus
* ANALYTICAL: Ability to analyze, think critically, problem-solve, and effectively negotiate
* A SELF-STARTER: Demonstrate time management skills; successfully work on multiple priorities; meet deadlines
* A COMMUNICATOR: Effectively communicate, both verbally and written, to varied levels of audiences regularly
What You'll Do:
* EVALUATE: Review specifications and complete the purchasing, expediting, bid analysis, and invoice auditing process for equipment and materials
* CONNECT: Build and maintain relationships with vendors to ensure best pricing, timely delivery, and service of equipment and materials needed for construction and service projects
* ASSIST: Support and advise internal teams with ongoing administration of our contracts to ensure adherence to established contract deadlines, procedures, and requirements
* TRACK: Input vendor and purchase order information for logistics, invoicing, and inventory control functions, ensuring completeness and accuracy
* COORDINATE: Organize delivery of equipment and materials to project sites and other locations
What We Offer:
* TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match
* DEVELOPMENT: Gain knowledge and experience to grow professionally
* WORK ENVIRONMENT: Professional, engaging, and rewarding
* TEAM: You will be an integral part of a knowledgeable, high achieving, industry-leading group of professionals
Who We Are:
The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location…We save lives, protect property, and create healthy environments.
Interested? Apply Now!
At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at *******************.
Buyer/Planner I
Purchasing Agent Job In Franklin, IN
Airtomic, Ducting Solutions:
Located in Franklin, Indiana, Airtomic Ducting Solutions is a growing ducting aerospace solutions provider. Our dynamic team works closely together to support our customers and to ensure the success of our business. We focus on providing our employees with opportunities to learn and grow. We provide our customers with best-in-class service. We strive to understand our customers, market, and products to maximize our results.
PURPOSE AND SCOPE: Responsible for procuring materials and services within standard practice policy and Code of Ethics. The responsibilities will be focused on the Aerospace product line. Refer to the Quality Manual for additional responsibilities. ROLES AND RESPONSIBLITIES:
· Acts proactively supporting safety at all times. Safety is ALWAYS first.
· Manage production flow through the use of finite scheduling tools (SyteLine).
· Apply theory of constraints, elevate and remove barriers.
· Coordinate efforts of supply chain (purchasing), operations, stock room, inspection, shipping, receiving, engineering, etc.
· Improve operational efficiencies
· Support all efforts to improve customer satisfaction (OTD, Quality, Low cost)
· Manage supply and demand to assure optimal inventory, productive factory workflow and best overall value for Airtomic
· Material planning to assure on-time delivery, achievement of revenue requirements, and effective inventory management
· Tactical procurement duties including daily negotiated savings, purchase order placement and supplier follow up
· Shop Floor Control
· Communication & Coordination
· Negotiate pricing, terms and delivery.
· Perform all other duties as required.
REQUIRED SKILLS, EDUCATION AND EXPERIENCE: • 2-5 years working in manufacturing environment • Experience as planner and/or buyer • Bachelor's Degree desired; in lieu of degree, 3 or more years of related experience may be substituted • Strong Microsoft Office Skills in WORD, EXCEL, and PowerPoint • Must be a U.S. Citizen • Attendance and punctuality at work are essential functions of this position.
PREFERRED SKILLS, EDUCATION AND EXPERIENCE: • Ability to speak Spanish fluently (Communication with SMEX) • Operations experience • Prior experience with ERP systems in addition to SyteLine: i.e., SAP, Oracle, Baan • APICS (American Production and Inventory Control) Certification - CPIM (Certified in Production and
Inventory Management) • ISM (Institute of Supply Management) Certification - C.P.M. (Certified Purchasing Manager)
Act on behalf of Airtomic:
· Represent Airtomic in a professional, innovative, positive, pro-active manner.
Reporting to this Position:
· None
Relationships:
· Reports to Supply Chain Manager
· Daily interaction with vendors
· Daily interaction with internal departments
· Works closely with Supply Chain Manager and Plant Manager
Travel Requirements:
· Up to 10% travel
We offer competitive compensation with bonus opportunities! Excellent benefits including medical, dental, vision and company matched 401k plan. Equal Opportunity Employer m/f/h/v
Buyer
Purchasing Agent Job In Westfield, IN
Job DescriptionDescription:
The Buyer is responsible for overall supply chain, vendor management, and commodity management activities. The ability to understand MRP demand and use this to plan orders on time to support the operations team is crucial for this role. The Buyer position includes establishing and maintaining strategic sourcing relationships with emphasis on quality, delivery, and cost. Responsibilities also include helping to define, develop and refine the purchasing system to meet the needs of internal and external customers. The Buyer will be part of a cross functional team designed to onboard new business.
Essential Job Duties and Responsibilities
· Works to supply products and services that meet or exceed the customers’ expectations. Follows the documented quality systems and processes to satisfy our customers’ needs.
· Researches and evaluates suppliers, establishing buying programs, purchasing and negotiating materials and supplies, determining method of procurement, purchasing operational supplies, receives and grants approval for purchases of goods or services, evaluating contract performance to ensure compliance with obligations and to determine need for changes, and analyzing changes or new issues in materials and supply to reduce costs and improve quality.
· Interviews and confers with vendors to obtain product or service information, such as price, availability, terms of sales, and delivery schedule.
· Maintain high level of knowledge about commodity suppliers and market conditions to support strategic sourcing decisions.
· Maintain MRP database for proper sourcing, procurement lead times, order quantities, prices, and internal delivery requirements (and all other parameters).
· Provide timely updates on the status of any supplier quality or delivery problems to internal customers.
· Communicates with internal departments to quote material, confer with vendors to obtain product and service information, material claims, supplier reviews, material adjustments, and the like.
· Maintains all ISO standards and processes as they relate to the purchasing function.
· Maintains procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories.
· Support control and storage of inventory in line with lean principles (i.e. FIFO, pull systems, Kanban loops) and work with team for replenishment systems which support Operations.
· May assist other managers in other duties or special projects as needed.
Critical Skills, Knowledge, and Abilities
· Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources.
· Production and Processing: Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
· Mathematics: Knowledge of arithmetic, algebra, statistics, and their applications.
· Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes meeting quality standards for services, and evaluation of customer satisfaction.
· Communicating with Persons Outside the Organization: Communicating with people outside the organization representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, by telephone or e-mail.
· Communicating with Supervisors, Peers, or Subordinates: Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
· Making Decisions and Solving Problems: Analyzing information and evaluating results to choose the best solution and solve problems.
· Resolving Conflicts and Negotiating with Others: Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
· Confidentiality: Demonstrate a high degree of confidentiality and business common sense.
· Establishing and Maintaining Interpersonal Relationships: Developing constructive and cooperative working relationships with others and maintaining them over time.
· Organizing, Planning, and Prioritizing Work: Developing specific goals and plans to prioritize, organize, and accomplish your work.
· Safety and Security: Knowledge of relevant equipment, policies, procedures, and strategies to promote effective safety for the protection of people and property.
· Tools & Technology: Interacting with computers, office equipment, personal protective equipment (hardhat, safety glasses, etc.), and phone. ERP software (Microsoft Dynamics Nav), materials requirements planning MRP software, Microsoft Office software, and email.
Qualifications
· This position requires the individual to have a bachelor’s degree (BA/BS) in business, materials management, or supply chain management from a four-year college or university; or 2-5 years related experience and/or training;
Preferences
· Knowledge of supplier relationships, complex contract negotiations, JIT/demand flow philosophies, and legal issues involved with purchasing.
· In-depth knowledge of Enterprise Resource Planning (ERP) systems, including MRP, inventory management, and planning systems.
· Strong analytical skills, a strong understanding of lean manufacturing principles, and strong customer relation skills.
· Prior experience with steel, steel products, other metals, fabrication, and manufacturing.
· Working understanding of other quality systems and quality standards, such as TS, Lean, etc.
Supervisory Responsibilities
· This position has no supervisory responsibilities.
Working Environment and Conditions
· Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to be in a stationary position and move about the buildings. The employee is frequently required to reach with hands and arms and be able to communicate verbally and in writing and take direction. The employee is frequently operating a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. The employee may occasionally be required to lift or move up to 20 pounds.
· Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
NOTE:
The duties and responsibilities listed above are intended to describe the general content of and requirements for the performance of this position. It is not constructed as an exhaustive list of duties, responsibilities, and requirements. The incumbent may be required to perform other duties as assigned. Management reserves the right to assign or reassign duties and responsibilities to this job at any time.
Requirements:
Buyer
Purchasing Agent Job In Carmel, IN
The Buyer is responsible for direct materials purchasing and inventory management for assigned material categories. Accountable for ordering materials from stock code set-up and determining PO quantities to ensuring materials are received on-time, the Buyer is a critical problem solving resource identifying and resolving potential supply gaps.
PROCUREMENT AT HEARTLAND FOOD PRODUCTS GROUP
Heartland Food Products Group is a dynamic, fast-growing organization committed to making a positive impact in the world. We are passionate about building brands and foster a results-driven culture that provides opportunities to rapidly learn and develop your career. Heartland Food Products Group makes SPLENDA Brand Sweeteners, as well as many other brands and product lines. Heartland's Strategic sourcing team fuels Heartland's growth by cultivating strategic alliances with our manufacturing team and key supply partners, while delivering exceptional service, premium quality, and market-leading competitively priced solutions.
KEY RESPONSIBILITIES
Data Governance
Set-up Sourcing specific Master Data for new stock codes in Heartland's centralized ERP system (material package size, order quantities, artwork/ die line details, warehouse codes, product classification).
Review min/max quantity calculations for each stock code weekly and update ERP system min/max values where there are changes.
Update individual stock codes in the ERP system with the latest artwork revision file name as new artwork is communicated from the Heartland Design team.
Maintain stock code data for accuracy.
Collect new supplier documentation and coordinate system set up.
Ensure Supply
Determine raw material order quantity based on Materials Resource Planning (MRP) calculated quantities, current inventory quantities, and historical usage.
Manage Purchase Order (PO) process from PO issuance through confirmation to delivery of materials. Sourced supplier and PO terms will be directed by the Strategic Sourcing Manager.
Monitor timeliness of material deliveries to ensure production demand is covered, following up with suppliers where needed.
Assist with new product launch acquisition of materials to ensure on time first ship.
Align raw material on hand inventory levels with scheduled production while ensuring expected inventory turns are being met.
Foster and maintain productive and positive working relationships with suppliers.
Ensure compliance with supply policies and procedures, including ethical and legal guidelines.
Issue Resolution
Coordinate needed adjustments in delivery timing with Production Planners and Logistics team.
Investigate and resolve price variances from PO to invoice with Accounts Payable and applicable suppliers.
Ensure supplier response to quality team and payment status to close open quality claims.
Escalate raw material delivery delays or quality issues to Strategic Sourcing Managers and Production Planners to mitigate supply gaps.
Support Strategic Sourcing Managers in the supplier quality and delivery performance ratings in the scorecard process as well as specific feedback to suppliers during Quarterly Business Review meetings.
QUALIFICATIONS
Bachelor's degree in Supply Chain, Finance, Engineering or a related field.
PREFERRED ATTRIBUTES
Collaborative and team oriented with advanced interpersonal skills. Operates with high energy and passion for the company mission and the Sourcing function.
Focused on building and maintaining collaborative relationships with suppliers. Anticipates and mitigates service, quality, and financial market changes.
Demonstrates a strong continuous improvement mindset, actively seeking opportunities to enhance efficiency, reduce costs, and improve quality.
Procurement Coordinator-CONTRACTOR (IN or NC)
Purchasing Agent Job In Indianapolis, IN
If you are wondering what makes TRIMEDX different, it's that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.
Everyone is focused on serving the customer and we do that by collaborating and supporting each other
Associates look forward to coming to work each day
Every associate matters and makes a difference
It is truly a culture like no other - We hope you will join our team! Find out more about our company and culture here.
The Procurement Coordinator-CONTRACTOR will procure parts and services needed to maintain clinical engineering equipment for TRIMEDX clients. The Coordinator is responsible for prioritizing requests based on defined criteria, creating and itemizing purchase orders, purchasing from approved suppliers, and purchasing orders processed timely for receipt and payment. The Coordinator is customer-focused and proactively provides support and solutions for our Operations team and TRIMEDX clients. This role will ensure requests are processed timely, comply with the Supply Chain strategy, and deliver on time to support the success of our clinical asset management program.
Contract: This is a Contract role, for a Contractor, and will be contracted though our third party vendor partner agency. This is a long term project, contract is 6+ months with option to renew. The pay rate for this position is $21.25 per hr.
Location Requirements: Indianapolis, Indiana region; our Central (Corporate) Office is located in Indianapolis. This position is Hybrid - remote & in-office as needed. We are seeking candidates that currently reside in the central Indiana region, within approximately 100 mile radius of Indianapolis.
Also, can be located in the Charlotte, North Carolina region, for candidates within approximately 100 mile radius of Charlotte.
Responsibilities
Review and prioritize requests based on urgency and critical need; follow the life cycle of a requisition from request to delivery and receipt.
Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed.
Communicate with suppliers and utilize shipping websites to gather tracking information or relevant documentation; reconcile with timeframes submitted by technicians and take action to ensure timely delivery and receipt.
Communicate exceptions or delays to technicians and provide timely follow-up on order inquires.
Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings.
Answer technician questions concerning procurement policies and procedures; handles complex issue resolution with support from peers and manager.
Support technicians and suppliers with part identification, urgent orders, and order updates.
Review and update the purchase order with accurate core exchange and return information.
A supervisor may assign ad hoc responsibilities based on business needs.
All other duties as assigned.
Skills and Experience
Minimum of 1-year relevant work experience; purchasing or supply chain preferred.
Customer service experience preferred.
Experience in healthcare industry preferred.
Positive, team player, strong interpersonal skills; proven ability to efficiently prioritize tasks to delivery results.
Strong customer centric mentality and customer service skills
Well organized and able to adapt to change.
Strong written, and verbal communication skills; vocalize issues and solutions proactively.
Intermediate knowledge of Microsoft Office applications.
Must be willing to work a non-traditional schedule, as needed during any open hours of the department.
Education and Qualifications
Associate degree in related field or equivalent experience; Bachelor's degree preferred
#LI-Remote
At TRIMEDX, we support and protect a culture where diversity, equity and inclusion are the foundation. We know it is our uniqueness and experiences that make a difference, drive innovation and create shared success. We create an inclusive workplace by actively seeking diversity, creating inclusion and driving equity and engagement.
We embrace people's differences which include age, race, color, ethnicity, gender, gender identity, sexual orientation, national origin, education, genetics, veteran status, disability, religion, beliefs, opinions and life experiences.
Visit our website to view our full Diversity, Equity and Inclusion statement, along with our social channels to see what our team is up to: Facebook, LinkedIn, Twitter.
TRIMEDX is an Equal Opportunity Employer. Drug-Free Workplace.
Because we are committed to providing a safe and productive work environment, TRIMEDX is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all TRIMEDX and Customer property or during working/on-call hours.
Buyer
Purchasing Agent Job In Shelbyville, IN
Full-time Description
Buyer
Do you have the professionalism and communication skills to be a primary contact for suppliers?
Are you the kind of self-directed team player that just jumps in and makes a difference?
Do organization, prioritization and good time management come naturally to you?
If these answers are a resounding YES, then this might be a perfect role for you!
Who is PMC SMART Solutions?
PMC, as a privately held, globally-recognized, award-winning contract manufacturer that provides life-saving medical devices and safety-enhancing automotive components to a broad base of international, market- leading OEMs and Tier One customers.
PMC offers services from design for manufacturability and program management through injection molding, full assembly, packaging and sterilization management, focusing on precise-tolerance, intricate devices and components. For its medical customers, PMC functions under ISO 13485 certification, FDA registration and operates state-of-the-art, certified Class 8 (100,000) clean rooms. We also maintain an IATF-16949 certification in support of our automotive business.
PMC is a certified Women-Owned Business Enterprise, offering a comprehensive range of services while supporting global OEMs' supplier diversity goals.
What would you look forward to in this role?
Collaborating with a team of leaders to achieve meaningful growth!
Collaborating with leaders of many other functions to meet or exceed customer expectations!
Develop a supplier network that supports the PMC's strategic business plan.
Source components/materials needed to support new program launches as well as on-going production,
meeting critical quality needs at competitive costs.
Develop effective supplier relationships while ensuring that supplier performance meets customers'
requirements.
What key responsibilities would you assume in this role?
Collaborate with PMC's program managers and supplier quality engineers (SQE), identify and develop a network of certified, quality-capable, cost-competitive suppliers to support new program launches.
Partner with the SQE on the network of suppliers currently supporting on-going production, improve suppliers' performance as it relates to their product quality, cost and on-time delivery.
Drive components/materials cost reductions on existing (in production) programs. Contribute to continuous improvement (VA/VE) activities for purchased components/materials.
Work with the program managers and plant controller to ensure the accuracy of purchasing system data, including BOMs.
Work closely with the Company's quote team to ensure timely quotes with competitive materials/component costs.
Lead the development and issuance of RFQ's for materials/components to supplier network.
Partner with plant schedulers and materials planners to control the inventory levels of purchased
components/materials while ensuring optimum pricing vs. quantity buys, and achieving on-time delivery requirements.
Requirements
What is needed to thrive in this role?
A disciplined, autonomous buyer & purchasing professional who crisply manages time and priorities.
A collaborative team member who will partner with others to achieve our mission.
A self-motivated learner who will research and institute departmental best practices.
Strong computer skills - Microsoft Excel & Word / ERP System experience
Excellent written and verbal communication skills.
To learn more....
visit PMC's website **************************
Box Office Ticket Buyer for Indianapolis, IN
Purchasing Agent Job In Indianapolis, IN
Earn up to $20+/hour Buying Tickets!
Ticket Buyer - Independent Contractor (1099)
Founded in 2017, REPS & Co. is a leader in the entertainment industry specializing in ticketing for live events. We are industry veterans with fresh ideas for the ticketing industry. We provide tickets to live events and shows across the nation including music, sports and theatrical performances. We pride ourselves in offering the best experience for the best price to our customers. Our technology is what allows us to outperform our competitors and deliver an unforgettable experience to fans.
We are excited to add a
Ticket Buyer - Independent Contractor (1099)
to our growing team!
Make extra income buying tickets at venue box offices
Earn commissions on every ticket you buy
Flexible schedule
No experience necessary, but if you have worked as a rideshare or delivery driver, shopper, courier or done other gig type jobs, this may be a good fit for you
Ticket buyers receive ticket purchase orders thru an app on their smartphone, then travel to venues to purchase tickets using a company provided credit card
After purchasing tickets, the detail is entered in the app, tickets are then shipped to us
Commissions are paid weekly thru direct deposit, after tickets are received
Here's what you need to get started:
Be at least 18 years old
Be eligible to work in the US
Be physically able to drive, ride or walk to venues to buy tickets
Have a smartphone to interface with company to view order requests and enter detailed purchase information
Be able to work approx 2 days per week, 1 - 4 hours per day - generally between 10:00am - 9:00pm (venue box office hours vary greatly)
Be able to communicate with REPS through SMS
Be accurate, detail-oriented and result-driven
Be trustworthy, reliable, and engaging
Have good verbal communication skills
Jr. Buyer USA
Purchasing Agent Job In Indianapolis, IN
Our new facility in Indianapolis will have approximately 60 employees specialized in the manufacturing and worldwide distribution of ground power supply system, pre-conditioned air equipment and customer solutions in the field of airport equipment. *As a specialist, we see ourselves as offering our customers system solutions that are environmentally friendly and at once optimize the profitability of a wide variety of work processes.*
*We are looking for*
* **Jr. Buyer**
**Summary and Your tasks**
**Summary:**
Jr. Buyer is responsible for purchasing and negotiating materials, equipment, and supplies from vendors. Evaluates vendor quotes and services to determine most desirable suppliers. Relies on the team and collaboration with the Buyers.
**Pay Range:** 20-23/hr. - depending on experience
**Responsibilities include but not limited to:**
* Work closely with buyers on a variety of sourcing
* Update data in our MRP system which may include Item Masters, Vendor Masters, and Purchase Orders.
* Preparing RFP / RFQ packages for required parts
* Obtains price quotations
* General data analysis
* Investigate, suggest and work on improvements to our processes and systems
* Evaluate quotes and proposals and make recommendations for best purchase
* Capable and comfortable negotiating with vendors for best terms for Dabico
* Establish, build and expand relationships with existing and potential vendors at multiple levels in the organization
* Researching and prospecting new items requested by our sales staff and managing the implementation of new items
* Potential to help with supplier visits and audits
* Prepare updates on sourcing status for buyers, update meetings, and management
* Attend meetings are required to provide latest status of incoming parts
* Provide updates through emails and calls to sales, maintenance, manufacturing, management, etc. towards the status of incoming parts
**Your experience and skills**
* Bachelor's degree a plus
* 3+ years of demonstrated experience in a Purchasing Department in a manufacturing industry
* High level of organization, with the ability to handle a multitude of projects simultaneously
* Requires the ability to communicate effectively in English (written and verbal)
* Ability to adhere to strict time deadlines and work under pressure
* Ability to execute tasks in an efficient manner without sacrificing quality
* Must be flexible and able to adapt to changing priorities and procedure
* Demonstrated experience of skills required
* Familiar with typical MRP processes
* Good knowledge of appropriate tools used in purchasing and inventory management
* Comfortable working in highly dynamic and changing environment
* Business Central experience preferred
* Familiar with MS Office, above average user of MS Excel
* Familiar with MRP / ERP systems in past assignments
* Solid math skills to evaluate and compare a variety of commercial factors
* Successful completion of pre-employment screening
* Legally authorized to work in the United States
* Total cost savings
* Quality
* Procurement cycle time
* Inventory turnover
If you fit our requirements and you are motivated to get started with us, please apply and send your resume to *******************************
Please check our open positions on our website **************
We look forward to receiving your application.
*Address: 5740 Decatur Blvd, Indianapolis, Indiana 46241*
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**Working time**
**Location**
DABICO AIRPORT SOLUTIONS is a leading ground support equipment manufacturer and service provider. Dabico Airport Solutions offers a comprehensive range of state-of-the-art, turn-key systems for contact gates, remote aprons, and maintenance repair and overhaul hangars for commercial and defence applications all around the world.
**Contact**
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Purchasing Agent
Purchasing Agent Job In Roachdale, IN
The Purchasing Agent is responsible for all purchasing functions for the Company. This position also handles several other Accounting and clerical functions, as well as some Inside Sales. This position will serve as a back-up to Reception on a daily basis.
Essential Functions:
Purchasing
* Receive requests for ordering supplies from other staff and place orders with appropriate vendors.
* Follow up to make sure orders are received (communicate with vendors) organize and file packing slips (given by shipping department and construction) when orders are received.
* Match up invoices with packing lists and enter invoices in the accounting system. Make sure product costs are entered in the correct job cost or general ledger account. Check entered invoices and give to the CFO to double check before posting. Organize invoices once they are entered and posted.
* Look through repots once monthly to make sure we have invoices for POs that were fulfilled that month. Contact vendors to get invoices sent that are missing.
* Request return information and follow up on returns when products are faulty or ordered incorrectly.
* Prepare trend reports for spring ordering.
* Work thru the Open Order report on a monthly basis.
Accounts Payable
* Organize invoices from vendors, mark with appropriate general ledger or cost information. Give to Receptionist to enter or enter in absence.
* Keep files organized with invoices once they are entered and posted.
* Release and print checks from list prepared by CFO to be paid weekly.
* Match up checks with invoices and give to Receptionist to prepare for mailing and filing.
Accounts Receivable
* Organize billing from shipping and service departments.
* Check all invoices daily before printing out to be mailed and filed.
* Run credit cards when required for invoices from customers.
* Take customer calls in regards to invoice problems and investigate issues.
* Enter credits when necessary for problem invoices or returns.
* Keep all credit card transaction information organized.
Sales
* Second in line to receive sales calls for chemical orders.
* Handle reporting for Early Buy or Inventory Reduction customer lists out and assist with sending them out, as well as make follow up calls.
* Make calculations for salesmen commission.
Construction
* Assist when necessary to enter projects into the accounting system.
* Send POs for electronic submittals when required
* Work with Construction Manager to order, cost and code product for construction projects.
* Keep updated Construction Logs to reflect orders and status of orders.
* Enter transactions in job costing for items used from stock
* Enter billing and prepare invoices from AIA documents from Construction Manager or CFO for all construction projects.
General
* Cover Receptionist duties as needed.
* Notary as needed.
* Assist in keeping floor cleaned and polished in warehouse wing of office.
* Comply with safety regulations and maintain clean and orderly work areas.
* Keeps himself/herself groomed and clothed as per dealership guidelines.
* As with all other employees, you will be expected to be a team player.
* Follows attendance policy.
* All other duties assigned.
Skills & Qualifications:
* 3-5 years of purchasing and/or accounting experience.
* High School Diploma or the equivalent is required.
* Must have excellent interpersonal and communication skills that contribute to the team environment.
* Knowledge of and the ability to use standard desktop load applications such as Microsoft Office products and internet functions.
* Willingness to learn new software.
* Understand the need for confidentiality and discretion; position may be exposed to sensitive information
* Excellent phone etiquette, communication and organizational skills
* Punctual and able to work with minimal supervision
* Customer service driven
* Excellent oral and written communication skills
* Ability to learn quickly, resolve issues, and meet deadlines
* Motivated self-start and team player with excellent attention to detail
Competencies:
Specific
* Job Knowledge: Does the work assigned, understands directions, and effectively applies training (formal or informal) to the actual work. Understands the issues relevant to the department and the work that must be done. Requires minimal direction on a daily basis to get the job done.
* Communication Skills: Informs, listens, follow directions, provides follow-up and works effectively with others.
* Teamwork: The willingness and ability to communicate (both verbally and in writing) cooperate, and work with co-workers, supervisors, and customers. Displays a positive attitude.
General
* Attitude: The employee displays a positive and cooperative attitude about his/her job role, assigned work, and the organization. Working relationships are built and maintained. The employee is open-minded and accepting of constructive feedback by others.
* Communication Skills: The employee communicates clearly and effectively within his/her role. The employee clearly express himself/herself both orally and in writing. The employee listens well and responds appropriately. Written and verbal reports clear and accurate.
* Cooperation: Works well with peers and supervisors. Willingly contributes to the success of the team or department. Exhibits consideration for others, a willingness to help and maintains a positive rapport with co-workers.
* Initiative: Actively seeks out and assumes additional responsibilities without being asked to do so. Demonstrates an ability to encourage and/or inspire others. Recognizes and acts upon new opportunities.
* Quality of Work: Work is completed with the expected degree of quality. The employee is attentive to detail and actively seeks out and corrects quality control issues. Work is completed accurately, neatly, and in adherence to standards.
* Reliability: Follows through on commitments and job duties consistently. Accepts accountability for his/her work. Properly follows instructions, directives, and procedures.
* Time Management: Degree to which you are prompt, have the ability to plan effectively, and complete tasks in an appropriate amount of time.
Position Type & Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, during normal business hours.
Language Skills
Ability to read, understand, and follow written and oral instructions in English.
Mathematical Skills
Basic math skills are required, along with the ability to use a calculator.
Reasoning Ability
It is necessary in this position to have the ability to set priorities. Must be able to make sound decisions using good judgment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions for this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the ability to enter data into a computer for long periods of time. There is the need to file records, which includes bending, stooping, reaching, and lifting boxes up to 30 lbs. General upkeep is required of the personal workspace and the department area.
Work Environment
The typical work environment is an office area. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.
Some exposure to a warehouse environment is likely.