How to hire a quality administrator

How to hire a quality administrator, step by step

Here's a step-by-step quality administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a quality administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new quality administrator
• Step 8: Go through the hiring process checklist

What does a quality administrator do?

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1. Identify your hiring needs

   First, determine the employments status of the quality administrator you need to hire. Certain quality administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect quality administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of quality administrators and their corresponding salaries.

   Type of Quality Administrator	Description	Hourly rate
   Quality Administrator	Industrial production managers oversee the daily operations of manufacturing and related plants. They coordinate, plan, and direct the activities used to create a wide range of goods, such as cars, computer equipment, or paper products.	$13-35
   Laboratory Manager	Laboratory managers provide accurate laboratory diagnosis through evaluating specimen procedures and coordinating with pathologists to validate laboratory findings. They are responsible for maintaining laboratory tools and equipment, ensuring the proper sterilization of instruments before and after use, organizing equipment based on its function, and immediately repairing or replacing defective items... Show more	$23-53
   Director Of Quality	In the manufacturing industry, a director of quality is primarily in charge of spearheading and overseeing the daily operations in a quality assurance department. They work to ensure that products adhere to the company's quality standards and industry regulations by conducting research and assessments, developing quality test systems, and reviewing reports... Show more	$47-87

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Quality Standards
   • Quality Improvement
   • Internal Audit
   • ISO
   • Data Entry
   • Management System
   • Calipers
   • Quality System
   • Corrective Action
   • QMS
   • Purchase Orders
   • Data Collection
   • Process Improvement
   • Quality Audits

   Check all skills

   Responsibilities:

   • Lead quality initiatives for two production lines via lean six sigma tools; root cause analysis , 8-D, and Kaizen.
   • Prepare paperwork for FDA and OSHA audits.
   • Create curriculum and teach three GMP part 820 manufacturing training courses.
   • Administer CAPA system by ensuring closure in a timely manner and resolve to clients satisfaction.
   • Work with all functional departments to ensure they are train and understand the expectations of the QMS.
   • Create ISO documentation data base administrator.

   More quality administrator duties

3. Make a budget

   Including a salary range in your quality administrator job description is a great way to entice the best and brightest candidates. A quality administrator salary can vary based on several factors:

   • Location. For example, quality administrators' average salary in montana is 49% less than in new jersey.
   • Seniority. Entry-level quality administrators earn 62% less than senior-level quality administrators.
   • Certifications. A quality administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a quality administrator's salary.

   Average quality administrator salary

   $46,100yearly

   $22.16 hourly rate

   ---

   Entry-level quality administrator salary

   $28,000 yearly salary

   Updated December 18, 2025

   Average quality administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$67,228	$32
   2	Connecticut	$61,084	$29
   3	California	$59,454	$29
   4	Michigan	$58,192	$28
   5	Maryland	$56,957	$27
   6	Texas	$56,186	$27
   7	Florida	$55,705	$27
   8	Illinois	$55,225	$27
   9	North Carolina	$52,423	$25
   10	Georgia	$43,937	$21
   11	Minnesota	$41,551	$20

   Average quality administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BorgWarner	$97,034	$46.65	7
   2	Astronics	$90,308	$43.42	10
   3	Regeneron	$83,731	$40.26	9
   4	Advanced Clinical	$75,454	$36.28
   5	Carl Zeiss Meditec, Inc.	$75,315	$36.21
   6	Teledyne Technologies Incorporated	$62,743	$30.16	18
   7	Sun Chemical	$60,344	$29.01
   8	Sonoco	$58,993	$28.36	11
   9	Johns Hopkins University	$56,408	$27.12
   10	Kia Motors	$52,866	$25.42
   11	Trilogy Health Services	$52,669	$25.32	1
   12	Safran	$51,636	$24.82	73
   13	Reliance Steel & Aluminum Co	$48,383	$23.26	6
   14	Auto Warehousing	$48,280	$23.21
   15	Element Materials Technology	$44,936	$21.60	14
   16	Exova Inc	$44,162	$21.23	10
   17	PQ Systems	$43,982	$21.15
   18	Young Innovations	$42,506	$20.44
   19	System One	$41,022	$19.72	47
   20	Randstad North America, Inc.	$39,443	$18.96	16

4. Writing a quality administrator job description

   A quality administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a quality administrator job description:

   Quality administrator job description example

   You will like working for us as we have amazing people and a highly collaborative culture. Global success hasn't changed our tight-knit feel - we've simply grown into a larger, more diverse family. We have thousands of jobs around the globe and encourage all of our associates to chase their dreams without having to find them in another company - it truly is a special place.
   
   While reporting to the Quality Manager, you will be responsible for problem solving to ensure the quality expectations of every customer, both internal and external. Measuring critical product/process variables, records or reports using appropriate tools and utilizing information to continuously improve. This position is available for both second and third shifts.
   What you'll be doing:
   Collecting and analyzing quality related data from production or service functions and reports this data. (Example: measurement of critical dimensions, performing seals, COF, gas chromatogram) Supporting functions of the laboratory, along with supporting production and running of product. (Example: filing production trace documents) Performing auxiliary production support tasks (Example: color standards) that will aid in the running of quality material and working to prevent simple failures.Following testing and standards that will increase the quality of the product being produced and increase consistency in test methods &/or floor procedures that directly affect the quality of the product.Participating in the SPS at the plant and have continued presence and participation in the Continuous Improvement movement at the facility.Actively participating on the Quality team, as well as with various plant and staff groups as they report on quality metrics & initiatives.Maintaining a safe, clean, and organized work area.Performing all duties as designated by supervisor/manager.Performing all duties in support of Sonoco's quality and safety policies.Supporting other departments as needed.
   
   Shift: We have second (3 pm - 11 pm) shift available.
   
   We'd love to hear from you!
   Being reliable, having good initiative, being committed, and being quality focused is a must.We expect you to have excellent written and verbal communication skills Working independently and managing multiple tasks simultaneously is needed.This position requires a high degree of versatility, independence, and initiative, as well as the ability to work effectively both vertically and horizontally across the organization.General knowledge of computer proficiencies (Word, Power Point, Excel, Outlook) Having the ability to effectively work with a team in a fast-paced environment is crucial to success.We would like for you to have at least a 4-year degree or equivalent work experience, not required. Willing to train the right candidate.You will need to have the ability to read and understand manufacturing instructions.You will need to be able to perform various duties, including standing for long periods of time.You will need to be able to perform all physical requirements, including but not limited to bending, lifting (up to 50 lbs.), stretching, stooping, reaching, and working in ambient summer temperatures at times.
   
   We care about the health and wellness of you and your family. That is why we offer a comprehensive benefits package that makes it easier to manage your health and provide financial security for you and your family. This includes Medical, Dental, Vision, 401k, Vacation, Paid Holidays, and more.
   
   Apply today and help us get stronger!
   
   We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

   Copy this example

   

5. Post your job

   There are a few common ways to find quality administrators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your quality administrator job on Zippia to find and recruit quality administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit quality administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new quality administrator

   Once you have selected a candidate for the quality administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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