How to hire a quality management specialist

How to hire a quality management specialist, step by step

Here's a step-by-step quality management specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a quality management specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new quality management specialist
• Step 8: Go through the hiring process checklist

What does a quality management specialist do?

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1. Identify your hiring needs

   The quality management specialist hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect quality management specialist also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of quality management specialists.

   Type of Quality Management Specialist	Description	Hourly rate
   Quality Management Specialist	Industrial production managers oversee the daily operations of manufacturing and related plants. They coordinate, plan, and direct the activities used to create a wide range of goods, such as cars, computer equipment, or paper products.	$23-49
   Vice-President Of Quality	A vice president of quality is responsible for monitoring the quality performance and delivery of the company outputs and deliverables to serve customers and clients. Vice presidents of quality analyze the production and operational processes to ensure that everything adheres to the internal guidelines and regulations... Show more	$43-86
   Director Of Quality	In the manufacturing industry, a director of quality is primarily in charge of spearheading and overseeing the daily operations in a quality assurance department. They work to ensure that products adhere to the company's quality standards and industry regulations by conducting research and assessments, developing quality test systems, and reviewing reports... Show more	$47-87

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Healthcare
   • Quality Improvement
   • Patients
   • Patient Care
   • Data Analysis
   • Performance Improvement
   • CMS
   • Quality Audits
   • Clinical Quality
   • Oversight
   • Data Collection
   • Process Improvement
   • ISO
   • Lean Six Sigma

   Check all skills

   Responsibilities:

   • Lead business system development in new aerospace start-up facility with industry-unique process concept.
   • Perform medical record review according to NCQA, CMS, & DMHC standards.
   • Ensure process and procedures are in place and they comply with ISO and reflect actual task.
   • Attend community member focuse groups and community outreach events in order to promote HEDIS prevention and wellness initiatives.
   • Provide management team with a monthly report that summarizes quality measures such as P4P, HCC and CMS stars.
   • Provide direct supervision of unit staff, scheduling, and oversight of the unit to optimize patient-flow and client satisfaction.

   More quality management specialist duties

3. Make a budget

   Including a salary range in the quality management specialist job description is a good way to get more applicants. A quality management specialist salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a quality management specialist in Wisconsin may be lower than in California, and an entry-level engineer typically earns less than a senior-level quality management specialist. Additionally, a quality management specialist with lots of experience in the field may command a higher salary as a result.

   Average quality management specialist salary

   $70,819yearly

   $34.05 hourly rate

   ---

   Entry-level quality management specialist salary

   $48,000 yearly salary

   Updated January 23, 2026

   Average quality management specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$94,117	$45
   2	New York	$82,960	$40
   3	Texas	$78,432	$38
   4	New Jersey	$77,259	$37
   5	Massachusetts	$73,725	$35
   6	Utah	$72,141	$35
   7	Pennsylvania	$69,789	$34
   8	District of Columbia	$68,301	$33
   9	Florida	$68,037	$33
   10	New Mexico	$66,092	$32
   11	North Carolina	$65,469	$31
   12	Illinois	$64,675	$31
   13	Missouri	$64,178	$31
   14	Oregon	$63,078	$30
   15	Michigan	$62,724	$30
   16	Kentucky	$62,071	$30
   17	Georgia	$61,430	$30
   18	Colorado	$57,086	$27

   Average quality management specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	SAP	$103,677	$49.84	45
   2	Wabtec Corporation	$102,258	$49.16	16
   3	General Electric	$94,633	$45.50	129
   4	Mayo Clinic	$93,605	$45.00	7
   5	Fujitsu	$93,577	$44.99
   6	Siemens	$91,352	$43.92	26
   7	Weatherford International	$90,020	$43.28	3
   8	Kao Brands	$89,128	$42.85
   9	Northwell Health	$86,312	$41.50	57
   10	Novozymes	$85,957	$41.33	4
   11	Cordis	$83,702	$40.24	6
   12	Memorial Healthcare System	$82,010	$39.43	2
   13	Parexel International	$81,193	$39.04	23
   14	Beth Israel Deaconess Medical Center	$80,353	$38.63
   15	HCSC	$79,706	$38.32	7
   16	Allianz Life	$79,222	$38.09	2
   17	Bank of America	$77,343	$37.18	150
   18	St. Joseph Healthcare	$76,988	$37.01	1
   19	Horizon Blue Cross Blue Shield of New Jersey	$76,747	$36.90	1
   20	General Dynamics	$75,965	$36.52	88

4. Writing a quality management specialist job description

   A good quality management specialist job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a quality management specialist job description:

   Quality management specialist job description example

   ConnectiveRx is a leading, technology-enabled healthcare services company. We work strategically with hundreds of biopharmaceutical manufacturers to help commercialize and maximize the benefits of specialty and branded medications. Our mission is to simplify how patients get on and stay on therapy. We fulfill our mission by providing our customers with innovative services such as patient and provider messaging, the design and operation of copay, vouchers and patient affordability programs, and hub services, all of which accelerate speed-to-therapy and help improve outcomes for manufacturers, healthcare providers and patients.
   
   ConnectiveRx was formed in 2015 by bringing together the industry-leading business of PSKW, PDR/LDM, Careform (2017) and The Macaluso Group (2018) to advance our technology-driven expertise in providing state-of-the-art commercialization solutions. To learn more about our company, visit ConnectiveRx.com
   Job Description
   
   Under the guidance of the Senior Director, the Quality Management Documentation Specialist is responsible for strategy, management and primary authorship of company Policies, SOPs, and Work Instructions. The incumbent is responsible for authoring, editing, reviewing, evaluating, maintaining, and controlling documents in a regulated environment.
   
   What you will do:
   Works with various subject matter experts within the company to understand the desired workflows and procedures and translate these through effective technical writing into well- written SOPs and work instructions that are clear, unambiguous, and easy to follow. Ensures a consistent tone, style, and format for controlled documents. Assists the organization with Document changes by following and ensuring adherence to the Document Change Management procedures. Acts as Document Management System Administrator. Ensures security of system, availability, and integrity of master documents by implementing document and system access rights and revision controls. Consults with end users to identify problems in accessing electronic content. Troubleshoots issues with the document control software system. Maintains the official document library for the organization. Supports other aspects of the Quality Management System as needed (e.g., internal audits, training, change control, management of deviations & CAPAs, etc.) Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction. Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements. Oversees and manages periodic document reviews on an annual basis; ensures all essential functions for this process are carried out, documented per SOP and completed on time. Oversees document retirement and archiving in accordance with records retention policies and schedules. Educates employees on document control policies and procedures, and partners with leadership to ensure each functional area has necessary written documentation to support their business functions. Maintains current knowledge of best practices, industry standards, client or regulatory standards, document management techniques and technologies related to document management through membership in professional organizations, attending conferences or educational workshops, and professional networking. Performs other duties, as assigned.
   What we need from you:
   Bachelor's degree in applicable field (e.g., English, Communications, Literature) 2-3 years of relevant experience in a quality management organization as a document control specialist/manager or technical writer. Familiarity with Good Documentation Practices and Quality Systems Document Control best practices. Able to translate complex procedures clearly and efficiently into straightforward written policies and procedures. Able to organize and prioritize work to manage multiple deadlines and business needs. Proficient in Microsoft Word, Visio, PowerPoint, and other standard office software. Demonstrated ability to use time efficiently, transcribe text or audio information accurately, to clearly communicate ideas and concepts. Problem solving, results orientated, analytical and high level of attention to detail.
   Travel:
   
   There could be periodic travel up to 15% of the time.
   
   Equal Opportunity Employer:This employer (hereafter the Company) is an equal opportunity employer and does not discriminate in recruitment, hiring, training, promotion, or other employment policies on the basis of age, race, sex, color, religion, national origin, disability, veteran status, genetic information, or any other basis that is prohibited by federal, state, or local law. No question in this application is intended to secure information to be used for such discrimination. In addition, the Company makes reasonable accommodation to the needs of disabled applicants and employees, so long as this does not create an undue hardship on the Company or threaten the health or safety of others at work. This application will be given every consideration, but its receipt does not imply that the applicant will be employed.

   Copy this example

   

5. Post your job

   There are a few common ways to find quality management specialists for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your quality management specialist job on Zippia to find and recruit quality management specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting quality management specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new quality management specialist

   Once you've found the quality management specialist candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new quality management specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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