Service Administrator jobs at R.F. MacDonald Co.

Managing user licenses, security settings, access controls, support tickets, and governance. Expertise in Smartsheet, including Control Center and Blueprint management. Build complex, data-driven dashboards and reports for executive and portfolio use. Experience with Smartsheet premium apps/integrations such as Data Shuttle, Dynamic View, Jira Connector

Job Posting Start Date 11-20-2025 Job Posting End Date 01-20-2026Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a Program Administrator located in Milpitas, CA. Reporting to the Program Management Director, the Program Administrator's role involves assisting with managing customer accounts in all aspects of supporting the business relationship. What a typical day looks like: Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program. Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems. Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments. Prepares program reports and executive presentations for management, client, or others. May assist in metric development and tracking for the program. Occasional travel to customer locations. Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities. Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact. The experience we're looking to add to our team: Bachelor's degree or equivalent experience in addition to 5 years of experience in a manufacturing or related Industry. Has awareness of the functional impact upon work processes and other functions. Use of the following tools may be required: Microsoft Project, Access, Excel Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals as well as the ability to write routine reports and correspondence. Effective presentation skills to include speaking before groups of customers or employees. SA63 What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Pay Range (Applicable to California)$70,900.00 USD - $97,500.00 USD AnnualJob CategoryOperationsRelocation: Not eligible Is Sponsorship Available? NoRequired Skills: Problem Solving Ability, Visual BasicFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

About Us: Since 1935, we've been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves - and that's the only way we'd put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we're seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation. The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence. Own It: We think and act as an owner - with appetite, initiative, and responsibility. Connection: We build authentic relationships that foster trust and open communications. Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Sr. Service Desk Support Administrator The Sr. Service Desk Support Administrator ensures consistent and secure access to computing resources (workstations, printers, phones, email, network), provides first-line technical support, and manages IT assets and vendor coordination. Key Responsibilities End-User Support & Help Desk Operations Serve as the primary point of contact for IT support; triage and resolve software, hardware, and connectivity issues. Manage the Help Desk platform, ensuring proper usage across departments. Guide users through troubleshooting processes and escalate issues as needed. Administer user accounts, groups, and security settings in Active Directory. Provide Teams phone support, including extension setup and hardware deployment. IT Asset & Inventory Management Oversee lifecycle management of desktops, laptops, printers, and related hardware. Manage leases, licensing, and IT budget tracking in collaboration with the IT Operations Manager. Maintain consumables inventory and ensure timely reordering. Support hardware deployment using Intune and Autopilot, ensuring standardized rollout processes. Audit & Compliance Ensure compliance with Help Desk SLAs and IT policies. Assist with system audits, equipment inventory, and spend reconciliation. Maintain accurate documentation to support cross-training and knowledge sharing. Project & Vendor Management Lead or assist in IT projects, ensuring timely and budget-conscious execution. Coordinate with vendors and contractors to support deployments or project work. Handle IT purchase orders, GL coding, and budget tracking. Other Responsibilities Maintain a reliable and secure computing environment. Perform occasional off-hours support, upgrades, and maintenance. Travel to local sites (e.g., Larkspur office, events) as needed. Other duties as assigned. Qualifications 10+ years' experience in IT support or service desk roles. Experience in CPG or manufacturing environments preferred. Proficient with Microsoft Azure, Azure AD, Office 365, Teams, and Windows 11/12. Strong experience with Intune, Autopilot, SCCM, and end-user device management. Hands-on experience with Active Directory (users, groups, security). Vendor and project management experience. Excellent troubleshooting, communication, and customer service skills. Able to work independently and adapt to shifting priorities. Physically able to lift and move computer equipment. Some college or equivalent experience required; certifications (A+, Net+, Windows Server, Azure, VMware) a plus. Pay Range$83,200-$87,300 USD Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.

**HPC-Industrial,** powered by Clean Harbors, in **Long Beach, CA** is looking for an **Industrial Services Administrator** to join their safety conscious team! This team member is responsible for the successful execution of all administrative duties at our customer location daily. The ** Industrial Services Administrator** serves as representative of **HPC-Industrial** n creating a continuous working relationship with clients/customers. The Field Administrator is responsible for the safe and proper execution of HPC-Industrial jobs across all service lines in accordance with client and business requirements and company policies, practices and procedures. **Transitioning Military** , this is a great opportunity to leverage your skills and training as you return to civilian life. **Why work for HPC-Industrial?** Health and Safety is our #1 priority, and we live it 3-6-5! Competitive wages Comprehensive health benefits coverage after 30 days of full-time employment Group 401K with company matching component Opportunities for growth and development for all the stages of your career Generous paid time off, company paid training and tuition reimbursement. Positive and safe work environments ** ** Responsibilities + Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times + Must show ability to take full responsibility for all facets of assignments. + Accounts receivable / payable experience preferred + Various Admin duties Qualifications **What does it take to work for HPC-Industrial? ** High School diploma or equivalent (required); Ability to perform multiple tasks simultaneously. Strong interpersonal and customer service skills. Valid Driver's License and clean Motor Vehicle Record. **About HPC-Industrial** **HPC-Industrial** , a Clean Harbors company, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. **HPC-Industrial** offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees. **HPC-Industrial is an equal opportunity employer.** _HPC-Industrial is a Military & Veteran friendly company._ *HPC

Sandvik Mining is looking for a Service Administrator (Locations: Elko, NV) If you have experience working in an industrial setting and have a background in inventory or office management, Sandvik Mining wants to speak with you! Sandvik Mining is a business area within the Sandvik Group and a leading global supplier of equipment and tools, service and technical solutions for the mining industry. The offering covers rock drilling, rock cutting, rock crushing, loading and hauling and materials handling. Key performance areas As the Service Administrator, you will set up jobs for the workshop, prepare packets for supervisors, and enter, track and expedite all workshop work in process (WIP) orders. Main Responsibilities Open field service jobs for billable work, warranty, and jobs for other areas of parts & service Open N00 jobs for new units; PDI, warranty, other work to be performed on the new unit. Maintain/track open field service jobs. Order parts and/or outside services. Coordinate with vendors for orders. Process all systems and hard copy documentation for all WIP orders. Open LPS tickets for expediting, pricing, etc. Prepare quotes and invoices and/or close field service and WIP jobs. Follow up with Sandvik internally as required to satisfy the requirements of WIP. · Answer internal and customer inquiries about service, parts availability, delivery times and status of orders. Look up parts, pricing, and availability to provide quotes to customers for service work and audits. Open/assist jobs with parts needed from stock equipment. Provide monthly reports for team and customers. Order vehicle safety equipment for fleet. Order uniforms for field service technicians. Order tools for field service technicians. Order office supplies for technicians. Prepare quote information for parts and service jobs. Secure parts and materials for technician jobs Produce reports on processes, backlog, and future jobs. Enter warranty claims in sales tools to the factory. Maintain labor cost Your profile Besides possessing an Associate's degree, the Service Administrator must have 3-5 years' experience in office or inventory management, preferably in an industrial environment. You must have an aptitude for learning new data input systems, and experience with accounting related activities is preferred. A higher ability and understanding of Microsoft Office would be required. You must be highly organized, self-motivated, and proactive in order to address all customer and internal requirements in a quick and professional manner. A professional demeanor and the ability to work quickly and effectively within time constraints are mandatory. The ability to work overtime as the requirements of the business dictate is required. Benefits Sandvik offers a comprehensive total compensation package including a competitive benefits package of health, dental and disability insurance, and a 401(k) retirement savings plan. In addition, we provide opportunities for professional competence development and training, as well as opportunities for career advancement How to apply For immediate consideration, please apply online at ****************************** for the Service Administrator position, Job Req. ID#R0086287. #LI-Onsite

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customer's application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com, and for a sneak peek into what it's like being a part of the Kaeser Family, visit us.kaeser.com/people. We are seeking individuals who have worked in an industrial/service/sales environment to fill the position of Service Administrator for our LA Branch located in Cypress, CA.. As a Service Administrator, primary job responsibilities are to: * Receive and route incoming customer requests via phone and email. * support material management activities at the branch including shipping, receiving and returning of parts. * Administrative support to managers within the branch. * Performs all other duties assigned by the Manager. Required qualifications: * High School Diploma required. * 2 years customer service experience required, commercial. * Expert verbal and written English Proficiency. * Driver's license and good driving record. * Good communication skills/phone skills required. * Computer skills, including proficiency in Google Suites. * Regular physical attendance at the worksite. * (SAP experience preferred). We offer a competitive salary ($45,000-$60,000 per year, to commensurate with experience), excellent benefit package including Medical, Dental, Vision, Profit Sharing and 401(k) Plan and a health and wellness program. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customer's application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com, and for a sneak peek into what it's like being a part of the Kaeser Family, visit us.kaeser.com/people. We are seeking individuals who have worked in an industrial/service/sales environment to fill the position of Service Administrator for our Fremont location. As a Service Administrator, primary job responsibilities are to: * Receive and route incoming customer requests via phone and email. * support material management activities at the branch including shipping, receiving and returning of parts. * Administrative support to managers within the branch. * Performs all other duties assigned by the Manager. Required qualifications: * High School Diploma required. * 2 years customer service experience required, commercial. * Expert verbal and written English Proficiency. * Driver's license and good driving record. * Good communication skills/phone skills required. * Computer skills, including proficiency in Google Suites. * Regular physical attendance at the worksite. * (SAP experience preferred). Salary starting at $22-$25 per hour, to commensurate with experience. Benefits at Kaeser include: Medical, Dental, Vision, STD, LTD, PTO, Holidays, Profit Sharing and 401(k) Plan. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customer's application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com , and for a sneak peek into what it's like being a part of the Kaeser Family, visit us.kaeser.com/people . We are seeking individuals who have worked in an industrial/service/sales environment to fill the position of Service Administrator for our Fremont location. **As a Service Administrator, primary job responsibilities are to:** 1. Receive and route incoming customer requests via phone and email. 2. support material management activities at the branch including shipping, receiving and returning of parts. 3. Administrative support to managers within the branch. 4. Performs all other duties assigned by the Manager. **Required qualifications:** + High School Diploma required. + 2 years customer service experience required, commercial. + Expert verbal and written English Proficiency. + Driver's license and good driving record. + Good communication skills/phone skills required. + Computer skills, including proficiency in Google Suites. + Regular physical attendance at the worksite. + (SAP experience preferred). **Salary starting at $22-$25 per hour, to commensurate with experience. Benefits at Kaeser include: Medical, Dental, Vision, STD, LTD, PTO, Holidays, Profit Sharing and 401(k) Plan.** This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customer's application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com, and for a sneak peek into what it's like being a part of the Kaeser Family, visit us.kaeser.com/people. We are seeking individuals who have worked in an industrial/service/sales environment to fill the position of Service Administrator for our LA Branch located in Cypress, CA.. As a Service Administrator, primary job responsibilities are to: * Receive and route incoming customer requests via phone and email. * support material management activities at the branch including shipping, receiving and returning of parts. * Administrative support to managers within the branch. * Performs all other duties assigned by the Manager. Required qualifications: * High School Diploma required. * 2 years customer service experience required, commercial. * Expert verbal and written English Proficiency. * Driver's license and good driving record. * Good communication skills/phone skills required. * Computer skills, including proficiency in Google Suites. * Regular physical attendance at the worksite. * (SAP experience preferred). We offer a competitive salary ($45,000-$60,000 per year, to commensurate with experience), excellent benefit package including Medical, Dental, Vision, Profit Sharing and 401(k) Plan and a health and wellness program. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customer's application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com, and for a sneak peek into what it's like being a part of the Kaeser Family, visit us.kaeser.com/people. We are seeking individuals who have worked in an industrial/service/sales environment to fill the position of Service Administrator for our LA Branch located in Cypress, CA.. As a Service Administrator, primary job responsibilities are to: Receive and route incoming customer requests via phone and email. support material management activities at the branch including shipping, receiving and returning of parts. Administrative support to managers within the branch. Performs all other duties assigned by the Manager. Required qualifications: High School Diploma required. 2 years customer service experience required, commercial. Expert verbal and written English Proficiency. Driver's license and good driving record. Good communication skills/phone skills required. Computer skills, including proficiency in Google Suites. Regular physical attendance at the worksite. (SAP experience preferred). We offer a competitive salary ($45,000-$60,000 per year, to commensurate with experience), excellent benefit package including Medical, Dental, Vision, Profit Sharing and 401(k) Plan and a health and wellness program. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

The Sierra Canyon Association (SCA) Administrative Specialist is supervised by the (SCA) Community Association Manager . Employee will perform daily administrative tasks, operate information systems, provide SCA resident services, and complete other tasks as assigned. This position will not have supervisory responsibilities. As directed and authorized, this position may be delegated specific duties from the SCA Community Manager to meet the goals of SCA and Equus. This employee will be the primary administrative and customer service staff member from 8:00 AM to 5:00 PM each Monday through Friday. The workday will include a one-hour unpaid lunch break. The employee will report to, and work under the supervision of the Community Association Manager. General Administrative Operations: Open and close clubhouse facilities in accordance with established procedures. Answer the clubhouse phones, process mail. Maintain a welcoming environment. Shop for office supplies and stamps. Maintain all bulletin boards. Provide guidance/assistance with office equipment and supplies. Communicate and coordinate among staff members to support other employees in completing their duties. Help to prepare and distribute association documents. Perform other duties as requested by the SCA Community Association Manager. HOA Duties: Notify staff of relevant SCA information; refer Owners to contract employees directly when appropriate. Update community documents. Assist committees by creating and maintaining sign-up sheets and volunteer forms, selling tickets for various events and reconciling funds collected. Publish and oversee distribution of a monthly newsletter. Entails working with the Communications Committee, prospective advertisers, and volunteers. Fully responsible for accounts payable and receivable for newsletter advertisers. Send the newsletter copy to offsite owners, as requested. Update Power Point Presentation on Reader Board in Lobby. Assist in both the ARC application process and compliance. Resident Services: Program and maintain the Verkada System (gate clickers). Answer Owner questions. Maintain and update the Age Qualification Forms (HOPA) every two years. Maintain accurate and updated home files. Check in owners/tenants new to the Community. Provide information to new residents to make their transition as easy as possible. Includes: Collect Resident Information Sheet Update clubhouse clickers Take badge pictures; make and issue badges File badge pictures in homeowner files Collect copies of leases Key attributes and skills required: Be Patient and professional Reliable Upbeat attitude Strong interpersonal Skills Multitasker Team Player Attention to detail Problem Solver Effective written and verbal communication Effective knowledge of Microsoft word, excel and outlook.

The Sierra Canyon Association (SCA) is an active community of people 55 and older. This position is supervised by the (SCA) Community Association Manager. The Administrative Assistant will play a crucial role in supporting the operations of the Homeowners Association (HOA) by efficiently managing document flow and ensuring the smooth execution of multiple administrative processes. This position requires proficiency in Microsoft Office products, strong attention to detail, effective written and verbal communication skills and the ability to follow established procedures accurately. The primary working location is within Aspen Lodge located within the HOA. Key Responsibilities • Document Flow Management: Coordinate and manage the flow of documents through various administrative processes, ensuring timely and accurate completion. • Assist with Agenda & Board Packet Production: Working cooperatively with the Administrative Assistant who works in the Equus corporate offices, help prepare meeting agendas and assemble agenda supporting document packages for the board of directors. • Updating Policies, Rules, and Guidelines: Maintain up-to-date HOA policies, rules, and guidelines by incorporating approved changes and distributing updated documents. • HOA Architectural Guidelines Compliance: Support the enforcement of architectural guidelines by tracking compliance submissions and assisting with related documentation. Travel with and assist the Community Association Manager during night-time compliance inspections. • Landscape Maintenance Records: Maintain accurate records of landscape maintenance activities and schedules. • Project Management Records: Organize and manage documentation related to ongoing and completed projects. • Procurement Cycle - Purchasing & Receiving: Support purchasing and receiving functions within the procurement cycle. • HOA Common Area GeoBase Updating: Assist with updates and maintenance of the HOA's Common Area GeoBase records. • Lodge Attendants: Serve as the “Senior Lodge Attendant” overseeing the training and scheduling of the HOA Lodge Attendants • Events: Coordinate with the Events Coordinator (presently an external contractor) to work with the Communications Coordinator for room scheduling and resident communications, ensure that special events come off smoothly, and maintain timely and accurate records about each event. Cross-Training & Backup Responsibilities The Administrative Assistant will receive cross-training and provide backup coverage for the following processes: • Procurement Cycle Invoice Processing: Process invoices related to procurement activities accurately and in a timely manner. • Resident Communications: Handle resident inquiries, correspondence, and notifications as needed. • Room Reservations: Manage and coordinate room reservation requests and scheduling. Required Skills & Qualifications • Proficiency with Microsoft Office: Demonstrated ability to use Word, Excel, Outlook, and other Microsoft Office applications efficiently. • Detail-Oriented: Strong attention to detail with a commitment to accuracy and thoroughness in all tasks. • Process-Oriented: Ability to follow established procedures and guidelines precisely. • Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously. • Communication Skills: Effective written and verbal communication skills. • Strong interpersonal skills and an upbeat attitude • Reliable • Patient and professional • Teamwork: Willingness to collaborate and provide cross-functional support as needed. Working Conditions This is a full-time, on-site position within the HOA office within the Aspen Lodge. Occasional evening or weekend work may be required to support meetings or special projects. Application Instructions Interested candidates should submit a resume and cover letter detailing relevant experience and proficiency with Microsoft Office products.

Job DescriptionSalary: $18-20 DOE The Sierra Canyon Association (SCA) is an active community of people 55 and older. This position is supervised by the (SCA) Community Association Manager. The Administrative Assistant will play a crucial role in supporting the operations of the Homeowners Association (HOA) by efficiently managing document flow and ensuring the smooth execution of multiple administrative processes. This position requires proficiency in Microsoft Office products, strong attention to detail, effective written and verbal communication skills and the ability to follow established procedures accurately. The primary working location is within Aspen Lodge located within the HOA. Key Responsibilities Document Flow Management: Coordinate and manage the flow of documents through various administrative processes, ensuring timely and accurate completion. Assist with Agenda & Board Packet Production: Working cooperatively with the Administrative Assistant who works in the Equus corporate offices, help prepare meeting agendas and assemble agenda supporting document packages for the board of directors. Updating Policies, Rules, and Guidelines: Maintain up-to-date HOA policies, rules, and guidelines by incorporating approved changes and distributing updated documents. HOA Architectural Guidelines Compliance: Support the enforcement of architectural guidelines by tracking compliance submissions and assisting with related documentation. Travel with and assist the Community Association Manager during night-time compliance inspections. Landscape Maintenance Records: Maintain accurate records of landscape maintenance activities and schedules. Project Management Records: Organize and manage documentation related to ongoing and completed projects. Procurement Cycle Purchasing & Receiving: Support purchasing and receiving functions within the procurement cycle. HOA Common Area GeoBase Updating: Assist with updates and maintenance of the HOAs Common Area GeoBase records. Lodge Attendants: Serve as the Senior Lodge Attendant overseeing the training and scheduling of the HOA Lodge Attendants Events: Coordinate with the Events Coordinator (presently an external contractor) to work with the Communications Coordinator for room scheduling and resident communications, ensure that special events come off smoothly, and maintain timely and accurate records about each event. Cross-Training & Backup Responsibilities The Administrative Assistant will receive cross-training and provide backup coverage for the following processes: Procurement Cycle Invoice Processing: Process invoices related to procurement activities accurately and in a timely manner. Resident Communications: Handle resident inquiries, correspondence, and notifications as needed. Room Reservations: Manage and coordinate room reservation requests and scheduling. Required Skills & Qualifications Proficiency with Microsoft Office: Demonstrated ability to use Word, Excel, Outlook, and other Microsoft Office applications efficiently. Detail-Oriented: Strong attention to detail with a commitment to accuracy and thoroughness in all tasks. Process-Oriented: Ability to follow established procedures and guidelines precisely. Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously. Communication Skills: Effective written and verbal communication skills. Strong interpersonal skills and an upbeat attitude Reliable Patient and professional Teamwork: Willingness to collaborate and provide cross-functional support as needed. Working Conditions This is a full-time, on-site position within the HOA office within the Aspen Lodge. Occasional evening or weekend work may be required to support meetings or special projects. Application Instructions Interested candidates should submit a resume and cover letter detailing relevant experience and proficiency with Microsoft Office products.

Job Details Tire Distributor Xperts HQ - Gardena, CA Full Time $26.00 - $31.00 HourlyDescription JOB TITLE: Junior Supply Chain Administrator TEAM MEMBER PERKS Along with a competitive paycheck, you will also get to enjoy a full suite of benefits including: Sick Time - 5 days Vacation Time - Earn up to 2-weeks on your first year of employment Paid and Floating Holidays Premium FREE Medical and Dental coverage options Vision Insurance 401(k) with company matching Life Insurance Discounts on Tires and Wheels Opportunity for advancement WE WANT TO HEAR FROM YOU IF YOU You're excited to apply your supply chain know-how to keep things moving smoothly. You pride yourself on accuracy and attention to detail in every task. You're a problem solver who can think fast when challenges pop up. You love working with teams and vendors to get the job done right. You're confident using technology and data to make smarter decisions. You're always looking for ways to improve processes and efficiency. ESSENTIAL RESPONSIBILITES: Process and track purchase orders for tires and related products from domestic and international suppliers. Maintain accurate inventory records across multiple warehouse locations. Coordinate inbound and outbound shipments with freight carriers and warehouse teams. Monitor tire stock levels and reorder points to prevent stockouts or overstocking. Communicate with vendors regarding lead times, backorders, and delivery schedules. Support the sales and customer service teams with product availability and ETA updates. Assist in managing returns, warranty claims, and core tracking. Prepare supply chain performance reports and suggest process improvements. Ensure compliance with DOT regulations and tire labeling standards. Reporting and records reconciliation. Product item management (PIM) and new item creation in software system. Other tasks as assigned. REQUIRED QUALIFICATIONS AND SKILLS: Associate's or Bachelor's degree in Supply Chain, Logistics, or Business (or equivalent experience). 2+ years of experience in supply chain or logistics, preferably in automotive or tire distribution. Strong Excel skills and experience with ERP or inventory management systems. Excellent communication and organizational skills. Ability to manage multiple priorities in a fast-paced, high-volume environment. Experience with tire brands, SKUs, and specifications (e.g., passenger, commercial, OTR) preferred. Familiarity with freight logistics, including LTL and container shipments preferred. Intermediate to advanced Office 365 knowledge; specifically Excel preferred.

SMC Ltd. was developed around a commitment to its people and customers. This continued as a global leader in contract manufacturing for medical device, diagnostics and drug delivery companies. Located in beautiful Santa Rosa, CA, SMC, Ltd. is a globally recognized premium supplier to the medical market with locations throughout the world. People committed to speed, technology, and exceptional performance are the cornerstone of our organization. Comprised of dedicated people and decades of manufacturing experience, we have continued to experience strong growth and currently have outstanding career opportunities for equally dedicated people. In the role of the LMS/QMS Compliance Administrator, you will serve as the primary administrator for the Learning Management System (LMS), including course creation, enrollment, and tracking of participant progress. Support Quality Management System (QMS) compliance by planning, leading, and conducting internal audits, coordinating internal auditor certification and training, and facilitating audits with corporate, third-party, customer, registrar, and regulatory bodies. Oversee the Corrective and Preventive Action (CAPA) and Complaint processes, ensuring timely investigation, resolution, and closure of findings through effective collaboration and coordination with CAPA owners. Essential Job Duties and Responsibilities: LMS (Learning Management System): Administer and manage learning plans, courses, and training schedules to ensure completion of all mandatory and ongoing programs. Maintain and update training materials and resources to provide employees with accessible, accurate, and effective learning content. Support employee engagement by providing timely responses to training-related inquiries. Evaluate and enhance training effectiveness by collecting participant feedback, analyzing results, and implementing improvements. Generate and present reports on participation, completion rates, and program impact to support data-driven decision making. QMS (Quality Management System): Plan, lead, and conduct internal audits to verify compliance with QMS requirements and corporate, customer, third-party, and regulatory expectations. Develop and maintain audit tools, checklists, and documentation to ensure consistency and traceability. Coordinate internal auditor training and certification programs to build and sustain audit readiness. Drive continuous improvement by assisting in the development and revision of QMS procedures and work instructions. Administer the Corrective and Preventive Action (CAPA) and Complaint processes, ensuring timely investigation, resolution, and closure in compliance with established procedures. Monitor, analyze, and report on audit results, CAPA trends, and complaint metrics to identify risks and opportunities for improvement. Oversee QMS system modules related to audits, CAPA, and complaints to ensure accurate recordkeeping and process effectiveness. Perform additional quality and compliance responsibilities as assigned. Essential Qualifications: Bachelor's degree preferred; High School Diploma or equivalent required with a minimum of 2 years of experience in quality systems (e.g., CAPA, complaints management). Knowledge of internal auditing principles and practices. Strong understanding of ISO 13485 and 21 CFR Part 820 regulatory requirements. Proven skills in problem-solving and CAPA (Corrective and Preventive Action) analysis. Excellent verbal and written communication skills; able to collaborate effectively with peers and leadership across departments. Working Knowledge in Microsoft Word, Excel, and PowerPoint, with strong general computer skills. Strong time management and organizational abilities, with the capacity to plan, prioritize, and follow through on multiple tasks. Demonstrated ability to coordinate cross-functional teams and manage multiple projects or investigations simultaneously. Quick learner with the ability to adapt to new systems and platforms. Desirable Qualifications: Experience in a Medical Device or Pharmaceutical regulated industry a plus. Green belt training/certification Internal auditing experience Project Management training ADA Requirements: Stand, walk, bend, squat, twist, reach or otherwise move frequently Occasional repetitive motion and grasping Occasional climbing to reach areas on machines or racks Lift, move or otherwise transfer up to30lbs. occasionally, >20. frequently Typically sits, grasps items or performs keyboarding for occasional operation of a computer Exposure to typical machine shop physical hazards which may require respiratory protection We are committed to fair and equitable hiring with salaries based on relevant factors, such as work experience, education, and certifications. Toward the principle of equal pay for equal work, we post and hire within defined salary ranges. We ask all applicants to review salary ranges for each posted job opportunity, as we will not hire outside the predetermined range. Hourly salary range is $30.00 - $40.00 per hour. This is not a remote position and will be on-site Mon. - Fri., 8:00 AM - 5:00 PM #IND #LI-LS1

The American Film Showcase grant, now in its 14th year at the USC School of Cinematic Arts, is the premier film and TV diplomacy program of the U.S. Department of State, and the largest arts exchange program of the U.S. Government. Each year, AFS partners with U.S. Embassies and Consulates in more than 60 countries to develop their film, TV, and digital storytelling exchange programs. AFS sends American films, filmmakers, and industry experts abroad to lead screenings or filmmaking workshops. In addition, AFS produces regional workshops and a Los Angeles-based residency for international filmmakers. Currently, AFS is funded to produce, over the course of one grant cycle, up to 60 international weeklong exchanges for American filmmakers, four regional and U.S.-based weeklong workshops for international filmmakers, two international alumni film festival exchanges, and up to 20 virtual master classes and multi-day workshops. JOB SUMMARY The Program Administrator oversees the programming of the exchange programs of the American Film Showcase, serving the diplomacy goals of up to 50 U.S. Embassies each year, by planning and overseeing all in-person and virtual international film exchanges, as well as designing and implementing regional and U.S.-based film workshops. This position evaluates and develops operating procedures and best practices around AFS exchanges, designs special workshops to serve U.S. Embassy or Department of State priorities and international filmmaker needs, and consistently communicates the status of exchanges within the organization and with the grant funding body. The Program Administrator builds and maintains a network of American film and TV professionals who serve as film experts on AFS exchanges, as well as serves as the primary resource for American foreign service officers, offering guidance on how to implement and lead AFS film-related exchanges and workshops effectively. The position offers the opportunity for significant international travel while working closely with filmmakers, American diplomats, and international arts organizations. The ideal candidate will have significant experience within the American film and TV industry, familiarity with international film or TV trends, extended international experience, as well as awareness of international relations. This candidate should be a natural leader, an exceptional written and oral communicator, have a timely and proactive work style, flexible and calm in the face of challenges, a creative problem-solver, passionate about international travel, team player, and adept at connecting with people from different cultural backgrounds. This position requires significant international travel as well as regular early morning and evening calls with U.S. Embassies around the world. This position is based in Los Angeles at the USC School of Cinematic Arts. It is a full-time, hybrid in-person and remote, fixed-term position. U.S. citizenship required due to federal regulations. JOB RESPONSIBILITIES • Oversees and implements the Exchanges Program of the American Film Showcase. Plans and develops, in collaboration with U.S. Embassies and Consulates, the programmatic content of all weeklong international film exchanges, virtual exchanges ranging from 3 hours to 10 days, and regional and U.S.-based workshops. Assesses the effectiveness of programs and modifies exchanges goals and activities for more impactful engagements. Tracks and identifies trends in U.S. cultural diplomacy as well as global film and TV trends to maintain AFS's relevance and demand in the field. • Develops all written communication, both specific and general, related to best practices, operating procedures, opportunities, and policies for all exchanges for dissemination to U.S. Missions. Navigates the occasionally conflicting requests of U.S. Embassies, the U.S. State Department, the American film experts, and the requirements of the university. In doing so, resolves problems and establishes new program precedents and exceptions. • Maintains and builds a network of American professionals in film, TV, animation, gaming, and AI who, as independent contractors for USC, serve as AFS experts, traveling abroad to teach various aspects of filmmaking to a range of audiences. Provides leadership and guidance when working with these experts as they develop curriculum and presentation materials for targeted audiences. Understands the skills sets of the experts and appropriately selects professionals to serve the goals of specific U.S. Missions. Develops evaluation methods to gauge the effectiveness of potential and current experts. • Serves as the primary point of contact for the AFS network of American film experts, international exchange participants, foreign service officers, and local employees at U.S. Missions and international partner cultural institutions. Liaises all communication between U.S. Embassies and exchange experts. Navigates cross-cultural communication, managing embassy expectations and preparing American experts for possible cultural barriers inherent in international exchanges. • Working closely with U.S. Department of State, develops the goals and curriculum of the many major AFS-produced regional and U.S.-based 1-2 week filmmaking workshops including drafting program proposals, identifying instructors, recruiting and selecting participants through a competitive process, and collaborating with AFS colleagues on event logistics, promotion, and reporting, and assessment. • Effectively and regularly communicates the detailed status of exchange programs and workshops to the AFS staff, as well as the grant funding body, identifying problems and offering solutions. Develops and maintains systems to share information consistently within the organization. The Program Administrator will work in tandem with other AFS staff who oversee the budgets and logistics of each program. • Regularly travels and represents AFS on international exchanges and workshops, overseeing the implementation of programs, and occasionally speaking on panels and for press about AFS. • Contributes to the annual AFS grant writing process by providing lessons learned and innovative exchange ideas that address U.S. public diplomacy needs. In collaboration with the Program's Director, develops proposals for special projects and additional funding opportunities. Required Qualifications: Available for early morning and evening calls with U.S. Embassies around the world 7-10 years of work experience in American or international film or TV production, filmmaker development programs, public diplomacy programming, or film festival programming A strong sense of international socio-political dynamics A wide range of relationships across the American film and TV industry The ability to shift communication styles between working with artists as well as American diplomats Strong organizational skills with the ability to oversee multiple projects daily Exceptional writing and communication skills Adaptable and resourceful in the face of unexpected problems Outstanding people skills to collaborate with many types of individuals in diverse cultural settings Problem identification and resolution Available to travel internationally for 7-10 day trips, multiples times during grant cycle Preferred Qualifications International work experience, particularly in the developing world Fluency in a second language Compensation The salary range for this position is $88,006- $95,000. Salary would be offered based on skills and education level. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Directly related professional experience in area of program specialization. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Raymond West is looking for a dynamic Fleet Administrator to join our team! The Raymond West Fleet & Procurement group manages a 900+ Vehicle Fleet as well as ongoing procurement of goods and services for all Raymond West companies. We are seeking a Fleet Administrator to support and assist the Fleet & Procurement manager with all vehicle fleet needs. Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their business up and running. Duties and Responsibilities: Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive. Maintain Vehicle Fleet records and files including, but not limited to: Vehicle Assignments Maintenance Records Title/License/Registration/DOT Filings Purchase/Lease Documentation. Fuel Cards and Fuel PIN assignments GPS Assignments Insurance Claims Fleet Vendors & Contracts Monitor and approve incoming repair orders from 3 rd party service vendors for our fleet of vehicles, ensuring all service programs are followed and unrequired upsells are denied. Coordinates completion of required vehicle inspections, emissions testing, and weight certifications with the assigned driver. Prepares and submits title/registration documents to federal/state vehicle regulatory agencies (DMV, DOT, IFTA, FMCSA, etc.), including state transfers, sales, purchases, proof of insurance, annual registration renewals, tax filings, etc. Compiles and maintain a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles/registrations. Reports all vehicle sales and purchases to accounting. Maintain records of all vehicle manufacturer warranties and vehicle service vendor warranties. Maintain all vehicle and property insurance claims from submission to close. Utilize the vehicle GPS cameras or site security cameras to pull accident footage for submission to the insurance company and/or legal team as needed. Coordinate with assigned drivers, management, and repair vendors for timely completion of vehicle/property damage claims. Maintain Fleet Shop inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites purchase requisitions for parts/supplies. Create and maintain comprehensive and accurate documentation of all completed and pending projects. Compile information and reports for department managers & executives as needed. Field phone calls and emails from employees and vendors in relation to Fleet activities. Coordinate and work with third party vendors and client resources for accurate and timely execution of projects. Assist the Fleet & Procurement Manager in ensuring all projects are delivered on-time, within scope, and within budget. Provide support and act as the liaison between Fleet Vendors and company employees. Assist drivers with scheduling service appointments with our internal Fleet Shop. Provide accurate and timely information to management, drivers, and vendors via email, phone, or text. Route incoming mail to designated employees in the Fleet Department. Manage the movement of fleet documents and materials between company branches. Perform other administrative/clerical duties as assigned by leadership. Reports and escalate issues to management/executive team as needed. Maintain strict confidentiality regarding business-related items and conversations. Required Skills/Abilities: Excellent written and verbal communication skills Excellent Organizational Time Management skills Prior experience with Fleetio, Samsara, WEX, or AtoB platforms is preferred. Proficient in MS Office 365 Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.) and related business software. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to speak effectively before groups of customers or employees of the organization. Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments. Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required. Ability to type, sixty words per minute is preferred. Detail-oriented with the ability to multi-task. Communicate effectively with all levels of employees, customers, and manufacturers, in person, on the telephone and in writing. Present a mature, professional appearance and behavior in all situations. Maintain an organized and tidy work area. Willing and able to learn quickly and perform accurately and neatly with a degree of flexibility. Motivated to continuous self-development and training. Comply with the employee handbook and other company policies. Perform other specific duties and projects as assigned by management. Education/Experience: Minimum Education and Experience: Determined by position. High school diploma or GED Two years related experience and/or training; or equivalent combination of education and experience. Prior automotive and/or mechanical experience/familiarity is required. Physical Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position is Sedentary and desk bound. Prolonged periods of sitting at a desk and working on a computer Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Occasionally required to climb or balance and stoop, kneel, crouch, or crawl Occasionally required to lift and/or move up to 25 pounds. Pay Range: The hourly range for this position is $25.00 - $35.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Qualified candidates must be able to pass a pre-employment physical and drug screen. Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with! Check us out at ******************** Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service. Apply on-line via the submit resume button provided. We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We will consider qualified applicants with criminal histories in accordance with the FCO. We are a drug free company. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

The USC Annenberg School of Communication is seeking an Academic Program Administrator to oversee the day-to-day operations and administrative functions of its academic programs. This role manages the Ph.D. and Global Communication master's programs, coordinates all curriculum updates for the School of Communication, and ensures the smooth execution of numerous processes essential to the School's operations. The Academic Program Administrator also supports curriculum development and other program initiatives, contributing to both short- and long-term strategic goals. This position plays a key role in delivering seamless program operations and high-quality experiences for students, faculty, and stakeholders. Minimum Qualifications Bachelor's degree (or equivalent combination of education and experience) 3 years of relevant work experience (combined education/experience may substitute for minimum requirements) Experience managing learning programs for adults Proven ability to build and maintain positive relationships with stakeholders Strong interpersonal, oral, and written communication skills with exceptional attention to detail Demonstrated ability to plan, implement, and coordinate program logistics Experience with databases and data entry Proven project management and problem-solving skills, able to manage multiple timelines, changing priorities, and fluctuating workloads Preferred Qualifications 5 years of experience, preferably in higher education Experience in management or leadership roles, including working with domestic and international stakeholders Budget oversight and planning experience Experience in higher education and/or customer services Required Documents and Additional Information: Please attach a cover letter and resume (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume). Additional Information: This is a full-time, hybrid, exempt staff position. The monthly salary range for this position is $6,083.33 -$6,666.67. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested. USC has excellent benefits, including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events. About the Annenberg School for Communication and Journalism Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: *************************** USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. The university is committed to maintaining a safe and secure environment for students, employees, volunteers, and visitors on our campuses and those entrusted to our care, including patients, students, and minors. To that end, the university conducts background screening, including screening for criminal convictions, on all applicants after a conditional offer of employment and as a condition of employment. Please refer to the Background Screening Policy Appendix C for specific employment screen implications for the position for which you are applying. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. Education Required: Bachelor's degree (or equivalent combination of education and experience) Preferred: Bachelor's degree Combined experience/education may substitute for minimum education requirements. Work Experience Required: 3 years of experience Preferred: 5 years of experience, preferably working in higher education Combined experience/education may substitute for minimum work experience requirements. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

EO Products is a company with one mission and two brands: to create healthy personal care products that nurture the people who use them, respect the people who make them, and honor the planet we all share. We are the Care Corp, and we believe in purpose, planet, people, and profits. As a B-Corp and family owned business, we run a zero-waste factory making high-quality personal care products in 100% recycled (and recyclable) bottles. We have been leading the industry we helped create for almost 30 years. We offer a fun casual place to work, great benefits, employee discounts, and free products! We are a diverse team of free-thinking individuals, and our company culture values responsibility, collaboration, integrity and passion. We look forward to hearing from you! Compensation and Benefits Pay range: $25 - $29.85 / hr Free products and fantastic discounts for yourself, and family/friends! Medical, dental, vision, and ancillary insurances Sick Time, Paid Holidays, and additional time of benefits Eligible for biannual company performance bonus 401K Retirement Plan with employer match Stipends for cellphone, internet, PPE (such as steel toe boots), and English or Spanish Language courses Position Summary The Warehouse Administrator reports to the Distribution Operations Manager and will work closely with the Distribution team to complete tasks related to all warehouse operations. This team member facilitates EDI customer orders, trains other team members in EDI functions as directed, and collaborates with cross functional teams on both day-to-day and project-based deliverables. The Warehouse Administrator utilizes the ERP system and related software to create shipping documents, update scheduled ship dates in order to maintain accurate outbound shipment schedule visibility, maintain database information for internal reporting, accurately process ASN's, and acts as a key communications liaison within and outside of the Shipping department. This team member is responsible for developing and updating administrative SOPs and other departmental tasks as assigned. This role is required to be on-site 100% of the time. The employee must be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities EDI Systems Support Perform EDI-related processes for outbound distribution within specified timelines and according to protocol Troubleshoot EDI issues in coordination with internal and external EDI partners Support EDI interactions with ERP system Support with EDI quality control, between NetSuite and other systems, including: Be able to research, identify root causes of, and address chargebacks (related to ASN's advanced shipping notice with vendors) Providing weekly communication about data flow issues Labels, routing, pallet tags, BOL Suggesting process improvements ERP/ Vendor Management and Related Paperwork Route orders through various vendor portals (Amazon, Target.com, Marmaxx) to finalize details before shipping When processing received orders, update scheduled ship dates in ERP (Netsuite) in order to maintain accurate reporting visibility for outbound shipments Invoice all outbound shipments on a daily basis Verify and send ASNs that ship same-day; Coordinate departmentally and with Sales Ops for late shipments of sales orders Maintain comprehensive filing system, including: Scan BOL's into NS File hardcopy inbound receipts filed Scan packing slip/CofA into NS as directed Create customs documents for export orders Verify sales order fulfillments in the ERP system; take action on sales orders if adjustments or support is needed Record any other necessary data associated with shipping and receiving onto sales and transfer order paperwork Other Follow shipping and receiving policies and procedures Support in the development and administration of work instructions and departmental SOP's Manage time to ensure orders are ready to meet customer pickup schedule Support the Distribution Operations with internal communications and initiatives across facilities, such as coordination of safety trainings and department meetings, dissemination of work instructions, and other communication or administrative requests Immediately communicate any inventory and scheduling issues. Maintain constant communication with cross functional teams such as SalesOps Support a safe working environment at EOP by reporting any unsafe conditions or observed, unsafe conduct Perform other tasks and projects as directed by management Skills/Qualifications Strong business acumen Problem analysis and problem solving Basic proficiency or ability to work with Excel/Google Sheets and Word/Google Docs Excellent oral and written communication skills Excellent interpersonal skills and ability to interact with people at all levels Ability to manage duties through wise planning, time optimization, detail orientation, and prioritization Proficiency with database systems and software programs such as Google Docs and Adobe Education and Experience: 3+ years related experience (shipping and distribution, database management, vendor orders, or other) 3+ years of experience working in a distribution environment with order fulfillment and providing supervision to employees preferred 3+ years of experience working with data communications and management tools. Experience in manufacturing and distribution environments is strongly preferred Physical requirements: Work chart of the U.S. Department of Labor for physical exertion: Physical Demand Level - Medium Occasional (0-33% of the workday) - 20 - 50 lbs (9.0 - 22.7 kilos) Frequent (34-66% of the workday) - 10 - 25 lbs (4.5 - 11.4 kilos) Constant (67-100% of the workday) - 10 lbs (4.5 kilos) General Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. This job also operates on a production floor or warehouse environment. The employee frequently works near moving mechanical parts sometimes in high, or precarious places and is occasionally exposed to wet and/or humid conditions, ambient air, temperature extremes, fumes or airborne particles, traffic, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate, but occasionally high. EO Products is an equal opportunity employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.