Administrative Associate jobs at Rady Children's Hospital And Health Center - 405 jobs

Position performs department/unit administrative activities including, but not limited to, routine office, clerical, and customer service duties. Supports the smooth operation of the department/unit through a wide variety of assignments and ensures quality assistance and service related to processing work requests, triaging calls and visitors. Schedules people and activities and recognizes and respects confidential information. Works with external, inter and intra departmental teams to support department/unit. Please note that this position is not remote. MINIMUM QUALIFICATIONS: HS Diploma, GED or Equivalent Demonstrated ability to provide excellent, quality customer service Competent English grammar and composition skills PREFERRED QUALIFICATIONS: Associate's Degree 1 year of experience Experience with office reception and/or multi-line phones Typing/keyboarding at 40 wpm Experience performing general office work Knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and/or Access **The current salary range for this position is $21.00 to $28.88** Rady Children's Hospital is committed to compensation that is externally competitive and internally equitable. We demonstrate this commitment by conducting regular market reviews to remain competitive with organizations of similar size in the nonprofit, healthcare sector. The range listed above does not represent the full salary range for the position but is the expected hiring range for qualified candidates. Compensation decisions consider a variety of factors including experience, education, licensure, unique skillsets, organizational need, and internal equity. This posting will remain open from the "date posted" until the hiring manager has determined there is a sufficient applicant pool or until the position is filled. EOE including disability/vet

Additional Location(s): N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions. About the role Boston Scientific is seeking an experienced assistant to provide support to the Vice President, Commercial Excellence. This role provides high-level administrative and project management support, including meeting and calendar management, and the creation of executive presentations and communications, in addition to other administrative projects and tasks. The work will be highly confidential in nature and will cover a diverse scope of activities. As an employee supporting the Vice President of Commercial Excellence, this individual will also play a key role in supporting leadership engagements with employees and creating a supportive environment for our teams. The successful candidate will be self-motivated, highly collaborative, adaptable, have excellent interpersonal skills, and can foster professional relationships across the organization. Work Mode: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week. Relocation Assistance: Relocation assistance is not available for this position at this time. Visa Sponsorship: Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Your responsibilities include: Performs administrative duties that may include, scheduling & coordinating meetings/appointments, overseeing and executing meeting logistics & schedules, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, plus any other administrative tasks that need to be performed. Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executive's time. Engages frequently with individuals outside organization (customers) and/or internal individuals, both of significant importance to the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills. Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports. Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics. Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items. Maintain organizational charts for senior executives and their teams. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing. Acts as a conduit of communication to and from Sr. Leadership. Supports onboarding for new senior-level staff Supporting engagements between the senior leaders and the broader teams on the sites, generating a welcoming and engaging site environment Working closely with the HR and communications teams on leadership messaging and engagements May be responsible for various components of initiatives to include: Developing and adhering to timetables Coordinating large meetings/events Preparing status reports, records, and documents Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality Overseeing the execution of deliverables Required Qualifications Associate's degree or equivalent experience Minimum of 5 years experience Exceptional interpersonal skills, both written and verbal Ability to maintain a high degree of confidentiality and discretion Ability to take initiative and drive projects to completion Demonstrate high levels of professionalism and customer orientation Ability to work effectively and partner with peers Exceptional administrative and organizational skills Excellent problem-solving skills Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint Ability to work independently, multi-task, and prioritize daily workload Preferred Qualifications * Bachelor's Degree preferred * Requisition ID: 622380 Minimum Salary: $64272 Maximum Salary: $109304 The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) - see ******************************* vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above. Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements). Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements). For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability. As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen. So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you! At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination. Nearest Major Market: Los Angeles Job Segment: Secretary, Project Manager, Neurology, Developer, Sharepoint, Administrative, Technology, Healthcare

Boston Scientific is seeking an experienced assistant to provide support to the Vice President, Commercial Excellence. This role provides high-level administrative and project management support, including meeting and calendar management, and the cre Administrative Assistant, Administrative, Healthcare, Support, Assistant, Compensation, Manufacturing

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a clinical stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead's RNAi-based therapeutics leverage this natural pathway of gene silencing. Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Arrowhead's corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need. The Position Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide critical support to various leadership functions. This role is instrumental in ensuring the seamless operation of several departments, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment. The ideal candidate is a skilled communicator, thrives in a fast-paced setting and excels at managing multiple priorities with precision and professionalism. This role reports to Sr Manager, Administrative Support. This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters. Responsibilities Event Planning: Support the planning and execution of company events, off-site meetings, celebrations, and team activities, fostering engagement and collaboration. Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, creating a seamless experience for participants. Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs. Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience. Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization. Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling, may include eTMF. Expense Reports: Prepare and manage expense reports in Concur ensuring accuracy and prompt processing. Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines. Team Collaboration: Willingness to pitch in where needed, may include covering reception duties if a team member is out of office and providing assistance at company events and meetings. Requirements Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience using Concur, Agiloft and Canva. Communication: Exceptional written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization. Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail. Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours. Confidentiality: Proven ability to handle sensitive information with discretion and integrity. Positive attitude: Approachable, reliable, willingness to help, problem-solver. Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued. Preferred Bachelor's degree Previous Commercial/Marketing and/or Biotech support experience preferred California pay range $65,000-$85,000 USD Arrowhead provides competitive salaries and an excellent benefit package. All applicants must have authorization to work in the US for a company. California Applicant Privacy Policy

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: Candidate application (Oracle) including current CV/Resume required Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. Personal Statement - Why are you interested in Healthcare Administration? What interest you in doing a LIT program with NorthBay Health? Why do you think you will excel in this program, why should we choose you? Success Indicators Consistent demonstration of leadership potential. Completion of all training modules and performance evaluations. Strong teamwork, adaptability, and problem-solving skills. Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development Learn and apply core leadership principles, including communication, performance management, and team motivation. Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities Participate in rotational assignments across multiple departments to gain broad organizational knowledge. Assist with planning, organizing, and executing department initiatives. Identify areas for improvement and contribute to process optimization projects. Gather, analyze, and present data to support decision-making. Assists with work, projects and may participate in work-groups. Attend meetings as requested. Represent NorthBay when asked. Complete a capstone project prior to finishing the program. May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning Be open to observation, learning and participating in operations. Attend leadership workshops, training modules, and development sessions. Complete assigned coursework, assessments, and progress milestones. Seek and integrate feedback from mentors, supervisors, and peers. Collaborate with cross-functional teams to understand operational needs and challenges. Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

Administrative Leader Associate Program - External Candidate Development Opportunity A 6 Month structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: * Candidate application (Oracle) including current CV/Resume required * Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. * Personal Statement - * Why are you interested in Healthcare Administration? * What interest you in doing a LIT program with NorthBay Health? * Why do you think you will excel in this program, why should we choose you? Success Indicators * Consistent demonstration of leadership potential. * Completion of all training modules and performance evaluations. * Strong teamwork, adaptability, and problem-solving skills. * Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development * Learn and apply core leadership principles, including communication, performance management, and team motivation. * Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. * Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities * Participate in rotational assignments across multiple departments to gain broad organizational knowledge. * Assist with planning, organizing, and executing department initiatives. * Identify areas for improvement and contribute to process optimization projects. * Gather, analyze, and present data to support decision-making. * Assists with work, projects and may participate in work-groups. * Attend meetings as requested. * Represent NorthBay when asked. * Complete a capstone project prior to finishing the program. * May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning * Be open to observation, learning and participating in operations. * Attend leadership workshops, training modules, and development sessions. * Complete assigned coursework, assessments, and progress milestones. * Seek and integrate feedback from mentors, supervisors, and peers. * Collaborate with cross-functional teams to understand operational needs and challenges. * Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. * 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65K to $75k annually based on years of experience similar to this role.

At NorthBay Health , Administrative Support Specialist is responsible for the overall administrative support of the managerial and operational activities of the Cardiopulmonary department team. Works closely with the manager and clinical team to provide excellent communication that supports department workflow. Is responsible for UKG, Time and Attendance and communication of issues to the management team. Provides excellent customer service and works independently with minimal supervision utilizing a high level of initiative, judgment, and critical thinking skills. Primary Job Responsibilities: * Supports organizational mission, goals, and values. * Demonstrates respect and affirmation of team members' unique scope of practice and contribution to work interdependently to achieve a common purpose and to accept responsibility for creating a culture of learning, mutual support and creative problem solving. * Capable of working independently and as part of a team. * Follows and holds team accountable to established organization, division, and department policies/procedures/protocol * Has responsibility for safely and accurately scheduling procedures for the Cath Lab and Cardiology departments. Works closely with leadership team to further develop accuracies and efficiencies of processes. Aids in development of standard work * Constructs reports as requested by team and assures that they are produced in an accurate and timely manner. * Acquires and maintains advanced knowledge of computer software/hardware technology in order to support the program needs of the leadership team including but not limited to Microsoft Office and EHR. * Schedules cases accurately maintaining awareness of usual time necessary, equipment, personnel, conflicts, and limitations. Accurately enters information into EHR as assigned. * Maintains awareness of patient, staff and physician flow in the unit and communicates changes in timely manner * Manages the coordination of reports including correspondence and other documents according to established time lines. * Coordinates special meetings or educational opportunities in support of the leadership team. * Understands and supports established organizational, departmental, quality improvement, safety, environmental, and infection control policies and procedures. * Completes special projects as requested. * Supports the leadership team by recording and/or typing minutes, making room arrangements, and providing follow up as requested. * Demonstrates effective problem solving, decision-making and conflict resolution skills. * Demonstrates outstanding interpersonal skills and maintains confidentiality in all aspects of the position. * Responsible for tracking employee absences, tardies, disciplines, and KinCare and reports findings to the clinical coordinator/management in a timely fashion. * Performs data entry in data repositories such as requested. Examples include but not limited to ACC national data registries. * Assists with collection of data within EHR to support PI activities. * Tracks competency information for the clinical managers as requested. Maintains unit employee competency files as instructed. * Performs unit based audit functions as requested and within scope of non-clinical personnel. * Demonstrates respect and affirmation of co-workers' unique scope of practice and contribution to work interdependently to achieve a common purpose and to accept responsibility for creating a culture of learning, mutual support and creative problem solving. * Supports the CardioPulmonary Rehab department as needed. * Other duties as assigned. * Education/Experience: High school graduate or equivalent. Graduate of, or completed course work in, a recognized administrative support program or two years' experience at the administrative support level preferred. Medical terminology preferred. * Skills: Excellent oral and written communication skills required. Demonstrated experience in managing multiple priorities required. Basic typing and computer knowledge required. Proficient in Microsoft Word and Excel preferred. Demonstrated experience with Windows NT and database administration required. Must possess ability to prioritize several tasks at once and be able to function in a noisy/ busy atmosphere. * Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality. Attendance is an essential function of the job. * Physical Skills: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Physical Effort: Primarily sedentary to slight physical exertion. * Hours of Work: Monday through Friday with hours to meet the needs of the department. Ability to travel between facilities as needed. * Other: AHA or equivalent BLS required within first three months of hire, completion of annual organizational conditions for employment (TB Testing, Safety Training, mandatory in-services, etc.). Compensation Range: $ 33.00 - $ 40.00 (Max is commensurate of 20+ years in admin support role)

Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide critical support to various leadership functions. This role is instrumental in ensuring the seamless operation of several departments, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment. The ideal candidate is a skilled communicator, thrives in a fast-paced setting and excels at managing multiple priorities with precision and professionalism. This role reports to Sr Manager, Administrative Support. This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters. Responsibilities * Event Planning: Support the planning and execution of company events, off-site meetings, celebrations, and team activities, fostering engagement and collaboration. * Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, creating a seamless experience for participants. * Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs. * Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience. * Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization. * Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling, may include eTMF. * Expense Reports: Prepare and manage expense reports in Concur ensuring accuracy and prompt processing. * Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines. * Team Collaboration: Willingness to pitch in where needed, may include covering reception duties if a team member is out of office and providing assistance at company events and meetings. Requirements * Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience using Concur, Agiloft and Canva. * Communication: Exceptional written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization. * Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail. * Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours. * Confidentiality: Proven ability to handle sensitive information with discretion and integrity. * Positive attitude: Approachable, reliable, willingness to help, problem-solver. * Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued. Preferred * Bachelor's degree * Previous Commercial/Marketing and/or Biotech support experience preferred

Rehabilitation Administrative Assistant (“RAA”) assists with non-patient care activities such as clerical duties, billing and scheduling on Electronic Medical Record (“EMR”), industry-standard billing software, patient transportation, and department housekeeping as required. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance. Responsibilities and Duties Essential Responsibilities and Expectations Under the direct supervision of a licensed physical therapist, occupational therapist, or speech language pathologist: Assist with the provision of patient-related services non-Medicare Part A and non-Medicare Part B patients Assist with clerical duties and data entry Assist with inventory control, including linen supply Clean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed. Assist with the transportation of patients Assists with the tracking and follow up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds Document any treatment in patient's medical records as required when involved with provision of patient-related services Assist with billing activities, including ensuring all proper documentation is submitted to the facility on time Prepare evaluation packets, especially for per diem, registry, and travelers Provide BOM Part B items and diagnoses as required Prepare and track Part B certifications, including ensuring physicians have signed off appropriately Review the 24-hour nursing log Assist in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system Report any problem areas/equipment within each facility to the appropriate supervisor immediately Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines Comply with Company and facility rules, policies and procedures Comply with all applicable safety rules, policies, and procedures Report to work regularly and on-time Additional Responsibilities and Expectations Under the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including: Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines, and Completing any paperwork required by the Company or the students' academic program Assume other duties as assigned Physical and Mental Requirements These physical and mental demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Ability to travel, as required See projects through to completion Ability to bend, reach, squat, move as required by patient treatment plans Ability to lift fifty (50) pounds. Moving, lifting, or transferring of patients may involve lifting of up to 100 pounds. Ability to stand and/or work 80% of an 8-hour shift Visual and hearing acuity to perform job-related functions Ability to operate standard rehabilitation therapy equipment Qualifications and Skills To perform the job successfully, you must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Valid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook. Ability to gather and analyze information in a timely and skillful manner Ability to manage time efficiently Resourceful, problem-solving attitude Proactive attitude and work-style Ability to exhibit a high level of confidentiality A customer-service focused attitude Preferred Natural interpersonal and communication skills Strong detail-oriented and resourceful mindset Able to work well in a diverse environment Accept and act upon constructive feedback Workplace Environment The job will primarily be working in a skilled nursing facility. This is an active patient care environment. This environment has no unusual exposures, but safety precautions must be taken at all times. Salary Range: $16.50 to $18.00 Disclaimer This job description is intended to convey information essential to understanding the scope of the job and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the job.

. HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery. The San Francisco Intake Services Program works with high-risk populations from a variety of backgrounds. Our programs are open and welcoming to adult participants, of any gender identity. We accept the majority of participants who seek Outpatient treatment, including walk-in's, referrals from other agencies and step-down transitional clients from residential treatment programs. The Administrative Coordinator is responsible for supporting the overall operations of the San Francisco Intake Department by scheduling clients and conducting various administrative functions including tracking and recording data and facilitating internal and external communication. KEY RESPONSIBILITIES Assessment and Intake Responsibilities: • Welcome clients to HealthRIGHT 360's behavioral health services and provides high quality customer service.• Assess clients for treatment and funding criteria audits and spot check files. • Ensure all client forms and shared drive have the required and current forms.• Assist staff with data entry/Avatar and Welligent. Documentation and Organization Responsibilities: • Maintain accurate records by entering documentation into various electronic recordkeeping systems. • Track clients before, during, and after the admission processes. • Organize and maintains department files, forms, and recordkeeping systems. • Ensure clear signage and a welcoming environment in the department for staff, clients, and visitors. Communication, Monitoring, and Reporting:• Communicate and coordinate with outside referral agencies and stakeholders to make placements based on the needs of clients and funding availability. • Help track and send out regularly scheduled and ad hoc tracking and census reports to funders and stakeholders. • Ensure that all treatment authorizations are submitted and confirmed. • Support in monitoring contract utilization with Program Director.And other duties as assigned.QUALIFICATIONSEducation and Experience • High School diploma or equivalent.• First Aid and CPR Certification.• Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self-sufficiency.Desired: • Drug and Alcohol Registration or Certification recognized by CA Department of Health Care Services desired.• Bachelor's Degree in related field preferred.• Experience working with the criminal justice population.• A valid California driver's license.

. HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery. The San Francisco Intake Services Program works with high-risk populations from a variety of backgrounds. Our programs are open and welcoming to adult participants, of any gender identity. We accept the majority of participants who seek Outpatient treatment, including walk-in's, referrals from other agencies and step-down transitional clients from residential treatment programs. The Administrative Coordinator is responsible for supporting the overall operations of the San Francisco Intake Department by scheduling clients and conducting various administrative functions including tracking and recording data and facilitating internal and external communication. KEY RESPONSIBILITIES Assessment and Intake Responsibilities: • Welcome clients to HealthRIGHT 360's behavioral health services and provides high quality customer service.• Assess clients for treatment and funding criteria audits and spot check files. • Ensure all client forms and shared drive have the required and current forms.• Assist staff with data entry/Avatar and Welligent. Documentation and Organization Responsibilities: • Maintain accurate records by entering documentation into various electronic recordkeeping systems. • Track clients before, during, and after the admission processes. • Organize and maintains department files, forms, and recordkeeping systems. • Ensure clear signage and a welcoming environment in the department for staff, clients, and visitors. Communication, Monitoring, and Reporting:• Communicate and coordinate with outside referral agencies and stakeholders to make placements based on the needs of clients and funding availability. • Help track and send out regularly scheduled and ad hoc tracking and census reports to funders and stakeholders. • Ensure that all treatment authorizations are submitted and confirmed. • Support in monitoring contract utilization with Program Director.And other duties as assigned.QUALIFICATIONSEducation and Experience • High School diploma or equivalent.• First Aid and CPR Certification.• Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self-sufficiency.Desired: • Drug and Alcohol Registration or Certification recognized by CA Department of Health Care Services desired.• Bachelor's Degree in related field preferred.• Experience working with the criminal justice population.• A valid California driver's license.

Perform general office functions, which includes preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, etc. Provide accurate information and referrals to customers. Coordinate logistics of program activities, such as scheduling space, ordering meals, etc. Work as a team member in performing duties and assignments. Adhere to professional standards. Ability to prepare accurate and precise reports and correspondence. Ability to demonstrate ethical and professional behavior. Ability to communicate clearly, with clients, staff, peers, supervisors and non-BHS resources. Ability to convey respect for cultural and lifestyle diversities of clients and staff. Ability to recognize personal issues that has an impact on job performance and interactions with clients. Basic knowledge of the BHS treatment system. Ability to readily adapt to the indicated computer information system. QUALIFICATIONS: Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required within certain BHS programs. Admin. Assistant I: High school diploma, minimum of one-year general office experience. Admin. Assistant II: High school diploma, minimum of two years' general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Recovering individuals must have a minimum two years clean, sober and abstinent to be considered for employment. Qualifications Prerequisite Qualifications Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required within certain BHS programs. High school diploma, minimum of two years' general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.

Statement of Purpose The Administrative Assistant aids and supports the Director and the Department and performs a variety of organization, communication, and database management duties. Major Tasks, Duties and Responsibilities • Perform general office functions which include preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty-cash, aid in communicating and supervising staff, etc. • Provide accurate information and referrals to customers. • Coordinate logistics of program activities, such as scheduling space, ordering meals, etc. • Work as a team member in performing duties and assignments. • Adhere to professional standards. • Ability to prepare accurate and precise reports and correspondence. • Ability to demonstrate ethical and professional behavior. • Ability to communicate clearly with management, staff, peers, clinical trainees, clients and non-BHS resources. • Ability to convey respect for cultural and lifestyle diversities of clients and staff. • Ability to recognize personal issues that have an impact on job performance and interactions with others. • Basic knowledge of the BHS treatment systems. • Understanding of computer operations; Windows and the Microsoft 365 suite (e.g. Word, Outlook, Excel, Teams, Etc.). Ability to readily adapt to the indicated computer information system. Experience with Electronic Health Records (EHRs) a plus! Administrative Assistant II Competencies and Performance Expectations All Administrative Assistant II's are expected to: • Receive and place direct calls to others and interact with or direct visitors. • Organize and maintain office files and systems. • Develop and maintain computer database of program statistics. • Prepare layouts for complex documents, such as newsletters, brochures, and reports. • Arrange and coordinate appointments, meetings, and program activities. • Supervise staff and/or clerical volunteers. • Comply with BHS health and safety standards Prerequisite Qualifications: The following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities are welcomed but not required for this position. High school diploma, minimum of two years' general office experience. Knowledge of physical and digital filing systems. Some knowledge of resources for target populations and client confidentiality regulations. Proficiency in the Microsoft 365 Suite of programs, including Word, Outlook, Excel, and Teams. Skills in MS Access, Publisher, Canva or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must have strong writing skills that include Proper English and grammar. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with, and to help support, target populations; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target populations. Prior knowledge, education, and/or experience working in behavioral health (e.g. mental health, substance use disorders, psychology, social work, etc) or healthcare strongly encouraged. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position. Qualifications Prerequisite Qualifications Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required within certain BHS programs. High school diploma, minimum of two years' general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement A dedicated and detail-oriented Administrative Assistant / Personal Assistant is needed to support a physician and management team . This unique role includes organizing professional documents and records, as well as providing personal support with home office organization and related tasks. The ideal candidate is organized, trustworthy, proactive, and skilled at balancing a blend of administrative and personal assistant duties. Selected candidate will have a background check. Key Responsibilities: Clinic Administrative Duties: Organize and maintain medical and administrative records Prepare and process paperwork, forms, and correspondence Assist with filing, and insurance documentation Maintain a clean, organized front desk and office area Provide general administrative support as needed Answer phones, take and respond to messages, and route calls as needed Manage business and personal calendar Coordinate with clinic and management staff as needed Personal Assistant Duties: Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Qualifications: Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office, Excel and CRM software Valid drivers license and reliable transportation (for errands) Compensation & Benefits: Competitive Compensation Flexible Schedule Opportunity for Growth How to Apply: Please send your resume and a brief cover letter to ***************************, using the subject line: Administrative Assistant / PA Application [Your Name].

Exemption Status:United States of America (Non-Exempt)$22.99 - $30.35 - $37.71 “Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors. A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate.” This position is not eligible for Sponsorship. MedImpact Healthcare Systems, Inc. is looking for extraordinary people to join our team! Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare. At MedImpact, we deliver leading edge pharmaceutical and technology related solutions that dramatically improve the value of health care. We provide superior outcomes to those we serve through innovative products, systems, and services that provide transparency and promote choice in decision making. Our vision is to set the standard in providing solutions that optimize satisfaction, service, cost, and quality in the healthcare industry. We are the premier Pharmacy Benefits Management solution! Job Description Essential Duties and Responsibilities include the following. Other duties may be assigned. Weekly Drug Updates for Commercial clients Reviews weekly drug update projects, participate and assist in weekly formulary maintenance Attends Client meetings Monitors/updates Drug Rules and Auto coding rules per client requests Researches and responds to client inquiries; escalates to managers/pharmacists for complex issues Weekly Drug Updates for Medicare Part D formularies. Reviews weekly drug update projects, and participate and assist in weekly formulary maintenance Researches and responds to client inquiries; escalates to managers/pharmacists for complex issues Formulary mailbox and salesforce cases management Triages inquiries; serves as a resource for troubleshooting basic issues; escalates to managers/pharmacists for complex issues Drafts client communication to be reviewed by management; customizes templates with client instructions including clarification of roles/ responsibilities between MedImpact and the client; prepares routine client responses to email and salesforce case queries. Monthly and Pre-Plan Year ASCII Submissions Uploads CMS status tracking and responses, updates version numbers within Formulary Service's database Processes and distributes formulary ASCII submissions files to clients Uploads ASCII files to Health Plan Management System (HPMS)for standard formularies collaborating with the assigned pharmacist; Negative Formulary Changes Process Enters negative formulary changes request into formulary platform tool for standard formularies; Uploads and submits negative changes request into HPMS for Standard formularies; Processes and performs quality control for “Future Formulary Change Files” and distribute to clients for website posting; Formulary Pre-plan Year Process Reviews with the client the Formulary Implementation Questionnaire (IQ) and clarifies any questions/issues; Builds the formulary framework based on the client's implementation questionnaire for review by pharmacists; Prepare basic formulary parameters (rules) into the spreadsheet, this includes “temporary” or “special coding”; Provides audit support for claims analysis and sending client communications Performs Prior Authorization (PA) processing as needed during times of staffing shortages or absences. Works to gain a solid understanding of Formulary and PBM operations through on-the-job training, in-house educational opportunities and related external seminars or coursework. Supervisory Responsibilities This job has no supervisory responsibilities. Client Responsibilities This is an internal and external client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written).One must be able to: Respond promptly to client needs; Solicit client feedback to improve service; Respond to requests for service and assistance from clients; Meet commitments to clients; Manage difficult client situations. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate's degree or Certified Pharmacy Technician CPT (or equivalent combination of education and experience required). Bachelor's degree preferred. At least 1+ year pharmacy (or) 1+ year PBM industry experience working with Medicare Part D and Prior Authorization. Computer Skills To perform this job successfully, an individual should have a good working knowledge of Microsoft Office Suite (Word/Excel/Outlook) and good familiarity working with databases. Certificates, Licenses, Registrations Current Pharmacy Technician License and/or CPhT certification without restriction preferred. Other Skills and Abilities Basic PBM knowledge, Drug Information and Prior Authorization experience preferred; Familiarity with National Drug Data Provider products a plus; Medicare Part D formulary knowledge desired; Good written/verbal communication skills; good interpersonal skills as well as the ability to work cohesively with a team; Must be able to juggle multiple priorities; follow through to completion on all tasks and be detail oriented; Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, ratios, area, circumference, and volume. Ability to apply concepts of basic algebra. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to customers and employees of organization. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Competencies To perform the job successfully, an individual should demonstrate the following competencies: Composure Decision Quality Organizational Agility Problem Solving Customer Focus Drive for Results Peer Relations Time Management Dealing with Ambiguity Learning on the Fly Political Savvy Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Work Location This position works on-site at the San Diego Headquarters or other company location (or from a remote location with management approval based on business requirements). Must provide adequate support to internal clients; be available for regular interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as be available to facilitate effective decisions through collaboration with stakeholders. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Working Hours This is a non-exempt position requiring one to be able to work overtime occasionally in order to get the job done. Therefore, one must have the ability to work nights, weekends or on holidays as required. This may be changed at any time to meet the needs of the business. The typical working hours for this position are Monday through Friday from 8:00am to 5:00pm. Travel - This position requires no travel however attendance maybe required at various local conferences and meetings. The Perks: Medical / Dental / Vision / Wellness Programs Paid Time Off / Company Paid Holidays Incentive Compensation 401K with Company match Life and Disability Insurance Tuition Reimbursement Employee Referral Bonus To explore all that MedImpact has to offer, and the greatness you can bring to our teams, please submit your resume to ************************* MedImpact, is a privately-held pharmacy benefit manager (PBM) headquartered in San Diego, California. Our solutions and services positively influence healthcare outcomes and expenditures, improving the position of our clients in the market. MedImpact offers high-value solutions to payers, providers and consumers of healthcare in the U.S. and foreign markets. Equal Opportunity Employer, Male/Female/Disabilities/VeteransOSHA/ADA: To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Clinical Administrative Support Specialist - Part Time/ Full Time Job Reporting Location: Riverside, CA Support the Mobile Health Care team by providing clinical support for the PAT process, student health coverage for local school districts, special events support, community education and multiple outreach programs. These various duties are inclusive of document preparation and review as set forth in the protocols, verify that there are adequate supplies are on hand to support these tasks, administer drug test per DOT standards and other related pre-screenings, vigilant awareness for candidate/employee safety, provide onsite patient care within the scope of practice based upon certification levels. Essential Duties and Responsibilities: * Complete training to comprehend the PAT process. * Complete training to comprehend the individual school district process for health aides. * Complete training and understanding on Drug Screening practices to obtain clearance. * Complete and maintain CPR training certification and any relevant community specialty outreach training. * Ensures that all supplies are ready and available for assigned events. * Reviews the documents completed for accuracy. * Administers the drug test to those testing as per protocol when drug screening is required for events or requested. * Provides support to the PAT Administrator as a spotter to ensure candidates/employees perform the PAT safely * Maintains all certification related to Drug Screening and clinical skills (CPR, C.N.A, MA, etc.). * Adhere to all company policies and procedures. * Adherence to and compliance with information systems security is everyone's responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems. * Drive company vehicles and provide map-reading support * Drive company vehicles in multiple Counties throughout Southern California * Ensure that all related documents for various tasks are accurate and signed by appropriate parties. * Ensure that all related documents are forwarded to the appropriate parties. * Coordinate with HR regarding the scheduling of those that are testing which includes, dates, times and location as well as all preparatory information. * Use / operate standard office equipment and tools. * Use / operate appropriate communications equipment, medical equipment, cleaning equipment, office equipment and tools. Appropriately uses medical equipment such as gurney, airway equipment/airway bag, splints, bandages, and medications in rendering proper medical treatment to patients. Must have the ability to read road maps, drive vehicle, accurately discern street signs and address numbers. Must be able to read medication/prescription labels and direction for usage in quick, accurate, and expedient manner. Must have ability to communicate verbally with patients and significant others in diverse cultural and age groups to interview patient, family members, and bystanders, and ability to discern deviations/changes in eye/skin coloration due to patient's condition and to the treatment given. Must be able to document, in writing, all relevant information in prescribed format in light of legal ramifications of such; ability to converse with dispatcher and EMS providers via phone as to status of patient. * Perform other duties as assigned. Minimum Qualifications: Education/Licensing/Certification: * High School Diploma or equivalent (GED) * Current MA or C.N.A. certificate * Valid CA Driver's license * CPR Card (American Heart Association ONLY, Health Care Provider. Hand written cards are not acceptable) * Driving record in compliance with AMR policy regarding insurability * ICS courses, please refer to link ************************************* * · IS-100B (ICS 100) * IS-200B (ICS 200) * IS-700A (NIMS) * IS-800B (NIMS) * Minimum 3 months or more of clinical, front/back-office experience. Will accept a recommendation from program/course instructor and must have ranked top percentile of students that completed the program. * Effective oral, written and interpersonal skills, ability to work with Oracle, Microsoft Excel and Microsoft Word. Ability to perform basic vitals. Strong organizational skills and ability to multi-task. Why Choose AMR? AMR is one of Global Medical Response's (GMR) family of solutions. Our GMR teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. View the stories on how our employees provide care to the world at ************************* Learn how our values are at the core of our services and vital to how we approach care, and check out our comprehensive benefit options at GlobalMedicalResponse.com/Careers. EEO Statement Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability. Company Benefits: Check out our careers site benefits page to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off. Salary Range: $16.50 - $18.00 DOE (This rate applies to 12hour shift) R0046168

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule:4 days per week, 10 hours per day, Monday-Thursday 7am-530pm| Location: Brier Clinic, San Bernardino, CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule:4 days per week, 10 hours per day, Monday-Thursday 7am-530pm| Location: Brier Clinic, San Bernardino, CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect