Administrative Associate jobs at Rady Children's Hospital And Health Center

Coordinates and performs department/unit administrative activities including, but not limited to, storing, retrieving and integrating information for dissemination to staff, customers, clients, vendors, patients and families. Coordinates functions required to ensure smooth operations, plans and executes projects within scope of responsibility, and works with external, inter and intra departmental teams to support department/unit. Provides training and orientation for new staff and troubleshoots office technologies. MINIMUM QUALIFICATIONS: High School Diploma, GED or Foreign equivalent Two years of experience Proficient knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and Access Competent English grammar and composition skills PREFERRED QUALIFICATIONS: Associate's Degree Three years of experience Typing at 50 words per minute Software specific to departmental needs Experience specific to area of support The current salary range for this position is $24.26 to $33.36 Rady Children's Hospital is committed to compensation that is externally competitive and internally equitable. We demonstrate this commitment by conducting regular market reviews to remain competitive with organizations of similar size in the nonprofit, healthcare sector. The range listed above does not represent the full salary range for the position but is the expected hiring range for qualified candidates. Compensation decisions consider a variety of factors including experience, education, licensure, unique skillsets, organizational need, and internal equity. This posting will remain open from the "date posted" until the hiring manager has determined there is a sufficient applicant pool or until the position is filled.

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************

As an Administrative Associate for Indirect Procurement within our Global Supply Chain Organization, you will collaborate closely with internal teams and external suppliers to obtain all necessary documentation to add and update the supplier master database while ensuring it is complete before processing the requests. You will review and prioritize new purchase requisitions, ensuring all necessary documentation is complete before processing orders. Throughout the day, you'll coordinate with vendors and internal stakeholders to track order statuses, resolve any discrepancies, and address urgent procurement needs. Additionally, you'll also manage invoicing tasks, verifying payment details and following up on outstanding invoices to maintain smooth financial operations. In addition to transactional duties, you'll generate and analyze procurement reports to support management decisions, providing insights on cost savings and process efficiencies. Communication is key, so expect frequent interaction with colleagues across departments to clarify requirements and update them on order progress. Staying organized and adapting to shifting priorities will help you succeed in this fast-paced, global work environment. How You'll Make An Impact: * Update and maintain vendor master data for indirect vendors. * Administer and manage corporate online ordering accounts. * Create and process purchase requisitions and purchase orders. * Monitor and manage purchase requisitions and orders throughout their lifecycle. * Handle invoicing management tasks to ensure timely and accurate payments. * Generate various reports to support procurement and management decision-making. What You Bring: * Education: Associate degree (A.A.) or equivalent in Business, Procurement, Supply Chain Management, or related discipline preferred. * Procurement Experience: Minimum of three years' experience in administrative and procurement roles, with preferred knowledge of SAP and core procurement principles. * Technical Proficiency: Skilled in Microsoft Windows and Office applications, including Excel, Word, and PowerPoint. * Decision-Making Ability: Capable of making independent decisions daily and determining the best way to fulfill requests efficiently while exhibiting strong organizational skills. * Communication and Collaboration: Strong written and verbal communication skills, with proven ability to collaborate effectively within teams and across the organization. Compensation: The estimated hourly range for this position is $31.73 to $43.65 per hour at the time of posting. Actual compensation will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. As a temporary associate, your employment will be managed directly through our approved agency provider. Who We Are: For 70 years, Bio-Rad has focused on advancing the discovery process and transforming the fields of science and healthcare. As one of the top five life science companies, we are a global leader in developing, manufacturing, and marketing a broad range of high-quality research and clinical diagnostic products. We help people everywhere live longer, healthier lives. Bio-Rad offers a unique employee experience with collaborative teams that span the globe. Here, you are supported by leadership to build your career and are empowered to drive change that makes an impact you can see. EEO Statement: Bio-Rad is an Equal Employment Opportunity/Affirmative Action employer, and we welcome candidates of all backgrounds. Veterans, people with physical or mental disabilities, and people of all race, color, sex, sexual orientation, gender identity, religion, national origin and citizenship status are encouraged to apply. Agency Non-Solicitation: Bio-Rad does not accept agency resumes, unless the agency has been authorized by a Bio-Rad Recruiting Representative. Please do not submit resumes unless authorized to do so. Bio-Rad will not pay for any fees related to unsolicited resumes Fraud Alert: Bio-Rad has received reports of individuals posing as Bio-Rad recruiters to obtain information, including personal and financial, from applicants. Beware of these fake "recruiters" and job scams. Click here for more information on this scam and how to avoid it. Legal Entity: (USA_1000) Bio-Rad Laboratories, Inc.

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: * Candidate application (Oracle) including current CV/Resume required * Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. * Personal Statement - * Why are you interested in Healthcare Administration? * What interest you in doing a LIT program with NorthBay Health? * Why do you think you will excel in this program, why should we choose you? Success Indicators * Consistent demonstration of leadership potential. * Completion of all training modules and performance evaluations. * Strong teamwork, adaptability, and problem-solving skills. * Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development * Learn and apply core leadership principles, including communication, performance management, and team motivation. * Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. * Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities * Participate in rotational assignments across multiple departments to gain broad organizational knowledge. * Assist with planning, organizing, and executing department initiatives. * Identify areas for improvement and contribute to process optimization projects. * Gather, analyze, and present data to support decision-making. * Assists with work, projects and may participate in work-groups. * Attend meetings as requested. * Represent NorthBay when asked. * Complete a capstone project prior to finishing the program. * May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning * Be open to observation, learning and participating in operations. * Attend leadership workshops, training modules, and development sessions. * Complete assigned coursework, assessments, and progress milestones. * Seek and integrate feedback from mentors, supervisors, and peers. * Collaborate with cross-functional teams to understand operational needs and challenges. * Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. * 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

Alameda Health System offers outstanding benefits that include: * 100% employer health plan for employees and their eligible dependents * Unique benefit offerings that are partially or 100% employer paid * Rich and varied retirement plans and the ability to participate in multiple plans. * Generous paid time off plans Role Overview: Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. MINIMUM QUALIFICATIONS: Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II.

. HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery. The San Francisco Intake Services Program works with high-risk populations from a variety of backgrounds. Our programs are open and welcoming to adult participants, of any gender identity. We accept the majority of participants who seek Outpatient treatment, including walk-in's, referrals from other agencies and step-down transitional clients from residential treatment programs. The Administrative Coordinator is responsible for supporting the overall operations of the San Francisco Intake Department by scheduling clients and conducting various administrative functions including tracking and recording data and facilitating internal and external communication. KEY RESPONSIBILITIES Assessment and Intake Responsibilities: • Welcome clients to HealthRIGHT 360's behavioral health services and provides high quality customer service.• Assess clients for treatment and funding criteria audits and spot check files. • Ensure all client forms and shared drive have the required and current forms.• Assist staff with data entry/Avatar and Welligent. Documentation and Organization Responsibilities: • Maintain accurate records by entering documentation into various electronic recordkeeping systems. • Track clients before, during, and after the admission processes. • Organize and maintains department files, forms, and recordkeeping systems. • Ensure clear signage and a welcoming environment in the department for staff, clients, and visitors. Communication, Monitoring, and Reporting:• Communicate and coordinate with outside referral agencies and stakeholders to make placements based on the needs of clients and funding availability. • Help track and send out regularly scheduled and ad hoc tracking and census reports to funders and stakeholders. • Ensure that all treatment authorizations are submitted and confirmed. • Support in monitoring contract utilization with Program Director.And other duties as assigned.QUALIFICATIONSEducation and Experience • High School diploma or equivalent.• First Aid and CPR Certification.• Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self-sufficiency.Desired: • Drug and Alcohol Registration or Certification recognized by CA Department of Health Care Services desired.• Bachelor's Degree in related field preferred.• Experience working with the criminal justice population.• A valid California driver's license.

Preferred Qualifications: One year of experience in customer service, administrative, or support role Experience working in a Food and Nutrition environment Knowledge of computer software including Word, Excel, Power Point Ability to communicate professionally and effectively both verbally and in writing Adaptable and able to multi-task in a fast-paced environment This a full-time, fully benefitted, position based out of our Scripps Corporate Office in La Jolla. Must be available to work a Day shift including start times of 7AM and 8AM, Monday - Friday. Must be available to travel to other corporate sites as needed. Join the Scripps Health team and work alongside passionate caregivers and provide patient-centered healthcare. Receive endless appreciation while you build a rewarding career with one of the most respected healthcare organizations nationwide. Why join Scripps Health? At Scripps Health, your ambition is empowered, and your abilities are appreciated: Nearly a quarter of our employees have been with Scripps Health for over 10 years. Scripps is a Great Place to Work Certified company for 2025. Scripps Health has been consistently ranked as a top employer for women, millennials, diversity, and as an overall workplace by various national publications. Beckers Healthcare ranked Scripps Health on its 2024 list of 150 top places to work in health care. We have transitional and professional development programs to create a learning environment that enables you to thrive in your specific field as well as in your overall career. Our specialties have been nationally recognized for quality in areas such as cardiovascular care, oncology, orthopedics, geriatrics, obstetrics and gynecology, and gastroenterology. As the Administrative Coordinator, you will provide administrative support to ensure smooth operations for Corporate Food Services and Corporate Colors Catering. This support will include management of our catering program (EventMaster) and customers, data entry and program management of our Simphony (POS system), assisting leadership daily, and assisting the department with various other clerical functions. General duties of the Administrative Coordinator include: Performing clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception/catering services. Possessing in-depth knowledge of the unit's operations, organization and procedures. Maintaining office files and records in accordance with internal procedures. Receiving and referring visitors and telephone callers. Responding professionally to external and internal requests. Opening and distributing mail. Providing a full range of administrative data management and coordination of reporting and project duties for the department. Analysis and maintenance of systems and equipment. Maintaining appointment calendars.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement A dedicated and detail-oriented Administrative Assistant / Personal Assistant is needed to support a physician and management team . This unique role includes organizing professional documents and records, as well as providing personal support with home office organization and related tasks. The ideal candidate is organized, trustworthy, proactive, and skilled at balancing a blend of administrative and personal assistant duties. Selected candidate will have a background check. Key Responsibilities: Clinic Administrative Duties: Organize and maintain medical and administrative records Prepare and process paperwork, forms, and correspondence Assist with filing, and insurance documentation Maintain a clean, organized front desk and office area Provide general administrative support as needed Answer phones, take and respond to messages, and route calls as needed Manage business and personal calendar Coordinate with clinic and management staff as needed Personal Assistant Duties: Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Qualifications: Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office, Excel and CRM software Valid drivers license and reliable transportation (for errands) Compensation & Benefits: Competitive Compensation Flexible Schedule Opportunity for Growth How to Apply: Please send your resume and a brief cover letter to ***************************, using the subject line: Administrative Assistant / PA Application [Your Name].

At NorthBay Health the Weekend Administrative Coordinator (AC) is a registered nurse with demonstrated clinical expertise and supervisory experience that works under the supervision of the Manager and Director, Acute Care and Clinical Support Services. For a specified shift, the AC coordinates and is accountable for the administrative, clinical and ancillary activities within the hospital. The AC acts as the single point of contact for physicians, inpatient nursing units and the administrative management team, to assist in the timely and accurate placement of patients requiring acute care admission, transfers, and all aspects of patient movement and coordination of care. The AC assures the activities of the hospital are in accordance with hospital policies, procedures and standards. For a specific shift, the AC ensures compliance with and participates in the hospital's performance improvement plan and infection control plan both as a resource and through assigned duties. The AC has the responsibility, accountability, and the authority to manage the hospital with front line leadership, resource management and short term plan design and implementation to meet needs for delivery of patient care and staff. Holds staff accountable to adhere to standards of practice utilizing The NorthBay Way. The AC utilizes Jean Watson's Theory of Caring, the Relationship Based Care, and NorthBay's professional nursing practice model to promote and support a transparent and collaborative environment. The AC supports the mission, vision, values and expectation of excellence of the organization. At NorthBay Health, our vision is to be the trusted healthcare partner of choice for the communities we serve. We are dedicated to improving the well-being of our community by providing accessible, high-quality care to all who need it. Every member of our team plays a vital role in delivering compassionate and effective healthcare solutions. We invite you to join us in our mission to ensure that every patient and family member feels valued, respected, and cared for throughout their healthcare journey. Education: * Graduate from an accredited school of professional registered nursing. * BSN required unless current employee with Grandfather Status. Licensure: * Valid and current RN license by the State of California. * Current AHA or AHA equivalent BLS. * ACLS certification required within six months of hire. Experience: * Minimum of three years of acute care experience. * Previous supervisory or management experience preferred. * Proficient written, verbal, and electronic communication skills in the English language. * Understanding of policies governing admissions, unit-specific admissions, observation status and compliance. * Understanding of EMTALA regulations. * Excellent clinical assessment skills. * Excellent critical thinking ability. * Advanced computer skills. * Ability to integrate information from multiple sources. * Organization and follow-through skills. * Ability to make sound decisions rapidly. * Good problem solving ability. Interpersonal Skills: * Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. Compensation: * Hourly Salary Range Min $101.79 - Max $122.86 (Offered hourly rate based on years of experience) * 15% per diem differential included in salary range * Plus, Generous Shift Differentials

The Administrative Assistant is responsible for providing a full range of secretarial and administrative support. Responsibilities Coordinates all secretarial/administrative activities and functions. Compiles workload and billing statistics for ancillary services. Supports in tracking of regulatory licensing and certifications for ancillary services. Management of staff electronic timecard system for ancillary services. Handles matters of a complex, sensitive and confidential nature. Greets and assists visitors, guests, major donors, physicians, former patients and/or family members. Answers and screens incoming calls, routes visitors and mail appropriately and efficiently; including handling sensitive or confidential issues, patient complaints and route inquiries. Compose, prepare, duplicate and distribute complex correspondence, including reports, letters, memoranda and minutes of various meetings. Manage the scheduling of appointments and meetings. Coordinate room, equipment and food service arrangements for meetings as necessary. Includes preparing and circulating materials, notifying participants, generating & distributing minutes and meeting packets. Attends meetings, takes and transcribes minutes. Maintains official meetings minutes in binder file. Maintain business calendar, including suspense/tickle files, tracking deadlines, informing staff of actions to be taken, charting progress, arranging and canceling meetings, coordinating details. Handles travel arrangements, prepares and submits expense reports, and coordinates timely reimbursement. Maintains an efficient filing system; files and purges materials on a regular and timely basis. Updates files Index at appropriate intervals. Assures prompt filing, retention and easy retrieval of documents; maintains archival records and official hospital documents in accordance with the California Health Association Retention Schedule. Set priorities, demonstrate skills in problem-solving, critical thinking and follow through with assigned functions. Communicate effectively with various and diverse audiences. Attend to urgent or unscheduled projects efficiently and effectively. Perform other duties that may be assigned, or necessary to ensure all work and arrangements are complete, accurate, and in compliance with procedures. Qualifications QUALIFICATIONS/JOB REQUIREMENTS: EDUCATION: College Graduate or AA degree; minimum of three years experience in executive administration, preferably in healthcare. EXPERIENCE: Office management experience and experience with medical organizations are preferred. CERTIFICATIONS/LICENSURE: N/A OTHER SKILLS, ABILITIES & KNOWLEDGE: Knowledge of sound, efficient and effective office management and administration procedures and techniques. Proficiency in word processing (Word and/or Word Perfect), spread sheets/data management, Power Point, Excel, typing and use of standard office equipment. Demonstrated skills in verbal and written communications. Demonstrated utilization of tact and discretion in handling confidential information. Demonstrated ability to perform duties with minimal or no supervision. Must possess initiative to carry out responsibilities and utilize sound judgment, confidentiality and discretion. Demonstrated ability to work effectively with governing boards, administrators, managers and staff. Takes the initiative with ability to anticipate and identify needs of the Vice Presidents. Hospital Description AHMC- Seton Medical Center has a long tradition of providing patient-centered, quality care and a commitment to clinical excellence and our community. Founded in 1893, the 357-bed medical center now serves 1.5 million residents of San Francisco and northern San Mateo County with comprehensive inpatient and outpatient medical specialties, as well as emergency and urgent care services. Its sister facility, Seton Coastside, is a 116-bed skilled nursing complex offering inpatient care and the only 24-hour standby Emergency Department on the Pacific Coast between Daly City and Santa Cruz. We pride ourselves on improving the health and well-being of our patients, community, and populations, we serve with high quality community partnerships, and continuous innovation to our health care delivery system and this is why we need caring, committed people on our team - like you. Join us on our mission to deliver the safest and highest quality patient-centered care.

Peregrine Team is hiring for a Admin Assistant (Legal) in San Francisco, CA. This position is a full-time, contract to hire role with full benefits and competitive pay. About the Role The Admin Assistant (Legal) provides administrative and clerical support to attorneys, paralegals, and case managers to ensure the smooth and efficient operation of the legal office. This role involves managing office tasks, organizing files, scheduling, and assisting with basic legal documentation and client communications. Key Responsibilities Greet clients, answer phone calls, and respond to general inquiries in a professional manner. Maintain and organize physical and electronic case files. Draft, format, and proofread correspondence, memos, and simple legal documents under supervision. Schedule appointments, meetings, depositions, and court appearances. Manage incoming and outgoing mail, including scanning and distributing documents. Track and monitor deadlines, filing requirements, and case progress. Provide general administrative support, including data entry, copying, and office supply management. Assist attorneys and paralegals with case preparation as needed. Perform other duties as assigned. Qualifications High school diploma or equivalent required; associate's degree or coursework in legal studies preferred. Prior experience in an office or legal setting strongly preferred. Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite and comfort with case management or document management software. Excellent verbal and written communication skills. Ability to handle sensitive and confidential information with discretion. FLSA Status: Non-Exempt/Hourly Travel Required: Up to 25% Work Schedule: Mon-Fri, 8AM - 5PM Email your resume to [email protected] ASAP or apply here for consideration.

Do you want to work for an organization that is making a difference in counties across California? Are you passionate about helping people make and sustain change in their lives? If so, HealthRIGHT360 is currently looking to a Administrative Coordinator at our Men's Residential program in San Francisco, CA. The ideal candidate has experience working in multiple electronic systems, familiar with Medi-Cal billing, and is action oriented. Key Responsibilities Responsible for daily update of facility popsheet Scheduling and reporting of Clinical Teams weekly Run daily SF-DMC Unbillable Day Report Collect and review daily group sign in sheets Check group sign in sheets to make sure they are complete and accurate Will ensure that groups and individual sessions are recorded in Welligent Review weekly summaries Run reports in the City/County system to check approval/disapproval of reauthorizations Run Medi CAL eligibility report at least twice monthly And, other duties as assigned. Education and Knowledge, Skills and Abilities Required High School Diploma or equivalent 2 years or more experience in an administrative role Culturally competent and able to work with a diverse population Strong proficiency with Microsoft Office applications, specifically Excel, Word, Outlook and internet applications Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data Professionalism, punctuality, flexibility and reliability are imperative Excellent verbal, written, and interpersonal skills Integrity to handle sensitive information in a confidential manner Action oriented Strong problem-solving skills Excellent organization skills and ability to multitask and juggle multiple priorities Outstanding ability to follow-through with tasks Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility Strong initiative and enthusiasm and willingness to pitch in whenever needed Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations Able to work within a frequently changing project scope while maintaining overall direction and structured priorities Desired Bachelor's Degree in related field Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self sufficiency Knowledge of co-occurring disorders and trauma informed treatment Knowledge of Clinical documentation (treatment plans, progress notes etc.) Experience working with criminal justice population Bilingual Tag: IND50

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary Under the direction of the Chief Information Officer (CIO), the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology, Finance, Contracts, and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams, managing daily operations, coordinating schedules, and streamlining workflows to ensure the smooth functioning of a dynamic, cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications, requesting and organizing certificates of insurance, and maintaining accurate tracking of communications and documentation related to reportable property, casualty, and auto claims and incidents. Additionally, this role supports the Finance, Contracts, Administrative, and IT teams with ordering office supplies. The ideal candidate will work independently, handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners, delivering high-quality support across multiple departments. Supervisory Responsibilities: None Essential Duties/Responsibilities Provide high-level administrative support, including calendar management, meeting coordination, and day-to-day operational tasks Prepare, format, and distribute reports, presentations, and correspondence for internal teams and organizational stakeholders Support project tracking by monitoring task completion and compiling progress updates for internal reporting Process and submit pre-approval forms, distribution requests, quotes, and invoices in accordance with organizational policies Review, assess, route, and respond to correspondence, ensuring timely follow-up and resolution of action items Act as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchange Coordinate logistics for departmental meetings, trainings, and special events, including scheduling, materials, and setup Respond to inquiries from administrative and clinical staff, as well as external stakeholders, with professionalism and efficiency Collaborate with cross-functional teams to support the integration and alignment of administrative operations across the organization Assist with reconciliation of company credit cards as needed Sort and distribute incoming and outgoing mail daily across all departments and manage courier services Maintain and track usage of the campus postage machine, including oversight of the postage log Order and manage departmental supplies through the DAP Ordering Portal Perform other duties as assigned to support departmental and organizational needs Required Skills/Abilities * Exceptional organizational skills with the ability to manage multiple priorities and tasks efficiently * Outstanding written and verbal communication skills, with a professional and approachable demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools * Ability to operate standard office equipment, including fax machines, copiers, scanners, and computers * High attention to detail with strong accuracy in data entry and document management * Proven ability to maintain confidentiality and handle sensitive information with discretion * Strong analytical and problem-solving skills; capable of working independently and collaboratively * Demonstrated professionalism in interactions with diverse groups, including clinical teams, board members, and external partners Education and Experience * An associate degree or higher in business administration or a related field is preferred * Minimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environment * Proven track record of supporting executive staff in a fast-paced setting * Experience with scheduling, coordinating meetings, and managing calendars for multiple stakeholders * Familiarity with IT terminology and systems is a plus Working Conditions/Physical Requirements * This position is on-site at the DAP Health Sunrise location * This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion, and talking * Ability to lift up to 24 pounds

Full-time Description Who We Are: We are a premier social service provider dedicated to housing and healing the disenfranchised and forgotten through a system of love, care and compassion. We envision a world that is guided by a balanced moral compass, where everyone has equal access to community services and resources that will end homelessness once and for all. Position: Administrative Assistant Job Type: Full-time, 8:00am - 4:30pm (flexible if needed) Starting Salary Range: $18 to $20 an Hour Work Location: Torrance, CA (90501) What We Offer: An outstanding benefits package and numerous opportunities for growth and advancement in our organization. Paid Holidays including Employee's Birthday Off Earn PTO that increases with tenure Flexible Work Schedule Medical Insurance Offering 3 HMO plans with Kaiser and Blue Anthem Cross, and also a PPO Plan. Dental Insurance, both HMO & PPO options Life and AD&D insurance 100% employer paid Long Term Disability 401K Plan: Serenity offers a standard 401k plan with 100% employer match up to 3% of salary Employee Assistance Program Employee Referral Program Additional Optional Benefits such as Aflac and Legal Shield What We Ask: POSITION SUMMARY: The Administrative Assistant provides administrative and clerical support to the Serenity Program staff. ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. The essential functions include: Responsible for the facilities day- to-day clerical operations Responsible for data input into data base. Perform office duties that include: filing, copying and printing, manage the program office supply inventory, replenishment, and distribution Handling and managing program petty cash, ensuring expenditures are justifiable, collecting receipts and processing reimbursement forms in a accurate and timely manner Purchasing, handling and managing transportation appointment for the patients., process reimbursement forms in a accurate and timely manner Ensuring staff is adhering to program and contracted policy and procedures with the Processing and handling of confidential documentation and materials Manage the collection and distribution of company mail Manage the maintenance and replacement of office equipment such as copiers, faxes, meters and any other office equipment Assist with the planning and coordination of special projects, presentations, dissemination of information, and program events Prepare confidential documentation for Serenity staff; accurately record, organize, and distribute Ensure all program reporting is done in a completed and timely manner Act as liaison to all clinical staff to ensure efficient coordination and completion of documents needing review and/or approval based on the DHS contracted and program standards Independently maintain all DHS; perform file audits to ensure proper record keeping, analyzing, coding, indexing and storing; records are to be complete, accurate, and adhere to DHS contracted and program standards per HIPAA and government funding regulations Manage all enrollments and conduct monthly chart audits for chart completeness and accuracy. Manage agency wide processing and responding of client record requests per HIPAA regulations when requests from authorized users and/or clients are received Plan and coordinate clinical staff trainings and new employee orientation classes; schedule and assist where needed with all levels of staff; create, manage and produce presentations and reading materials for attendees and presenters Attend and take minutes for Serenity staff meetings as requested. Maintain minute records. Provide direct support to clinical staff and director in the creation of memos, reports, policy and procedures, and other confidential materials in reference to the staff and program needs QUALIFICATIONS: High school diploma or equivalent. Minimum two years' related experience or training Detail oriented with good time management, organizational, written, verbal, and interpersonal skills Able to maintain a high level confidentiality Able to handle sensitive and confidential situations with poise, tact, and diplomacy Excellent computer skills, including familiarity with Microsoft Word, Outlook, Excel, PowerPoint and agency wide database applications Able to learn quickly and work effectively with individuals at all levels of the organization and with minimal to no supervision Able to set priorities, meet deadlines, and juggle multiple competing tasks and demands WORK ENVIRONMENT Office environment May necessitate working in busy and loud environment Will be exposed to elements like cold, heat, dust, noise and odor May need to bend, stoop, twist , and pick up heavy materials for short periods of time RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES Maintain a safe work environment and confidentiality at all times Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues Organize and prioritize multiple activities to meet all external and internal deadlines Maintain professional demeanor that reflects positively on the agency Demonstrate respect and courtesy toward others Able to thrive in a work environment emphasizing teamwork and collaboration Respond in a timely manner in all aspects of communication Work with minimum supervision Perform other duties as assigned TRAUMA INFORMED CARE (ITC) Serenity Recuperative Care practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of individuals, families, and communities. Salary Description $18 to $20

Clinical Administrative Support Specialist - Part Time/ Full Time Job Reporting Location: Riverside, CA Support the Mobile Health Care team by providing clinical support for the PAT process, student health coverage for local school districts, special events support, community education and multiple outreach programs. These various duties are inclusive of document preparation and review as set forth in the protocols, verify that there are adequate supplies are on hand to support these tasks, administer drug test per DOT standards and other related pre-screenings, vigilant awareness for candidate/employee safety, provide onsite patient care within the scope of practice based upon certification levels. Essential Duties and Responsibilities: * Complete training to comprehend the PAT process. * Complete training to comprehend the individual school district process for health aides. * Complete training and understanding on Drug Screening practices to obtain clearance. * Complete and maintain CPR training certification and any relevant community specialty outreach training. * Ensures that all supplies are ready and available for assigned events. * Reviews the documents completed for accuracy. * Administers the drug test to those testing as per protocol when drug screening is required for events or requested. * Provides support to the PAT Administrator as a spotter to ensure candidates/employees perform the PAT safely * Maintains all certification related to Drug Screening and clinical skills (CPR, C.N.A, MA, etc.). * Adhere to all company policies and procedures. * Adherence to and compliance with information systems security is everyone's responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems. * Drive company vehicles and provide map-reading support * Drive company vehicles in multiple Counties throughout Southern California * Ensure that all related documents for various tasks are accurate and signed by appropriate parties. * Ensure that all related documents are forwarded to the appropriate parties. * Coordinate with HR regarding the scheduling of those that are testing which includes, dates, times and location as well as all preparatory information. * Use / operate standard office equipment and tools. * Use / operate appropriate communications equipment, medical equipment, cleaning equipment, office equipment and tools. Appropriately uses medical equipment such as gurney, airway equipment/airway bag, splints, bandages, and medications in rendering proper medical treatment to patients. Must have the ability to read road maps, drive vehicle, accurately discern street signs and address numbers. Must be able to read medication/prescription labels and direction for usage in quick, accurate, and expedient manner. Must have ability to communicate verbally with patients and significant others in diverse cultural and age groups to interview patient, family members, and bystanders, and ability to discern deviations/changes in eye/skin coloration due to patient's condition and to the treatment given. Must be able to document, in writing, all relevant information in prescribed format in light of legal ramifications of such; ability to converse with dispatcher and EMS providers via phone as to status of patient. * Perform other duties as assigned. Minimum Qualifications: Education/Licensing/Certification: * High School Diploma or equivalent (GED) * Current MA or C.N.A. certificate * Valid CA Driver's license * CPR Card (American Heart Association ONLY, Health Care Provider. Hand written cards are not acceptable) * Driving record in compliance with AMR policy regarding insurability * ICS courses, please refer to link ************************************* * · IS-100B (ICS 100) * IS-200B (ICS 200) * IS-700A (NIMS) * IS-800B (NIMS) * Minimum 3 months or more of clinical, front/back-office experience. Will accept a recommendation from program/course instructor and must have ranked top percentile of students that completed the program. * Effective oral, written and interpersonal skills, ability to work with Oracle, Microsoft Excel and Microsoft Word. Ability to perform basic vitals. Strong organizational skills and ability to multi-task. Why Choose AMR? AMR is one of Global Medical Response's (GMR) family of solutions. Our GMR teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. View the stories on how our employees provide care to the world at ************************* Learn how our values are at the core of our services and vital to how we approach care, and check out our comprehensive benefit options at GlobalMedicalResponse.com/Careers. EEO Statement Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability. Company Benefits: Check out our careers site benefits page to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off. Salary Range: $16.50 - $18.00 DOE (This rate applies to 12hour shift) R0046168

COVID-19 vaccine and booster required. . Program participants are 18 and over adults who are under the influence of substances and need short term assistance and support. HR360 will be operating the Privacy Area at the Tenderloin Linkage Center in a manner that treats all participants with compassion, dignity and respect. Shifts are staffed with a supervisor, EMT, health workers, and safety navigators. The team works to ensure the safety of all participants, especially focused on those who may be using substances in the Privacy Area. The program is a welcoming, compassionate, trauma-informed, culturally attuned, and user-responsive space that focuses on the principles of harm reduction. Alongside providing a safe, comfortable space for clients, our emphasis is on supporting people at increased risk of substance use-related high-risk behaviors and trauma, homelessness, and death due to overdose. Priority will be given to clients' safety, and all staff will be trained in OD Prevention, Recognition, Response and Narcan Administration. By recognizing the dignity and humanity of all participants, HR360 aspires: To monitor participant safety and prevent fatal overdoses. To reduce barriers for people who use drugs to access a non-judgmental and participant-centered space, addressing the inter-related harms of homelessness, substance use, and trauma; To help address and reduce the harmful impacts of substance-related harms in the immediate and surrounding neighborhood, by providing radical hospitality to individuals who are experiencing substance use related crisis/disfunction; To create a stigma-free zone for services that will elicit and incorporate the needs and preferences of persons who use drugs in San Francisco into the program's mission, policies, practices, and development; To continuously improve and develop the service delivery of this community-based model, through data collection, participant feedback, and evaluations; And to collaborate with our community partners, and support linkages to partner agencies providing community-based harm reduction, treatment, and wellness resources (housing, primary care, substance use treatment, and other services available at the TLC). This position requires full vaccination against COVID-19 before hire. HealthRIGHT 360 is an equal opportunity employer, and reasonable accommodation may be made to enable qualified individuals with either disabilities or religious exemptions to meet this requirement, and other essential job functions. The work schedule for this position is: Job duties may be performed indoors or outdoors. May be required to work nights and weekends. May be redeployed to work at other relevant sites as needed. The Data & Administrative Assistant plays a vital role in coordinating services provided TLC, including administering surveys, providing crucial administrative support to the Program Manager, collecting program data, and liaising with the evaluation team to coordinate data collecting and sharing for analysis. The Data & Administrative Assistant works collaboratively with TLC program staff to ensure accurate data collection and to provide inventory tracking and ordering to ensure smooth and continued operations. The Data & Administrative Assistant is also responsible for managing any administrative projects assigned by the TLC Program Manager. The Data and Administrative Assistant may also be designated to fill the role of Health & Safety Representative including monthly safety trainings, emergency drills, maintain safety supplies, update emergency response plan, and attend safety meetings. Job duties may be performed indoors or outdoors. May be required to work nights and weekends. May be redeployed to work at other relevant sites as needed. Key Responsibilities Administrative Responsibilities: Provides administrative support to the TLC Program Primary responsibilities include scheduling, inventory management, supply ordering, and assisting program leadership with administrative tasks and initiatives. Helps Program Manager to maintain smooth program operations by following policies and procedures; reporting needed changes. Performs general clerical duties such as typing, filing, note-taking, etc. Collaborate with program and administrative staff to monitor and evaluate quality improvement initiatives for the TLC. Manage administrative systems including supporting relevant meetings and events by collecting agenda items, managing project-specific calendars, inviting participants, preparing handouts and PowerPoint presentations, and taking minutes. Data Responsibilities: Maintains source data for computer entry by compiling and entering information. Processes and reviews data for deficiencies; resolving discrepancies by using standard procedures. Take initiative in implementing data collection procedures with frontline staff and troubleshooting as needed. Oversee accurate data collection. Maintains data entry requirements by following data program techniques and procedures, as established by the Evaluation Team. Maintains participant records according to HIPAA and 42 CFR, adheres to all participant confidentiality requirements and standards. Reviews and assists staff with making necessary corrections to information entered. Compiles, sorts, and verifies accuracy of data to be entered. Accurately prepares monthly, quarterly, annual and ad hoc reports for the management team as requested. And, other duties as assigned. Education and Knowledge, Skills and Abilities Education and Experience Required: Bachelor's degree. Experience working on research projects and/or coordinating data collection and reporting. Experience working with active substance use population in a public health, healthcare, or research setting. Background Clearance Required: Must not be on active parole or probation. Knowledge Required: Culturally competent and able to work with a diverse population. Strong proficiency with Microsoft Office applications, specifically Excel, Word, Outlook and internet applications. Strong understanding of and ability to adhere to research protocols. Experience with data management systems and various reporting and analytic tools. Skills and Abilities Required: Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data. Professionalism, punctuality, flexibility and reliability are imperative. Excellent verbal, written, and interpersonal skills. Integrity to handle sensitive information in a confidential manner. Strong problem-solving skills. Excellent organizational skills and ability to multitask and juggle multiple priorities. Outstanding ability to follow-through with tasks. Ability to work cooperatively and effectively as part of an interdisciplinary team and independently assume responsibility. Strong initiative and enthusiasm and willingness to pitch in whenever needed. Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations. Able to work within a frequently changing project scope while maintaining overall direction and structured priorities. Desired: Knowledge of clinical documentation (treatment or case plans, progress notes, etc.). Tag: IND100.

Amity Foundation, internationally acclaimed teaching, and therapeutic community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as an Administrative Assistant. This groundbreaking opportunity not only will allow you to work with our re-entry programs helping the inmate population, but will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, Renewal About the Position: About the Position: As an Administrative Assistant, you will contribute to Amity's mission by providing vital clerical support for the STOP Program Director. This position would be responsible for a variety of administrative functions including document processing and preparation, scheduling, data entry, reception, and other administrative support duties. What Will You Do? What You Will Bring: Prior experience as an administrative assistant or in data entry. Possess a high school diploma or its equivalent. Bilingual, fluent Spanish/English verbal and written skills are highly desirable. Ability to manage competing tasks with tight deadlines. Ability to work cooperatively with a multi-disciplinary team. Excellent interpersonal and communications skills. Superior organizational, oral, and written skills Ability to work well under minimal supervision. Ability to interact with agency and department heads and correctional officials. What We Offer: What We Offer: 100% Employer-Sponsored HMO plan PPO Medical, Dental, Vision. Paid vacation, sick time, & 11 holidays. 401K, HSA, & Life insurance programs Community-oriented workplace An organization committed to community action & social justice. $19 - $20 an hour

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule: 4 days per week, 10 hours per day, Mon-Thur 7am-5:30pm 30min Lunch | Location: Brier Clinic, San Bernardino CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect