Department Assistant jobs at RAND - 687 jobs

New Hires Starting Rate -$22.09 35 Hours Per Week This position is responsible for the intake, time stamping, filing, processing, imaging, and research of all legal documents filed with the Court of Common Pleas, Civil Division. Performs a variety of typing and other clerical duties. Responsible for the processing of legal documents that require the exercise of judgment and the knowledge of the application of prescribed procedures. This position involves some independent judgment, but most of the work is completed under close or general supervision. Frequent contact with the public, attorneys, Judges and their staff, title searchers, and other County departments. Employees in this position are sworn in as a deputy, which allows them to complete the process on behalf of the Prothonotary. POSITION RESPONSIBILITIES: Essential Functions Checks, analyzes, and verifies information contained on incoming documents for accuracy prior to time stamping or electronic acceptance and processing. May make some independent procedural decisions but should seek support as needed if documents are not correct and notify the filer. Receives payment and issues receipts for documents, services, and requests requiring payment of a fee. Prepares, types, processes, issues, and certifies various standard civil legal forms according to the PA Rules of Civil Procedure. Analyzes documents in order to correctly compose a docket entry to accurately record the nature of the filing on the official docket. Must be able to understand if the document requires other actions to be taken with regard to the file and docket. Calculates interest and costs on judgments and executions being entered and recorded against a party in a case. If the filing contains errors, the filer is responsible for addressing them. Assists the public with the process of searching Prothonotary records, and researches and answers inquiries related to docket entries and case dispositions as allowed by Court Order, and assists with more specific information requests. Answers phones and furnishes information to the public regarding matters pending before the Court, as well as directs callers to other offices as appropriate. Retrieves, copies, and/or faxes documents/files maintained in the Prothonotary's Office for the public, the Courts, and all County Offices, State and Local Police Departments, School Districts, and Prisons, as needed. Operates and maintains the basics of various office equipment, including PCs, laser printers, copiers, scanners, imagers, time stamp machines, and cash registers. Prepares all files for storage and maintains computer records for tracking purposes. Responsible for the intake, docketing, filing, and maintenance of all confidential Mental Health documents (Commitments) received through Service Access Management (SAM). Receives Passport Applications and verifies the identity of the applicant in accordance with the guidelines of the US Department of State. Responsible for ensuring the application is complete, that the appropriate fees are charged and collected based upon the type of application received, and that all applications are forwarded daily to the US Passport Agency. Must also interact with the US Passport Agency in resolving customer problems and issues. Non-Essential Functions Assists with training co-workers as needed. Tracks and locates documents throughout the office before processing has been completed, as requested. Assembles a variety of data from office records for incorporation into various Prothonotary reports. Said data/reports may be maintained for audit purposes, court administration needs, and judicial requests. Indexes records and information and makes simple postings to various department records. Responsible for receiving, sorting, and distributing incoming mail to the various areas of the office for delegation based upon assigned duties. MINIMUM EDUCATION AND EXPERIENCE; High school diploma or possession of a valid G.E.D. certificate. Minimum of one (1) year of experience in general typing and office practices. Legal experience and/or school preferred. Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES: Working knowledge of Prothonotary office methods, practices, and procedures. Ability to make mathematical calculations and perform detailed clerical work. Working knowledge of computers and software programs, including but not limited to Windows, Microsoft Word, and Excel. Ability to type at a rate of 47 words per minute from clear copy with 85% accuracy. Ability to communicate effectively both orally and in writing. Ability to understand and carry out both oral and written directions. General understanding of the law as it pertains to the Prothonotary's Office and the filing of civil documents, including the PA Rules of Civil Procedure, as well as all Local Rules governing Berks County. Ability to handle multiple tasks simultaneously in a very busy, fast-paced, public office with a high volume of detailed legal work that is subject to time pressures. Must possess a high degree of alertness, a keen willingness to learn, and the ability to undertake progressively more difficult assignments. Understanding and ability to adhere to the confidentiality of information contained in files and/or on documents sealed by law or by court order. Ability to handle stress. Physical presence in the office is required. PHYSICAL DEMANDS: Ability to sit and stand for up to 2 to 3 hours without a break. Bending, pulling, and reaching for files. Ability to lift docket books and files weighing up to 45 lbs. Ability to move storage boxes weighing in excess of 40 lbs. Stamina for a demanding and physical job. WORKING ENVIRONMENT: Normal office environment. This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position, and may be changed where appropriate. About Us Equal Employment Opportunity Statement: The County of Berks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, political affiliation or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. About Us: Berks County is a combination of rich farm country, industry, beautiful parks, entertainment, and top-notch educational institutions. Whether you are interested in County services, the availability of our parks, tax rates, or other county information, this is the place to start. About the Team Mission Statement: It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.

Employment Status: Part-Time FLSA Status: Non-Exempt (Hourly) Schedule: ex: Monday - Friday 11 am - 3pm / 20 hours per week Reports to: Pastor or Business Manager The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Position Responsibilities: Greet and assist visitors to the office Answers and transfers phone calls, screening when necessary Maintains filing systems as assigned Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments Prepares agendas and schedules for meetings Maintains office supplies and coordinates maintenance of office equipment Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Attend all staff meetings Performs other duties as assigned. Other Requirements: Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, adults, volunteers, and parish staff. Strong organizational and time management skills. Ability to work in fast-paced environment. Supports and upholds the philosophy of Catholicism and the mission of the parish. Must take opportunities offered to further own Faith Formation. Have self-knowledge and ability tot share the Catholic faith. Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. Adhering to safety training and protocols and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service to the parish. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Requirements Minimum Qualifications: Education: * High school Diploma or equivalent * Associate's degree preferred Experience: * At least four (4) years' experience of working in an administrative role providing direct support Minimum Knowledge and Skills: Bilingual in Spanish and English Experience with computer software and Microsoft Office Applications. Must be detail oriented, organized, self-motivated, work well independently and on a team. Must have good written and verbal skills. Must have good critical thinking and problem-solving skills. License and Credentials: Reliable transportation Valid driver's license Valid vehicle insurance This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

The Safe Environment Coordinator & Administrative Assistant provides vital support to the parish office by ensuring compliance with diocesan Safe Environment policies while also assisting the Pastor, Business Manager, and parish staff with day-to-day administrative duties. This position requires a high level of discretion, confidentiality, and sensitivity, as it involves handling confidential records, compliance documents, and sensitive communication. The coordinator ensures all parish employees and volunteers meet diocesan Safe Environment requirements and provides general administrative support for the smooth operation of the parish office. Principal Accountabilities Safe Environment Responsibilities Administer all aspects of the parish Safe Environment program in accordance with diocesan policies. Coordinate and track background checks, required trainings, and certifications for staff and volunteers. Maintain accurate and secure Safe Environment compliance records and prepare materials for audits. Communicate with parish staff and volunteers regarding compliance requirements and training sessions. Handle all Safe Environment matters with utmost confidentiality and professionalism. Administrative Support Responsibilities Provide direct administrative assistance to the Pastor, Business Manager, and parish office staff. Support office operations by answering phones, greeting visitors, handling correspondence, and maintaining files. Assist with scheduling, meeting preparation, and record-keeping. Prepare reports, forms, and parish communications as needed. Maintain parish databases and assist with sacramental or parish records as assigned. Collaborate with staff and volunteers to ensure efficient office operations. Record Retention & Documentation Maintain secure and organized files for Safe Environment compliance and parish administrative needs. Ensure confidential documents are handled with care and in accordance with diocesan policies. Keep both digital and physical records current and audit-ready. Internal Contacts Pastor, Business Manager, parish secretary, and parish staff. External Contacts Diocesan Safe Environment Office, vendors, auditors, and parish volunteers. Working Conditions & Requirements Office setting with regular computer and phone work. Ability to sit, type, and manage files for extended periods. Must be able to lift up to 35 pounds. Ability to handle frequent interruptions while staying focused. Some evening or weekend work may be required. Occasional travel to diocesan meetings or trainings. Education & Experience Preferred High school diploma / GED required; Associate's degree preferred. Administrative/office experience required. Experience with compliance programs or record-keeping preferred. Practicing Catholic in good standing with the Church. Must successfully complete diocesan Safe Environment training, background, and credit checks. Knowledge, Skills, and Abilities Strong commitment to confidentiality and discretion. Excellent organizational and communication skills. Ability to manage multiple tasks and prioritize effectively. Competence in Microsoft Word, Excel, Outlook, and database management. Ability to work independently and as part of a team. Flexible and adaptable to the needs of a busy parish office. Bilingual (Spanish/English) highly desirable. FLSA Designation: Non-Exempt Part-Time, 20 hours per week

New Cathedral Cemetery, located in Baltimore, MD, is seeking candidates for a part-time Administrative Assistant assisting in the daily office activities of New Cathedral Cemetery. Primary responsibilities include answering the phone, data entry, burial record updating, filing and fulfilling genealogy information requests and supporting all other aspects of the cemetery business office. Experience working in a professional office is preferred. The ideal candidate would work 4 mornings a week. Though hours and days may be flexible, with a maximum number of hours not to exceed 19 in a week on a regular basis. Essential Functions Answer routine questions from walk in clients on history and location of loved ones and direct request for additional information to the appropriate staff member. Receive, sort, and distribute incoming mail and packages; prepare mailings as needed. Process payments. Process work order requests, update burial records electronically and file forms. Answer phone calls, answer requests for information and direct calls to appropriate staff members. Position Qualifications High School diploma or equivalent required. Experience as a receptionist in a professional environment or a similar role preferred. Excellent phone and organizational skills are a must. If you are a compassionate, detail-oriented individual who values serving the community, we encourage you to apply for this rewarding role. Pay Range: $16.00 - $18.00, Hourly Benefits: We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space. This position will directly support the organization's university accreditation programming division, which is a very mission-critical area. Location: downtown Washington, DC Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week. Salary: $61,000-$67,000; based on experience. Qualifications: Completed Bachelor's degree or higher At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership Previous professional experience with an association or in higher education would be a very large plus. Job Duties: Provides administrative support to the division's Staff Leadership Team, Board of Commissioners, and committees. Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed. Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators). Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team. Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team. Makes recommendations to the Staff Leadership Team about needed changes or areas where the division's performance could be improved, and participates in the implementation of such changes, as appropriate. Prepares and disseminates correspondence related to accreditation and program monitoring processes. Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications. Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.

Work Hours: 8:30 a.m. - 5:00 p.m. Workdays: Monday - Friday (weekends/evenings as needed) Location: 202 W French Pl, San Antonio TX. 78210 Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love. Summary: This position is the first contact for most of our clients will have with Grace Counseling. They are also the primary person for Grace Counseling outreach efforts, maintaining Charity Tracker with demographics and our Electronic Health Record, primary person coordinating Interns (including screening, scheduling them for interviews, managing their schedules, background and onboarding process, and training). Position Responsibilities: *The Front Desk Administrative Assistant performs front desk receptionist duties. They will be one of the primary points of contact for visitors and clients, monitor access to the campus, and answer the phones. *Assist with front desk receptionist duties at Grace Counseling. Greeting visitors and clients, monitor access to the center, open mail, schedule clients, process payments and answer the phones. *As EHR/Charity Tracker/Give PULSE administrator the client care coordinator inputs clients and providers in the system, and schedules clients for services. Coordinate all Outreach Activities including finding volunteers to participate, getting the materials together to take to the shows, and other duties as assigned. *The Front Desk Admin Assistant assists when medical records need to be scanned and is the primary point of contact for those needing copies of medical records. *The Front Desk Admin Assistant will focus on collecting demographics and statistics to enter into Charity Tracker for reports and grant proposals as well as PQI reporting. *Works as back up to Office Administrator on Credentialing Grace Counseling staff and interns in provider data sources so that the maximum amount of billing can be obtained for each staff *Is the contact for Grace Counseling's staff and interns to help them with any problems or concerns they have with entering case notes and converting them into billable units. Must complete all professional development training in a timely manner Must be sensitive to the service population's cultural and socioeconomic characteristics Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Other duties as assigned by Senior Director. Competencies Adaptability Advocacy Building Collaboration Communication Solution Oriented Requirements Minimum Qualifications: * Education * High school diploma Experience Minimum of 3 years' experience in customer service. Preferred Medical Billing experience with experience in Behavioral Health Billing and/or CPT coding experience. Will train the right candidate. License and Credentials Reliable transportation Valid driver license Must have a clean driving record Valid vehicle insurance Medical Billing Certification preferred Minimum Knowledge and Skills: Minimum of 1 years' experience in customer service and other office administrative tasks. Preferred to have a working knowledge of billing practices, accounting reports, and insurance claims; Experience with computer software and multi-line phones (i.e., Microsoft office, AdvanceMD/EHR software preferred); A solid grasp of HIPPA standards and Mental Health or ability to obtain this within 3 months of starting position. Must be detail oriented, organized, self-motivated, work well independently and on a team; Must have good written and verbal skills; Must have good critical thinking and problem solving skills. Disclaimer: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position. Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at *************** You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted. Salary Description $15.00 - $18.50

AMG has partnered with EarthPeak Solutions, an emerging company at the intersection of environmental technology and regenerative agriculture. EarthPeak converts organic materials into high-value fertilizers and carbon-smart product, and they're growing quickly! We're are in need of an Office Administrator to act as the heartbeat of our office and production facility. This role keeps communication open, schedules aligned, and the daily flow of operations running smoothly. (no corp-to-corp or work sponsorship available) Responsibilities: Manage the front-office by answering and directing phone calls, greeting visitors, and keeping communication flowing between drivers, factory personnel, and leadership. Coordinate inbound deliveries, notify staff of driver arrivals, maintain logs, and help keep the production schedule on track. Support production and logistics by tracking loads, gathering and enter tare weights, and ensure accurate invoice information (using QuickBooks or similar). Handle documentation and compliance, send Certificates of Destruction, maintain organized digital and physical records, and support audit readiness. Manage daily office systems such as data entry, maintaining logs, updating customer/vendor files, and assisting with internal workflow software. Assist with product fulfillment by taking occasional online orders, generating shipping labels, packing small orders, and communicating with customers. Support leadership with maintaining schedules, tracking deadlines, prepping documents for management and sales, and proactively resolving routine administrative issues. Engage with staff throughout the facility. You will be working in an office connected to the factory and will need to walk the production floor when needed to communicate with operations staff. Required Skills & Attributes: Strong communicator: clear, concise, steady and able to communicate effectively with all levels of the organization. Solid computer literacy; comfortable learning new systems quickly. Experience with Office 365 and Quickbooks is preferred. Type at least 45 wpm. Highly organized with excellent attention to detail. Ability to prioritize and manager multiple tasks in a fast-moving environment Comfortable working in a production-adjacent office environment and interacting with drivers and factory personnel. Dependable, punctual, good attendance and able to maintain confidentiality. Helpful Skills & Experience (preferred, but not required): Experience with QuickBooks helpful, invoicing, order entry, or logistics workflows. Prior experience in manufacturing, agriculture, recycling, or supply-chain environments. Comfort with light fulfillment tasks (packing small orders, printing labels). Working Environment On-site role in a dedicated office attached to the factory. Occasional short walks onto the factory floor to communicate with operations teams. Fast-paced, purpose-driven environment where accuracy and communication matter. What This Role Offers PTO and paid holidays. A central role in an innovative, mission-driven company building regenerative agricultural systems. Opportunities for growth and increased responsibility as the company expands. A supportive team where your work has real impact on daily operations. Health insurance options launching in 2026. Monday-Friday work week (typical hours are 8:30a-4:30p) Casual dress

$50.00 per visit. You make your schedule and work independently. No Oasis. We are seeking a skilled licensed physical therapy assistant to join our high-energy team of healthcare professionals part-time in home health. You will have the opportunity to work with a diverse patient population and help them achieve their rehabilitation goals. As an integral part of our team, you will collaborate with licensed Physical Therapists and other healthcare professionals to provide exceptional care and support to our patients. Must have home health experience.Responsibilities Assist and train patients in therapeutic exercises, stretches, and functional activities. Assist and support patients in the utilization of assistive equipment and devices. Monitor patients' progress and adjust therapy plans as necessary to achieve optimal outcomes. Educate patients and their families on injury prevention, wellness strategies and functional maintenance. Document patient progress and maintain up-to-date records to ensure accurate billing and reimbursement. Requirements Associate's Degree Less than 1 year Cardiopulmonary Resuscitation Certification (CPR) Salary: $50.00 per hour

Under the supervision of the People Capability Culture & Administration (PCCA) Manager, the People Capability Culture & Administration (PCCA) Officer will support the day-to-day operations of the Iraq Country Office Administration and PCC department. The PCCA Officer is accountable for performing a wide range of PCC and administration duties, including but not limited to; recruitment, managing personal file, issuing letters, raising Purchase Requests (PR), secure necessary approvals including access and administrative approvals for WFWI's operations in existing and new operational areas, renewal of administration order and payroll preparation.

Salary Range: $23-$24.70 per hour The Department of Mental Health (DMH) within Los Angeles County is looking for Intermediate Typist Clerks (ITC) to join our Directly Operated Outpatient Clinics. DMH has over 30 outpatient clinics in eight service areas throughout the County. Our clinics provide a spectrum of mental health services to people of all ages to support hope, recovery, and wellbeing. ESSENTIAL FUNCTIONS Provide customer service at front desk and check in clients, schedule future appointments, and inform clients of prescription information, as required. Review Patient Financial Information (PFI) and Financial Obligation Agreement (FOA) information to ensure clients are cleared for processing. Update and input client information into IBHIS (electronic health record) system and other internal reports. Schedule all clinical appointments and coordinates the rescheduling of missed appointments. Answer telephone calls, route calls to appropriate staff and take messages for all staff as needed. Enter prescriptions daily and acts as a liaison between pharmacies, physicians, and clients. Receive, sort, and distribute all incoming mail, faxes, and checks. Logs all monies received by mail. Scans, copy, and file client's documentation for doctors and clinicians. Orders and distributes supplies, tap cards, and maintain tracking log. Other clerical tasks deemed necessary for the daily clinical operation. Other duties as assigned by management team. Education/Experience Six months office clerical experience involving typewriting - -OR- A certificate or Associate of Arts degree from an accredited college. Typewriting skill: Ability to type at the rate of 40 net words per minute. Certificates/Licenses/Clearances A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Successful clearance through Los Angeles County's Live Scan process. PHYSICAL DEMANDS Stand: Frequently Walk: Frequently Sit: Frequently Handling / Fingering: Occasionally Reach Outward: Occasionally Reach Above Shoulder: Occasionally Climb, Crawl, Kneel, Bend: Occasionally Lift / Carry: Occasionally - Up to 10 lbs Push/Pull: Occasionally - Up to 10 lbs See: Constantly Taste/ Smell: Not Applicable Not Applicable = Not required for essential functions Occasionally = (0 - 2 hrs/day) Frequently = (2 - 5 hrs/day) Constantly = (5+ hrs/day) WORK ENVIRONMENT General Office Setting, Indoors Temperature Controlled EEOC STATEMENT It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 01/13/2026 Salary Range: $32.2 - 51.36 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28147 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Job Qualifications Press space or enter keys to toggle section visibility We're seeking a highly-skilled, self-motivated administrative professional with: * Bachelor's degree in related area preferred and/or equivalent experience/training preferred. * Minimum 1-year of related administrative or healthcare experience or training highly preferred. * Ability to use sound judgment in responding to issues and concerns. * Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. * Solid organizational skills and ability to multi-task with demanding timeframes * Working knowledge of common organization-specific and other computer application programs * Ability to use discretion and maintain confidentiality

The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Qualifications We're seeking a highly-skilled, self-motivated administrative professional with: + Bachelor's degree in related area preferred and/or equivalent experience/training preferred. + Minimum 1-year of related administrative or healthcare experience or training highly preferred. + Ability to use sound judgment in responding to issues and concerns. + Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. + Solid organizational skills and ability to multi-task with demanding timeframes + Working knowledge of common organization-specific and other computer application programs + Ability to use discretion and maintain confidentiality UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Statement: The Fleet Science Center is seeking an experienced and knowledgeable Payroll Administrator / Accounting Assistant to join our team. The Payroll Administrator / Accounting Assistant supports the Fleet Science Center mission and visitor experience philosophy by overseeing payroll and assisting with the full-cycle accounting process. This is a mid-level position in a fast-paced, dynamic non-profit organization which relies on retail, grant, and donation-based funding, as well as group and event sales. The Accounting Department is a small team that is generally cross trained in all functions of the company's accounting processes. Compensation for this position includes our generous benefit package - 100% employer paid medical, dental, vision, and life insurance, paid time off, and 401k retirement plan. Working for the Fleet also comes with great perks including free access to other Balboa Park museums and the San Diego Zoo, free Fleet Science Center passes to share with friends and family, discounts at the Fleet's Science Store and Craveology Cafe, and other discounts at vendors around Balboa Park! Come join our team! Reports to: Chief Financial Officer Primary Duties and Responsibilities: Process employee expense reimbursements. Provide support with accounts payable and accounts receivable procedures. Process all uploads from Galaxy - (POS) platform to fund Accounting System. Reconcile monthly inventory and prepare the necessary journal entries. Enter bank items and process all monthly bank reconciliations. Prepare and file monthly and quarterly sales tax payments and filings. Participate in monthly financial meetings with departments Assist with annual audit and tax schedules Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants. Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis Assist staff with questions regarding timecards and paychecks, as appropriate Assist supervisors with wage and hour reporting Process manual checks as required Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received. Assist Accounting Department with other duties or projects as assigned Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations. Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies. Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision needed to assign priorities. Physical Requirements of this Position: Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently. Qualifications Experience, Education, and Skills Required: A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.) Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP). Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc. Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data. High level of accuracy and attention to detail, including being the ability to connect finer details with the bigger picture. Ability to work autonomously with minimal oversight. Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment. Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding. High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office. Previous nonprofit experience strongly preferred Cover letter encouraged, but not required.

Job Title Federal College Work Study- Student (Student Affairs) Agency Texas A&M International University Department Office of Student Affairs Proposed Minimum Salary $8.00 hourly Job Type Student Worker Job Description Job Summary Assist the Office of Student Conduct and Community Engagement (SCCE) will provide critical support in three core areas: Student Conduct, Emergency Assistance, and Community Engagement. The ideal candidate will assist in maintaining operational efficiency while upholding confidentiality and professionalism. Essential Duties and Responsibilities Handles routine office inquiries from employees and students. Assists in the day-to-day maintenance and responsibilities of the assigned department. Responsible for clerical functions including answering phones, filing, scheduling, organizing, etc. Other related duties as assigned. Student Conduct Support: Assist with administrative tasks related to student conduct cases and Honor Council processes. Ensure the confidentiality of sensitive information at all times. Organize and maintain case files and documentation accurately and securely. Emergency Assistance: Provide support for the Emergency Grant program by reviewing and processing applications as needed. Assist with the coordination and restocking of the Dusty's Food Pantry. Respond to inquiries regarding emergency assistance resources with compassion and professionalism. Community Service Coordination: Track and verify service hours submitted by students for official records. Assist with the planning and execution of large-scale events such as **The Big Event** and **Make a Difference Day**. Process volunteer requests and match students with available opportunities. Maintain an updated database of volunteer opportunities and community partners. Minimum Requirements Enrolled at least half-time, 6 credit hours per semester for undergraduate and 3 credit hours per semester for graduates. Maintain a TAMIU overall GPA of 2.0 for undergraduate students and 3.0 for graduates' students. Must have a current and complete file with the Office of Financial Aid. Must demonstrate financial need by submitting a FAFSA application annually. Must be a U.S. citizen, or permanent residence, or has an alien registration number.an eligible non-citizen. Must meet all other requirements as stated in TAMIU's Satisfactory Academic Progress Policy (SAPP). Preferred Experience Interest in community engagement, student services, or public administration. Experience with event planning and/or volunteer coordination. Knowledge of TAMIU's student resources and programs. Knowledge, Skills and Abilities Proficiency in use of personal computer workstation with common software applications. Ability to organize and multitask functions to ensure compliance with deadlines. Outstanding customer service skills. Excellent interpersonal relationship and communication skills. Problem analysis and problem-solving skills. Ability to learn and use multiple software programs. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Some evening and weekend work may be required. Work schedules are created by the department based on departmental needs but ensure it does not conflict with class schedule. Promptly complete all required training. Input hours worked daily and submit time sheet biweekly. Some evening and weekend work may be required. Pay of Rate: $8.00/hour for up to 19 hours weekly All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title State of Texas College Work Study-Student (Math & Physics) Agency Texas A&M International University Department Dept, Mathematics And Physics Proposed Minimum Salary $8.00 hourly Job Type Student Worker Job Description Job Summary Work directly under the direction of the Chair of the Department of Mathematics and Physics for office-related work. Essential Duties and Responsibilities Handles routine office inquiries from employees and students. Assists in the day-to-day maintenance and responsibilities of the assigned department. Responsible for clerical functions including answering phones, filing, scheduling, organizing, etc. Other related duties as assigned. Minimum Requirements Enrolled at least half-time, 6 credit hours per semester for undergraduate and 3 credit hours per semester for graduates. Maintain a TAMIU overall GPA of 2.0 for undergraduate students and 3.0 for graduates' students. Must have a current and complete file with the Office of Financial Aid. Must demonstrate financial need by submitting a FAFSA application annually. Must be a Texas resident. Recipients of an athletic scholarship do not qualify for these positions only. Must meet all other requirements as stated in TAMIU's Satisfactory Academic Progress Policy (SAPP). Preferred Requirements Undergraduate students majoring in mathematics, Computer Science, Engineering, or Physical Sciences (Physics, Biology, Chemistry). Knowledge, Skills and Abilities Proficiency in use of personal computer workstation with common software applications. Ability to organize and multitask functions to ensure compliance with deadlines. Outstanding customer service skills. Excellent interpersonal relationship and communication skills. Problem analysis and problem-solving skills. Ability to learn and use multiple software programs. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Some evening and weekend work may be required. Work schedules are created by the department based on departmental needs but ensure it does not conflict with class schedule. Promptly complete all required training. Input hours worked daily and submit time sheet biweekly. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Federal College Work Study-Student (Campus Safety) Agency Texas A&M International University Department Campus Safety & Planning Proposed Minimum Salary $8.00 hourly Job Type Student Worker Job Description Job Summary Support the department and general office duties. Essential Duties and Responsibilities Handles routine office inquiries from employees and students. Assists in the day-to-day maintenance and responsibilities of the assigned department. Responsible for clerical functions including answering phones, filing, scheduling, organizing, etc. Other related duties as assigned. Additional Responsibilities Conduct background research reconciliation of accounts and maintaining records on multiple databases. Assist with special projects related to the department as needed. Update constituent records in the database systems, Raiser's Edge and Anthology. Assist with gift processing which includes scanning, importing documentation, and processing. Assist with planning and hosting special events held on campus. Support bulk mailings Minimum Requirements Enrolled at least half-time, 6 credit hours per semester for undergraduate and 3 credit hours per semester for graduates. Maintain a TAMIU overall GPA of 2.0 for undergraduate students and 3.0 for graduates' students. Must have a current and complete file with the Office of Financial Aid. Must demonstrate financial need by submitting a FAFSA application annually. Must be a U.S. citizen, or permanent residence, or has an alien registration number.an eligible non-citizen. Must meet all other requirements as stated in TAMIU's Satisfactory Academic Progress Policy (SAPP). Knowledge, Skills and Abilities Proficiency in use of personal computer workstation with common software applications. Ability to organize and multitask functions to ensure compliance with deadlines. Outstanding customer service skills. Excellent interpersonal relationship and communication skills. Problem analysis and problem-solving skills. Ability to learn and use multiple software programs. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Some evening and weekend work may be required. Work schedules are created by the department based on departmental needs but ensure it does not conflict with class schedule. Promptly complete all required training. Input hours worked daily and submit time sheet biweekly. Some evening and weekend work may be required. Subject to funding and/or need. Pay of rate: $8.00/hour for up to 19 hours weekly All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Federal College Work Study-Student (Recs- Tennis) Agency Texas A&M International University Department Recreational Sports Proposed Minimum Salary $8.00 hourly Job Type Student Worker Job Description Job Summary Under the supervision and guidance of the student manager and Recreational Sports staff, assist with the daily operations of the Tennis Complex, provide customer service to ensure a positive environment for members and assist with tennis events and programs. Essential Duties and Responsibilities Under the supervision and guidance of the student manager and Professional Staff, provide excellent customer service to ensure a positive experience for members and assist with the daily operations of the Tennis Complex including: implementation of proper protocol for the opening and closing procedures of facility to ensure a safe and effective opening of facility and securing the facility at time of closing. Assist in preparation for, supervision of, and tear-down of special events held in Rec Sports facilities. Assist with member verification in order to facilitate proper access to facility. Assist Professional staff with the implementation of various outreach programs and activities of the Recreational Sports Department for elementary, middle school and high school students touring the facility and align with University recruitment efforts. Attend and actively participate in meetings and training sessions. Maintain a safe and positive environment for Tennis Complex members by implementing University and Rec Sports guidelines to include, emergency protocol, CPR/AED, evacuation of facility, safe and effective handling of blood borne pathogens, as well as, ensuring shelter and/or safe departure of members during severe weather. Perform other related duties as assigned. Minimum Requirements Enrolled at least half-time, 6 credit hours per semester for undergraduate and 3 credit hours per semester for graduates. Maintain a TAMIU overall GPA of 2.0 for undergraduate students and 3.0 for graduates students. Must have a current and complete file with the Office of Financial Aid. Must demonstrate financial need by submitting a FAFSA application annually. Must be a U.S. citizen, or permanent residence, or has an alien registration number.an eligible non-citizen. Must meet all other requirements as stated in TAMIU's Satisfactory Academic Progress Policy (SAPP) Knowledge, Skills and Abilities Must possess excellent communication skills. Must possess excellent conflict resolution skills. Knowledge and implementation of University policies as well as departmental guidelines and procedures to ensure a safe, positive, and enjoyable environment for Rec Sports members. Ability to maintain a positive work including punctuality, professional dress, behavior and attitude. Ability to adapt to a fast-paced environment. Registrations, Certifications, and Licenses: Must obtain a CPR/AED certification within 60 days of employment. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Work schedules are created by the department based on departmental needs but ensure it does not conflict with class schedule. Promptly complete all required training. Submit time sheet biweekly. Some evening and weekend work may be required. Position may require moving and lifting objects/materials, as necessary. Pay of Rate: $8.00/hour for up to 19 hours weekly All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Federal College Work Study- Student (Recs- Ops) Agency Texas A&M International University Department Recreational Sports Proposed Minimum Salary $8.00 hourly Job Type Student Worker Job Description Job Summary The department of Recreational Sports is looking for individuals to work as Facility Attendants, Weight Room Attendants, and Game Room Attendants. Essential Duties and Responsibilities Assist with the daily operations of the Rec Center (to include Weight Room and Functional Room) and Game Room under the supervision and guidance of the student manager and Professional Staff. Assist front desk personnel with marketing and sale of memberships and necessary equipment to potential Recreational Facility members while promoting a healthy lifestyle for the community. Knowledge and implementation of University policies as well as KWRC guidelines and procedures to ensure a safe, positive and enjoyable environment for Recreational Center members. Assist with member verification in order to facilitate proper access to facility. Assist with the implementation of proper protocol for the opening and closing procedures of facility including proper set up of all equipment for safe and effective opening of facility and securing the facility at time of closing. Provide assistance with inventory control of intramural program equipment with effective check out procedures. Provide mentoring and guidance for new student employees to ensure vital communication of existing guidelines and procedures. Assist Professional staff with the implementation of various outreach programs and activities of the Recreational Sports Department for elementary, middle school and high school students touring the facility and align with University recruitment efforts. Actively participate in departmental meetings and assist with proper set up of necessary equipment for Recreational Center activities. Provide information and recommendations on Fitness Classes for Recreational Center members. Maintain a safe and positive environment for Recreational Center members by implementing proper care and maintenance of facility equipment and providing a clean and hygienic environment. Provide orientation of facility and proper equipment utilization to members as well as guidance with proper strength and conditioning activities. Implement emergency protocol including CPR, evacuation of facility, safe and effective handling of blood borne pathogens, as well as ensuring shelter and/or safe departure of members during severe weather. Provide excellent customer service skills to ensure a positive experience for members in order to enhance the growth in participation and promote a healthy lifestyle for all. May involve moving/lifting heavy objects, as well as bending/kneeling/stooping. Minimum Requirements Enrolled at least half-time, 6 credit hours per semester for undergraduate and 3 credit hours per semester for graduates. Maintain a TAMIU overall GPA of 2.0 for undergraduate students and 3.0 for graduates students. Must have a current and complete file with the Office of Financial Aid. Must demonstrate financial need by submitting a FAFSA application annually. Must be a U.S. citizen, or permanent residence, or has an alien registration number.an eligible non-citizen. Must meet all other requirements as stated in TAMIU's Satisfactory Academic Progress Policy (SAPP). Knowledge, Skills and abilities knowledge in the Fitness Field, personal trainer certification or seeking certification. Registrations, Certifications, and Licenses: Must obtain CPR/AED certification within 60 days of employment. Must obtain First Aid certification within 60 days of employment. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Some evening and weekend work may be required. Work schedules are created by the department based on departmental needs but ensure it does not conflict with class schedule. Promptly complete all required training. Input hours worked daily and submit time sheet biweekly. Position may require moving and lifting objects and materials as necessary. Pay of Rate: $8.00/hour for up to 19 hours weekly All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. We offer a wide range of career opportunities from entry-level to management in retail, human services, and administrative fields. Learn more about working at Goodwill. You can help. We can show you how. Job Description The Administrative Support Specialist will provide administrative support and customer service by conducting research, handling information requests, data entry, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling or conducting meetings and other events for the department. This position will setup and manage filing systems, maintain records, review incoming memos, submissions, and reports, and assist in research, special projects, and with coordinating activities for participants. The Administrative Support Specialist will maintain a professional office environment and promote the policies and standards of Goodwill SWPA, the business unit, and training site. Duties include but are not limited to: Greet and screen incoming visitors in a professional manner, including answering phone calls and directing calls to appropriate parties or taking messages. Prepare correspondence, memos, presentations, invoices, and other documents using word processing, spreadsheet, database, presentation, and other related software. Perform general office duties, such as making copies, maintaining records and inventory of supplies, data entry, maintaining calendars, and performing basic bookkeeping work. Open, sort, and distribute incoming correspondence including mail, faxes, and email. Set up and manage paper or electronic filing systems, record information, update paperwork, maintain documents such as attendance records, and prepare bank deposits and required documents. Communicate confidential information according to law, policy, and industry best practices and correctly complete and submit all required and requested program information. Follow guidelines for all applicable entities such as Department of Public Welfare, Department of Labor, PA Department of Education, and best practices related to Generally Accepted Accounting Principles (GAAP). External Hiring Range: $14.00/hour Schedule: Monday, Tuesday, and Fridays (8:00 a.m. - 4:00 p.m.). Schedule can vary depending on department needs. Travel Required: Yes, some travel may be required. Qualifications High school diploma or equivalent AND 4 years of experience OR Associate degree AND 2 years of experience OR Bachelor's degree AND No experience. Required Experience : must be in clerical/administrative support. Required Degrees : Associate and bachelor's degrees must be in Business, Management, Education, Training, or related field REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current valid clearances (Child Abuse Clearance, FBI Fingerprints Clearance, and PATCH) prior to first day of employment. Must have a valid driver's license and reliable transportation. Additional Information To apply to this position, copy & paste this link into your address bar: **********************