Real estate administrative assistant job description

Are you driven, organized and enjoy helping people achieve fantastic results? Then we must speak with you today! This individual will experience growth, leadership opportunities and will always be valued!

We are one of the top Real Estate companies located in Cranford, NJ and we are looking for an ambitious Administrative Assistant to join our team. The ideal candidate must have meticulous attention to detail, the ability to multi task, perform under pressure and possess the skills to build and maintain relationships that will last a lifetime.

We are searching for an exceptionally talented Administrative Assistant to assist our valued home buyers, sellers, landlords, tenants, real estate team and investment company. You’ll learn and manage all administrative aspects of the transaction from contract to close, support all our departments and provide exceptional customer support services.

Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal compliance requirements, and coordinate access to properties and schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process.

The ideal candidate will have excellent communication skills and love working with people. If you’re looking for a place to advance your real estate career. Sound like something you’d love? Apply now!
Compensation:
$40,000 - $55,000 base salary plus bonus
Responsibilities:
Keep track of all transaction documents in the client database and complete the necessary paperwork Participate in training sessions to improve skills with administrative tasks in the real estate industry Fulfill client requests for information or other relevant transaction services in a quick and friendly manner Monitor deadlines and provide notices to appropriate parties when necessary Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized Compete with others in the real estate industry by producing high-quality print and digital marketing materials Help organize community outreach events to improve our standing in the local area
Qualifications:
Previous experience in the real estate industry Candidates are required to have a high school diploma or GED Weekend and evening availability Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems License for real estate is preferred but not required
Quick on your feet Professional in attitude and appearance Possess the ability to connect with a variety of personalities Passionate about solving problems Enthusiastic with excellent people skills Independent and self-motivated Ability to communicate effectively (oral and written) Extremely strong phone skills; ability to troubleshoot and provide solutions over the phone Ability to use or quickly learn real estate specific CRM or project management tools Be a team player who thrives working with a tight knit company where their activities directly affect the bottom line
About Company


We specialize in selling All types of homes in Northern and Central New Jersey and love helping all types of buyers and sellers achieve the American Dream.


Communication, Trust, and Integrity are very important as our clients are our number one priority. We treat every transaction as if it was our own. We aim to add value and support at every stage of the house buying or selling process by sharing our hands-on experience and providing access to our professional real estate network. We are a strong believer in education and will make available several learning opportunities and resources to help you and your family maximize profits.

Compensation:

$15 - $18 hourly

Responsibilities:

• Arrange for open houses and other community events to locally spread brand awareness
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
• Take part in employee development programs to strengthen existing skill sets in real estate administration
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals

• managing all paperwork in a timely manner,
• notifying clients of approaching deadlines,
• ensuring each deal goes through the proper legal channels,
• scheduling appointments and walkthroughs,
• providing superb customer service.
• In addition, you’ll work with other staff members to market our brand and arrange company events in the community.

Qualifications:

• Candidates are required to have a high school diploma or GED
• Previous experience in the real estate industry
• Available evenings and weekends
• License for real estate is preferred but not required
• Great written and verbal skills

About Company

PRODUCER Realty is a results-driven and tech-enabled real estate company whose mission is to deliver exceptional results for the clients by providing world-class service, creating a community of raving fans; and maintaining a fun culture and an environment that inspires excellence allowing the associates to grow to their highest potential.

PRODUCER Realty has developed and implemented state-of-the-art systems with tools that take the guesswork out of successfully delivering results for our clients during their real estate transactions. Our team consists of highly trained professionals, serving buyers and sellers in Greenville, Spartanburg, Laurens, Pickens, Anderson, and other surrounding Upstate South Carolina counties.

• Our client a dynamic Real Estate Company located in DTC is looking for a sharp Real Estate Administrative Assistant to join their team!
• The leadership team is dedicated to employee success.
• The company has a high sense of community and values teamwork
• They offer excellent benefits, including: 401K, company-paid healthcare

The Real Estate Administrative Assistant will report to a Senior Property Manager.

Real Estate Administrative Assistant Duties:
-

• Assist manager with contract and work order administration, correspondence, file maintenance, and tenant/vendor follow up on work performed
• Assist in maintaining all files for properties
• Act as liaison between manager and tenants in handling problems, complaints and promote a professional working relationship with our client
• Process service and maintenance requests, dispatch vendors and monitor performance
• Prepare lease abstracts, set up tenant file, monitor lease expiration and assist manager with renewals as directed
• Prepare and send out bid proposal packets, under direction of the manager.
• Assist manager with other special projects as directed
• Assist with preparation of annual budgets
• liaison for building management

Real Estate Administrative Assistant and Experience:
- 2+ years of administrative experience
- comfortable with MS Office, including Excel
- customer-service oriented
-Strong organizational skills

Hours for the Real Estate Administrative Assistant are Monday through Friday, 8:00 - 5:00 in a business casual environment (jeans are okay!)
Real Estate Administrative Assistant candidates only
Real Estate Administrative Assistant candidates must be able to pass a criminal background check.

Company DescriptionCFS is a leading, employee-owned staffing firm—the largest one founded by CPA firms. With more than two decades of experience helping companies locate, attract and hire exceptional accounting, finance & IT professionals, CFS has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential. Established in 1994, CFS today operates 30+ offices across 21 states and the Caribbean. Serving most major U.S. markets and beyond, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire and project support to interim management.

CFS was named to Forbes’ list of “Best Professional Recruiting Firms” three years in a row and also cited by LinkedIn as one of the “Most Socially Engaged Staffing Agencies” two years in a row!