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Real estate administrative assistant skills for your resume and career

Updated January 8, 2025
6 min read
Quoted experts
Lynn McKee,
Ray Calnan Ph.D.
Below we've compiled a list of the most critical real estate administrative assistant skills. We ranked the top skills for real estate administrative assistants based on the percentage of resumes they appeared on. For example, 10.9% of real estate administrative assistant resumes contained powerpoint as a skill. Continue reading to find out what skills a real estate administrative assistant needs to be successful in the workplace.

15 real estate administrative assistant skills for your resume and career

1. PowerPoint

Here's how real estate administrative assistants use powerpoint:
  • Compiled and produced PowerPoint presentations, agendas and minutes for executive meetings.
  • Modified PowerPoint presentations for prospective commercial real estate client orientations.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how real estate administrative assistants use data entry:
  • Performed typing and data entry based on transactions executed.
  • Input data entry for all information on projects done for major telecommunication company into their database on a daily basis.

3. Travel Arrangements

Here's how real estate administrative assistants use travel arrangements:
  • Receive incoming correspondence, transcribe reports/correspondence, travel arrangements, corporate event planning.
  • Set up meetings for quarterly real estate updates * Assisting customers via phone and email * Made travel arrangements

4. MLS

MLS means multiple listings services that depict a private or personal offer and contribution of an organization done by listing brokers and other real estate brokers. It refers to a database created involving real estate brokers to give information or data concerning all property or estates on sale. In it, both parties involved in the agreement benefit by sharing the commission and information.

Here's how real estate administrative assistants use mls:
  • Use MLS database to research property and subsidized apartment availability.
  • Full knowledge of MLS and various computer programs including PhotoShop and Publisher utilized to create marketing and advertising materials.

5. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how real estate administrative assistants use phone calls:
  • Organized the schedules and answered emails, phone calls for two Commercial Property Managers with over 56 properties in their portfolios.
  • Provided general administrative and clerical support including mailing, scanning, emailing, phone calls and copying for agents and broker.

6. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how real estate administrative assistants use scheduling appointments:
  • Assisted in placing ads, tours, scheduling appointments, meeting appraisers and inspectors.
  • Utilized excellent communication and organizational skills in scheduling appointments, travel planning which included flight, hotel and car reservations.

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7. Expense Reports

Here's how real estate administrative assistants use expense reports:
  • Completed monthly expense reports for multiple executives.
  • Perform accounting duties, such as completing expense reports, updating mileage records and other accounting documents.

8. Administrative Tasks

Here's how real estate administrative assistants use administrative tasks:
  • Coordinated real estate closings and associated administrative tasks for property sales, mortgages, and refinances.
  • Handled all administrative tasks such as staff attendance and ordering supplies for thirty staff members.

9. Property Management

Property management is the regular oversight of commercial, residential, or industrial real estate by a third-party contractor. Property management includes the day-to-day care of the property, fixing minor and major issues, and monitoring the security of the property.

Here's how real estate administrative assistants use property management:
  • Provided administrative support to broker including project research and report preparation Served as leasing agent for property management department
  • Book keeping/ property management/ collect rents/ processed invoices.

10. Front Desk

Here's how real estate administrative assistants use front desk:
  • Perform daily front desk functions such as answering phones and assisting clients with their needs.
  • Promoted rapidly from front desk clerk to assistant front office manager.

11. Flyers

Here's how real estate administrative assistants use flyers:
  • Produced additional marketing communications, such as flyers, brochures and exhibition-related projects.
  • Prepared documents, took photos of homes listed, made flyers, kept in contact with sellers and buyers.

12. Client Database

Here's how real estate administrative assistants use client database:
  • Manage various schedules and incoming correspondence while constantly improving the social media and client database for maximum accountability and efficiency.
  • Produced monthly newsletter and created digital client database Coordinated Real Estate Broker s schedule

13. Purchase Agreements

A purchase agreement is a legal contract that outlines the terms and conditions related to a sale.

Here's how real estate administrative assistants use purchase agreements:
  • Processed real estate documents such as purchase agreements, listing agreements, leases, and disclosures.
  • Process listings, Showings, Offers, Counter Offers and Purchase Agreements.

14. Word Processing

Here's how real estate administrative assistants use word processing:
  • Created spreadsheets, provided word processing support and composed routine correspondence.
  • Performed word processing, mailings, faxes, purchasing and filing.

15. Clerical Support

Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Here's how real estate administrative assistants use clerical support:
  • Provided clerical support to Realtor such as reviewing and replying to emails, filing and appointment scheduling.
  • Provided clerical support....answer routine inquires from clients......schedule property tours......
top-skills

What skills help Real Estate Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on real estate administrative assistant resumes?

Lynn McKeeLynn McKee LinkedIn profile

Lecturer, Georgia State University

From entry-level grads, employers are looking for hard skills, like Argus certification, proven Excel skills and CoStar proficiency. Some experience from internships is also important to get a grad over the "no CRE experience" hurdle.

What hard/technical skills are most important for real estate administrative assistants?

Ray Calnan Ph.D.

Associate Professor of Real Estate, Director of Learning Assurance, California State University, Northridge

Residential is mostly focused on communication (not just email and text, but conversation virtually, in-person, and phone). Understanding social media, marketing, virtual tours, etc. Commercial uses these skills in addition to financial analysis, valuation, and market research.

What real estate administrative assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young real estate administrative assistants need?

Dave BuntonDave Bunton LinkedIn profile

President, The Appraisal Foundation

Appraisers are self-starters and good communicators. They have to be tech-savvy and motivated to solve problems. They also need to be organized and analytical to deliver the end product to their client.

What technical skills for a real estate administrative assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all real estate administrative assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.
Do you want to know more?
Read more about what experts have to say about real estate administrative assistant

List of real estate administrative assistant skills to add to your resume

Real estate administrative assistant skills

The most important skills for a real estate administrative assistant resume and required skills for a real estate administrative assistant to have include:

  • PowerPoint
  • Data Entry
  • Travel Arrangements
  • MLS
  • Phone Calls
  • Scheduling Appointments
  • Expense Reports
  • Administrative Tasks
  • Property Management
  • Front Desk
  • Flyers
  • Client Database
  • Purchase Agreements
  • Word Processing
  • Clerical Support
  • Open Houses
  • Administrative Functions
  • Office Management
  • Telephone Calls
  • Conference Calls
  • Office Equipment
  • Payroll
  • Commercial Property
  • Real Estate Transactions
  • Office Operations
  • Rental Properties
  • Rent Payments
  • Comparative Market Analysis
  • QuickBooks
  • Event Planning
  • Administrative Assistance
  • Office Procedures
  • Real Estate Contracts
  • Subpoenas
  • Bank Deposits
  • Sales Process
  • Financial Statements
  • Sales Contracts
  • Property Tours
  • Lease Agreements
  • Routine Inquiries
  • Contact Database
  • Property Inspections
  • HUD-1
  • Mass Mailings
  • Lockboxes
  • Multi-Line Phone System

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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