How to hire a real estate assistant

How to hire a real estate assistant, step by step

Here's a step-by-step real estate assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a real estate assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new real estate assistant
• Step 8: Go through the hiring process checklist

What does a real estate assistant do?

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1. Identify your hiring needs

   Before you start hiring a real estate assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect real estate assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of real estate assistants and their corresponding salaries.

   Type of Real Estate Assistant	Description	Hourly rate
   Real Estate Assistant	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$14-25
   Clerk	Clerks are responsible for many of the general administrative tasks in the office. They are in charge of manning office telephone lines, managing incoming and outgoing mails, filing paperwork and other needed records, scheduling and documenting meetings, typing out documents when needed, disseminating memos and other official announcements, and keeping an inventory of office equipment and supplies... Show more	$11-18
   Transaction Coordinator	A transaction coordinator is responsible for performing administrative and clerical duties for the clients regarding their real estate contracts and transactions. Transaction coordinators sometimes do fieldwork to inspect the property area, write findings reports, perform cost and expenses analysis, and inform the clients of required documentation... Show more	$14-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • MLS
   • Open Houses
   • Purchase Agreements
   • Client Database
   • Scheduling Appointments
   • Sales Contracts
   • Lenders
   • Property Management
   • Escrow Companies
   • Database Management
   • Administrative Tasks
   • Comparative Market Analysis
   • Office Equipment
   • Docusign

   Check all skills

   Responsibilities:

   • Manage incoming projects by completing necessary applications, communicating with brokers and visiting job sites.Height Home LLC, Greenville, NC
   • Manage reporting requirements to senior management on status of real estate portfolio.
   • Complete monthly A/P, A/R and payroll duties.
   • Acheive record sales numbers of condominiums.
   • Include working with developers selling new construction of houses and condominiums.
   • Prepare A/R status worksheets and reconcile A/R (MRI & Yardi )

   More real estate assistant duties

3. Make a budget

   Including a salary range in your real estate assistant job description helps attract top candidates to the position. A real estate assistant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a real estate assistant in Oklahoma may be lower than in Washington, and an entry-level real estate assistant usually earns less than a senior-level real estate assistant. Additionally, a real estate assistant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average real estate assistant salary

   $41,447yearly

   $19.93 hourly rate

   ---

   Entry-level real estate assistant salary

   $31,000 yearly salary

   Updated January 22, 2026

   Average real estate assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$54,404	$26
   2	California	$48,635	$23
   3	Nevada	$47,977	$23
   4	District of Columbia	$47,970	$23
   5	Massachusetts	$47,953	$23
   6	Colorado	$45,834	$22
   7	Minnesota	$45,682	$22
   8	Oregon	$45,551	$22
   9	New Hampshire	$43,343	$21
   10	Arizona	$43,146	$21
   11	Texas	$41,322	$20
   12	New York	$40,837	$20
   13	Illinois	$40,744	$20
   14	Pennsylvania	$39,949	$19
   15	Iowa	$39,923	$19
   16	Connecticut	$39,676	$19
   17	Ohio	$39,428	$19
   18	Wisconsin	$39,215	$19
   19	Virginia	$39,159	$19
   20	Indiana	$38,963	$19

   Average real estate assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ernst & Young	$50,661	$24.36	585
   2	Deloitte	$49,992	$24.03	109
   3	ALDI USA	$49,124	$23.62
   4	Home Bancshares Inc.	$48,819	$23.47	1
   5	Goodwin	$46,911	$22.55
   6	Ben Kinney Companies	$45,940	$22.09
   7	CB Richard Ellis Memphis LLC	$45,940	$22.09
   8	Tripalink	$45,940	$22.09
   9	Open Door	$45,892	$22.06
   10	Christie's	$45,359	$21.81
   11	Northpoint	$45,126	$21.70	8
   12	Legacy Healthcare	$45,111	$21.69
   13	Clark Partington	$45,053	$21.66
   14	CBRE Group	$44,906	$21.59	2
   15	NORTH	$44,831	$21.55
   16	Randstad North America, Inc.	$44,575	$21.43	2
   17	Compass SLS and ILS	$44,415	$21.35
   18	RE/MAX Realty One	$43,893	$21.10
   19	Raymond	$43,601	$20.96
   20	Keller Williams Capital Properties	$43,485	$20.91	7

4. Writing a real estate assistant job description

   A good real estate assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a real estate assistant job description:

   Real estate assistant job description example

   Eastridge is supporting a top international law firm on its search for a Case Assistant to join the Real Estate practice group.
   
   This entry-level Case Assistant position works with the team to ensure document management and coordination of real estate transactions.
   Responsibilities will include, but not be limited to, the following:
   Perform work in an efficient and cost-effective manner so as to permit the Firm to reasonably collect fees for such work; Meet expectations of billable hours; Organize and manage diligence materials including title documents, surveys, zoning materials, leases, contracts, and organizational documents for pending and closed matters; Assist in the procurement and organization of third party reports and materials; Prepare signature pages and coordinate receipt and compilation of closing documents; Respond to client requests with respect to prior transaction documents, title documents and organizational documents; Manage checklists, and prepare closing binders; Work overtime as required; and Handle additional related projects as assigned.
   Qualifications:
   Bachelor s degree (preferred); Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications; Fundamental proficiency in MS Word and document editing/comparison applications; Fundamental proficiency in MS Excel and spreadsheet/database applications; Fundamental proficiency in MS PowerPoint and presentation applications; and Fundamental knowledge of legal terminology.
   
   #LI-DD
   
   Benefits : Click here to learn more about benefits available to Eastridge s temporary employees. From time to time Eastridge s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.
   
   Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
   
   We value diverse experiences, including prior contact with the criminal legal system, and applicants with criminal histories are encouraged to apply. Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring, the San Francisco Fair Chance Ordinance, and the Philadelphia Fair Criminal Record Screening Standards Ordinance (a copy of the notice of rights under the Philadelphia Ordinance is available by clicking on this link).

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right real estate assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your real estate assistant job on Zippia to find and recruit real estate assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit real estate assistants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new real estate assistant

   Once you have selected a candidate for the real estate assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new real estate assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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