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Real estate assistant skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Lynn McKee,

Ray Calnan Ph.D.

Below we've compiled a list of the most critical real estate assistant skills. We ranked the top skills for real estate assistants based on the percentage of resumes they appeared on. For example, 14.4% of real estate assistant resumes contained mls as a skill. Continue reading to find out what skills a real estate assistant needs to be successful in the workplace.

15 real estate assistant skills for your resume and career

1. MLS

MLS means multiple listings services that depict a private or personal offer and contribution of an organization done by listing brokers and other real estate brokers. It refers to a database created involving real estate brokers to give information or data concerning all property or estates on sale. In it, both parties involved in the agreement benefit by sharing the commission and information.

Here's how real estate assistants use mls:

Scheduled property website implementation from template, updated internet/social media advertising, and handled MLS entry.
Participated in marketing and advertising and maintained listing currency in MLS.

2. Open Houses

The term open house refers to a state or period when a house or a building is free for potential buyers to visit. Open houses serve as an attraction spot for buyers interested to purchase the property. Realtors and sellers provide frequent tours and walkthroughs of the house for the potential buyers that helps them in making an offer for the property.

Here's how real estate assistants use open houses:

Created marketing materials, collaborated in managing all listings and facilitated open houses and showings.
Advertised properties and coordinated open houses using marketing material and social media.

3. Purchase Agreements

A purchase agreement is a legal contract that outlines the terms and conditions related to a sale.

Here's how real estate assistants use purchase agreements:

Produced listing paperwork and purchase agreements.
Prepare document contracts, open escrow/title, set up appraisals, purchase agreements, closing statement, and deeds.

4. Client Database

Here's how real estate assistants use client database:

Input all necessary information into client databases and transaction management systems.
Performed administrative functions, including maintaining client database.

5. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how real estate assistants use scheduling appointments:

Maintained attorney calendars, scheduling appointments and coordinating travel.
Perform general office duties, such as answering phones, scheduling appointments, placing ads, maintaining the Realtor's database.

6. Sales Contracts

Here's how real estate assistants use sales contracts:

Prepared listing and sales contracts and assisted property management department with rental income and property showings.
Completed sales contracts and client brokerage documentation.

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7. Lenders

A lender is a financial institution, an individual, a private or public group, that offers funds to a business or person with the condition and expectation that these funds must be repaid. Repayment will also include the payment of interest or fees. Lenders have detailed guidelines to verify the ability to repay a loan and creditworthiness. They established the interest rate, repayment schedule, terms, and other key aspects of the money being borrowed.

Here's how real estate assistants use lenders:

Provided administrative support to ensure appraisals were efficiently scheduled, executed and delivered to mortgage lenders.
Compiled closing binders and communicated with lenders and document custodians to ensure compliance with post-closing requirements.

8. Property Management

Property management is the regular oversight of commercial, residential, or industrial real estate by a third-party contractor. Property management includes the day-to-day care of the property, fixing minor and major issues, and monitoring the security of the property.

Here's how real estate assistants use property management:

Provide financial support and analysis for small family owned property management company where I managed millions in capital assets.
Assisted in completing financial real estate statements Organized legal documents and paperwork for Realtor Assisted with bookkeeping Property management

9. Escrow Companies

Here's how real estate assistants use escrow companies:

Established relations with title and escrow companies to facilitate well-organized closings.
Coordinated with agents, buyers, sellers, and escrow companies.

10. Database Management

Here's how real estate assistants use database management:

Develop and implement systems for sellers, buyers, lead generation, and database management.
Organized and prepared Marketing Materials, provided Data Entry and Database Management..

11. Administrative Tasks

Here's how real estate assistants use administrative tasks:

Provided general assistance to attorneys as a foreclosure assistant, completing administrative tasks, facilitating the foreclosure day process.
Tend to detail oriented administrative tasks including management of QuickBooks and organizing client records.

12. Comparative Market Analysis

Here's how real estate assistants use comparative market analysis:

Studied regional economic data to present investors with detailed proforma reports and comparative market analysis.
Compose comparative market analysis for sellers and assist in preparation of closing documents.

13. Office Equipment

Here's how real estate assistants use office equipment:

Maintained office equipment by providing technology and telephone support.
Monitor maintenance of office equipment.

14. Docusign

Here's how real estate assistants use docusign:

Organized listing paperwork in zipForm, emailed contract/ disclosures to client via DocuSign.
Worked with Docusign and Zip forms.

15. Real Estate License

Here's how real estate assistants use real estate license:

Gained Real Estate License, while learning the realities of the real estate business first hand.
Performed any and all duties that do not require a real estate license under license law.

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What skills help Real Estate Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on real estate assistant resumes?

Lynn McKee

Lecturer, Georgia State University

From entry-level grads, employers are looking for hard skills, like Argus certification, proven Excel skills and CoStar proficiency. Some experience from internships is also important to get a grad over the "no CRE experience" hurdle.

What hard/technical skills are most important for real estate assistants?

Ray Calnan Ph.D.

Associate Professor of Real Estate, Director of Learning Assurance, California State University, Northridge

Residential is mostly focused on communication (not just email and text, but conversation virtually, in-person, and phone). Understanding social media, marketing, virtual tours, etc. Commercial uses these skills in addition to financial analysis, valuation, and market research.

What type of skills will young real estate assistants need?

Dave Bunton

President, The Appraisal Foundation

Appraisers are self-starters and good communicators. They have to be tech-savvy and motivated to solve problems. They also need to be organized and analytical to deliver the end product to their client.

Do you want to know more?

List of real estate assistant skills to add to your resume

The most important skills for a real estate assistant resume and required skills for a real estate assistant to have include:

MLS
Open Houses
Purchase Agreements
Client Database
Scheduling Appointments
Sales Contracts
Lenders
Property Management
Escrow Companies
Database Management
Administrative Tasks
Comparative Market Analysis
Office Equipment
Docusign
Real Estate License
Real Estate Transactions
Word Processing

Travel Arrangements
PowerPoint
Market Research
Title Commitments
Real Estate Contracts
Telephone Calls
Facebook
Taxation
Title Searches
QuickBooks
HOA
Rental Properties
Expense Reports
Real Estate Closings
Clerical Support
Settlement Statements
REO

Client Relations
HUD-1
Residential Properties
Contact Database
Real Estate Sales
Cold Calls
BPO
Sales Process
Financial Resources
Craigslist
Probate
Mass Mailings
Lockboxes
Credit Reports
Promotional Materials

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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