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How to hire a real estate clerk

Real estate clerk hiring summary. Here are some key points about hiring real estate clerks in the United States:

  • In the United States, the median cost per hire a real estate clerk is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new real estate clerk to become settled and show total productivity levels at work.

How to hire a real estate clerk, step by step

To hire a real estate clerk, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a real estate clerk:

Here's a step-by-step real estate clerk hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a real estate clerk job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new real estate clerk
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    The real estate clerk hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect real estate clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    The following list breaks down different types of real estate clerks and their corresponding salaries.

    Type of Real Estate ClerkDescriptionHourly rate
    Real Estate ClerkGeneral office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. $13-26
    Work Study StudentWork-study students are students who do part-time jobs to support their living and educational expenses. Usually, they offer their services in an organization related to their field of study... Show more$7-17
    InternshipInterns are trainees who are engaged by a company to work for them for a brief period. Interns usually use this opportunity to gain actual work experience, fulfill university or college requirements, and ensure that they are working towards the right career path for them... Show more$11-23
  2. Create an ideal candidate profile

    Common skills:
    • Data Entry
    • Real Estate Loans
    • Title Commitments
    • Computer System
    • Telephone Calls
    • Legal Research
    • Real Estate Taxes
    • Property Tax
    • Financial Institutions
    • Title Searches
    • Insurance Policies
    • Legal Descriptions
    • Real Estate Transactions
    • Routine Correspondence
    Check all skills
    Responsibilities:
    • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
    • Prepare HUD's for branches and new home builders.
    • Draft various legal documents, including subpoenas, objections, and legal memoranda.
    • Maintain patient medications in a secure environment inventory and record all incoming medications to maintain patient confidentiality per HIPPA requirements.
    • Prepare HUD and real estate closing statements.
    • Enter FHA data from preliminary reports & deed of trust on to documents for borrowers.
  3. Make a budget

    Including a salary range in your real estate clerk job description is one of the best ways to attract top talent. A real estate clerk can vary based on:

    • Location. For example, real estate clerks' average salary in new mexico is 49% less than in massachusetts.
    • Seniority. Entry-level real estate clerks 47% less than senior-level real estate clerks.
    • Certifications. A real estate clerk with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a real estate clerk's salary.

    Average real estate clerk salary

    $40,410yearly

    $19.43 hourly rate

    Entry-level real estate clerk salary
    $29,000 yearly salary
    Updated December 19, 2025
  4. Writing a real estate clerk job description

    A real estate clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a real estate clerk job description:

    Real estate clerk job description example

    Greenspoon Marder is a national full-service business law firm with 200 attorneys and locations across the United States. We are ranked among American Lawyer ’s Am Law 200, as one of the top law firms in the U.S. since 2015. Since our inception in 1981, our firm has been committed to providing excellent client service through our cross-disciplinary, client-team approach. Our mission is to understand the challenges that our clients face, build collaborative relationships, and craft creative solutions designed and executed with long-term strategic goals in mind. We serve Fortune 500, middle-market public and private companies, start-ups, emerging businesses, individuals and entrepreneurs nationwide. For more information, visit www.gmlaw.com.

    Overview:

    Full-time law clerk (attorney pending Bar admission) needed for a busy commercial real estate finance team in New York. 2022 law school graduates with internship experience in real estate are encouraged to apply.

    We’d love to tell you more about the position and the practice but here are some representative matters to pique your interest:

    • Represent various private equity funds in making construction and redevelopment loans, including most recently for a 118,000 square foot property in Philadelphia, PA, a 144,000 square foot student housing complex in Buffalo, NY, a nearly 57,000 square foot industrial property in Cambridge, MA, a 229-unit luxury apartment building in Houston, TX and a 43-unit residential condominium project in South Beach, FL.
    • Representation of a private equity firm making an over $40 million mezzanine loan in connection with a substantial redevelopment of a major hotel and related amenities located in San Diego, California.
    • Represent an active subordinate lender in the making of a variety of mezzanine loans and preferred equity investments relating to residential, hospitality, student housing and mixed used properties throughout the United States, including: a preferred equity investment in a Miami hotel consisting of 129 hotel rooms and 292 residential units; a preferred equity investment in a rental residential complex in Washington State; several construction mezzanine loans financing rental and for sale residential, student housing and mixed use properties in Manhattan, Brooklyn, south Florida and the San Francisco bay area and hotels in Tennessee and California.
    • Representation of a private lender making mezzanine loans secured by development parcels in the Gowanus section of Brooklyn and in the South Bronx.
    • Representation of the holder of a B-note in the workout of a $180 million construction loan for a luxury resort property, including negotiation of a forbearance agreement with the borrower and guarantor, which provided for the release of the guarantor after making certain payments, acceleration of the loan, and a proposed restructuring of the existing mezzanine loan, with attention to the characterization of advances for project cost overruns by the lenders, and the subsequent defense of the B-note holder’s rights after the occurrence of a “Control Appraisal Event” culminating in a successful buy-out of the client’s position by the senior lending group.

    This is a temporary to permanent position, with the opportunity to transition to a permanent position after 90 days, at which point the position would be eligible for the Firm's benefits.

    All inquiries will be kept confidential.

    Greenspoon Marder is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

  5. Post your job

    There are various strategies that you can use to find the right real estate clerk for your business:

    • Consider promoting from within or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to find candidates who meet your education requirements.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.
    Post your job online:
    • Post your real estate clerk job on Zippia to find and recruit real estate clerk candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    To successfully recruit real estate clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new real estate clerk

    Once you've found the real estate clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new real estate clerk first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a real estate clerk?

Hiring a real estate clerk comes with both the one-time cost per hire and ongoing costs. The cost of recruiting real estate clerks involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of real estate clerk recruiting as well the ongoing costs of maintaining the new employee.

Real estate clerks earn a median yearly salary is $40,410 a year in the US. However, if you're looking to find real estate clerks for hire on a contract or per-project basis, hourly rates typically range between $13 and $26.

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