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How to hire a receivables specialist

Receivables specialist hiring summary. Here are some key points about hiring receivables specialists in the United States:

  • HR departments typically spend 15% of their expenses on recruitment.
  • It usually takes about 12 weeks for a new employee to reach full productivity levels.
  • It typically takes 36-42 days to fill a job opening.
  • The median cost to hire a receivables specialist is $1,633.
  • Small businesses spend an average of $1,105 per receivables specialist on training each year, while large companies spend $658.
  • There are currently 231,304 receivables specialists in the US and 179,062 job openings.
  • Atlanta, GA, has the highest demand for receivables specialists, with 9 job openings.
  • Houston, TX has the highest concentration of receivables specialists.

How to hire a receivables specialist, step by step

To hire a receivables specialist, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a receivables specialist:

Here's a step-by-step receivables specialist hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a receivables specialist job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new receivables specialist
  • Step 8: Go through the hiring process checklist

What does a receivables specialist do?

A receivables specialist is in charge of overseeing and processing account receivables, ensuring accuracy and timeliness. They typically perform bookkeeping tasks, update records and databases, reconcile accounts, and develop strategies to optimize collection procedures. They must also maintain streamlined and organized systems, addressing any issues and resolving them promptly and efficiently while adhering to the company's policies and regulations. Moreover, a receivables specialist must maintain an active communication line with staff for a smooth and efficient workflow.

Learn more about the specifics of what a receivables specialist does
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  1. Identify your hiring needs

    First, determine the employments status of the receivables specialist you need to hire. Certain receivables specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A receivables specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, receivables specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list presents receivables specialist salaries for various positions.

    Type of Receivables SpecialistDescriptionHourly rate
    Receivables SpecialistMaterial recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.$13-20
    Distribution ClerkA distribution clerk is in charge of processing and managing products for shipments and deliveries, ensuring efficiency and timeliness. They work at warehouse facilities responsible for monitoring shipments, participating in loading and unloading packages, and inspecting them to ensure their quality and quantity... Show more$12-18
    Warehouse ClerkA warehouse clerk is an employee responsible for the process of ordered goods while keeping the warehouse well-organized and clean. Warehouse clerks accept company products' deliveries, inspect them for any damages, and store them accordingly in the warehouse... Show more$12-18
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Shipping Receiving
    • Sales Floor
    • Customer Orders
    • Data Entry
    • Logistics
    • Cleanliness
    • Cycle Counts
    • Inventory Control
    • Safety Regulations
    • Computer System
    • Purchase Orders
    • RF
    • Electric Pallet Jack
    Check all skills
    Responsibilities:
    • Prepare all incoming shipments from FedEx for the repair process.
    • Document date, temperature, quantity, and damage count into RF system.
    • Position require the use of RF scanners, on board LMF systems, and electronic manifest reports.
    • Post the weight and shipping charges, and affix the proper shipping label to all packages send by FedEx.
    • Hand-delivered personal and business-relate packages and USPS mail.
    • Perform forklift operations to load pallets onto delivery vehicles.
    More receivables specialist duties
  3. Make a budget

    Including a salary range in your receivables specialist job description helps attract top candidates to the position. A receivables specialist salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for a receivables specialist in Delaware may be lower than in Washington, and an entry-level receivables specialist usually earns less than a senior-level receivables specialist. Additionally, a receivables specialist with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average receivables specialist salary

    $16.69hourly

    $34,705 yearly

    Entry-level receivables specialist salary
    $28,000 yearly salary
    Updated January 20, 2026

    Average receivables specialist salary by state

    RankStateAvg. salaryHourly rate
    1Washington$48,032$23
    2North Dakota$39,721$19
    3Nevada$38,592$19
    4Minnesota$38,553$19
    5Colorado$38,474$19
    6California$38,104$18
    7Arizona$38,062$18
    8Ohio$36,774$18
    9Iowa$36,734$18
    10Illinois$35,408$17
    11Wisconsin$35,081$17
    12Indiana$33,964$16
    13Oklahoma$33,794$16
    14Georgia$32,917$16
    15Texas$32,729$16
    16Florida$32,629$16
    17Missouri$31,474$15
    18Kansas$30,698$15

    Average receivables specialist salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1AtriCure$46,267$22.242
    2Promega$42,014$20.201
    3Cue Health$40,227$19.34
    4Knapheide$40,031$19.25
    5fairlife$39,840$19.157
    6H.B. Fuller$39,791$19.131
    7ENERGY RECOVERY, INC.$39,661$19.07
    8Abbott$39,295$18.8910
    9Berlin Packaging$39,184$18.84
    10Insperity$39,160$18.83
    11GHSP$38,886$18.70
    12Management Consulting$38,575$18.551
    13Boeing$38,267$18.4013
    14AMETEK$38,011$18.277
    15Meggitt PLC$37,713$18.13
    16Western Alliance Bank$37,710$18.133
    17Corbion$37,227$17.90
    18Remco$37,209$17.89
    19Energy Inc.$37,109$17.84
    20VEGA Americas$37,019$17.80
  4. Writing a receivables specialist job description

    A job description for a receivables specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a receivables specialist job description:

    Receivables specialist job description example

    Order: 225316Order Type : Direct Hire

    Eastridge is now hiring a Shipper and Receiver for a Gorman-Rupp Company in Olive Branch, MS!


    Shift: 7am to 430pm

    Pay: $19/hour


    JOB SUMMARY

    The Shipping & Receiving Associate is responsible for loading and unloading all trucks.

    Arranging shipments through UPS, Fed Ex, 3PL, and full truckload systems. Safely

    packaging, crating, skidding, and protecting all outgoing shipments to ensure safe

    transport to final destinations.


    Essential Duties and Responsibilities

    -Prepare bills of lading, reports shipping charges, and schedule all outgoing

    shipments using parcel, LTL, and full truckload methods. Determines space

    requirements and efficient loading of trucks

    -Package all items using the approved NPC packaging methods and materials to

    ensure integrity in transit.

    -Verify All items to BOM, Pick List, and/or Packing slip prior to packaging for

    shipment.

    -Operate and inspect Material Handling Equipment to hoist shipments from the

    shipping and receiving platform to storage or work area. Unloading and loading

    of the flatbed, box, and container trucks.

    - Maintain clean and well-organized shipping and receiving area to include the

    outside area.

    - Performs other duties assigned by Management

    -Experience with Paint and Sand Blasting


    Minimum Qualifications (Education, Training, Experience, Skills)

    - High school diploma or equivalent

    - Experience in an industrial product manufacturing environment

    - Mechanical aptitude

    - Excellent people/communication skills

    - Computer literate, general math & computing skills

    - Ability to work in a fast-paced, deadline-driven environment

    - Experience with shipping and packaging in an industrial product manufacturing

    environment

    - Excellent people/communication skills

    - Computer literate

    - Ability to work in a fast-paced, deadline-driven environment


    PHYSICAL REQUIREMENTS/WORK ENVIRONMENT


    The Shipping & Receiving Associate must be able to stand and or sit for long periods of

    time, be able to lift at least 75 pounds, reach with hands and arms, stoop, kneel or

    crouch, be able to reach all file cabinets and drawers, be able to talk hear and be

    proficient with the English language in both verbal and written skills. Specific vision

    requirements are to have close, distance, color, peripheral vision and the ability to

    adjust focus. The employee is frequently required to use hands, fingers, handle or feel

    objects, tools or controls.


    Benefits : Click here to learn more about benefits available to Eastridges temporary employees. From time to time Eastridges clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.


    Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.


    We value diverse experiences, including prior contact with the criminal legal system, and applicants with criminal histories are encouraged to apply. Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring, the San Francisco Fair Chance Ordinance, and the Philadelphia Fair Criminal Record Screening Standards Ordinance (a copy of the notice of rights under the Philadelphia Ordinance is available by clicking on this link).

    Pay Rate : 0.00Apply with Us Favorite Favorite
  5. Post your job

    To find receivables specialists for your business, try out a few different recruiting strategies:

    • Consider internal talent. One of the most important talent pools for any company is its current employees.
    • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any receivables specialists they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level receivables specialists with the right educational background.
    • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.
    Post your job online:
    • Post your receivables specialist job on Zippia to find and recruit receivables specialist candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting receivables specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new receivables specialist

    Once you've decided on a perfect receivables specialist candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    Once that's done, you can draft an onboarding schedule for the new receivables specialist. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a receivables specialist?

Hiring a receivables specialist comes with both the one-time cost per hire and ongoing costs. The cost of recruiting receivables specialists involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of receivables specialist recruiting as well the ongoing costs of maintaining the new employee.

The median annual salary for receivables specialists is $34,705 in the US. However, the cost of receivables specialist hiring can vary a lot depending on location. Additionally, hiring a receivables specialist for contract work or on a per-project basis typically costs between $13 and $20 an hour.

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