Receptionist/administrator support job description

Global Security and Communication, Inc. are ready to hire a full-time Receptionist to join our team in Vancouver, WA . This is a great opportunity for somebody who is detail-oriented and can help us keep our office operations running smoothly and our customers fully satisfied. For this administrative position, we offer an excellent starting wage of $16.00-$19.00+ an hour based on experience . This is a long-term position that offers plenty of advancement opportunities . Are you looking for a job that will allow you to flex your administrative and customer service muscles while working on growing and developing your career? If so, keep reading!

WHY GLOBAL SECURITY AND COMMUNICATION, INC. IS A GREAT PLACE TO WORK

We are an established and respected security service company that believes in coming alongside our team members to see them advance in their personal and professional lives all while supporting their career advancement goals!

TOP-NOTCH BENEFITS

Our team enjoys the following:

• Medical
• Dental
• Vision

ABOUT US

Global Security and Communication are committed to providing our customers with the highest level of technology for their security needs. We offer our customers home security, automation, business fire, CCTV, and security systems. Whether they're just looking for a system to protect their homes and loved ones or they're protecting 30,000 square feet of warehouse, we have the perfect system for them!

In addition to providing our customers with the best service possible, we are happy to be of service to our team! We have created a great work environment where our employees are given the space to grow, adapt, and improve.

YOUR ROLE AS A RECEPTIONIST

In this Receptionist role, much of your day is spent ensuring the operational success of our office and the overall satisfaction of our clients. Your day includes completing a number of administrative tasks from answering phones, to filing paperwork, and completing data entry. Your positive and personable demeanor envelopes all you do, and both your team members and our customers enjoy working with you! You genuinely enjoy managing multiple tasks at a time and pride yourself in doing all things well. Ultimately, you are the backbone of our office operations, and our success as a company directly relates to the role you play on our team!

REQUIREMENTS FOR THIS RECEPTIONIST POSITION

• Top-notch customer service and phone skills
• Functional computer skills including data entry
• Relevant experience is required

Previous experience that is relevant and applicable to the position is preferred but not required . Are you a team player? Can you contribute to positive company morale? Do you consider yourself a guru when it comes to office administration and customer service? If so, you might just be perfect for this administrative position in our office!

HOW TO APPLY

If you meet our basic qualifications and are excited about this Receptionist job, please fill out our initial 3-minute, mobile-friendly application . We look forward to hearing from you!

Location: 98663

Job Posted by ApplicantPro

This is a part time position working between 16 to 19 hours per week. At least 4 hours are required on Mondays and they rest to be determined based on the candidate. This position will end at the end of 2022.

This position is responsible for answering the phone and greeting all company visitors. Supports the accounting department and performing data entry duties to ensure accurate information is being recorded on a daily basis. Exhibiting great customer service as this position will be the first point of contact for many customers and vendors.

Duties and Responsibilities

• Answers incoming phone calls and transfers customer/vendor to the appropriate person/department
• Greets vendors, customers, and clients upon arrival
• Enter daily purchase orders in a timely fashion
• Responsible for subcontractor compliance regarding vendor certificates of Insurance and W-9s
• Updates costs in the company pipeline on a weekly basis
• Conducts purchase order closeouts on a weekly basis
• Responsible for updating inactive/completed job status reports for all divisions monthly
• Runs the Inventory Valuation Report monthly
• Shares the responsibility of filing large jobs
• Responsible for creating job folders in a timely manner
• Responsible for sending, collecting, and dispersing mail
• Responsible for sending employee birthday cards monthly
• Remits correspondence regarding contracts
• Orders/prepares for office lunches and events in the Training Center
• Other duties as assigned by Manager

Back-Up Duties

• Daily Job entries
• A/P invoice entries
• Printing and entering A/P invoices
• A/P statement reconciliation
• Update Spectrum for billed jobs
• Enter jobs for Construction into Spectrum
• Cash receipts

Required Qualifications

• High School diploma or equivalent.
• Ability to work under pressure.
• Ability to stay organized and keep to a schedule.
• Good verbal, written, and interpersonal communication skills.
• Ability to use critical thinking and problem solving.
• Ability to multi-task.
• Strong computer skills in MS Excel, Word, Outlook.

Preferred Qualifications

• 1 year of experience office environment
• Experience in working with multiple levels of management
• Experience in Construction industry

Physical Requirements and Work Conditions

Physical demands within this position include but are not limited to: frequent standing, sitting, walking, listening, focusing, using depth perception, using office equipment, lifting up to 20+ pounds when needed and the use of hands to handle or touch objects. Long periods of time spent on the computer- typing, using the telephone, stooping, bending, kneeling, and reaching above shoulders.

**Please note: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Direct Reports

This position has no supervisory responsibilities.

EEO Statement

Lemberg Electric provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Lemberg complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

**Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Job Responsibilities

Front Desk Duties

• Greet/ host/ provide support for guests, visitors and employees
• Answer all in-coming calls
• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable.
• Point of contact for all packages/deliveries
• Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
• Update phone lists
• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision

General Office Duties

• Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
• Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup
• Order, maintain and organize all kitchen and office supplies
• Resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms.
• Assists with the coordination and scheduling of office/building maintenance activities

Education/training

• High school diploma
• Some college preferred

Years of relevant experience

• One to two years

• Three years administrative/facilities experience supporting multiple people preferably in the commercial real estate industry

Skills and knowledge

• Excellent customer service and relationship building skills
• Strong organizational, interpersonal and communication skills
• Working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
• Working knowledge of audio visual equipment located in the conference rooms

Physical work requirements and work conditions

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary

Benefits:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.