Transactional Secretary
Receptionist Job 13 miles from El Cajon
Seltzer Caplan McMahon Vitek has an opening for a full-time legal assistant/secretary in their Business Department. Ideal candidates must possess: at least 5 years recent transactional legal secretary experience; strong administrative skills, proficiency with MS Word, Excel and Outlook; the ability to prioritize workloads; and be detail oriented. Knowledge of real estate programs such as AIA, AIR and CAR are desired.
Salary Range: $80,000-$90,000 and excellent benefits. Actual salary will depend upon several factors, including, but not limited to, relevant experience, job-related skills, and qualifications.
Please email resume to: ******************
Defense Litigation Secretary
Receptionist Job 13 miles from El Cajon
Join our client's dynamic team in downtown San Diego as a Litigation Legal Secretary! We're seeking a proactive professional with 3+ years of litigation defense experience. This direct-hire role is perfect for a motivated, detail-oriented individual looking to make an impact.
Key Responsibilities:
Support attorneys with Federal, State, and Appellate filings (manual and e-filing)
Manage calendaring, document processing, and proofreading
Assist with trial preparation and other administrative duties
Qualifications:
Strong civil litigation experience, including Federal, State (CA), and Appellate court filings with e-filing expertise
Insurance defense experience is preferred
Proficient in NetDocs, Microsoft Office (Word, PowerPoint, Excel, Outlook), Compulaw is a plus
Strong organizational and communication skills
Able to multi-task, prioritize, and work under pressure in a fast-paced environment
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Litigation Secretary
Receptionist Job 13 miles from El Cajon
Lynberg & Watkins, APC, a law firm with offices throughout Southern California, has an immediate opening for a legal secretary with 5 to 12 years litigation experience for its downtown San Diego office. This is an excellent direct hire opportunity for a talented and motivated legal secretary.
The Litigation Secretary will be responsible for assisting attorneys with state and federal filing experience (both manual and e-filings), calendaring, proofreading, trial preparation and document processing and other administrative duties.
The right candidate will be a self-starter with excellent attention to detail, strong analytical and written communication skills, ability to work efficiently and independently. Candidate should be comfortable multi-tasking in a fast-paced, team-structured environment.
Skills & Competencies
Computer proficiency in Net Docs, Microsoft Office Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. We will provide training for NetDocs if not familiar with this system.
Possess strong civil litigation experience, including a mastery of court filings with California State and Federal Courts with solid e-filing experience.
Strong organizational skills, attention to detail, strong client service skills, and excellent verbal and written communication skills. Ability to work well under pressure, multi-task and set priorities while meeting deadlines in a fast-paced environment. Proficiency in handling litigation calendars (Compulaw).
Position requires ability to work full time, 40 hours a week, with flexibility for overtime as necessary.
The ratio of attorneys will be 3:1. Qualified candidates should submit a cover letter and resume. The firm offers competitive benefits and retirement packages.
Receptionist
Receptionist Job 13 miles from El Cajon
Job Title: Receptionist Hours: Monday-Friday 7:30am - 4:30 pm Pay Range: $21-22.50/hr. Job Summary: We are seeking a friendly, professional, and organized receptionist to be the first point of contact for visitors and callers. The receptionist will provide administrative support, ensure smooth operations, and deliver exceptional customer service.
Key Responsibilities:
Greet and welcome visitors in a professional and courteous manner.
Answer, screen, and direct incoming phone calls.
Manage scheduling and appointments as needed.
Handle incoming and outgoing mail and deliveries.
Maintain and update office files and records.
Provide general administrative support, including photocopying, faxing, and scanning documents.
Keep the front desk area tidy and organized.
Assist with various tasks as directed by management or other departments.
Requirements:
High school diploma or equivalent (some positions may require additional education or experience).
Excellent communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to multi-task and manage time efficiently.
Proficient in basic office software (e.g., Microsoft Office, email systems).
Previous experience in a receptionist or customer service role is a plus.
Receptionist
Receptionist Job 29 miles from El Cajon
Seeking a full time receptionist and customer service centric employee to join our property management team supporting clients San Marcos , CA
Responsibilities:
Greet and assist clients at the door
Process requests / sale of amenity items (keys, gate remotes, etc.)
Get mail, sort, date stamp, and distribute
Check paper supply in copiers.
Order Supplies
Letters- copy originals, mail originals, copies to appropriate property manager
Answer Helpdesk emails
Scan and upload documents Daily
Archive Applications
Member Correspondence
Board Package Binding
Supporting Weekly Check Cutting & Uploading
Requirements:
Skilled in MS Office and general computer skills
Prior Administrative or Receptionist experience preferred
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Patient Service Specialist
Receptionist Job 13 miles from El Cajon
About Us:
Reproductive Partners San Diego is a leading Southern California fertility clinic, internationally and nationally recognized for our success in IVF - in vitro fertilization, egg freezing and other fertility treatments for our patients.
Job Summary:
We are seeking a compassionate and highly organized Front Office Representative to join our team at Reproductive Partners San Diego. As a Patient Service Representative, you will be the first point of contact for our patients and play a crucial role in ensuring the smooth operation of our medical office. Your responsibilities will include, but are not limited to:
Key Responsibilities:
Greeting and checking in patients with a warm and welcoming demeanor.
Responsible for scanning and verifying patient identification and insurance information.
Managing the daily schedule and ensuring patients are seen in a timely manner.
Handling patient inquiries and providing accurate information.
Answering and routing telephone calls.
Collecting payments and co-pays for services.
Maintaining patient records and ensuring confidentiality.
Preparing and completing encounter forms for charge entry
Completion of End of Day Reconciliation.
Preparation of next day encounter forms and payment collection report.
Keeping the front office area organized and well-maintained.
Maintain a professional business environment.
Assisting with administrative tasks as needed.
Qualifications:
High school diploma or equivalent (bachelor's degree preferred).
Previous experience in a medical front office role.
Proficient in using electronic health records (EHR) and medical billing software.
Proficient in Windows and Microsoft applications including Outlook, Word, and Excel.
Working knowledge of Insurance and patient benefits.
Strong interpersonal and communication skills.
Exceptional customer service and multitasking abilities.
Highly detail oriented and accurate in data entry.
Knowledge of medical terminology is an advantage.
Ability to work in a fast-paced, patient-focused environment.
Benefits:
Competitive salary.
Health, dental, and vision insurance options.
Retirement savings plan.
Paid time off and holidays.
Opportunities for professional development and growth.
A friendly and supportive work environment.
To perform the job successfully, an individual should demonstrate the following competencies:
Customer Service - Displays courtesy and sensitivity; Manage difficult or emotional patient situations; Respond promptly to patient needs; Meet commitments.
Dependability - Commit to doing the best job possible; Follow instructions, respond to management direction; Keeps commitments; Meets attendance and punctuality guidelines; Responds to requests for service and assistance; Take responsibility for own actions.
Job Knowledge - Competency in required job skills and knowledge; Displays understanding of how job relates to others; Exhibit ability to learn and apply new skills; Require minimal supervision; Uses resources effectively.
Teamwork - Balance team and individual responsibilities; Exhibit objectivity and openness to others' views; Give and welcome feedback; Contribute to building a positive team spirit; Put success of team above own interests; Gives and welcomes feedback.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties,
as assigned by their manager.
RPSD is an equal opportunity employer and welcomes applicants from all backgrounds to apply.
Litigation Secretary
Receptionist Job 13 miles from El Cajon
This position performs a variety of administrative support duties and delivers high-quality services to clients, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients, attorneys, staff and peers.
Duties:
The coordination or management of email, calendars, contact information, tasks or similar communication activities utilizing systems such as Outlook or manual systems. Processes associated with the coordination or management of phone calls, emails, voice mail messages or conference calls.
Drafting, revising, proofreading or transcribing documents, presentations or correspondence.
Initial drafting of documents from handwritten notes, annotated hard copies, discussions, etc.
Proofreading of documents for grammatical, spelling and format errors.
Editing documents from handwritten notes, annotated hard copy, transcription, etc. Includes comparisons, conversions, merges, creation of tables of contents/authorities, etc.
Court services including filing, requesting transcripts and litigation searching.
Company or business name searching and registration (e.g., filing documents, forms, charges, provisional charges).
Identifying attendees, inviting/scheduling attendees, meeting RSVP tracking, menu planning and caterer selection, identification of support services needed and equipment required.
Requirements:
Work in the office 5 days a week
Adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment.
Work in collaboration within a group to ensure that clients are satisfied; includes the desire to understand client concerns and build trust.
Monitors, proofreads and takes ownership of work product for accuracy, ability to apply organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently, and performs independently with little supervision.
Communicate clearly and coherently, interpreting information and adapting communication to suit particular situations. Demonstrates excellent communication, grammatical and proofreading skills.
Keeps client and firm information confidential at all times; understands and implements general rules of ethical behavior applicable to legal personnel.
Proactively demonstrates effective teamwork and communication with team members, actively participates in team meetings, prioritizes and anticipates work needs, and works well under occasional periods of pressure and short deadlines.
Possesses strong knowledge of computer operation, spreadsheet software and word processing software; the use of Microsoft products and office technology - to include imaging and scanning applications - is required.
Software: Microsoft Suite - Office 365, iManage Filesite, InTapp Time, Chrome River, Zoom, Avaya Telephone
Education:
High School diploma or general education degree (GED); undergraduate degree or some college is beneficial.
Minimum five years of related experience.
Full knowledge of filing in federal and state courts.
Labor Compliance Clerk
Receptionist Job 13 miles from El Cajon
BE PART OF SOMETHING AWESOME. Yes, our company is amazing, and we are growing like crazy. We are hiring multiple positions including Labor Compliance Trainees, Clerks, Analysts, Project Leads and Supervisors.
Looking for a new career doing something good with cool people? Do you have an outstanding work ethic and a hunger for career growth? Want to have 3-day weekends? You've found your new home. Alliant Consulting is expanding coast-to-coast and internationally, and we are looking for a new class to grow with us! Join our amazing group of fun, kind and hardworking people who want to make a difference, are career-oriented with a desire for advancement, and are enthusiastic about being part of an organization that recognizes and rewards talent.
WHAT DO WE DO? Good question.
Simply put, we make sure people get paid correctly and get the benefits they are entitled to under State and Federal law. Every day we find employers who are paying below minimum wage, not paying taxes, and violating labor laws. We make a difference by ensuring hard-working individuals get the money owed to them by law, and we have a ton of fun doing it.
Interview Timeline:
Though we promise to make it fun, we take our interviews seriously- after all, this is a big decision for both of us! Let's get to know you better and give you the opportunity to see what we're all about so you can make a well-informed decision with your employment and career opportunities moving forward.
-If you are selected to proceed with the interview process, our team will email you regarding the first step in the process, the Group Informational Session.
- Group Informational Session: First, learn all you need to know about our company, the positions we are hiring for, our timelines, the pay, benefits, etc. You will have the option of requesting a link to a pre-recorded Informational Session OR you can join us for a live Informational Session via Zoom, Thursday, February 13, 2025, at 12:00 PM! You must either watch the pre-recorded session or attend the live session before proceeding with the interview process.
-Next, after attending the Informational Session (either live or pre-recorded), if you would like to continue, let us know. We will then send you an application and a new hire questionnaire.
- Upon invitation, we'll give you a chance to try out the job and see if you like it! To continue with our interview process, you must attend one of the In-Person Working Trial Interviews at our office, on February 18
th
or February 19th, 2025, from 6 PM - 7 PM. We promise to make it fun!
- Still interested? First Round of Zoom Interviews with our HR Manager, February 20
th
or 21
st
, from 9 AM to 5 PM (15 minutes per candidate).
- Almost there!... Final Round of In-Person One-on-One Interviews with our Managing Director and Team: February 24
th
, 25
th
or 26
th
, 2025, from 8 AM to 5PM. (30 minutes per candidate).
- Start of employment will be March 17, 2025. There is no flexibility with the start date and all candidates must be in office starting March 17, 2025.
When applying for the position, please make sure you can attend each phase of the interview process. We look forward to meeting with you!
WHO ARE WE HIRING? Great people who fit in with our team.
We are hiring for multiple positions but if you don't have experience in labor compliance that's okay! We'll train you and start your amazing career with us as a Labor Compliance Clerk. Once you're trained up, you'll provide day-to-day oversight and support for each project. You'll be an expert in reviewing certified payroll, conducting detailed audits, and ensuring compliance on behalf of the client, making sure workers across the country are paid correctly. While we have positions for experienced people, there is no experience necessary for our entry level positions. All hired applicants are trained and provided with all essential resources to be successful. All positions within our company have the opportunity for quick advancement and growth. Hiring full-time, in office positions for our San Diego, California office. Though after training we do offer a hybrid role, we do not currently have any fully remote positions.
AM I QUALIFIED? Our wish list…
Bachelor's Degree or one year of administrative work experience in an office/professional setting.
Applicants must share in our Core Values of: Quality, Integrity, Reliability & Fairness in both their personal and professional lives.
You want to make a difference by helping people get paid correctly.
Experience analyzing and performing audits on certified payroll documents, a plus, but not necessary.
Must possess excellent written and verbal communication skills.
Knowledge of computer programs such as Excel, Word, Outlook & SharePoint.
Must be able to work independently and complete tasks with little or no supervision but also be able to work in a team environment.
Accounting experience a plus, but not necessary.
PERKS OF JOINING ALLIANT. We told you it would be awesome…
Three-day weekends! Yes, for real. We are approved by the State of California to work an alternative workweek schedule (4x10 schedule).
Flexible schedule - we know life happens and we do our best to accommodate you.
Hybrid work schedule- we understand sometimes working from home in your slippers can be amazing.
Continuous opportunity for growth in position and salary. We grow. We want you to grow with us!
Generous company sponsored health, dental, vision, retirement, and paid time off benefits after completion of introductory period.
FUN! We think it's important to enjoy the work we do so we have fun doing it.
Paid training! We value our employees and put in tremendous effort to make sure you grow in your position.
Beautiful new office space with in-office gym, laundry facilities, and nap rooms with massage chairs!
Food! Free breakfasts daily, lunch provided weekly and soft serve ice cream every Thursday.
Celebrations! Company-sponsored lunches, birthday celebrations, BBQs, team-building events, and holiday parties are part of our amazing work environment.
LET'S TALK ABOUT MONEY. What can I make here?
Depending on demonstrated prevailing wage experience, salaries are negotiable and range between $50,000.00 for entry level positions to $90,000.00, depending on experience, plus additional bonuses, and benefits. Candidates with demonstrated prevailing wage experience and management experience can make six figures plus. No experience? No problem. We offer paid training and quick advancement of responsibilities, title, and compensation after training. Raises are based on merit, not on time with the company. The harder you work, the more you make. (Higher salary for Project Leads and Supervisors, depending on qualifications).
JOIN US! We'd love to hear from you.
Send your resume and a cover letter or personal statement detailing your experience and why you want to join Alliant Consulting to *************************. This job is an in-office position. If you are contacted by anyone about a remote position, this is not us. If you have any doubts about the authenticity of your communications with us, please feel free to call us at ************, or research further on our website at *******************
IMPORTANT: Interview Information:
Alliant is looking to hire a new class of at least 15 Compliance Clerks! Due to this, we have a fun but extensive interview process to find the right team. We want to ensure that you are well-educated on WHO we are and WHAT we do and see if this is right for YOU!
Learn more about Alliant Consulting and our awesome team: **********************************************
Office Location: **********************************************************************************
Job Type: Full-time, in person (we are not hiring for any remote positions currently)
Pay: $50,000.00 to $90,000.00 per year, depending on experience
Benefits:
401(k) employer match
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
10-hour shift available
Supplemental pay types:
Bonus pay
Front Desk Receptionist
Receptionist Job 36 miles from El Cajon
Position: Part-Time Receptionist
Company: Intelligence Driven Advisers (IDA)
Hours: 25-30 hours per week, Monday through Thursday, 8am to 3pm
About Us:
Intelligence Driven Advisers (IDA) is a leading wealth management firm dedicated to helping clients achieve true financial peace of mind. Our team of professionals combines personalized service with data-driven insights to provide financial solutions tailored to each client's needs. We pride ourselves on fostering a welcoming, professional, and client-focused environment.
Position Overview:
We are seeking a friendly, organized, and detail-oriented Part-Time Receptionist to be the first point of contact for our clients and visitors. The ideal candidate will ensure a positive experience for all who interact with IDA while providing essential administrative support to our team.
Key Responsibilities:
Client and Visitor Interaction:
Greet clients and visitors with a warm, professional demeanor.
Manage the reception area to ensure it remains welcoming, clean, and organized.
Answer and direct phone calls promptly and courteously.
Administrative Support:
Manage and schedule appointments using Calendly/Outlook.
Assist in preparing documents, reports, and correspondence as needed.
Sort and distribute incoming mail; handle outgoing mail and deliveries.
Maintain office supplies inventory and coordinate orders as needed.
Team Collaboration:
Provide administrative assistance to advisers and team members.
Support event coordination, such as client meetings and seminars.
Perform other duties as assigned to support the efficiency of the office.
Qualifications:
Proven experience as a receptionist, administrative assistant, or similar role.
Exceptional interpersonal and communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems is a plus.
Strong organizational skills with attention to detail.
Ability to handle multiple tasks efficiently and professionally.
Dependable, punctual, and able to maintain confidentiality.
Why Join IDA?
Opportunity to work with a dynamic and supportive team.
Flexible part-time hours.
Exposure to a professional financial services environment.
To Apply:
Please send your resume and a brief cover letter to Ashley Olson (**************************) with the subject line "Part-Time Receptionist Application." Applications will be reviewed on a rolling basis. We look forward to welcoming a new team member who shares our commitment to excellence and client care!
Front Desk Clerk, Grant Grove
Receptionist Job 13 miles from El Cajon
The opportunity
Delaware North Parks and Resorts is hiring a full-time Front Desk Clerk to join our team at Grant Grove in Kings Canyon National Park, California. As a Front Desk Clerk, you must be friendly, outgoing, and customer-service focused when addressing guests, so making a great impression is key. If engaging with guests is your forte, your next career move has arrived; apply now join our team.
Pay $17.50 - $17.50 / hour
Information on our comprehensive benefits package can be found at **********************************************
What we offer
Weekly pay
Free shift meal daily
Employee discounts - 50% off at restaurant and pizzeria, 20% off other food and beverage, 40% off retail
Referral bonus - earn $200 for each eligible referral
Training and development with opportunities for internal mobility and growth including the chance to work at our other locations nationwide
Note: Additional benefits including insurance and vacation are available for eligible year-round positions at other Delaware North properties
Life in Kings Canyon National Park
Looking for a job with a side of adventure? Be part of a global team fortunate enough to live and work in the natural beauty of California's Kings Canyon National Park! Each day inspires in special places like this.
Low-cost shared dormitory housing available for $65/ week including utilities and wi-fi
The housing includes free on-site laundry and a communal area for cooking
Live amongst the giant sequoias and the Sierra Nevada bighorn sheep
Access to hundreds of miles of hiking trails with campsites, caves, mountains, rivers, and lakes to explore!
What will you do?
Greet and register guests via a centralized registration system and coordinate with housekeeping as needed
Manage cash and credit card transactions while keeping accurate paperwork
Resolve small guest issues immediately, delivering items to guests as needed
Monitor and balance the daily figures, post room and tax charges on guest accounts
More about you
Good interpersonal communication skills in person and by phone and previous customer service experience is beneficial
Ability to multitask, function in a professional manner under pressure from guests and supervisors
No high school diploma or GED required
Physical requirements
Ability to walk and stand for long periods of time, as well as bend and climb stairs throughout shifts
Shift details
Day shift
Evening shift
Split shift
Holidays
Monday to Friday
Weekends
Overtime as needed
Who we are
Kings Canyon National Park offers some of the most spectacular hiking, backpacking, and photographic opportunities in the United States. We have a variety of on-site housing and RV Sites available for our team members. We also offer associate discounts on food, beverage, and retail.
Our business is all about people, and that includes you. At Delaware North, you're not just part of a team - you're part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.
Who says you can't love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you're interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we're invested in helping you achieve your career goals.
Together, we're shaping the future of hospitality - come grow with us!
Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.
$17.50 - $17.50 / hour
Office Assistant
Receptionist Job 13 miles from El Cajon
Job Summary: The Office Assistant will be responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks simultaneously.
Key Responsibilities:
Assist in the preparation of regularly scheduled reports across departments.
Order office supplies, research new deals and suppliers, and make recommendations for vendor changes when appropriate.
Book travel arrangements and coordinate meetings and appointments for leadership team as needed.
Arrange and coordinate meetings, corporate/team events, and travel itineraries as needed.
Conduct research and compile data as needed to support inter-departmental projects and workload.
Support the Business Development Project Manager with managing cross-departmental operational projects, including system or process roll-out or transitions.
Support the Business Development Project Manager with auditing CRM data and reports as needed
Act as a point of contact between ClearDesk and internal/external clients + vendors as needed to support operations.
Assist colleagues whenever necessary.
Manage personal errands for Executives as required.
Perform additional personal and professional tasks as assigned.
Required Skills and Qualifications:
Proven experience as an office assistant, receptionist, or in another relevant administrative role.
Proficiency in MS Office (MS Excel and MS Word, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
High school diploma or equivalent; additional qualifications will be a plus.
Important Reminder:
ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com *********************).
Ward Clerk
Receptionist Job 13 miles from El Cajon
Apex System is looking to add a part-time Ward Clerk to our esteemed healthcare clients' team in San Diego, CA. We are looking to screen and submit qualified candidates as soon as possible!
Compensation: $25/hr paid weekly
Schedule: 24 hours/week, three 8-hour shifts
Shift Times: Nights 3pm to 1130pm
Days Vary: Must be able to work every other weekend
Location: San Diego, 92120
How to Apply: Please send resume to either Sam Wade (**********************) or Kayla Willemin (*************************)
Key Responsibilities:
Serve as the hub of unit communication (answer call lines, communicate with nurses, etc.)
Maintain accurate census lists, bring patients into the system, and discharge them from the system
Make hospital follow-up appointments
Perform clerical functions within the department including but not limited to telephone reception, transcription of orders, chart flagging, and maintaining department records (i.e., statistics, logbook, and/or census board)
Top Three Skillsets Needed:
Professional communication (proactive communication, emotional maturity in communication)
Efficiency (time management, multi-tasking, ability to navigate unique situations, etc.)
Teamwork (ability to assist team, proactiveness, etc.)
Education Requirements:
High School Diploma
Preferred: Some college or Associate's Degree
Experience Requirements:
At least 2 years of relevant Healthcare Unit Coordinator (HUC) experience
Systems Knowledge:
Required: Microsoft Suite
Preferred: EPIC experience
Certifications:
Basic Life Support (BLS) Required
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at ******************************** or ************.
On-call/Substitute - Office and Health Office Support
Receptionist Job In El Cajon, CA
BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of diversified clerical and record-keeping duties in support of an assigned office or program; answer phones and greet and assist students, parents, staff and visitors. DISTINGUISHING CHARACTERISTICS:
The Office Assistant II classification provides diversified clerical support to an office, requiring an understanding of a process or functional area. The Office Assistant I classification is the entry-level classification in the Office Assistant series and provides an opportunity to learn the terminology, processes and operations of an assigned office. Incumbents provide general and varied clerical support to an office and typically work under immediate supervision and usually support other higher level clerical or secretarial staff.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of diversified clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials.
Compile information and prepare and maintain a variety of records and reports related to assigned programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; verify and process forms and applications as needed.
Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments.
Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; assist school or office staff set up meetings or conferences as directed.
Maintain records on student enrollment, transfers, and attendance either manually or by entering appropriate information into the computer; call parents on student absences as directed; issue tardy and readmit notices.
Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public related to office, department or program activities, policies and procedures.
Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested; review input and output data for accuracy.
Assist with student registration and enrollment activities as assigned; input student information into computer system; follow up on residency issues, missing forms or information with students and parents; distribute and file forms in cums; assign student to classrooms; add or drop students according to established procedures.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Assist in health office; log injury or illness according to established procedures; administer first aid/CPR and dispense medication as prescribed by a physician as assigned; provide general health services including toileting, changing soiled clothing during the absence of other trained staff as assigned; maintain, and post to as required, health and immunization records and cum folders; process materials related to students of a sensitive and confidential nature.
Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.
Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies.
Schedule and arrange appointments, conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.
Process purchase orders, invoices and work orders as assigned; monitor office or program expenditures; maintain auditable records.
OTHER DUTIES:
Assist and relieve other office staff as assigned.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Operation of business machines including typewriter, copier, computer terminal and/ormicrocomputer and related software.
Correct English usage, spelling, punctuation, grammar, and vocabulary.
Statistical record keeping methods and techniques.
Telephone techniques and etiquette.
Modern office practices, procedures and equipment.
Policies and objectives of assigned programs and activities.
Record-keeping and report preparation techniques.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Basic math.
ABILITY TO:
Perform a variety of diversified clerical and record-keeping duties in support of an assigned school office or program.
Answer telephones and greet the public courteously.
Learn, interpret, apply and explain applicable laws, codes, rules and regulations.
Maintain records and prepare reports.
Type or input data at 35 words per minute from clear copy.
Operate a variety of office equipment including a computer and assigned software.
Understand and follow oral and written directions.
Post information accurately between documents
Read and explain a variety of rules, regulations, and District policies.
Understand and follow oral and written instructions.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Complete work with many interruptions.
Meet schedules and timelines.
Receive, sort and distribute mail.
Add, subtract, multiply and divide quickly and accurately.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school or equivalent and two years of clerical experience involving public contact in a large organization.
LICENSES AND OTHER REQUIREMENTS:
Possession of a current certificate in cardiopulmonary resuscitation (CPR) issued by American Red Cross or American Heart Association, and a certified Multimedia First Aid Card is required. Maintain up-to-date certificates in first aid and CPR.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.
Requirements / Qualifications
Requirements / Qualifications
Gaming Commission Office Assistant
Receptionist Job In El Cajon, CA
The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of people…a Tribe living together, farming, hunting and fishing to survive. Much has changed since that time. Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region.
One attribute that remains unchanged, however, is Sycuan's sense of community. Sycuan is more than just a business. Sycuan is a community of people working together toward a common goal. Whether you work in our state-of-the-art Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.
Job Purpose:
Greets guests, answers incoming calls, and provides clerical assistance
Job Duties and Responsibilities:
(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Gaming Commission Management at any time)
Provides initial public service by greeting all visitors, vendors, and team members in a friendly and courteous manner, screening and directing visitors and team members to the appropriate staff member, answering general inquiries, providing appropriate information, and answering all incoming telephone calls and transferring calls as appropriate.
Provides support to Backgrounds Investigations Department by assisting applicants and newly hired team members during the initial intake process, answering general questions, and conducting reference checks using established procedures.
Provides administrative and clerical support by receiving and distributing external and interoffice mail and distributing mail appropriately; preparing outgoing mail using postage machine and placing into mailbox.
Coordinates purchasing for the Gaming Commission by maintaining general supply vendor files, stocking and maintaining break room supplies, coordinating office machine maintenance.
Maintains a professional department image by consistently communicating and presenting information in a professional manner in all business interactions.
Provides administrative assistance to other Gaming Commission Departments
Job Specifications:
Education and Experience:
Essential:
High School Diploma or G.E.D.
Desirable:
Secretarial experience
Receptionist/clerical experience
Guest service experience
Skills and Knowledge:
Essential:
Ability to interact effectively with team members, guests and vendors
Ability to communicate effectively in the English language
Ability to maintain professionalism and composure
Ability to maintain confidentiality
Ability to sit for up to eight hours at a time
Ability to lift up to twenty pounds unassisted
Ability to understand and follow verbal and written directions
Ability to accept constructive criticism
Ability to appear for work on time
Desirable:
Multi-lingual
Supervisory/Managerial Accountability:
Direct: None
Indirect: None
If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team!
Other details
Pay Type Hourly
Receptionist part time
Receptionist Job In El Cajon, CA
Provide general administrative and clerical support. Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. Answer telephone calls and take messages or forward calls. Check visitors in and direct or escort them to specific destinations; Inform other employees of visitors' arrivals and cancellations.
Maintain visitor sign in log.
Handle incoming and outgoing mail Schedule appointments and maintain meeting room bookings.
Maintain and tidy the reception area.
Perform other duties as assigned.
Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Maintain the confidentiality of all resident care information including protected health information.
Report known or suspected incidents of unauthorized disclosure of such information.
Supervisory Requirements This position has no supervisor responsibilities Qualification Education and/or Experience Must possess, as a minimum, a high school diploma or GED.
Previous administrative or receptionist experience preferred.
Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Certificates, Licenses, Registrations To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multiline phone system.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds.
Prolonged use of a desktop or laptop computer.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk, read or hear.
Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator.
No travel required Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is typically low to moderate.
Additional Information Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Critical features of this job are described under various headings above.
They may be subject to change at any time due to reasonable accommodation or other reasons.
The above statements are strictly intended to describe the general nature and level of the work being performed.
They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
Receptionist
Receptionist Job In El Cajon, CA
Overview The Receptionist greets customers both on the phones they call in as well as when they visit the dealership through the main entrance if a sales associate or other team member has not already done so. The Receptionist will courteously and efficiently answers all phone calls to the dealership in a timely and professional manner along with routing calls to the appropriate employee or department. The Receptionist ensures to have all customers that call in have a pleasant first response from our receptionist.
The ideal candidate has a high school diploma or GED and previous retail and/or customer service experience automotive dealership experience preferred. He or she must have a pleasant and courteous personality, strong administrative and organizational skills, good computer and internet skills, and an excellent customer service focus.
In addition to competitive pay, we offer our employees: Health, Dental, Vision, Life, 401K, Health & Wellness Program, community involvement and company paid vacation and holidays.
Responsibilities
Answer all incoming calls according to all company policies with exceptional telephone skills.
Greet Customers as per the GREETING PROCEDURE when they arrive at the dealership in a professional manner with enthusiasm to assist every guest.
Direct phone calls to the appropriate parties as necessary.
Take written messages from occupied personnel and notify them as soon as possible regarding pending messages.
Coordinates questions and issues with the appropriate department personnel.
Maintain confidentiality of company and customer information at all times.
Answer service department telephone calls to the people requested and best suited to take the call and take written messages when the needed personnel are not available.
Assist the service staff in contacting customers to inform them that their vehicles have been completed.
Performs other duties as assigned.
Qualifications
No experience required but a PLUS!
Automotive Dealership experience a PLUS!
Previous retail and/or customer service experience.
Must be customer service oriented.
Friendly with high energy and the willingness to go above and beyond.
Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress.
Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment.
Must conduct oneself in a professional manner.
Basic computer and Microsoft Office skills.
Strive to respect and facilitate teamwork within all departments.
Professional appearance and work ethic.
Must be a team player with a strong sense of commitment to the customer and team members.
Bilingual a PLUS!
Bilingual Receptionist
Receptionist Job In El Cajon, CA
Looking for a receptionist for our office.
Monday through Thursday - business hours are 8am to 4:30pm
This person welcomes guests, clients and employees into our lobby and helps them through the process of applying for a job, getting interviewed and completing new hire paperwork.
This person would also learn to administer tests for employment and learn and be certified to roll electronic fingerprints.
This person does the same on the phone, providing information on our location, scheduling appointments and directing calls to the rest of the staff.
Receptionist - Part Time
Receptionist Job In El Cajon, CA
Lexus El Cajon is looking for a Receptionist to manage our front desk and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.
Schedule: Thursdays and Fridays from 4:00pm to 8:00pm. Saturdays from 9:00am to 6:00pm
What are the day-to-day responsibilities?
Answer phones (using a script) and direct customers to the correct personnel
Ensuring that all calls presented are answered promptly and professionally
Following the guidelines on all inbound and outbound calls
Ability to work well under pressure
Acquiring a complete knowledge of product information related to the makes and models of the Dealership
Developing proficiency with all features of the dealership software
Ensuring that all information entered in the software is consistent and accurate, 100% logging of all contact made with customer
Assists management with reminders and planning of birthday and anniversary recognition activities
Maintains and orders all office supplies
Handles invoicing for general dealership services (i.e. paint or repairs around the office, cleaning service, etc.)
Performs specific month end tasks as directed (prepares reports or submits information in specialized websites/platforms)
Prepares basic reports for Used Car CPOs
Assists with other special tasks or duties as assigned
What are the requirements for this job?
Excellent communication skills in person, on the phone, and in writing.
Ability to interact with customers with professionalism, efficiency, and courtesy.
Knowledge of appropriate telephone etiquette.
Ability to listen and answer customer questions on the phone and in person.
Ability to properly document customer concerns.
Ability to work with and quickly resolve customer complaints.
Strong attention to detail and ability to handle multiple tasks simultaneously.
Computer knowledge required.
Compensation: $16.50 per hour - $19.00 per hour
Benefits:
401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Litigation Secretary - Construction Defect - Carlsbad
Receptionist Job 36 miles from El Cajon
A well-respected civil litigation firm is seeking a Litigation Legal Secretary to support its attorneys in the Carlsbad office. This full-time, in-office role offers a competitive salary, excellent benefits, and a collaborative work environment with growth and development opportunity.
Key Responsibilities:
Prepare, proofread, and format legal documents, pleadings, and correspondence.
Manage court calendaring and deadlines to ensure timely filings and compliance with court rules.
Assist attorneys with case management, document organization, and trial preparation.
Coordinate and schedule depositions, hearings, and trials.
Communicate with clients, opposing counsel, and court personnel.
Qualifications:
2+ years of experience in a litigation legal secretary role.
Strong calendaring skills with a diligent approach to court deadlines.
Proficiency in legal document management and research.
Excellent written and verbal communication skills.
Experience in construction defect and/or HOA law is a plus.
Team-oriented, detail-focused, and proactive.
Benefits:
Employer-paid medical coverage (100% for employees).
401(k) with employer match after 90 days.
Dental, vision, Aflac, and additional benefits available.
Apply to today to learn about this established office or other North County opporunities!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Receptionist
Receptionist Job 29 miles from El Cajon
We are currently seeking a full time receptionist and customer service centric employee to join a property management team supporting clients in San Marcos , CA
Responsibilities:
Greet and assist clients at the door
Process requests / sale of amenity items (keys, gate remotes, etc.)
Get mail, sort, date stamp, and distribute
Check paper supply in copiers.
Order Supplies
Letters- copy originals, mail originals, copies to appropriate property manager
Answer Helpdesk emails
Scan and upload documents Daily
Archive Applications
Member Correspondence
Board Package Binding
Supporting Weekly Check Cutting & Uploading
Requirements:
Skilled in MS Office and general computer skills
Prior Administrative or Receptionist experience preferred
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.