Receptionist job description
Updated March 14, 2024
8 min read
Receptionists are in charge of welcoming guests, assisting them, and providing any available refreshments. They may also manage office calendars and meeting room bookings, receive correspondences, and manage phone calls.
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Example receptionist requirements on a job description
Receptionist requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in receptionist job postings.
Sample receptionist requirements
- Proficiency in Microsoft Office Suite
- Familiarity with office equipment (e.g. printers, faxes, scanners, etc.)
- Excellent organizational skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks efficiently
Sample required receptionist soft skills
- Ability to maintain professional relationships with clients and colleagues
- Ability to maintain confidentiality of sensitive information
- Strong customer service and problem-solving skills
- Ability to work independently and as part of a team
Receptionist job description example 1
Power Construction receptionist job description
The receptionist is often the first impression of Power Construction and should have a positive interaction with all employees and visitors throughout the day. This position provides company-wide administrative support where primary duties include answering and routing calls, greeting guests, accepting deliveries, processing mail, placing orders and additional administrative duties. Excellent customer service skills and moderate proficiency with MS Outlook, Word, PowerPoint and Excel are required. This position offers a great opportunity for a dynamic, motivated self-starter to work on a variety of projects and be challenged.
MAJOR RESPONSIBILITIES:
Greet clients/visitors with a positive, helpful attitude and notify employee(s) of arrival. Answer, screen and direct incoming calls in a professional manner and reroute as necessary. Organize and tidy reception and common areas (café, coffee areas, supply room, copy rooms, conference rooms, etc.) daily. Order weekly groceries for café area and office supplies as needed. Management of conference rooms (room reservation, catering needs and general maintenance). Upkeep company contact lists and jobsite directory. Organize and process incoming/outgoing mail, faxes, messenger service and package deliveries. Manage communication with building services and open tickets as necessary. Assist Human Resources department for all event planning including: holiday parties, company gatherings, conferences, trainings, external meetings, etc. Perform other administrative duties as requested.
POSITION REQUIREMENTS:
Must be able to work from 7:30 AM to 4:30 PM, Monday - Friday. Out-going, service-oriented personality and professional appearance. Must be courteous and diplomatic in dealing with external contacts. Position has continual contact with owners, labor, and subcontractors. Proficient computer/typing skills and use of Microsoft Office suites. Must be a self-starter with solid written and verbal communication skills. Must be attentive to details, organized, reliable and punctual. Ability to lift a minimum of 40lb for project drawing and UPS purposes. Additional marketing savvy is a must.
Other details
Job Family Non-Union Pay Type Hourly
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MAJOR RESPONSIBILITIES:
Greet clients/visitors with a positive, helpful attitude and notify employee(s) of arrival. Answer, screen and direct incoming calls in a professional manner and reroute as necessary. Organize and tidy reception and common areas (café, coffee areas, supply room, copy rooms, conference rooms, etc.) daily. Order weekly groceries for café area and office supplies as needed. Management of conference rooms (room reservation, catering needs and general maintenance). Upkeep company contact lists and jobsite directory. Organize and process incoming/outgoing mail, faxes, messenger service and package deliveries. Manage communication with building services and open tickets as necessary. Assist Human Resources department for all event planning including: holiday parties, company gatherings, conferences, trainings, external meetings, etc. Perform other administrative duties as requested.
POSITION REQUIREMENTS:
Must be able to work from 7:30 AM to 4:30 PM, Monday - Friday. Out-going, service-oriented personality and professional appearance. Must be courteous and diplomatic in dealing with external contacts. Position has continual contact with owners, labor, and subcontractors. Proficient computer/typing skills and use of Microsoft Office suites. Must be a self-starter with solid written and verbal communication skills. Must be attentive to details, organized, reliable and punctual. Ability to lift a minimum of 40lb for project drawing and UPS purposes. Additional marketing savvy is a must.
Other details
Job Family Non-Union Pay Type Hourly
Apply Now
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Receptionist job description example 2
Cox Media Group receptionist job description
Cox Media Group, Tampa Radio has five radio stations including
: WDUV-FM, WHPT-FM, WPOI-FM, WWRM-FM and WXGL-FM.
Cox Media Group is looking for a full-time Receptionist to join our team. The Receptionist provides prompt, courteous service to customers, listeners, clients and vendors either on the phone or in person.
WHAT YOU WILL DO:
Answers telephone to receive incoming calls and directs callers to appropriate personnel. Greeting and accommodating incoming visitors, clients, listeners, etc. in a professional, helpful, timely and can-do manner. Distribute prizes to listeners when they come in to pick up their prize. Verify their identity with driver's license and Social Security Card. Collect W9 for winners. Notify the building of any problems that may arise on the floor with regards to the air conditioning/heating, lights that need to be replaced, recycling bins and general clean-up. Post office closings for holidays on outside entrance. Ensure copy machines are always operational. Call for any repairs needed. Maintain the paper, toner and staple supply. Re-order supplies as needed. Maintain inventory of office supplies. (Includes maintaining Excel spreadsheets.) Open and closes lobby/visitor area (locking doors, locking drawers, turning off monitors and lights). Performs a variety of clerical duties. It is an essential function of this job to show up on time and be ready to work your regularly scheduled hours. Miscellaneous other duties upon request. Assist radio station winners with completing necessary paperwork and distribution of prizes. Contact winners as needed with prize information. Update listener database as needed. Use of listener database system Promo Suite.
What we look for
WHAT YOU WILL BRING:
Excellent customer service skills both in person and on the phone. Attention to detail is a must. Must have Microsoft Office Experience. Proficiency in PhotoShop is preferred, but not required. Communicate effectively with clients, listeners, vendors and staff. High School Diploma or GED, experience in a related position supporting a department or office.
WHAT WE OFFER YOU: WHY YOU SHOULD WORK AT CMG
CMG is an industry-leading media company with dominant brands, award-winning content, and exceptional people - and you could be one of them! We are a start-up built on a 100-year history of blazing trails in the world of media. Over that time, our skilled journalists and storytellers have covered war and peace, tragedies and celebrations, small moments, and global movements. We are relying on our longstanding experience and entrepreneurial mentality to build a media company that is modern, agile, and uniquely positioned for the future.
CMG provides valuable local and national journalism and entertainment content to the people and communities it serves. The company's businesses include 14 high-quality, market-leading television brands in 9 markets; 54 top-performing radio stations delivering multiple genres of content in 11 markets; a Washington, DC news bureau; and numerous streaming and digital platforms. CMG's TV portfolio includes multiple primary affiliates of ABC, CBS, FOX, NBC, Telemundo and MyNetworkTV, as well as several valuable news and independent stations.
We offer rewarding and challenging careers that encourage growth and development. We take care of our people with industry-leading total rewards offerings that includes medical, dental, vision, disability, life, and accident insurance as well as, a best-in-class wellness program, 401(k) matching and time-off programs.
We promote the safety and well-being of our employees by requiring that all newly hired CMG employees be fully vaccinated against COVID-19 prior to their start date. CMG will provide reasonable accommodations as required by law for individuals unable to be vaccinated due to a medical condition or sincerely held religious belief.
If this description fits and CMG sounds like a company you want to work for, we'd love to have you join us. Apply today!
Cox Media Group is an Equal Opportunity Employer.
#LI-SM1
: WDUV-FM, WHPT-FM, WPOI-FM, WWRM-FM and WXGL-FM.
Cox Media Group is looking for a full-time Receptionist to join our team. The Receptionist provides prompt, courteous service to customers, listeners, clients and vendors either on the phone or in person.
WHAT YOU WILL DO:
Answers telephone to receive incoming calls and directs callers to appropriate personnel. Greeting and accommodating incoming visitors, clients, listeners, etc. in a professional, helpful, timely and can-do manner. Distribute prizes to listeners when they come in to pick up their prize. Verify their identity with driver's license and Social Security Card. Collect W9 for winners. Notify the building of any problems that may arise on the floor with regards to the air conditioning/heating, lights that need to be replaced, recycling bins and general clean-up. Post office closings for holidays on outside entrance. Ensure copy machines are always operational. Call for any repairs needed. Maintain the paper, toner and staple supply. Re-order supplies as needed. Maintain inventory of office supplies. (Includes maintaining Excel spreadsheets.) Open and closes lobby/visitor area (locking doors, locking drawers, turning off monitors and lights). Performs a variety of clerical duties. It is an essential function of this job to show up on time and be ready to work your regularly scheduled hours. Miscellaneous other duties upon request. Assist radio station winners with completing necessary paperwork and distribution of prizes. Contact winners as needed with prize information. Update listener database as needed. Use of listener database system Promo Suite.
What we look for
WHAT YOU WILL BRING:
Excellent customer service skills both in person and on the phone. Attention to detail is a must. Must have Microsoft Office Experience. Proficiency in PhotoShop is preferred, but not required. Communicate effectively with clients, listeners, vendors and staff. High School Diploma or GED, experience in a related position supporting a department or office.
WHAT WE OFFER YOU: WHY YOU SHOULD WORK AT CMG
CMG is an industry-leading media company with dominant brands, award-winning content, and exceptional people - and you could be one of them! We are a start-up built on a 100-year history of blazing trails in the world of media. Over that time, our skilled journalists and storytellers have covered war and peace, tragedies and celebrations, small moments, and global movements. We are relying on our longstanding experience and entrepreneurial mentality to build a media company that is modern, agile, and uniquely positioned for the future.
CMG provides valuable local and national journalism and entertainment content to the people and communities it serves. The company's businesses include 14 high-quality, market-leading television brands in 9 markets; 54 top-performing radio stations delivering multiple genres of content in 11 markets; a Washington, DC news bureau; and numerous streaming and digital platforms. CMG's TV portfolio includes multiple primary affiliates of ABC, CBS, FOX, NBC, Telemundo and MyNetworkTV, as well as several valuable news and independent stations.
We offer rewarding and challenging careers that encourage growth and development. We take care of our people with industry-leading total rewards offerings that includes medical, dental, vision, disability, life, and accident insurance as well as, a best-in-class wellness program, 401(k) matching and time-off programs.
We promote the safety and well-being of our employees by requiring that all newly hired CMG employees be fully vaccinated against COVID-19 prior to their start date. CMG will provide reasonable accommodations as required by law for individuals unable to be vaccinated due to a medical condition or sincerely held religious belief.
If this description fits and CMG sounds like a company you want to work for, we'd love to have you join us. Apply today!
Cox Media Group is an Equal Opportunity Employer.
#LI-SM1
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Receptionist job description example 3
Avery Dennison receptionist job description
Full-Time Receptionist Opportunity Available!
When customers incorporate Avery Dennison solutions into their printing and labeling operations, they're assured the latest innovations and best quality, expert and committed support, and real cost-savings.
In our Miamisburg, Ohio location, our teams work to produce an extensive line of stock and custom labels, tickets and tags, printers and other related products for some of the largest organizations in logistics, food and retail.
Why would you want to apply?
There are a lot of opportunities to grow in manufacturing and supply chain and this is a chance to help you set a career path in these fields whether you are new to the industry or someone who is looking to add to their experience. Additionally, here are some advantages to joining the team:
This is a DIRECT HIRE position!
If you are someone looking for a full-time, 1st shift position, this could be the role for you. The work hours are: 1st Shift: 7am to 4pm OR 8am to 5pm
You are paid weekly
You would be eligible for holidays and vacation time
You would be eligible for medical, dental and other wellness benefits - from day 1 on the job
You might be able to discover some savings for your household because of access to discount rates in auto insurance, home insurance and even pet insurance!
You have the chance to take advantage of tuition reimbursement and there is even a scholarship program for employees' children to help with college expenses!
The Team Member We're Looking For...
We are looking to add a team member who will provide assistance in the receptionist role as well as someone who will provide administrative and customer service support to a number of departments! This is a great chance to hone the skills you have as well as learn more about manufacturing and the material sciences industry!
During the course of your day you would be providing service and support to our visitors, our customers and, very importantly, our employees. Here's a quick view of some of the things the Receptionist would be doing:
answering and directing incoming calls
greeting visitors, determining the nature of their visits and providing them with appropriate information
keeping a log of visitors and/or issue visitor passes
performing clerical work assignments that may require typing, data entry during peak periods or to cover for vacations, pulling reports, sorting or collating paperwork
taking messages, making appointments and maintaining appointment logs
assisting assigned managers, as needed, with administrative work or projects (e.g., updating price books as needed)
When customers incorporate Avery Dennison solutions into their printing and labeling operations, they're assured the latest innovations and best quality, expert and committed support, and real cost-savings.
In our Miamisburg, Ohio location, our teams work to produce an extensive line of stock and custom labels, tickets and tags, printers and other related products for some of the largest organizations in logistics, food and retail.
Why would you want to apply?
There are a lot of opportunities to grow in manufacturing and supply chain and this is a chance to help you set a career path in these fields whether you are new to the industry or someone who is looking to add to their experience. Additionally, here are some advantages to joining the team:
This is a DIRECT HIRE position!
If you are someone looking for a full-time, 1st shift position, this could be the role for you. The work hours are: 1st Shift: 7am to 4pm OR 8am to 5pm
You are paid weekly
You would be eligible for holidays and vacation time
You would be eligible for medical, dental and other wellness benefits - from day 1 on the job
You might be able to discover some savings for your household because of access to discount rates in auto insurance, home insurance and even pet insurance!
You have the chance to take advantage of tuition reimbursement and there is even a scholarship program for employees' children to help with college expenses!
The Team Member We're Looking For...
We are looking to add a team member who will provide assistance in the receptionist role as well as someone who will provide administrative and customer service support to a number of departments! This is a great chance to hone the skills you have as well as learn more about manufacturing and the material sciences industry!
During the course of your day you would be providing service and support to our visitors, our customers and, very importantly, our employees. Here's a quick view of some of the things the Receptionist would be doing:
answering and directing incoming calls
greeting visitors, determining the nature of their visits and providing them with appropriate information
keeping a log of visitors and/or issue visitor passes
performing clerical work assignments that may require typing, data entry during peak periods or to cover for vacations, pulling reports, sorting or collating paperwork
taking messages, making appointments and maintaining appointment logs
assisting assigned managers, as needed, with administrative work or projects (e.g., updating price books as needed)
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Updated March 14, 2024
Updated March 14, 2024