Receptionist secretary jobs in Alhambra, CA

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support. The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed. Duties and Responsibilities: Maintain and update electronic case files, adhering to protocols for efficient searching and tracking. Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials. Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion. Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding. Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency. Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials. Required Experience: Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures. Commercial Litigation experience preferred but not required. Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook). Familiarity with billing and expense reporting software is a strong plus. Comprehensive benefits, generous PTO, and flexible work schedules offered. Compensation: $90,000 - $110,000 based on experience. If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Snapshot W2 Temporary Contract Swing Shift $24 - $25 an hour Associate Patient Services Specialist Our client is seeking an Associate Patient Services Specialist to support critical patient registration activities within a fast-paced Emergency Department environment. This role ensures accurate intake, timely insurance verification, and a positive patient experience during high-stress moments, while working evening shifts and providing reliable weekend support. This role is onsite in Mission Hills, California. Associate Patient Services Specialist Responsibilities Manage all Emergency Department patient registration tasks, capturing complete and accurate demographic and service information. Verify insurance benefits, confirm eligibility, and obtain required authorizations or precertifications for services. Communicate patient financial responsibilities and collect payments prior to or at the time of service. Deliver calm, professional, and respectful service to patients and families during potentially stressful or urgent situations. Maintain organized documentation, follow established protocols, and support efficient patient flow in a high-volume ER setting. Partner with clinical and administrative staff to resolve registration or insurance issues promptly. Associate Patient Services Specialist Qualifications Prior experience in patient registration, healthcare administration, emergency services, or another high-volume customer service role. Strong attention to detail with the ability to accurately gather and confirm sensitive information. Familiarity with insurance verification, benefits review, and authorization processes. Exceptional communication and interpersonal skills, with the ability to assist patients and families with professionalism and empathy. Comfortable working in a fast-paced, urgent-care or ER environment. Ability to work evening shifts (2:00pm-10:30pm or 5:00pm-1:30am) and provide consistent weekend availability. Proficiency with electronic health records and standard office software is preferred. Compensation: $20-$25/hr. (DOE) VanderHouwen Contractors Enjoy Exceptional Benefit Perks! As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future. Meet VanderHouwen What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals. VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career! VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

Pay Rate and Benefits: $70,000 to $95,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Irvine, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

El Monte, CA Salary: $18.00 - $20.00 Full Time The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. ***This position has no clinical involvement/duties of any kind*** Essential Duties and Responsibilities Provide general administrative and clerical support. Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. Answer telephone calls and take messages or forward calls. Check visitors in and direct or escort them to specific destinations; Inform other employees of visitors' arrivals and cancellations. Maintain visitor sign- in log. Handle incoming and outgoing mail Schedule appointments and maintain meeting room bookings. Maintain and tidy the reception area. Perform other duties as assigned. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. Knowledge, Skills and Abilities Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multi-line phone system. Education & Experience Must possess, as a minimum, a high school diploma or GED. Previous administrative or receptionist experience preferred

✨ Stand-By Pool: Receptionists & Administrative Pros (Orange County) ✨ We're curating an elite on-call talent pool of Receptionists and Admins to support some of Orange County's most dynamic companies. If you thrive in fast-paced environments and love being the hero who saves the day - this is for you. 🌟 About the Role Jump in for same-day, short-term, or planned coverage needs Represent top brands with professionalism, warmth, and confidence Step into new environments with ease and keep offices running smoothly 🔎 What You'll Do Create an exceptional first impression - greet guests, manage phones, and own the front desk Support scheduling, calendar coordination, and meeting logistics Tackle administrative tasks: inbox support, document prep, data entry Keep the workspace organized, polished, and welcoming 💡 What We're Looking For Experience in reception or administrative support (preferred, not required) Friendly, polished communicators who adapt quickly Reliable, composed multitaskers who can hit the ground running People who thrive in variety and enjoy switching things up 🔥 Why Join Our Stand-By Pool? Flexible opportunities that fit your lifestyle Exposure to top-tier companies and a range of industries Build your network and grow your skillset - fast Perfect for people who want dynamic, meaningful work without long-term commitment We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: OTHER CA/REMOTE: California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Bilingual Receptionist -Non-Profit (Immediate Need) Location: Palmdale, CA Pay Rate: $20/hr (Temporary Position) 1 Week Assignment covering while someone is out Schedule: Full-Time, In-Office Vaco LA is working with a non profit company in the Palmdale, CA area seeking a Bilingual Receptionist to manage front desk operations and provide administrative support. This is a strictly temporary role, and we need someone who can start ASAP to help keep daily operations running smoothly. Why Join Us? Immediate start - make an impact right away. Work in a fast-paced, team-oriented environment. Great opportunity to gain experience in the food distribution industry. Key Responsibilities Answer and direct phone calls professionally. Greet and assist visitors, ensuring a welcoming front office environment. Maintain office supplies and keep the front desk organized and presentable. Provide basic administrative support to office staff as needed. Qualifications 2+ years of front desk or receptionist experience required. Bilingual in Spanish required. Strong organizational and communication skills. We are looking for someone ready to start immediately-if this sounds like the right fit for you, apply today!

Customs Entry Writer What you will get in return You will be given the opportunity to progress and develop in a clear and structured manner. Depending upon experience there may be the opportunity to progress into a supervisory role within the first 18 months. The company is also able to offer: High performance culture within an expanding and successful organization which rewards and appreciates their employees. A Comprehensive benefits package (medical, dental, vision, life, disability, etc.) Competitive Salary with bi-annual profit-sharing incentives. Job Description A mid-large international freight forwarder who is widely represented across North America is looking for a Customs Entry Writer to join their large CHB department in Los Angeles. The ideal candidate will have 3+ years' experience in customs entries for air/ocean, from multiple trade routes across a variety of commodities/PGAs (i.e FDA, USDA, FCC), communicating with external customers and US Customs. This is a great opportunity to join a growing operation, giving you the chance to develop your career as the company progresses. What you will need A minimum of 1 year experience working as a Customs Entry Writer Experience using CargoWise A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role. If you think you might have hit a ceiling in your current role or are just looking to take the next step in your career don't miss out on this exceptional opportunity, apply today, or call me on 917-338-7507 to discuss your interest. Alternatively feel free to send your resume direct to Pavel@alsrec.com.

Exceptional opportunity for a growing administrative professional is now available! A prestigious professional services firm located in West LA is seeking a polished Receptionist to support their team. Duties will include: Answering phone calls, taking messages, and directing calls accordingly Greeting guests and clients, providing excellent customer service Handling email correspondence Ordering catering and setting up conference rooms Maintaining contact lists Coordinating parking passes Assisting with facilities requests Helping with ad hoc special projects Qualified candidates will have 1-3 years of administrative experience. The firm will offer a great base salary, strong benefits, and exceptional perks! Apply today if interested. (No calls, please)

The Back Office Technician is responsible for performing a variety of patient care, office, and laboratory duties. The Back Office Technician prepares patients for examination and assists other optical professionals in providing treatment to the eyes. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Ensures a positive and professional environment where patients feel comfortable; prepares patients for treatment and assists doctors. Collects and documents the patient's chief complaint. Verifies patient's ocular and medical health history. Documents any medications patient is taking. Obtains consents from patients. Ensures patients read and sign the consents. Performs Refractions. Administers basic Visual Acuity (VA) assessments. Performs intraocular pressure (IOP) tests with a Tonopen unit. Takes Fundus photos. Administers a Visual Field (VF) test. Performs Flourescein Angiogram (FA) procedures. Performs Indocyanine Green Angiography (ICG) procedures. Administers topical ophthalmic and dilation medications to patients. Maintains a clean, sterile, and stocked exams rooms. Provides written instructions and/or patient education materials for the patient to review at home. Ensures patient understands all instructions. Provides accurate documentation and summarization of an ocular examination, while maintaining patient flow and communication regarding appointment status. Files patient forms and updates information in CareCoud/EMR system. In some clinics, may be required to drive patients in a company-provided vehicle. Maintains an appropriate professional appearance and demeanor in accordance with Company policies. Keep commitments and keep direct supervisor informed of work progress, timetables, and issues. Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices). Other duties as assigned by management. Requirements REQUIRED: High School education, GED or equivalent. Valid driver's license and automobile insurance. Ability to travel to other clinics as assigned. Desirable Experience in the Ophthalmic or Optometric Industry. Experience as a Back Office Technician. Certificates/Licenses/Registrations Certified Ophthalmic Technician (preferred) Certified Ophthalmic Assistant (preferred) Valid Driver's License may be required based on clinic location(s). Knowledge/Skills/Abilities/Talents Team player and contributor coupled with excellent communication and interpersonal skills (oral and written). Skills required include use and knowledge of WORD, EXCEL and use of standard office equipment. Ability to respond to common inquiries from customers, staff, vendors, or other members of the community. Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure. Ability to interpret and apply policies and procedures. Must address others professionally and respectfully by actions, words, and deeds. Detail oriented, organized, process focused, problem solver, self-motivated proactive, customer service focused. Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature. Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work. Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate. Ability to travel to between offices. While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle, or feel, reach with hands and arms, see, talk, and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment. All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Notwithstanding any of the foregoing described job responsibilities, employee shall not engage in activities that constitute the practice of ophthalmology as prohibited under applicable law. Employee shall neither exercise control over nor interfere with the clinician-patient relationship. Clinicians shall have sole responsibility for all professional services provided to patients. Salary Description $21.00 - $27.00

Job Title: Receptionist 3 Duration: Dec 8, 2025 - Jan 5, 2026 Pay Rate: $20.00- $21.00 hourly on W2 Shift: M-F 8:30 to 5:00 PST What this job involves: As a Receptionist you will serve as the welcoming face of our client's workplace while providing comprehensive administrative, receptionist, and concierge support that enhances the client experience. This role combines exceptional customer service with facility support duties, requiring you to proactively develop client relationships while ensuring operational excellence. You'll be instrumental in creating positive first impressions and maintaining professional environments that reflect commitment to transformative workplace solutions and operational excellence. What your day-to-day will look like: Proactively develop and maintain client relationships while ensuring expected service levels are achieved and Key Performance Indicators are met Manage professional sign-in processes for vendors and visitors with hospitality and attention to detail Provide high-level administrative support including way-finding, amenities guidance, and organizational information to employees and visitors Handle incoming and outgoing calls with professional distribution of messages and coordination with client employees Maintain conference room booking schedules to maximize efficient use of space and support meeting needs Maintain all contact lists including suppliers and contractors while tracking badge distribution for vendors and employees Ensure front office and reception area maintenance, keeping areas always clean and presentable Assist with mailroom functions including management of mail service and courier contractor relationships Required Qualifications: Excellent communication skills with professional phone manner and written correspondence abilities Strong organizational skills with attention to detail for managing multiple administrative tasks Problem-solving abilities to handle special requests and coordinate workplace services outside routine operations Physical capability to adequately perform job functions including lifting, bending, and moving safely Ability to work independently with minimal supervision while maintaining high service standards Self-motivated personality with confident, energetic, and flexible approach to changing needs Customer service experience with ability to enhance client experiences through exceptional service Preferred Qualifications: Experience in receptionist, administrative, or customer service roles Knowledge of conference room management and booking systems Experience with vendor management and visitor coordination processes Understanding of emergency response procedures and team coordination Experience supporting workplace amenities and programs Knowledge of cost control principles and operational efficiency practices Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit ******************** Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

The Mail Processor will be responsible for receiving, sorting, and processing incoming packages in a fast-paced environment. This role requires strong customer service skills, the ability to work independently, and the physical capability to lift and move packages throughout the shift. The ideal candidate is a self-starter who can stay organized, follow procedures, and maintain a positive attitude. Key Responsibilities: Receive, sort, and process incoming packages. Handle packages safely and efficiently throughout the workflow. Perform extensive lifting, standing, and walking as part of daily duties. Coordinate with team members as needed to complete assigned tasks. Follow proper handling procedures for heavy items, requesting assistance when required. Required Skills: Strong customer service skills. Self-starter with the ability to work independently. Ability to lift up to 50 lbs (assistance available for heavier items). Ability to stand and walk for extended periods. Basic understanding of package handling procedures.

OPPORTUNITY America West Properties, Inc. is seeking to hire a full-time, in-office Front Desk Receptionist to complete administrative tasks, handle all deliveries and shipments, and be responsible for dispatching all incoming phone calls. Candidates will have the opportunity to work for a well-established commercial real estate company that manages over four million square feet of office, industrial, and retail assets. America West Properties, Inc. offers a competitive salary, accrued vacation time, as well as employee medical, dental, and vision insurance. Responsibilities Acts as the liaison for a team of Principals, Property Managers, and Accountants Answers incoming phone calls, and redirects call to the appropriate staff members Organizes all incoming mail, and collaborates with the Accounts Payable team for invoice processing Coordinates any shipments and manages all daily mail deliveries Facilitates office supply purchases that will assist staff in their daily tasks Collaborates with the Accounting team to ensure loan statements are received each month Assists the Principals in scheduling team meetings, staff lunches, and guest speakers Requirements Full-time in-office position in Lake Forest, California Professional appearance and communication skills required A strong attention to detail and high level of organization in daily responsibilities The ability to collaborate with a team of Accountants and Property Management staff Knowledge of Adobe, Microsoft Excel, and Microsoft Word Excellent verbal and written skillset TIMING Immediate

Lake Forest Animal Clinic has an opportunity for a full time Veterinary Receptionist to join our team! Shift Details: 4-10's - Must be available to work weekends when needed. Compensation: starting at $19.00 - $21.00/hr. depending on experience What We Offer: A dynamic and supportive team environment where collaboration and compassion are valued. Opportunities for growth and advancement within our rapidly expanding practice. Get the work-life balance you deserve with a great schedule Competitive compensation and benefits package, including medical, dental, and vision coverage. 401K plan with company match Job Summary: The Receptionist is the first and last contact that a client will have with the hospital and a key to creating first and lasting impressions. The Receptionist must have exceptional client service and communication skills, computer literacy, ability to handle payment and financial issues, ability to multi-task, a friendly attitude and confidence to deal with stressful situations. The Receptionist will support veterinarians, technicians, veterinary assistants, groomers and kennel staff in daily patient and client care. Responsibilities How you'll make an impact: * Maintain and uphold the Core Values and Mission Statement of MVP. * Greet clients and pets by name with a smile and a positive, solution-oriented attitude. * Answer phones promptly and professionally using a multi-line phone system; answering client inquiries about basic animal care and routine procedures, questions about veterinary services and products, and provide knowledgeable advice about wellness, prevention, and diseases. * Screen and route calls to appropriate staff; take and deliver messages promptly to appropriate staff, pulling medical records of patients so staff can properly document information. * Schedule appointments and surgeries according hospital scheduling guidelines and make surgery and appointment confirmation calls. * Note in medical records the details discussed during client conservations including the date, time, key points of the discussion and any required information. * Enter accurate charges; explain invoices to show value for care provided, stating all services and products provided before the total; echo doctors' recommendations when checking out clients. * Collect payment when services are rendered, including making change for cash payments, processing credit cards and getting proper ID for checks. * Verify the eligibility of clients with charge accounts. * Check medical and computer records for accurate client addresses, phone numbers, e-mail addresses and scan appropriate new documents to patient's medical records. * Fill prescriptions refill forms and provide routine administrations instructions to clients. * Advise clients on flea/tick preventative, heartworm preventatives, pre-anesthetic testing, pain management, shampoos, home dental products, and other retail items. Qualifications Required Knowledge, Skills and Abilities: * Demonstrated commitment to MVP core values. * Computer knowledge required- keyboarding and use of communication tools (e-mail/internet). * Working knowledge of veterinary terminology- must be able to pronounce, spell, and know the meaning. * Must have excellent spelling and grammar. * Ability to handle varied and sometimes difficult conditions; will be exposed to highly emotional situations. * Ability to display tact and respect with clients and team members, even when busy or hectic. * Ability to conduct oneself in a confident, calm, and professional manner with clients and staff when situations are stressful and/or focused on individual tasks. * Must feel and express a genuine liking for animals and their owners and for working in an animal care field. We put people first and never compromise on our values. Apply today for immediate consideration! Identity Statement As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud. Mission Veterinary Partners (MVP) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

This is your opportunity to begin a lifelong career with unlimited opportunity. Discover the liberty you've been looking for by taking a minute to complete our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are offered from morning to night and no experience is required. You will have sufficient opportunity for growth Part-time readily available - choose the days you wish to work A commitment to promote from within Responsibilities: Must be able to perform tasks with or without sensible accommodation Perform all other tasks as designated Assist in producing a positive, professional and safe workplace Qualifications: No experience, Willing to train Ability to work within established turn-around times Must have excellent interpersonal skills and the ability to arrange simultaneous tasks Ability to interpret and apply company policies and procedures Excellent verbal and written communication skills Ability to work both individually and within a group environment Ability to remain organized, regard to information, follow directions and multi-task in a professional and efficient way Thanks for checking us out and we look forward to helping you achieve your goals!

Job Description Corporate Culture and Compensation: Be part of friendly and professional team for one of the largest title companies in the United States where employees can learn, grow and make a difference. Be an instrumental part of a company focused on building long, rewarding careers in an exciting industry and where the work environment provides room for employees to grow personally and professionally. You'll receive: Compensation and benefits packages are comprehensive, competitive and generous providing room for potential growth and position/compensation advancement. Responsibilities: · Review search data provided by customers/abstractors for completeness and accuracy. · Type and/or review all products offered within the department (Ownership Reports, MCRs, Commitments and any other products offered). · Consistently meet and exceed minimum production goals set for the position. Goals are as follows: · Typing O&Es or Commitments: 20+ a day · Reviewing Typed O&Es or Commitments: 25+ a day · Ability to manage work queues and maintain/meet customer service level agreements. · Ensure quality title reporting and meet all specified turnaround times according to customer service level agreements. · Monitor files for completeness and recognize missing items/information. · Expected to maintain 90% accuracy. · Reading and understanding the daily metrics. · Handle general internal and external customer inquiries without assistance in a timely manner as presented to you through direct email or group managed email box. · Ex: Customer requests to revise/correct report or commitment. · Ex: Other team requests to revise/correct report or commitment. · Ex: Internal questions from team member via direct email or to the group box. · Monitor, follow-up and resolve problem files in a timely manner or elevate to appropriate manager or risk management. · Prepare and submit daily production log. · Communicate with coworkers, management, customers, and others in a courteous and professional manner. · Assist manager in training new staff members with Production unit. · Must be personable, positive and a professional representative of the Company. · Regular consistent attendance is required, that could include attendance at after hour Company events. · Ability to accept supervision. · Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, supervisors, outside customers, and vendors. · Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person. · Ability to work overtime as requested and approved by manager. · Perform other duties as assigned by manager. Knowledge/Skills/Experience: · Excellent verbal and written communication skills. · Excellent interpersonal and customer service skills. · Ability to prioritize and handle multiple projects. · Strong attention to detail and organizational skills. · Proficient in Microsoft Office Suite and Outlook. To see new and updated job postings and job postings similar to this, please follow us on LinkedIn: ***************************************** Job Posted by ApplicantPro

. Receptionist must be fully vaccinated against COVID-19 and boosted when hired. Prototypes, a program of HealthRIGHT 360's residential substance use disorder (SUD) program is a new program contracted with Department of Public Health's (DPH) Substance Abuse Prevention and Control (SAPC) program for residential drug Medi-Cal (DMC) services for up to 99 adult men and women: 33 that are for men who are judicially involved, 33 for men, and 33 for women. The BHC's residential DMC program will employ 100 people and works closely with the other BHC programs to provide a continuum of services for low income/Medi-Cal population. The program is located on the campus of Martin Luther King Jr. Hospital in the Willowbrook area of South Los Angeles and will serve all LA County residents. Assist the agency with day-to-day functions, which includes a rotation of front desk intake/ registration, welcoming clients, scheduling, assisting clients in enrolling in health insurance coverage, and work as a call receptionist for our administrative & clinic/behavioral departments. Helps clients enroll, answers questions about the program, assists in directing participants to designated areas for participation in activities. Key Responsibilities Intake Responsibilities: Actively engages in coordinating client flow. Schedules appointments and directs calls throughout the agency. Assists with enrolling clients into health insurance coverage. Makes follow-up calls for providers; calls to confirm “next day's appointments”. Greets and provides customer service to guests, clients, and vendors. Communicates clearly on the phone and accurately takes and delivers messages. Works at other locations when needed. You will work closely with members of other teams, coordinating the dynamic schedule to best suit client needs and maintain efficient client centered care flow, including scheduling interpretation services, etc. Client advocates act as the first line of problem-solving within the team, actively engaging in assessing how to increase departmental efficiency and satisfaction. They are expected to provide all client care in a sensitive and non-judgmental manner, to maintain a high degree of professional competence and the highest possible ethical standards, and to function as part of a care-giving team. Documentation Responsibilities: Performs general administrative tasks; filing, organizing, data entry, scanning, and billing (e.g. co-pay, SOC, etc.), pulling and disseminating reports. Assists in maintaining computerized appointment system (Welligent) or other assigned system. Processes client data entry for company various electronic systems in accordance with guidelines established by HealthRIGHT 360 to satisfy internal and external evaluating requirements. Completing Financial Forms, Consent Forms, etc. Administrative Responsibilities: Faxing and organizing incoming faxes. Population Management for providers and clinical teams. Manages receipt and routing of agency mail (incoming and outgoing). Processing requests for Medical Records. Assists and directs callers and visitors to appropriate employees and departments. Ability to operate a single or multiple position telephone switchboard. Is able to work in a team-oriented environment. Orientation, training and supervision of volunteers on certain front desk responsibilities may be assigned. And, other duties as assigned. Education and Knowledge, Skills and Abilities Education/Experience: High School Diploma or GED equivalent. Bachelor's degree preferred. Must be fully vaccinated against COVID-19 and boosted when eligible. CPR certification preferred. Experience working with homeless, mentally ill, and substance using clients. Experience working with populations with varying lifestyles, ages, sexual orientations, ethnic and cultural backgrounds, gender variances, and economic status. Experience working with justice-involved populations. Experience working with lesbian, bisexual and transgender clients. Prior experience in front desk, reception, administrative and/or customer service. Must be fully vaccinated against COVID-19 and boosted when eligible. Desired Qualifications: 2 years' experience working in a medical front office or behavioral health front office. Familiarity with other community agencies to make appropriate referrals. Welligent and Covered California experience (CAA Certified). Understanding of harm reduction philosophy and ability to provide non-judgmental, client centered services. Bilingual language capacity (Spanish/English). We will consider for employment qualified applicants with arrest and conviction records. Tag: IND100.

Garden Grove Unified School District APPLICATION FILING PERIOD: DECEMBER 12, 2025 TO DECEMBER 15, 2025 BY 5:00 P.M. APPLICATIONS CAN ONLY BE COMPLETED AND WILL ONLY BE ACCEPTED DURING THIS TIME. TENTATIVE PERFORMANCE EXAM DATE: FRIDAY, JANUARY 16, 2026 TENTATIVE ORAL RATING EXAM DATE: FRIDAY, JANUARY 30, 2026 ABOUT THE JOB: Individuals in these positions work 8 hours per day, 12 months per year. The current vacancy exists in the Facilities Department, however, this eligibility list will also be used to fill any vacancies which occur during the life of the list. Under direction of an administrative official, performs difficult and technical secretarial and clerical work, including the proficient use of computers, as well as considerable independent judgment and discretion; and performs related work as required. JOB DUTIES: Relieves administrators of minor administrative duties by compiling data, developing and maintaining databases, extracting data to prepare reports, keeping records, monitoring budgets, and/or communicating policies and procedures; performs difficult and complex clerical and secretarial work involving the use of considerable independent judgment and an understanding of departmental functions and procedures; receives visitors, gives out information, receives telephone calls, and exercises judgment in determining their importance or urgency and whether they should be referred to other officials; answers routine letters independently; arranges meetings and reserves rooms for the supervisor; makes inquiries and obtains information and documents for the supervisor involving contact with administrative officials in other departments; assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources; sets up and revises filing systems and other clerical procedures; performs a variety of projects requiring considerable independent judgment and initiative, as assigned; and may oversee the work of other clerical personnel. Complete available at ************ under Employment/Classified Job Opportunities/Job Descriptions EMPLOYMENT STANDARDS Education and Experience: Graduation from high school or equivalent, and three years of secretarial experience equivalent to full-time work involving meeting the public, or three years of responsible clerical experience equivalent to full-time work in a school district; and computer experience involving the proficient use of word processing, spreadsheet, and database programs is required. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered. A SUCCESSFUL CANDIDATE REQUIRES THE FOLLOWING…. Knowledge of: Office practices and procedures; principles of office management; effective techniques for collecting and organizing data and information; computer office applications; and principles of business letter and report writing, including English usage, spelling, grammar and punctuation. Ability to: Use computers effectively and learn related programs as required to enter, extract, compile, keyboard, and arrange complex data; establish and maintain effective working relationships with administrative, instructional and student personnel, and the public; perform complex work independently and with a minimum of supervision; and work cooperatively with others. Education and Experience: Graduation from high school or equivalent, and three years of secretarial experience equivalent to full-time work involving meeting the public, or three years of responsible clerical experience equivalent to full-time work in a school district; and computer experience involving the proficient use of word processing, spreadsheet, and database programs is required. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered. APPLICATION FILING PERIOD: DECEMBER 12, 2025 TO DECEMBER 15, 2025 BY 5:00 P.M. APPLICATIONS CAN ONLY BE COMPLETED AND WILL ONLY BE ACCEPTED DURING THIS TIME. WE ARE ONLY ACCEPTING ONLINE APPLICATIONS. You must submit an application and complete the supplemental questions. Resumes are not accepted. Incomplete applications will be rejected. Click the red button below to apply.

A Century City law firm is seeking a Litigation Assistant to join their team. The Litigation Assistant will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Assistant role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high-quality work product. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location. Litigation Assistant Duties, Responsibilities & Qualifications: Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters, exhibits for submission in a variety of matters. Experience working in ECF and California state e-filing systems Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus 5+ years of experience + an associate degree or 4-year college degree preferred, or relevant experience considered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.