Receptionist secretary jobs in Elizabeth, NJ

Carbro is a diverse team of professionals specializing in Infrastructure Construction, seeking a full time receptionist to work in our Corporate Offices. Role Description This is a full-time, on-site role for a Front Desk Receptionist located in Warren, NJ. The Front Desk Receptionist will be responsible for greeting and directing visitors, managing phone calls, performing clerical duties, and providing exceptional customer service. The role includes answering phones, maintaining records, correspondence and supporting the overall operation of the front desk. Qualifications Experience in Phone Etiquette and Receptionist Duties Proficient in Clerical Skills Strong Communication and Customer Service skills Ability to multitask and manage time effectively High school diploma or equivalent Previous experience in a similar role is a plus

HCLTech is looking for a highly talented and self-motivated Functional SME - Front Office / Middle Office (Capital Markets - CMS) to join it in advancing the technological world through innovation and creativity. Job Title: Functional SME - Front Office / Middle Office (Capital Markets - CMS) Position Type: Full-time Job ID: 1641832BR Location: Jersey City, NJ Detailed Job Description: The Functional SME - FO/MO provides domain expertise across trade capture, execution, risk monitoring, P&L, position management, and trade validation. The SME ensures smooth trade flow from Front Office order management/execution platforms into Middle Office risk and confirmation systems, and provides functional guidance for transformation, automation, and control improvement initiatives. The role also acts as a bridge between Trading Desks, Risk, Back Office, and IT teams for system implementations, process redesigns, and operational optimization. Key Responsibilities: 1. Functional Expertise: Act as domain authority for Front Office (trading/execution) and Middle Office (trade validation, P&L, risk, and position management). Monitor trade lifecycle from order capture to confirmation, ensuring timely trade enrichment, validation, and exception handling. Support intraday P&L, risk, and exposure reporting for equities, fixed income, FX, and derivatives. Oversee trade allocation, confirmation, and limit checks, working closely with FO and BO teams. 2. F2B Testing & Transformation Leadership Build high-quality test scenarios: TLC in Investment Banks, Test Scope Definition, Test Case Review & Approval, Data Setup Test Data Log Validation (End-to-End Traceability). Use test data logs to, Prove end-to-end data lineage, Support defect root-cause analysis, Detect silent integration failures, Support audit & regulatory readiness Ensure logs are actively used during: 1. SIT, 2. UAT & 3. Go-Live & Hypercare Lead SIT/UAT/NFT/Regression cycles. Conduct daily defect triage & functional signoff. Nearest Neighbour Testing (Data Accuracy Under Change) Previous experience in large testing programs would be a plus. 3. Automation Governance & Ownership Strategic oversight to improve testing efficiency and reduce cycle time Drive automation for critical integration points such as, API-based data exchanges, Trade Lifecyle events, Reconciliation workflows & Batch/EOD validations Reduce manual testing dependency, increase testing coverage and speed Set Automation entry criteria & controls Reporting and Governance 4. Process Optimization & Transformation: Document As-Is and To-Be processes across FO/MO workflows. Identify automation, STP improvement, and control optimization opportunities. Define business and functional requirements, participate in system rollouts and enhancements (e.g., Murex upgrade, Bloomberg TOMS migration). Conduct UAT/SIT, process validation, and post-implementation support. 5. Risk, Control & Compliance: Ensure trade validation controls are implemented and monitored. Validate limit breaches, margin requirements, and risk exceptions. Support regulatory compliance (MiFID II, EMIR, SFTR, Dodd-Frank). Partner with Risk and Compliance teams for intraday and EOD risk reporting. 6. Stakeholder Management: Serve as SME liaison between trading desks, middle/back-office teams, risk, finance, and IT. Provide domain guidance for system integrations (OMS, EMS, MO risk system & BO settlement). Lead workshops, training sessions, and knowledge transfer for new processes or systems. Prepare management reports, dashboards, and executive summaries. Key Deliverables: Process Maps (As-Is / To-Be) Functional Specification / Business Requirement Documents Risk & Control Matrices Trade Validation and Reconciliation Reports UAT/Test Case Documentation and Sign-Offs Transformation / Automation Recommendations Required Skills & Qualifications: Education: Bachelor's degree in Finance, Economics, Commerce, or related field. MBA / CFA / FRM preferred. Experience: Previous experience in large testing programs would be a plus. 8-15 years in Capital Markets, with strong FO/MO operations exposure. Hands-on experience with trade capture, execution, risk, P&L, and position management. Multi-asset class exposure (Equities, Fixed Income, FX, Derivatives). Experience in system implementation, migration, or transformation projects. Functional Expertise Areas: Domain Core Responsibilities Front Office (FO) Trade capture, order routing, execution, allocations, limit checks, P&L tracking Middle Office (MO) Trade validation, confirmation, intraday P&L & risk reporting, exception management Risk & Compliance Limit monitoring, margin & collateral checks, regulatory compliance Process & Automation As-Is/To-Be documentation, STP optimization, automation, control enhancements. Applications / Tools Expertise: 1. Front Office / Order Management Systems (OMS/EMS): Trade Capture & Routing Ullink UL Bridge / OMS, Fidessa JTP, Bloomberg TOMS, FlexTrade, ION Trading, Charles River IMS, Aladdin OMS Execution & Connectivity Refinitiv FXall, Tradeweb, MarketAxess, SimCorp Dimension 2. Middle Office / Trade Validation & Risk Platforms: Trade Validation & Risk Murex MX.3, Calypso / Adenza, Summit, Sophis, Front Arena, Misys FusionInvest Confirmation & Matching Omgeo CTM, MarkitSERV, Traiana Harmony, ICE Link, DTCC DerivSERV Collateral & Margin Ops TriOptima, AcadiaSoft, CloudMargin, Algo Collateral 3. Reporting, Analytics & Automation: Reporting & MI Power BI, Tableau, QlikView, Excel VBA, SQL, Python (basic) Automation UiPath, Alteryx, Blue Prism, Automation Anywhere Workflow & Documentation MS Visio, ARIS, Signavio, JIRA, Confluence, ServiceNow 4. Regulatory & Compliance Tools: Tools for limit monitoring, risk reporting, collateral management, and regulatory reporting (e.g., EMIR Reporting Tool, SFTR reporting systems, MiFID II Trade Reporting Platforms). Soft Skills: Strong analytical and problem-solving skills. Excellent communication and stakeholder engagement abilities. Ability to work with cross-functional and global teams. Experience leading workshops and providing functional guidance to technical teams. Strong control and governance mindset. Preferred Requirement: Consulting or advisory experience in transformation projects, FO/MO due diligence, or platform migration. Participation in system migration / OMS upgrades (Fidessa → Bloomberg TOMS, Murex/Calypso). Exposure to STP optimization, API integration, and workflow automation. Familiarity with cross-asset derivatives, FX, and multi-asset P&L attribution processes. Regulatory Awareness MiFID II, EMIR, SFTR, Dodd-Frank Preferred Background Investment Banks, Prime Brokers, or Advisory Firms Pay and Benefits Pay Range Minimum: $74000 /Annual Pay Range Maximum: $151800 / Annual HCLTech is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to ****************** for investigation. Compensation and Benefits A candidate's pay within the range will depend on their work location, skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the followi14520ng benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year.

Title: Front Office Application Support Client: Quant Fund - Global collaborative firm run by passionate Computer Scientists Salary: up to $160.000 + bonus + package/perks In this position you will manage the readiness of global trading platforms, covering pre-trading and post-trading activities. Quickly identify, analyze, and resolve issues or escalate as needed to minimize disruptions and prevent outages, ensuring smooth trade operations. ( A full and detailed job spec is available) The successful candidate will have the following skills/experience - ✔️Minimum 2 years front office support experience ✔️Solid Python and/or Bash scripting ✔️An understanding of relational databases and querying (SQL, Postgres etc. ✔️Must love Linux A personality and genuine passion in technology! (Nice to have) Computer Science Degree If the above is of interest, please apply or reach out directly to myself at *********************

About Us RE Brands is a fast-growing fashion company that owns and operates Real Essentials, one of the top-selling apparel brands on Amazon. We're a dynamic, innovative team redefining value-driven fashion through design, speed-to-market, and technology. With licenses like Juicy Couture Sport, Nautica, and Hunter, and a rapidly expanding retail and wholesale presence, we're scaling across e-commerce and brick-and-mortar channels. Job Description We're looking for a personable, detail-oriented Front Desk Coordinator to be the face of our NYC office. This is an entry-level position ideal for someone with strong interpersonal skills, a proactive mindset, and an interest in supporting day-to-day office operations. Responsibilities Manage and maintain front desk operations Greet all visitors with warmth and professionalism Schedule guests and vendor visits with the building Coordinate office needs such as ordering supplies, stocking the kitchen, and maintaining cleanliness Manage sample ordering, returns, and organization Liaise with building management on administrative and operational requests Assist with office-wide communication and internal team support as needed Requirements Some prior administrative, office, or customer service experience preferred Excellent communication and organizational skills Ability to multitask and stay proactive in a fast-paced environment Friendly, professional demeanor and team-first attitude

Front Desk Representative - Dermatology (Professional Experience Required) Location: New York, NY | On-Site | Full-Time Seeking a highly professional, polished, and experienced Dermatology Front Desk Representative. To be considered, candidates must have prior dermatology front desk experience and demonstrate a professional appearance, excellent communication skills, and the ability to manage a fast-paced, high-profile patient environment. This is an on-site, full-time position. Start date is ASAP and this role is a high priority for the practice. About the Role This is a full front desk administrative role supporting a high-profile dermatology practice. You will check patients in and out, verify insurance, process authorizations and referrals, collect co-pays, and handle high-dollar payments. Professionalism, accuracy, and discretion are essential, especially when interacting with high-profile patients. You will primarily work at the 317 East 34th Street location and may cover other areas or floors within the same building when a physician is out. Key Responsibilities Full front desk administration, including check-in and check-out Insurance verification, authorizations, referrals, and financial collections Handling high-dollar cosmetic and surgical payments with accuracy and discretion Scheduling across medical, cosmetic, Mohs, and vein procedures Managing high-volume phone lines with professionalism Maintaining accurate patient records using the EMMA ModMed system Assisting across front desk areas as needed Communicating clearly with physicians, practice leadership, and patients Providing exceptional customer service at all times Maintaining a polished, professional appearance at all times Ensuring confidentiality, accuracy, and adherence to all practice standards Patient volume: Monday-Wednesday: 30-40 patients per day Thursday-Friday: 15-20 patients per day Required Qualifications Dermatology front desk experience required Experience in a medical office with check-in, check-out, insurance, and authorizations Professional, articulate, well-spoken, and reliable Ability to multitask and remain composed in a fast-paced environment Strong attention to detail and discretion when handling high-profile patients Tech-savvy with experience using EMR systems (ModMed preferred) Positive attitude and strong commitment to patient service Ideal Candidate The practice is seeking someone similar to their top-performing team members: Well-spoken, polished, articulate Professional appearance and demeanor Reliable, not rushed or disorganized Focused, accurate, and dedicated Someone who shows up, works hard, and represents the practice well Schedule Monday-Friday Start time varies between 8:00-9:00 AM, ending at 4:35 PM. Every other Monday the schedule shifts due to a late-starting provider. Why This Role Stands Out Opportunity to work directly with high-profile patients Stable, prestigious dermatology practice Professional, fast-paced environment Clear expectations and supportive leadership

Who we are: PBS Facility Service is a leader in facility management and services in the tri-state area. We are committed to delivering exceptional services that ensure the smooth operation and maintenance of properties across our portfolio. At PBS, we pride ourselves on fostering a professional and supportive work environment, where every team member plays a crucial role in our success. About the Role: We are seeking a professional and welcoming Receptionist to join our team. As the first point of contact for clients, employees, and visitors, the Receptionist is key to creating a positive first impression. This role requires a detail-oriented, organized individual who can handle multiple responsibilities with a high level of professionalism and discretion. In addition to traditional receptionist duties, the position will support basic HR functions, offering an opportunity to expand your skill set in both administrative and human resources areas. What you will do: · Greet and Assist: Welcome visitors, clients, and employees warmly, providing exceptional customer service and answering any questions they may have. · Phone Management: Answer and direct phone calls in a friendly, efficient manner, ensuring inquiries are addressed or transferred to the appropriate departments. · Reception and Office Maintenance: Maintain the reception area and all common areas (e.g., kitchen, lobby, office) in a clean and tidy manner, creating a professional atmosphere for all who visit or work at PBS. · Mail and Deliveries: Receive and distribute deliveries, sort incoming mail, and ensure outgoing mail is processed efficiently. · Administrative Support: Operate standard office equipment, including, copy machines, and computers. Manage general office filing systems and organize paperwork as required. · Record Keeping: Keep accurate records of visitor logs, calls received, and messages delivered to ensure seamless communication within the office. · Supply Inventory: Monitor office supply levels, order replenishments as needed, and keep inventory organized. · HR-Related Support: Assist with scheduling interviews, maintaining confidentiality in handling sensitive documents, and helping new hires complete initial onboarding paperwork when necessary. HR Competencies: · Confidentiality: As the Receptionist may interact with sensitive information, the ability to maintain confidentiality in HR-related tasks is critical. · Communication Skills: Effective communication is essential, both for greeting visitors and conveying important HR information accurately and professionally. · Organizational Skills: Handling office logistics, managing appointments, and organizing paperwork are all essential to ensuring smooth day-to-day operations, particularly when supporting HR functions. What you need to be successful: · High school diploma or equivalent (GED) required · 2-3 years of receptionist experience in a fast-paced office environment · Proficiency in Microsoft Office (Word, Excel, Outlook) · Minimum typing speed of 35 wpm · Excellent phone etiquette and strong communication skills · Fluent in English, with strong reading, writing, and speaking abilities · Comfortable multi-tasking, prioritizing, and working independently · Exceptional interpersonal skills, with the ability to interact professionally with a diverse range of people while under stress · Bilingual in Spanish is required to accommodate our diverse client and employee base · Punctuality and Reliability: Must have a strong attendance history and demonstrate a commitment to being on time and ready to work View all jobs at this company

Brooklyn Defender Services (BDS) is seeking Arraignment Court Clerks to join the Criminal Defense Practice in the Queens office. BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty. BDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs. In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including for housing, public benefits, education, and employment. BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities. BDS' Criminal Defense Practice zealously defends people who are accused of a crime in Queens, fighting to protect the individual rights of clients' and minimize harm from involvement with the criminal legal system. BDS' staff consists of attorneys, social workers, investigators, paralegals, and administrative professionals who work collaboratively to bring about the best outcome for each client. The Arraignment Court Clerk provides support to attorneys in criminal arraignment court. Arraignment is the first appearance made before a judge after arrest. At that time, a BDS attorney will be assigned to interview and represent the clients. The Arraignment Court Clerk works alongside the attorneys in arraignment court to help with the paperwork and coordination required to expedite the interviews, bail arguments, and release of as many people as possible. Responsibilities Work with BDS attorneys and the BDS arraignment supervisor to collect paperwork from the court, organize the files, assure cases are being handled and enter cases into the case-management system. Create paper files for new clients when required. Look up potential conflicts of interest in the case management system. Assist attorneys with looking up information in case management system. Provide carfare to clients who are released. Enter data into case management system. Additional responsibilities as assigned. Qualifications Ability to work in a fast-paced in-court environment. Good at handling multiple tasks, prioritizing appropriately and ensuring all tasks are completed on time. Accurate and detail oriented. Familiarity with using email, ideally Microsoft Outlook. Comfortable and confident in learning case management and document management software. Excellent interpersonal skills and an ability to remain calm under pressure. Position Information This is a full-time, non-exempt, salaried position. The position is based at the Queens Criminal Court and BDS' offices in Queens. Since arraignment court operates 7 days per week from 8 am to 1 am the next day, the regular schedule will include some evening and weekend shifts. It also requires flexibility to stay later than the scheduled end of the shift, because sometimes the court extends the hours to arraign more cases. BDS provides carfare home when an evening shift is worked. BDS determines salary on a pay scale based on education and experience. For this position there is a salary range of $59,113-$66,987. BDS offers comprehensive benefits including health insurance and a 403(b) retirement plan. In order to support work/life balance and family-friendly policies, BDS has generous vacation, sick, holiday, family, and medical leave policies. Application Instructions Click “Apply Now” to submit a cover letter and resume on our online application portal. Please submit your application by January 16, 2026. Brooklyn Defender Services is a proud equal opportunity employer committed to creating and maintaining a diverse work environment and supports a nondiscrimination policy in all employment practices. We are focused on equity and inclusion and thus strongly encourage candidates of all identities, expressions, orientations, disabilities, experiences, and other characteristics that make us different to apply. If you need assistance or an accommodation due to a disability or another reason, you may contact the Managing Director of Human Resources, Christina Wallace, at **************** .

E-commerce company gets products and have to check if it's listed on the database each item has to be checked and go into inventory if not has to send pictures oversees to add it on 12/38 flexible hours: approx 20-25 hours a week $25 an hour, negotiable

Our client, a venture capital firm, is seeking an Executive Receptionist to join its team. This individual will serve as a positive first impression of the company and as well as focus on key day-to-day operational and administrative duties. Job Responsibilities: Coordinate and maintain scheduling of firm-wide calendar and conference rooms, including making and confirming appointments and last minute travel arrangements Assist with handling, filing and distribution of various inbound and outbound correspondence, deliveries, invoices and miscellaneous documentation Greet, direct and provide hospitality and assistance to all visitors and make sure every guest is registered in advance with building security Answer and appropriately direct executive phone calls promptly and professionally Ability to manage multiple calendars, arrange meetings and appointments and provide reminders for executive team Responsible for stocking and maintaining office supplies, pantry facilities, conference rooms and common areas - Responsible for all messenger center deliveries, maintenance requests, service calls, and execution of team events Prioritize and manage multiple tasks simultaneously; problem solve and follow through on issues in a timely manner Job Requirements: 2+ years of relevant administrative experience Highly professional manner and demeanor Excellent organizational aptitude, time management skills, detail orientation, ability to multi- task, outstanding work ethic and strong interpersonal skills required Strong knowledge of MS Office, including Outlook, Word, Excel and PowerPoint A desire to succeed in an entrepreneurial environment Compensation: $70,000 - $75,000

Join our new 270 Park Team as a Executive Receptionist As an Executive Receptionist within our Amenity Services team you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job Responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects for offsite conferences and external events, including catering and transportation Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities and skills minimum of five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Tact and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills College Degree is a plus

Job Description RMA is seeking a full-time Billing Coordinator to join our growing team in Basking Ridge, NJ. At RMA, we are committed to the professional growth and development of our employees. We are looking for talented and compassionate individuals to join our growing team at our Basking Ridge location. If you are able and willing to work, learn and grow - We want to talk with you! Scheduled work hours are Monday to Friday from 8:30 AM to 4:30 PM. (Hybrid) Responsibilities: Accurately post daily payments and charges to patient accounts for in office and surgical center billing Ensure accuracy of posting by first reviewing information in our electronic medical records (EMR) system so any updates or errors can be captured prior to entry into our billing system Document progress and office notes in our internal EMR (Artemis) and /or billing system Generate Electronic Patient Statements Collect revenue by reviewing and transmitting insurance claims Support Finance Department by effecting daily and monthly close Maintain an up-to-date knowledge of CPT-4 and ICD-10 coding utilized within our practice Requirements: High School Diploma or GED equivalency - required Proficient computer literacy including; ability to use computers and related technology efficiently - required High energy, excellent interpersonal and multi-tasking skills, and demonstrated self-directed work ethic - required Aptitude to work independently and demonstrate good judgment IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement About IVIRMA Global: IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: ************************ *********************** Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

SPANISH SPEAKING A PLUS!! Must have " LIVED EXPERIENCE" with the population! The Peer Navigator will provide concrete services geared toward assisting children and/or their guardians. The Peer Navigator will provide peer support to engage the individual on a continuum of care to help the individual achieve and maintain motivation for continuing their care while maintaining recovery from substance abuse and mental illness. · Schedule, maintain and manage all appointments for Providers. · Re-schedule all “No Show” appointments daily. · Cancel and reschedule all appointments when a Provider calls out. · All patient demographic and structured data should be updated as required daily. · Keep track of all patients waiting to be seen. · Check client insurance status daily and update insurance status in ECW. · Scan/ make a copy of the patient's insurance card/ ID into their ECW chart. · Answer all incoming calls and route them appropriately. · Manages and controls confidential documents including personnel, in/outgoing correspondences, and institutional and historical documents. · Collect co-payments, and prepare deposits for finance. · Scan all labs, and all patient documents into the patient ECW account daily. · Coordinate and order supplies necessary for department operation. · Email all residential counselors before 3 pm, and call residences/clients two days before scheduled appointments. · General office duties, including but not limited to filing incoming correspondence, dissemination of information to appropriate parties, and maintaining files that contain patient applications by office procedures. · Ensure confidentiality of records is maintained as per regulations. · Serve as a liaison between Wellness Services, and school personnel · Maintain good working relationships with all staff, clients, and visitors. · Additional duties as assigned by the Program Director. · Attends all meetings and annual in-services as required or mandated. Requirements JOB COMPETENCY: · HS Diploma or equivalent · Minimum two years of related work experience · OMH Peer Certification or Family Peer Specialist Certification preferred · Knowledge of behavioral health services · Strong organizational, communication, and interpersonal skills. · Computer Skills - Using computers and computer systems to set up functions, enter data, or process information. · Documenting/Recording Information - Entering, transcribing recording, storing, and maintaining information in written or electronic form · Ability to speak, read and write the English language · Bilingual English/Spanish preferred JOB SETTING: · Must possess sight, hearing, and digital senses or use a prosthesis that will enable the essential functions of the job to be completed. NOTE: This description reflects management's assignment of the essential functions. It does not restrict the tasks that may be assigned. Tasks are subject to change at any time due to any reasonable but necessary conditions. Salary Description 45,000 annually

Celebrating 50 years of excellence, New York Psychotherapy and Counseling Center (NYPCC) has been at the forefront of mental health and wellness; assisting children, families, and individuals with behavioral and emotional challenges at our five locations throughout the city. NYPCC is the leading pioneer of community mental health services, serving over 15,000 clients per month. We run and operate the largest clinic in the State of New York and pride ourselves on innovation and “caring for the community” by providing in-person and telehealth services for our clients, while offering an unsurpassable and competitive compensation structure and benefits package to our team of dedicated employees. NYPCC is certified by Mental Health America as a Platinum Bell Seal organization, the highest certification possible. NYPCC is proud of our ongoing commitment to employee mental health and well-being. Why Work at NYPCC: We Pay Down Your Student Loans! Productivity Bonus Medical, Dental, and Vision Insurance is Paid for by NYPCC 100% Paid Time Off and Company Paid Holidays Annual Rate Increases 403B Retirement Plan with Company Match Continuing Education Opportunities Available Professional Development through NYPCC Academy Amazing Workplace Culture NYPCC Health and Wellness Events Job Description The Front Desk Receptionist performs routine clerical and administrative work in answering telephones, assisting clients and visitors, providing assistance, crucial support to prescribers, clinical reporting and scheduling. Greet and welcome clients and visitors directing them appropriately upon arrival Check clients in and out on electronic health record system Answer phones, take messages, and transfer calls as needed Perform general office duties inclusive but not limited to scanning, faxing, and making copies Schedule appointments for clients and conduct outreach as determined by management Assist with processing referrals and intake related scheduling appointments for clients Provide prescribers with both in-person and virtual support. Assist prescribers and other staff to ensure efficient scheduling Provide daily scheduling outreach and regularly submit summary reporting data Processing of prior authorizations and obtain the required approval for medications Facilitate Medical Records requests in compliance with state regulatory guidelines Electronically store, accurately record patient information into EMR system Provide support to all interdisciplinary teams, including clinical and medical staff Maintain confidentiality, ensuring to safeguard PHI as well as related documents in compliance with HIPAA regulations Assist with opening and securely closing the clinic when required Perform other duties as assigned by Senior Clerical Staff, Management, Program Administration and Leadership Perform other duties based on operational needs to provide a positive client experience Qualifications Must be Bilingual in English and Spanish High School Diploma or equivalent is required 1 to 2 years of Reception experience in a fast paced office, preferably in medical or community mental health office, is required Must be proficient in MS Office (Outlook, Word, and Excel) Must have the ability to learn new software Possesses the personality and demeanor to work with difficult clients Must be detail-oriented and have the ability to multi-task Must be a team player Thrives under pressure in an outpatient client environment 1 form of picture ID (non-expired) Unexpired passport: OR Driver's License AND Social Security Card; OR State ID Card AND Social Security Card Additional Information Salary: $19.00- $20.00 per hour Compensation commensurate with experience and qualifications.

Job DescriptionSalary: $19-$21/hour Job Title: Front Desk (Morning Shift) Department: Administration / Front Office Reports To: Front Desk Manager / Administrator Schedule: 6:30 AM 10:30 AM, any days from Monday through Sunday (based on operational needs) Position Summary: The Front Desk staff member is responsible for providing excellent customer service and ensuring accurate and efficient patient registration during morning hours. This role plays a key part in greeting patients, verifying information, and maintaining smooth front office operations in a professional healthcare setting. Key Responsibilities: Greet and check in patients in a courteous and professional manner. Perform patient registration, ensuring that all required demographic, insurance, and consent forms are accurately completed. Verify insurance eligibility and collect co-payments when applicable. Ensure accurate data entry into the electronic medical record (EMR) system. Maintain confidentiality of all patient information in compliance with HIPAA regulations. Answer incoming calls, route messages, and assist with scheduling inquiries as needed. Coordinate with clinical and administrative teams to support efficient patient flow. Maintain a clean, organized, and welcoming front desk and waiting area. Assist with additional administrative or clerical tasks as assigned. Qualifications: Speaks Mandarin or Cantonese High school diploma or equivalent required; associate degree preferred. Previous experience in medical office administration or patient registration preferred. Excellent communication, customer service, and interpersonal skills. Strong attention to detail and accuracy in data entry. Proficiency with basic computer systems and electronic medical record (EMR) software. Knowledge of HIPAA and patient confidentiality standards. Ability to work flexible morning shifts, including weekends if required. Physical Requirements: Ability to sit or stand for extended periods. Ability to lift up to 20 pounds occasionally. Must be able to work in a fast-paced, professional healthcare environment.

Civil Service/Typist Date Available: As soon as practicable Closing Date: Open until filled BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES 18 SOUTH PERRY STREET POUGHKEEPSIE, NEW YORK 12601 RECRUITMENT BULLETIN #: 25-26-41 TYPIST - SPANISH SPEAKING SEPTEMBER 2025 POUGHKEEPSIE CITY SCHOOL DISTRICT NOTICE OF POSITION POSITION: The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of: TYPIST - SPANISH SPEAKING POUGHKEEPSIE CITY SCHOOL DISTRICT MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma. SPECIAL REQUIREMENTS: Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience. ?Candidates must have the ability to speak, understand, read, and write vernacular Spanish. NOTE: A performance test in keyboarding will be required. DISTINGUISHING FEATURES OF THE CLASS: This position provides secretarial and clerical support to a unit or department. While the specific duties vary with the needs of the office, the incumbent provides skilled keyboarding services in addition to a range of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail and other similar activities. In addition, this position serves as a Spanish translator for the department. While initially, assignments are limited in scope, employees eventually will be assigned duties of increasing difficulty. Work is performed under direct supervision and detailed instructions are given for new or difficult tasks. Supervision of others is not normally a function of this class. TYPICAL WORK ACTIVITIES: The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all-inclusive and does not preclude a supervisor from assigning activities not listed that could reasonably be expected to be performed by an employee in this title. Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases Gathers, extracts and copies information for use by technical and professional staff; Takes longhand minutes, prepares summary notes and submits to supervisor for approval before distribution; Receives calls and callers and gives out routine information; Files correspondence, memoranda, reports, and other materials in record system in accordance with departmental guidelines; pulls records for use by staff or disposition to storage or destruction; Reviews records and documents for completeness, compliance with departmental standards and for accuracy; Indexes materials and performs simple record-keeping tasks; Performs a variety of clerical support work based on unit needs including logging records, photocopying, faxing, maintaining office supplies, processing bulk mailings and similar activities; May enter data into terminal from forms and printed copy; May maintain records of time and benefit usage, employee certification and training. Translates written correspondence and conversations from English to Spanish and from Spanish to English; May provide bilingual services in connection with departmental business in court or at other offsite locations as needed. FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of business English necessary to recognize and correct common errors in correspondence, records, and reports; ?Knowledge of arithmetic to verify calculations and report on work activities; Knowledge of record keeping necessary to organize data from several sources, scheduling, and for maintaining a record system using running balances; Skill in operating office automation equipment sufficient to produce work accurately and efficiently; Ability to operate a keyboard at not less than 35 words per minute; Ability to learn software packages for word processing to produce a variety of information; Ability to understand and follow oral and written directions; Ability to take minutes and prepare summary notes; Ability to learn and work within departmental procedures and guidelines; Ability to provide basic information and direction to the public; Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position. APPOINTMENT: Appointment will be made by the Board of Education upon the recommendation of the Superintendent following assessment of training, experience, certifications, credentials and evaluation of service. Personal interviews shall be conducted where appropriate. EFFECTIVE DATE: As soon as practicable. SALARY: In accordance with the PPSOPA contract, $44,026 - $53,427 FINAL DATE TO APPLY: Open until filled TO APPLY: Please complete an online application available at ********************************************************* *Please refer to Job ID: 1394. The Poughkeepsie City School District is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, religion, national origin, disability, age, or marital status; nor does it apply any other arbitrary measure, which would would tend to deprive persons of their constitutional rights.

SourcePro Search is conducting a search for a Senior Court Clerk with 1-3 years of experience in a Managing Attorney's or Clerk's office, or within a litigation-focused law firm. Hours: Monday to Friday, 2:00 PM - 10:00 PM This position requires in-office presence 5 days a week during the initial probationary period. After this period, the role will transition to a hybrid model, with 2 days in the office each week. This arrangement is subject to change based on business needs What You'll Do: File and serve, electronically or by other means, papers in state and federal courts throughout the country, including pleadings, motions and discovery papers. Review papers before service and filing to ensure compliance with applicable rules, and for correct form, signatures, required filing fees, required number of copies, etc. Demonstrate knowledge of CM/ECF, PACER, and NYS Unified Court System. Knowledge of Tyler Technologies e-filing systems and various California electronic filing service providers preferred. Possessing knowledge of Federal Rules of Civil Procedure, Federal Rules of Appellate Procedure, NY Civil Practice Law and Rules, NY Rules of Court, and local practices is preferred. Docket and calendar case information on firm's docketing system as needed. Experience with eDockets and CourtAlert preferred. Access information maintained on the internal electronic docket and calendar - including case history and future filing deadlines. Monitor firm matters and cases and litigants of interest through various databases (Westlaw, Bloomberg Law, E-Law). Work independently, under pressure, while exhibiting extraordinary attention to detail. Display consistent professionalism, courtesy, quality service, and a proactive mindset towards firm attorneys and personnel, as well as external clients and vendors, in all communications, whether written, over the phone, or in person. Strong organizational and collaborative skills needed. Communicate with court and agency personnel to ascertain information regarding status of motions and applications; confirm conference and hearing dates online and with court personnel. What You'll Do: 1-3 years of experience working in a Managing Attorney's/Clerk's office or a litigation environment is required. Flexibility to work overtime required. ****************************

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

Come join our team as a Executive Receptionist to help create an amazing experience for our employees and guests As a Executive Receptionist within our Amenity Services Team , you will play a crucial role in creating a first class guest and employee experience within JPMorgan Chase's new global headquarters at 270 Park Avenue in New York City. Working hand-in-hand with cross-functional partners within the building to ensure a seamless arrival process and navigation of the space - the Lobby Receptionist is a resource for all guests and employees to turn to should they have any questions about the building and the happenings within it. Most importantly, this position is responsible for leaving a lasting impression on all who enter the office, guaranteeing that their memorable experience stays with them well after they have left. Job Responsibilities Welcome and check-in guests and employees, serving as the first point of contact in the lobby. Project an air of confidence and ownership within their space - making sure guests and employees know right away that they are a helpful resource. Answer questions, provide way finding support, and ensure a fantastic first and last impression of each guest and employee's visit in the lobby and throughout 270 Park's Amenity Services managed spaces. Own the guest journey from arrival to hand off with their host or arrival at final destination. Utilize verbal, radio, and digital communications to work with cross-functional building partners to create a safe, clean, and hospitable experience. Be knowledgeable about the building's layout, features, amenities, events, activations, and able to answer FAQs. Stay informed on all issues related to the building's operations that could impact the guest and employee experience Required qualifications, skills and capabilities 2+ years of administrative and/or hospitality experience, demonstrating a strong foundation in customer service and organizational skills Excellent interpersonal and communication skills, with the ability to engage with clients and colleagues professionally and warmly. Ability to stand for long periods, maintaining a welcoming presence at the front desk. Outgoing, professional, and able to work well under pressure, ensuring a calm and efficient environment Bachelor's degree required Skills include familiarity with widely-used software packages e.g. MS Word, Excel, and PowerPoint

Civil Service/Typist Date Available: TBD BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES 18 SOUTH PERRY STREET POUGHKEEPSIE, NEW YORK 12601 RECRUITMENT BULLETIN #: 25-26-39 TYPIST - PART TIME 20 HOURS SEPTEMBER 2025 POUGHKEEPSIE CITY SCHOOL DISTRICT NOTICE OF POSITION POSITION: The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of: TYPIST - PART TIME 20 HOURS POUGHKEEPSIE CITY SCHOOL DISTRICT QUALIFICATIONS: Meets Civil Service qualifications for position DUTIES: The Poughkeepsie City School District (PCSD) is committed to providing students and parents with pathways to opportunity that will lead to achievement and success. Through student-centered effective and transformational leadership, school and community engagement, and an unrelenting pursuit to achieve greater school outcomes for children, the Poughkeepsie City Schools is focused on developing and growing greater access, equity, opportunity, and quality across PCSD. Meet Civil Service requirements for Typists. Provide secretarial and clerical support to offices. Good knowledge of office terminology, procedures and equipment; ability to understand and carry out oral and written directions; ability to get along well with others; ability to write legibly; clerical aptitude. Strong computer knowledge as well as willingness to learn new computer skills. Related work as required. APPOINTMENT: Appointment will be made by the Board of Education upon the recommendation of the Superintendent following assessment of training, experience, certifications, credentials and evaluation of service. Personal interviews shall be conducted where appropriate. SALARY: $20.00/hour FINAL DATE TO APPLY: Open until filled TO APPLY: Please complete an online application available at ********************************************************* *Please refer to Job ID: 1392. The Poughkeepsie City School District is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, religion, national origin, disability, age, or marital status; nor does it apply any other arbitrary measure, which would would tend to deprive persons of their constitutional rights.