FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

FIND
PERSONALIZED JOBS

Become A Receptionist Secretary

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As A Receptionist Secretary

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $40,000

    Average Salary

What Does A Receptionist Secretary Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

Show More

Show Less

How To Become A Receptionist Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Show More

Show Less

Receptionist Secretary jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Receptionist Secretary Career Paths

Receptionist Secretary
Legal Secretary Office Manager
Account Manager
5 Yearsyrs
Legal Assistant Legal Secretary Office Manager
Administrative Manager
6 Yearsyrs
Data Entry Clerk Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Medical Assistant Billing Specialist
Billing Manager
7 Yearsyrs
Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Medical Assistant Office Manager General Manager
Chief Executive Officer
8 Yearsyrs
Billing Specialist Specialist Operations Manager
Chief Operating Officer
11 Yearsyrs
Home Health Aid Licensed Practical Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Data Entry Clerk Specialist Data Analyst
Data Manager
6 Yearsyrs
Office Administrator Operations Manager Assistant Director
Director Of Admissions
7 Yearsyrs
Accounts Payable Clerk Legal Assistant Assistant Office Manager
Executive Assistant/Office Manager
6 Yearsyrs
Office Manager Accountant Finance Analyst
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Home Health Aid Patient Care Technician Medical Assistant
Office Manager
5 Yearsyrs
Legal Assistant Office Administrator Human Resources Coordinator
Office Manager Of Human Resources
6 Yearsyrs
Clerk Legal Assistant Office Manager
Practice Manager
9 Yearsyrs
Billing Specialist Human Resources Coordinator Chief Executive Officer
President/Chief Executive Officer
10 Yearsyrs
Office Administrator Account Manager Realtor
Property Management Specialist
6 Yearsyrs
Legal Secretary Paralegal Office Manager
Property Manager
6 Yearsyrs
Secretary Executive Assistant
Senior Executive Assistant
7 Yearsyrs
Show More

Average Length of Employment
Legal Secretary 4.2 years
Ward Secretary 4.2 years
Branch Secretary 3.8 years
School Secretary 3.8 years
Parish Secretary 3.7 years
City Secretary 3.7 years
Hospital Secretary 3.6 years
Division Secretary 3.5 years
Unit Secretary 3.5 years
Church Secretary 3.5 years
Head Secretary 3.5 years
Clerk Secretary 3.3 years
Payroll Secretary 3.3 years
Service Secretary 3.3 years
Clerical Secretary 3.1 years
Sales Secretary 3.0 years
Program Secretary 3.0 years
Personal Secretary 2.9 years
Clinical Secretary 2.8 years
Secretary 2.8 years
Office Specialist 2.8 years
Lead Receptionist 2.8 years
Office Associate 2.7 years
Project Secretary 2.6 years
General Secretary 2.6 years
Law Secretary 2.6 years
Office Secretary 2.5 years
Office Assistance 2.4 years
Junior Secretary 2.4 years
Clerk 2.3 years
Office Clerk 2.2 years
Office Worker 2.1 years
Office Assistant 2.0 years
Clerk/Assistant 1.9 years
Clerical Worker 1.9 years
Receptionist 1.9 years
Legal Receptionist 1.9 years
Desk Receptionist 1.6 years
Top Employers Before
Cashier 14.0%
Receptionist 10.3%
Secretary 10.2%
Waitress 3.7%
Manager 2.6%
Server 2.4%
Internship 2.0%
Hostess 1.8%
Teller 1.8%
Clerk 1.8%
Top Employers After
Cashier 9.8%
Secretary 7.2%
Server 2.7%
Manager 2.4%
Waitress 2.2%
Teacher 2.2%
Clerk 1.9%

Receptionist Secretary Demographics

Gender

Female

92.2%

Male

5.9%

Unknown

1.9%
Ethnicity

White

78.7%

Hispanic or Latino

13.9%

Asian

5.6%

Unknown

1.3%

Black or African American

0.5%
Show More
Languages Spoken

Spanish

74.0%

French

7.6%

Portuguese

4.0%

Italian

2.4%

German

2.4%

Arabic

1.1%

Russian

1.0%

Japanese

1.0%

Korean

0.9%

Polish

0.9%

Romanian

0.6%

Hindi

0.6%

Mandarin

0.6%

Chinese

0.6%

Filipino

0.5%

Dakota

0.5%

Swedish

0.4%

Thai

0.4%

Tagalog

0.4%

Hebrew

0.4%
Show More

Receptionist Secretary Education

Schools

University of Phoenix

20.0%

Miami Dade College

7.9%

Ashford University

7.0%

Kaplan University

6.9%

Liberty University

5.5%

Hinds Community College

4.6%

Houston Community College

4.4%

Essex County College

3.9%

Southern New Hampshire University

3.7%

Grand Canyon University

3.7%

Community College of Allegheny County

3.7%

University of Louisiana at Lafayette

3.5%

Northern Virginia Community College

3.5%

Ultimate Medical Academy - Clearwater

3.4%

Delgado Community College

3.3%

Troy University

3.2%

Southeastern Louisiana University

3.2%

American InterContinental University

3.2%

Tyler Junior College

2.8%

South Texas College

2.8%
Show More
Majors

Business

22.3%

Health Care Administration

8.6%

Nursing

8.0%

Psychology

6.8%

Criminal Justice

6.6%

Accounting

6.5%

Medical Assisting Services

5.4%

General Studies

4.7%

Secretarial And Administrative Science

4.4%

Education

3.2%

Legal Support Services

3.1%

Cosmetology

2.9%

Elementary Education

2.5%

English

2.4%

Liberal Arts

2.3%

Nursing Assistants

2.2%

Communication

2.2%

General Education, Specific Areas

2.0%

Computer Science

2.0%

Management

1.9%
Show More
Degrees

Other

43.6%

Bachelors

22.6%

Associate

17.4%

Certificate

8.1%

Masters

3.8%

Diploma

2.9%

License

1.3%

Doctorate

0.3%
Show More
Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills for A Receptionist Secretary

TelephoneCallsPhoneCallsDataEntryAppointmentSchedulingPayrollMulti-LinePhoneSystemOfficeSuppliesFrontDeskOfficeEquipmentComputerSkillsCleanReceptionAreaWordProcessingFaxMachinesMedicalRecordsCommunicationSkillsQuickbooksBankDepositsLegalDocumentsPowerpointAppropriatePerson

Show More

Top Receptionist Secretary Skills

  1. Telephone Calls
  2. Phone Calls
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Answered incoming and place outgoing telephone calls, up to 10 lines.
  • Received and posted board dues, filing, telephone calls and other diversified office duties.
  • Completed ledgers and entered orders with 8,000 wpm, key strokes and data entry.
  • Maintained patient reports and appointment scheduling.
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

Top Receptionist Secretary Employers