Receptionist Secretary jobs in Lakewood, WA

Our vision is to ensure that "Washington state's children and youth grow up safe and healthy-thriving physically, emotionally and academically, nurtured by family and community." Job Title: Assistant Secretary - Juvenile Rehabilitation Location: Headquarters-based out of Olympia, WA, with statewide oversight. Regular travel is required. Telework options are available with expectations for in-person leadership presence. Posting Timeframe- This recruitment will remain open until filled, with the first review taking place on July 9th, 2025. Submit your application materials as soon as possible as this recruitment may be closed at any time. Salary: $119,856 - $194,772 Annually- Compensation will be based on qualifications and experience. The Department of Children, Youth, and Families (DCYF) is seeking an Assistant Secretary of Juvenile Rehabilitation (JR) to serve as a strategic, visionary, and operational leader in transforming Washington state's juvenile justice continuum. Reporting directly to the Chief Programming Officer and serving as one of five Assistant Secretaries within DCYF, this leader will oversee all aspects of the Juvenile Rehabilitation system-providing care, custody, and treatment to youth committed by county courts. With direct oversight of a $180 million operating budget, 1,100 staff, and more than 800 young people annually, the Assistant Secretary plays a critical role in achieving the agency's mission of ensuring children and youth grow up safe and healthy-nurtured by family and community. The Opportunity: As the senior executive responsible for DCYF's Juvenile Rehabilitation services, the Assistant Secretary will lead a multi-faceted statewide system that includes three secure institutions, eight community facilities, community reentry and parole, and youth programming grounded in racial equity, restorative justice, and trauma-informed care. This position offers a rare opportunity to shape statewide juvenile justice policy, lead large-scale systems reform, and work alongside families, tribes, courts, law enforcement, community partners, and advocates to improve outcomes for justice-involved youth. This role is responsible for creating a robust culture that supports safety and rehabilitation for young people involved with juvenile rehabilitation. We are seeking a visionary leader to continue the transformational change Washington State Juvenile Rehabilitation has already started and build on current successes and areas of opportunity. Some of What You Will Get to Do: Strategic Vision & Policy Development: * Establish rehabilitation policies and practices. * Drive continuous improvement through data-informed decision-making. * Continuously evaluate whether bed capacity meets short- and long-term needs. * Help develop the annual legislative agenda. * Develop and implement long-term strategies to reduce juvenile reincarceration and recidivism, including promoting the use of least restrictive alternatives to incarceration for young people, while balancing risk to the community. * Generate annual priorities and a multi-year strategic plan to create a common framework for staff and management to execute. Operational Oversight: * Establish and maintain safe, secure operations across all facilities. * Provide leadership and direction to juvenile rehabilitation employees. * Monitor program goals, performance metrics, and quality standards. Programming & Service Delivery: * Implement trauma-informed and healing-centered care approaches * Strengthen educational programs for juvenile rehabilitation involved young people. * Continue to expand services. * Develop innovative approaches to parole and community reintegration. * Utilize a clear behavior management system based on restorative justice practices Collaborative Leadership: * Set clear expectations and expect excellence from JR leadership at all levels. * Partner with key stakeholders including juvenile court administrators, judges, prosecutors, and defense attorneys. * Coordinate with tribal governments, state agencies, and community organizations. * Advise policymakers. * Represent the agency. * Build effective working relationships with labor partners. * Communicate effectively and transparently about the mission of juvenile rehabilitation. Equity & Inclusion Leadership: * Analyze and address racial and ethnic disparities. * Build a diverse workforce. * Ensure the provision of culturally responsive programming. What we're looking for (Required Qualifications): * A Bachelor's degree or higher in social services, public administration, public policy, or an allied field from a college or university. Degree requirement may be substituted with an additional four (4) years of professional experience within a social service or public administration setting. AND * Ten (10) years of progressively responsible experience in public administration. * Five (5) years of progressively responsible experience in managing complex programs. * Five (5) years of experience of supervisory responsibility, including managing supervisors. * Experience managing therapeutic environments and programs including but not limited to juvenile and young adult rehabilitation programs, treatment facilities, correctional institutions or other 24/7 facilities. * Commitment to equity, inclusion, and respectful workplace principles. in addition to what's required above our ideal candidate would also have: * A Master Degree in public or business administration, social work, or a closely related field. * Experience managing juvenile rehabilitation programs. How Do I Apply? To be considered, please submit the following: * Cover Letter detailing your leadership experience and passion for juvenile justice transformation * Updated Resume Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. This position requires a minimum of two years of driving experience and a valid driver's license. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Steven Loduha (Talent Acquisition Manager) at ************************* If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at ************* or email ******************. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at ************.

Join Our Team as a part time Receptionist at Martha & Mary in Poulsbo, WA! Are you a welcoming, organized, and compassionate individual with a passion for providing exceptional service? Martha & Mary, a faith-based, not-for-profit organization, is seeking a friendly and dependable Receptionist to help support our main building in Poulsbo. In this role, you'll promote a positive first impression for residents, visitors, staff, and community members while supporting the daily operations of our thriving, mission-driven team. Schedule: Wednesday, Thursday, Friday 1pm-6pm with potential for more shifts depending on availability! Pay Range: $17.25-18.97/hr. based off applicable experience Why You'll Love This Role Meaningful Work: Be at the heart of our mission to "bridge generations and enrich lives." Variety Every Day: Handle diverse tasks from greeting visitors, managing mail, supporting events, and much more. Team-Oriented Environment: Collaborate with compassionate coworkers who are dedicated to making a difference. Professional Growth: Develop skills and gain experience in customer service, communication, and office operations. What You'll Do Greet and assist guests, residents, and staff with warmth and professionalism. Answer and direct calls via the main switchboard in a helpful manner. Manage mail distribution, petty cash, and resident trust accounts. Coordinate reservations for company vehicles and facility spaces. Support resident and employee events, handle payments, and process incoming packages. Maintain and distribute informational packets and assist with administrative tasks. Uphold confidentiality and HIPAA standards while contributing to a welcoming and resident-centered culture. What We're Looking For Education: High school diploma required; additional education preferred. Experience: Customer service experience and proficiency with computers, phone systems, and office equipment. Skills: Excellent interpersonal, communication, and problem-solving skills. Attributes: Friendly demeanor, dependability, and the ability to handle multiple tasks in a busy environment. Why Join Martha & Mary? Be part of a mission-driven organization with a strong sense of community. Work in an environment that values respect, dignity, and exceptional service. Enjoy opportunities for growth and the satisfaction of making a difference. Benefits: Martha & Mary offers fair wages, competitive benefits and supportive work environments, where we become friends and family. We invite you to apply and become a part of one of Kitsap County's largest not-for profit employers. The following benefits/compensation are offered at Martha & Mary. Paid Time Off (PTO) is accrued at varying rates depending on length of employment. Accrual rates begin at 5.32 hours per month based on a 40-hour workweek. These accruals include the required sick leave per Washington State's Paid Sick Leave Law 50% discount on child care services while working Career advancement opportunities across multiple sites and departments 5 Paid Holidays Employee Assistance and Counseling for life's challenges outside of the workplace Cell phone, Health Club and Auto service discounts And much more Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today's market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change. Martha & Mary is an Equal Employment Opportunity If you're ready to bring your energy, compassion, and organizational skills to a role that truly matters, we'd love to hear from you! Apply today and become a part of the Martha & Mary family, where every interaction enriches lives.

Job Description ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challenges! We are a team of over 400 with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Job Overview: *** This position is On-Site in Seattle, WA *** The Mailroom Specialist facilitates our inbound and outbound mail operation. They process inbound mail and route to the appropriate department. They prepare and package documents being sent out to courts, partners, customers, etc. Mailroom specialists are also responsible for printing and preparing documents from queues in from our proprietary case management system. Key Responsibilities: Process mail intake, sorting documents by correct department Route documents to appropriate departments following intake sorting Print and prepare documents from Skye print queues Prepare and package outbound mail Perform other job-related duties as assigned Qualifications: High School Diploma or GED and some experience preferred; No experience required for entry level roles Ability to produce high-volume results and meet daily goals Excellent interpersonal skills with ability to effectively communicate with peers Ability and desire to work closely with a team Openness to learning new things and responding positively to feedback Basic computer skills, including experience with Microsoft Office a plus Ability to be on their feet and in constant motion for most of the day Must be able to lift up to 50 lbs We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today! Health, Dental, Vision insurance 401(k) Disability insurance Employee assistance program Paid time off Referral program Starting pay: $20.86

Patriots Glen Bellevue, WA is hiring a part-time receptionists for assisted living. * $18.00 - $22.50 / DOE * Part Time * 4 hour shifts available Mon-Thurs Evenings or Friday-Sunday * The receptionist will be responsible for greeting the public and visitors in person and on the telephone. In addition, clerical and bookkeeping duties will be completed as assigned. * Answer all phone calls in a courteous manner and direct calls to the proper personnel. * Greet visitors, guests, and residents with the utmost courtesy and offer assistance. * Direct visitors and guests to appropriate personnel or room. * Maintain proper documentation of the Resident and Visitor Sign-In/Out Log. * Update Staff Directory with the latest information, phone numbers, etc. * Make copies of all forms whenever supply runs low. * Prepare absence report whenever someone calls in and inform Nursing Supervisor immediately. * Fax documentation as requested by all departments. * Organize/arrange files/folders and lock the file cabinet before leaving. * Prepare copies of paperwork and file appropriately for newly admitted residents. * Distribute all correspondence to proper personnel and send out all outgoing mail. * Prepares vouchers, and schedules cab/van for residents' doctor's appointments. * Updates and fax census report every morning. * Maintain and file resident roster and census. * Make bank deposits with proper documentation. * Page caregivers when necessary. * Performs other related tasks given by immediate superior and administrator. Requirements * Must be 18 years of age or older * High School Diploma or Equivalent * Ability to speak and write English. * Excellent customer service & telephone skills * Organizational skills * Detail - oriented * Proficient in Microsoft programs * Ability to work with integrity regarding patient privacy following policies and procedures * Ability to effectively communicate with the public, visitors, staff, and residents. * Must obtain CPR Certificate

Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. As Lundbeck's North American hub for early-stage drug discovery, the Lundbeck La Jolla Research Center positions our company to deliver transformative treatments for brain disease. Join us on our journey of discovery! **This is a non-exempt position with a 40-hour workweek.** **SUMMARY:** The Receptionist will provide administrative assistance to the Facilities Manager and assist with general office duties. Responsible for greeting visitors, maintaining the badging system and serving as liaison between staff and site guests. Supports lab staff with maintenance scheduling and archiving of documentation. **ESSENTIAL FUNCTIONS:** + Responsible for database of lab equipment vendors and maintenance calendar. Coordinate with lab staff and vendors for equipment maintenance scheduling + Organize catering for weekly lunches and meetings, facilitate delivery and set-up + Order and maintain snack and beverage inventory + Scan and archive research documents and manage the database for these records + Order office supplies and stock office supply centers + Schedule meetings including weekly Town Hall + Prepare and submit expense reports for Line Managers + Create, distribute, and manage access badges for staff, vendors and guests + Support site staff as requested **REQUIRED EDUCATION, EXPERIENCE, and SKILLS:** + High school diploma/GED + 2+ years of receptionist, customer service or administrative experience + Excellent customer service + High level proficiency in MS Office (Word, Excel, PowerPoint, Outlook) + Clear and professional written, oral, and interpersonal skills + Ability to multi-task + Demonstrated initiative and flexibility + Ability to accomplish set objectives with minimal supervision + Detail oriented and self-motivated + Ability to lift/carry 40+lbs **PREFERRED EDUCATION, EXPERIENCE, and SKILLS:** + Associates' degree **TRAVEL:** + No Travel The range displayed is specifically for those potential hires who will work or reside in the state of Washington, if selected for this role, and may vary based on various factors such as the candidate's qualifications, skills, competencies and proficiency for the role. Salary Pay Range: $23/hour to $28/hour and eligibility for a 6% bonus target based on company and individual performance. Additional benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on oursite (***************************************************************************************************************** . \#LI-GK1 **Why Lundbeck** Lundbeck offers a robust and comprehensive benefits package to help employees live well and protect their health, family, and everyday life. Information regarding our benefit offering can be found on theU.S. career site (***************************************************************************************************************** . _Lundbeck is committed to working with and providing reasonable accommodations to disabled veterans and other individuals with disabilities during our employment application process. If, because of a disability, you need a reasonable accommodation for any part of the application process, please visit theU.S. career site (*********************************************************************** ._ _Lundbeck is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates in E-Verify (****************************************************************************************************************************** ._ **About Lundbeck** At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us. Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology. The brain health challenge is real. Our commitment is real. Our impact is real. **About Lundbeck** At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us. Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology. The brain health challenge is real. Our commitment is real. Our impact is real.

Applications received through Tuesday, June 3, 2025 at 4:30 PM will receive priority first review. This position will remain opened until filled but may be closed at any time a qualified candidate is selected. Under general direction, performs professional accounting activities and functions for the City in assigned area of responsibility; manages the day-to-day general ledger activity; reviews and posts transactions and general ledger changes; participates in the preparation of the City's annual budget and financial report; monitors internal controls; reconciles cash and investments; performs accounting functions in accordance with established general principles and practices of accounting; ensures accuracy and confidentiality of information; and maintains professional and accounting standards at all times. New hires generally start between $5,852.00 and $6,452.00 per month. Placement within the position's full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $5,852.00 and $7,469.00 per month. Job Description: Court Clerk About the Court Edmonds Municipal Court is a court of limited jurisdiction that hears all levels of misdemeanors, traffic infractions, and violations of other civil ordinances. The beautiful courthouse is located in the City's public safety building and boasts natural light and ample space. The Honorable Neil Weiss is the current presiding judge. The staff consists of one probation officer and four full-time equivalent clerks. About the City The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,420 (MRSC, 2024) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 279 full-time-equivalent employees. Examples of Duties ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Prepares and processes all assigned court work in a timely manner ensuring accuracy and completeness of information and attending to deadlines and/or specified timelines. Assigns cases to docket and enters the case data into case management system. Ensures court rules and procedures are followed as cases are processed and sets schedules, arraignments, hearings, and trials. Prepares and mails out documents such as notices and final orders. Tracks cases to ensure compliance with case type and sentencing requirements and follows through with necessary steps including the following: orders to show cause, bench warrants, pleadings, and rule extensions. Maintains warrant control, issues, recalls, processes, and purges warrants. Coordinates with law enforcement agencies regarding warrant status and the recovery of original warrants in order to protect defendants within multiple jurisdictions against potential false arrest. Processes closing of cases when appropriate. Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files receipt of fees into appropriate case file. Reviews various reports and issues failure to appear notices and other related notices. Refers recall cases to collections, writes off amounts past statute and waives balances for parking early payments, processes letters to Judge regarding cases in collections and mails responses. Performs duties mandated by domestic Violence Legislation under the Revised Code of Washington (RCW) and Washington State Rules of Court which includes set hearings within 24 hours, prepares certified No-Contact Orders; ensures order is accurate and signed by defendant. Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential hearings regarding the order. Provides general information and customer assistance at the counter or via telephone to attorneys, law enforcement, other judicial agencies, reporters, defendants, and the general public. Addresses concerns and questions for all who come to the front counter and assists defendants in navigating through the legal process. Reviews the defendant's case financial history for reconciliation to sentencing penalty. Maintains and files documents into case files, copies, faxes, date stamps and files documents. May prepare exhibits and hard copy case files. Processes and distributes mail. Files case documents in appropriate file destination and enters into case management system; provides backup to other court personnel as needed or directed. Research files for case status data and provides accurate information. Sets assigned calendars and ensures judicial calendars are maintained. Completes all phases of juror notification including preparing, mailing, and processing replies to juror questionnaires. Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for hearings including computer and recording equipment set-up and assembling calendars for all parties to ensure files are available for the Judge. Researches and processes public records requests. Cross trains in other court services areas as assigned and may serve in other related capacities in support of court services, coordinates and schedules meetings. Communicates with various outside agencies by phone or mail including Lynnwood Jail, Snohomish County Jail, DUI victims' panel and other agencies. Performs general filing duties including criminal and infraction files and miscellaneous paperwork developed during court proceedings. Reviews jail rosters and refer cases to the Judge for review and docket decision. Assists with other miscellaneous duties such as assisting with and executing passports. Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and drafts explanatory documents for defendants. Minimum Qualifications Education and Experience: High School Diploma/GED Certificate AND Three years of experience performing broad office clerical, data processing, records maintenance, and/or customer service counter work that includes heavy customer service, reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and processing fees; preferably in a court or legal setting; OR an equivalent combination of education, training, and experience. Required Licenses or Certifications: Some positions may be required to possess or obtain a US Department of State Passport Certification within 3 months after hire. A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by case basis. Supplemental Information WORKING CONDITIONS: Environment: Office and courtroom environment. Constant interruptions. Physical Abilities: Hearing, speaking or otherwise communicating to exchange information in person and on the telephone Operating a computer keyboard or other office equipment. Reading and understanding a variety of materials. Bending at the waist, kneeling, crouching, reaching above shoulders, and horizontally or otherwise positioning oneself to accomplish tasks. Sitting or otherwise remaining in a stationary position for extended periods of time. Lifting/carrying or otherwise moving or transporting up to 10lbs. Hazards: Contact with dissatisfied or potentially abusive individuals. Possible exposure to communicable diseases and illness from defendants and others in the courtroom, and court office.

is 8 hrs/day, 195 days per year. Clerical positions require our district Clerical Skills Test and you will need to pass our typing test with a score of at least 40 wpm for this position. Contact HR at ************ to schedule a test. Testing must be complete to be considered for the position. BREMERTON SCHOOL DISTRICT 100-C JOB DESCRIPTION - SECRETARY - BUILDING JOB SUMMARY The position of Building Secretary is responsible for providing support to administrators, other clerical personnel, staff, students, and community by generating and preparing forms and reports; responding to inquiries; ordering supplies; maintaining files; supervising students and volunteers. Reports to and evaluated by: Building Principal/Supervisor or Designee ESSENTIAL FUNCTIONS * Generate a variety of District reports (i.e. student enrollment, teacher and class schedules, attendance/profiles, report cards, transcripts) to provide current and accurate information * Input data and maintain records and documents * Respond to staff, students, parents, outside agencies and the community (i.e. answering the telephone, problem resolution, and information dissemination) * Supervise student assistants and volunteers working in the office * Supervise students who are waiting in the office * Order office supplies and materials * Sort and distribute mail * Attend meetings and training as required to improve knowledge and maintain skills * Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit QUALIFICATIONS * Education: High school diploma or equivalent required * Experience: One year of job related experience required; School district experience preferred. * Possess skills to operate standard office equipment including computer and related software * Possess knowledge of general clerical procedures; basic accounting practices; word processing, spreadsheet and database software * Ability to communicate both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling * Ability to work with minimum supervision; organize and prioritize work; establish and maintain cooperative working relationships with students, staff and the community * Ability to maintain confidentiality in all work related matters

We're looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel. You'll welcome guests, manage their information, distribute their keys and room assignments, and answer any general inquiries to ensure they have an excellent stay with us. The ideal candidate has at least one year of Opera PMS experience, brilliant communication skills, a strong work ethic, and a commitment to guest satisfaction. If this sounds like you, apply today! At least one year of experience with the Opera PMS system.

Job Description We’re a well-established chiropractic and massage clinic in Seattle looking for a friendly, reliable, and proactive Front Desk Receptionist to join our team. This is an important position in our patient care experience—perfect for someone who enjoys helping people and keeping things running smoothly. Part-Time: 20–30 hours/week to start Some flexibility required; additional hours may become available Ideal for someone looking to grow into a long-term role In-house training provided Potential for increased hours and advancement Supportive, team-oriented workplace Compensation: $24 - $26 hourly Responsibilities: Greet and check in patients in person and on the phone Manage appointment scheduling and calendar coordination Respond to emails from patients, providers, and insurance companies Verify insurance and answer general coverage questions Collect payments and process patient charges Scan and organize patient documents and forms Maintain a clean, organized, and welcoming front desk area Support the team with general administrative tasks Qualifications: Strong customer service and communication skills Comfortable in a fast-paced, multitasking environment Experience in a front-desk, medical office, or customer-facing role Chiropractic or insurance experience is a plus (training provided) Tech-savvy and comfortable with scheduling software Positive attitude with initiative and a solution-focused mindset About Company Eastlake Chiropractic and Massage Center is focused on providing skilled chiropractic care that incorporates the most current research findings into your personalized program of care. Our goal is to help you get better as quickly as possible while giving you the tools to keep yourself well.

Substitutes/Substitutes - Classified Date Available: 2025-26 School Year Additional Information: Show/Hide HOURS AND DAYS VARY. 2025-26 Salary $21.86/hourly DESCRIPTION This position's responsibilities are to provide a variety of office support to an assigned program, including receptionist activities and composing and typing correspondence and reports; record tracking, budget or financial tracking, providing customer service, operating a computer, maintaining knowledge of a variety of program rules and regulations including State reports, producing custom reports, and a variety of other support functions. REPORTING RELATIONSHIPS Reports to the Assistant Director of Human Resources; in addition, will report to school principal building administrator(s)/receive guidance from certificated staff while substituting at specific locations. ESSENTIAL FUNCTIONS Depending upon the individual assignment, the Substitute, Clerk - Office, School may perform all or a combination of the following: 1. Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested; monitors grant monies. Coordinates and maintains assessment materials, records, schedules, results, and communicates appropriate to assigned program/department. 2. Prepares monthly newsletters, routine forms, memoranda and correspondence; proofreads distributes materials. 3. Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service -oriented working relationship with all communication. 4. Reviews and balances budgets with monthly financial reports including encumbered expenses; monitors receivables for appropriate credit. Makes appropriate coding error changes and postings. 5. Maintains inventory and records. 6. Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested. 7. Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance. 8. Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs. 9. Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; takes minutes as meetings; prepares agendas; performs a wide variety of office support. 10. May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items. 11. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines. OTHER FUNCTIONS 12. Provides a variety of backup and peak load assistance as requested. 13. May word with auditors and/or program compliance personnel. 14. May purchase refreshments for meetings and conferences; may track refreshment expenses. 15. May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines. 16. Performs related duties consistent with the scope and intent of the position. MENTAL DEMANDS Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals. PHYSICAL DEMANDS Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites. MINIMUM QUALIFICATIONS Education and Experience Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of training in secretarial procedures, involving maintaining detailed records and customer service. Allowable Substitutions Advanced training in business or secretarial procedures may substitute for up to one (1) year of the required experience on a month-for-month basis; and, such other alternatives to the above qualifications that the district may find appropriate and acceptable. Required Knowledge, Skills and Abilities Ability to communicate effectively, both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Knowledge of the VAX system and data interpretation. Knowledge of bookkeeping and accounting procedures. Ability to maintain budget spreadsheets. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications. Skill in correct grammar, spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence, reports, graphs, and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people. Licenses/Special Requirements Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record. First Aid and CPR Certification is required if working in the health room. WAGES AND BENEFITS Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation Non-Discrimination Policy Bethel School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Debbie Carlman, *********************, ************; Title IX Coordinator, Bryan Streleski, ***********************, ************; and 504 Coordinator, Melissa Munson-Merritt, ***********************, ************. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.

Our patients want to see your friendly face when they walk through the door at our private optical practice! We are a fast-growing optometry office located in Kirkland, WA, looking to add someone with your professional office experience to our amazing team as Front Desk Receptionist. In this Front Desk Receptionist role, you will be part of an elite group of close-knit and friendly professionals who encourage one another and celebrate each others' successes - all within a relaxed and fun atmosphere. Continue to add new skills and advance your career through our ongoing training opportunities. For your contributions, you will receive enviable benefits and perks that include PERKS/BENEFITS. Hours:Monday-Friday NO WEEKENDS!!!!! 35+ hours a week Apply today for this outstanding Front Desk Receptionist job opening to join a reputable company where you can put your savvy people skills to good use!

About the Company CardioOne partners with independent cardiologists to provide innovative solutions that improve patient outcomes and reduce costs. Our value-based cardiology care solutions help our physician partners thrive in the shift to value-based care. CardioOne offers a magnificent work environment, good working conditions, and competitive pay. We offer medical, dental, vision, and a 401k plan w/match to benefit eligible employees. We offer PTO (Personal Time Off) and sick time to full-time employees. We take pride in creating a culture of employee engagement that translates into an exemplary patient experience. Join us in our mission to positively impact US cardiology. CardioNow's mission is to empower you with accurate, timely insights into your cardiovascular health-keeping you informed, supported, and confident. By combining medical expertise with advanced technology, we deliver proven outcomes through a personalized approach. About the Job At our rapidly growing practice, CardioNow, we are seeking a highly motivated Patient Service Representative to join our team! You will serve as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure the smooth operation of the office. The receptionist is responsible for managing appointments, coordinating patient inquiries, maintaining accurate records, and assisting in various administrative tasks. You will report directly to the Vice President of Operations or his/her designee. This position has an estimated start date of May or June. What you'll do: Warmly greet patients and visitors as they arrive Oversee front desk operations of the office Assist with the check-in process, verifying patient information and insurance details Manage the appointment calendar using scheduling software, ensuring optimal time utilization and minimizing patient wait times Coordinate appointments for new and returning patients and reschedule or cancel them when needed Answer incoming phone calls and respond to emails in a courteous and professional manner Address patient inquiries, provide information about services, and assist with prescription refill requests Collect and update patient demographic and insurance information accurately Verify insurance coverage and ensure necessary documentation is complete Maintain and update patient records, ensuring accuracy and confidentiality Organize and file medical documents, test results, and correspondence Keep the waiting area clean and organized, ensuring patients are comfortable while waiting Monitor the flow of patients in the waiting area and inform medical staff of any delays or emergencies Enter patient information, appointments, and other relevant data into the office's electronic health records (EHR) system to maintain accurate and up to date records Work closely with medical staff, nurses, and other administrative personnel to ensure a seamless patient experience Maintain patient confidentiality and adhere to privacy regulations, such as HIPAA Handle patient concerns and complaints in a professional and empathetic manner What you'll need: High school diploma or equivalent; additional education or medical office certification is a plus Proven experience as a receptionist or in a customer service role, preferably in a healthcare setting Familiarity with medical terminology and procedures Strong interpersonal and communication skills Proficiency in using scheduling software, electronic health records (EHR) systems, and basic office software (e.g., Microsoft Office) Medical Records experience needed Excellent organizational skills and attention to detail Ability to multitask and handle a fast-paced environment Empathetic and patient-focused approach Professional appearance and demeanor Athena experience preferred Work Location: You will work out of the Lynnwood, WA office located at 19020 33rd Ave West. Additional Information Full-time hourly range of $20-$21 per hour plus medical, dental, and vision benefits.

Who we are Woodside Animal Hospital is ready to hire a full-time veterinary receptionist to join our amazing team! If you have always enjoyed working with people and pets, joining our receptionist team might be for you. In this position, you will be the liaison for the client and the advocate for the patient. You will decipher medical records and work diligently to create a smooth-running hospital. The purpose of this position is to facilitate serving all our clients and patient's needs in a manner that consistently exceeds our client's expectations. This position requires a practical knowledge of hospital organization, services and products, data transcribing, word processing, and a familiarity with the standard procedures, veterinary records, and terminology used in the hospital. Experience is definitely preferred but not necessary. Successful Veterinary Receptionist applicants should be able to demonstrate a history of the following skills: Background in customer/client care. Strong attention to detail. Excellent verbal and written skills. Act professionally under varying circumstances, including but not limited to welcoming new puppies and kittens to the world, greeting regular patients, handling emergencies, and supporting clients through end-of-life care for their beloved pets. We prioritize employee wellbeing, and offer excellent benefits, including: Financial Benefits: A flexible approach to compensation that will reflect your skillset and future performance $16.65 - $18.00 / hour 401(k) matching & Roth Retirement Savings Plan Flexible Spending Account 529 Savings Plan Tuition Support Program Referral bonus program Wellness Benefits: Health Insurance, including medical, dental, and vision

Job Description Job Opportunity: Front Desk Receptionist Job Type: Part-Time (20+ hours per week) Pay Range: $18-20 (negotiable) About Us Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. We believe Love and Technology can make education better. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated Academic Operations Assistant to join our team and play a pivotal role in shaping the educational experience for our students. Your Role As a front desk receptionist at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day office affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg). Your responsibilities include: Creating and managing calendars, schedules, and rosters Address concerns or inquiries from parents in-person; providing professional customer service to visitors, parents, and students Scheduling Math Evaluations with parents and assisting in student enrollment processes Assisting with the organization and set up for events and activities Overseeing and assisting as needed while classes are in session Maintaining and organizing the campus facility, equipment, and classroom to standard Follow all company policies and procedures; report accidents, injuries, and unsafe work conditions to manager Welcome and acknowledge all visitor according to company standards; anticipate and address visitor service needs Job Qualifications Ability to work on Wednesday to Sunday Previous experience in educational coordination, administration, customer service, or related roles preferred but not required Must be able to lift 25+ lbs (11+ kg) Working knowledge of Microsoft Office Suite (e.g. Excel, powerpoint, Word etc) Excellent communication and collaboration skills Intentional organization skills with attention to detail Able to independently drive personal vehicle to reach various work locations (not mandatory); Having own transportation will be considered an asset Demonstrate a passion for education and working with children (Age from 4 - 12 years old) Can speak, read and write both Mandarin and English Think Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

WellHaven Pet Health is built on a foundation of "Well People, Well Pets, Well Practice, and Well Community" it's the heart of everything we do. With over 40 hospitals and growing, we are committed to supporting our teams with a positive culture, strong mentorship, and opportunities for growth. Our collaborative, team-centered approach ensures that both pets and people receive the care and support they deserve. Join us in shaping the future of veterinary medicine - Come Grow with Us! Job Summary As the first point of contact, the Receptionist plays a crucial role in setting a positive and caring tone for each client s experience. The primary responsibility of this position is to convert incoming calls into scheduled appointments, ensuring that every interaction is positive and welcoming and results in client engagement. This role requires a proactive approach to managing calls, educating clients, and fostering relationships encouraging repeat visits and client loyalty. Receptionists play a key role in driving our veterinary business forward by saying "YES" to pets and booking client appointments. Key Responsibilities Main Accountabilities: The primary purpose of this role is to fill the client schedule each day. This is how we provide access to care. Greet clients and patients positively, and in a friendly manner, ensuring every client feels welcome when they call or arrive. Maximize client call conversion by effectively managing incoming phone calls, addressing client needs, and scheduling appointments to ensure optimal veterinary care for pets. Convert > 20% of New Client incoming calls to scheduled appointments. Promote the practice s Care Companion Plans and services during calls, educating clients and encouraging them to take advantage of preventive care options. Perform weekly proactive reminder phone calls to clients that are coming due or overdue for services. The purpose of these outbound calls is to book the client for appointments, as outlined in the Client Reminder SOP. This is critical to supporting the WellHaven mission of delivering patient-centered care. Administer essential receptionist duties, including patient intake and discharge, while ensuring smooth transitions for every call-to-appointment process. Facilitate client education and utilization of client-facing online pharmacy. Handle cashier duties, including reconciling the cash drawer daily and completing opening and closing processes with precision and efficiency. Maintain accurate medical charts for all patients, ensure thorough documentation, and facilitate a smooth transition from phone calls to in-person care. Work closely with the veterinary team to streamline patient flow and enhance the client s experience, converting inquiries into scheduled appointments. Ensure the reception area remains clean and inviting, supporting an excellent first impression and facilitating smooth call-to-appointment transitions. Customer Service Delivery: Provide exceptional service by converting every client call into a booked appointment, demonstrating professionalism, attentiveness, and a strong knowledge of available services. Exhibit strong communication and organizational skills to manage client calls effectively, providing accurate information and personalized service to increase appointment conversion rates. Adapt to each client s unique needs, ensuring calls are handled with empathy and responsiveness, ultimately increasing client satisfaction and fostering long-term relationships. Proactively resolve customer complaints, ensuring each client feels heard and valued, resulting in continued trust and repeat visits. Other Responsibilities: Adhere to OSHA standards and regulations as outlined in company policies to maintain a safe and compliant working environment. Learn basic veterinary technical skills, such as animal restraint and lab duties, to enhance client service and support the smooth flow of calls and appointments. Take on other responsibilities as assigned to contribute to overall team success and improve call-to-conversion efficiency. Required Skills and Knowledge Demonstrated ability to: Convert incoming clients calls into scheduled appointments, utilizing effective communication, relationship-building, and problem-solving skills. Multi-task in a fast-paced environment while maintaining accuracy, especially during busy call periods. Remain calm and focused while addressing high call volumes and ensuring a positive experience for every caller. Learn new computer software systems (PIMs, scheduling, etc.) and use them to streamline client calls and appointments. Demonstrated experience with/knowledge of: Handling dogs, cats, and exotic animals. Typing 40+ wpm (keyboard). Basic MS Office products (Word, Excel) and email systems. Able to demonstrate: A strong customer service focus with the ability to adapt to individual clients, creating a personalized experience that encourages appointment booking. Excellent phone demeanor, displaying a professional, empathetic tone while converting calls into scheduled visits. Effective communication skills to handle various client emotions and needs, ensuring each call is both productive and client-centered. Education and Experience High School Diploma or equivalent. 1+ years of customer service experience, with a preference for front desk or call center experience in a fast-paced environment. 1+ years of experience working with computers (typing, email, other software). Veterinary experience a plus, but not required. Work Location, Environment, and Physical Requirements Reception position performed onsite at our hospital or offsite event locations. Remote work is not available. Hospital environment includes pet-related sounds, smells, and space constraints. Flexibility with schedules, including 10+ hour shifts, weekends, evenings, and holidays. Ability to lift 25+ pounds and perform physical activities, such as standing, walking, and reaching. May be exposed to pets that may bite or scratch, as well as biological hazards and medications. Equal Opportunity Employer Commitment to Diversity WellHaven is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We comply with all applicable federal, state, and local laws prohibiting discrimination and provide reasonable accommodation for qualified employees with disabilities. For more information, please contact WellHaven HR at ****************.

Are You an Animal Lover and Client Service Superstar? Join the Team at Duvall Veterinary Hospital Duvall Veterinary Hospital is a well-established, independently owned practice located in the beautiful Snoqualmie Valley-just under an hour from Seattle. We're close enough to the city for weekend adventures, but far enough to enjoy the charm and quality of life that comes with a small-town community (and a smooth commute). We have a rare opening for a friendly, experienced Veterinary Receptionist (CSR) to join our fun, supportive, and hardworking team. What We Offer: Competitive pay Employee discounts on pet care Supportive, team-focused culture Opportunities for growth and learning You'll be part of a collaborative, compassionate team in a fully equipped hospital featuring a complete in-house lab, digital radiography, therapeutic laser, and more. We treat pets like family-and we treat our team the same way. What We're Looking For: Prior experience in a veterinary setting is preferred, but not required Clear and professional communication skills with both clients and team members A good sense of humor and the ability to stay calm and kind under pressure Willingness to work some Saturdays Familiarity with AVImark is a plus, but not required At DVH, you'll be more than just a friendly face at the front desk-you'll be a valued part of our client and patient experience, with the opportunity to grow your career in a practice that truly cares. Sound like a fit? We'd love to hear from you!

Job Description We’re looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel. You’ll welcome guests, manage their information, distribute their keys and room assignments, and answer any general inquiries to ensure they have an excellent stay with us. The ideal candidate has at least one year of Opera PMS experience, brilliant communication skills, a strong work ethic, and a commitment to guest satisfaction. If this sounds like you, apply today! Compensation: $20.50 hourly Responsibilities: Take incoming calls, online and in-person room bookings requests, and answer questions about guests’ needs involving room rates, available rooms, amenities, rewards programs, and special requests Mitigate customer complaints as needed Bookkeeping: keep accurate records of all hotel guest account information Communicate with housekeeping to make sure guest rooms are ready Greet, check-in, and check out guests when they arrive and leave the premises, distribute keys and room assignments, and record credit card information Qualifications: Displays impeccable interpersonal, time management, organizational skills, and customer service skills Exhibits working knowledge of Microsoft Office and reservation management systems Comfortable taking telephone calls and mitigating stressful situations At least one year of hospitality industry experience as a hotel front desk agent or similar position preferred High school diploma, GED, or equivalent At least one year of experience with the Opera PMS system. About Company Located just outside of Seattle and Tacoma, La Quinta® by Wyndham Auburn provides a memorable stay in the Pacific Northwest. Our modern hotel is steps from restaurants, shops, and entertainment in downtown Auburn, and just a short drive from the Muckleshoot Casino, Wild Waves Theme & Water Park, and Tacoma's commercial and museum district. Downtown Seattle and Seattle-Tacoma International Airport (SEA) are also within driving distance. While you're here, settle in with free daily breakfast, a heated indoor pool, and our fitness center.

Who we are Woodside Animal Hospital is ready to hire a full-time veterinary receptionist to join our amazing team! If you have always enjoyed working with people and pets, joining our receptionist team might be for you. In this position, you will be the liaison for the client and the advocate for the patient. You will decipher medical records and work diligently to create a smooth-running hospital. The purpose of this position is to facilitate serving all our clients and patient's needs in a manner that consistently exceeds our client's expectations. This position requires a practical knowledge of hospital organization, services and products, data transcribing, word processing, and a familiarity with the standard procedures, veterinary records, and terminology used in the hospital. Experience is definitely preferred but not necessary. Successful Veterinary Receptionist applicants should be able to demonstrate a history of the following skills: * Background in customer/client care. * Strong attention to detail. * Excellent verbal and written skills. * Act professionally under varying circumstances, including but not limited to welcoming new puppies and kittens to the world, greeting regular patients, handling emergencies, and supporting clients through end-of-life care for their beloved pets. We prioritize employee wellbeing, and offer excellent benefits, including: Financial Benefits: * A flexible approach to compensation that will reflect your skillset and future performance * $16.65 - $18.00 / hour * 401(k) matching & Roth Retirement Savings Plan * Flexible Spending Account * 529 Savings Plan * Tuition Support Program * Referral bonus program Wellness Benefits: * Health Insurance, including medical, dental, and vision * Supplemental insurance, including accident, critical illness, hospital, short and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance * All US-based, benefits-eligible employees with a minimum of one year of service may receive up to three weeks of full pay for the birth or adoption of a child * Sick Time / Paid Time Off * Free/discounted lab work for all employee pets * Pet discounts on services and products * Pet food discount program Workplace Benefits: * Quarterly Team Rewards Bonus Program * Professional development opportunities * Continuing education allowance * Uniform allowance * A vibrant Facebook community where like-minded teammates come together to share ideas, swap experiences, and uplift each other with support and inspiration! Lifestyle Benefits: * Six paid holidays * Employee Assistance Program * Employee discount program We look forward to hearing from you! Apply today. Diversity, equity, and inclusion are core values at Woodside Animal Hospital and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.

Job Opportunity: Front Desk Receptionist Job Type: Part-Time (20+ hours per week) Pay Range: $18-20 (negotiable) About Us Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. We believe Love and Technology can make education better. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated Academic Operations Assistant to join our team and play a pivotal role in shaping the educational experience for our students. Your Role As a front desk receptionist at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day office affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg). Your responsibilities include: Creating and managing calendars, schedules, and rosters Address concerns or inquiries from parents in-person; providing professional customer service to visitors, parents, and students Scheduling Math Evaluations with parents and assisting in student enrollment processes Assisting with the organization and set up for events and activities Overseeing and assisting as needed while classes are in session Maintaining and organizing the campus facility, equipment, and classroom to standard Follow all company policies and procedures; report accidents, injuries, and unsafe work conditions to manager Welcome and acknowledge all visitor according to company standards; anticipate and address visitor service needs Job Qualifications Ability to work on Wednesday to Sunday Previous experience in educational coordination, administration, customer service, or related roles preferred but not required Must be able to lift 25+ lbs (11+ kg) Working knowledge of Microsoft Office Suite (e.g. Excel, powerpoint, Word etc) Excellent communication and collaboration skills Intentional organization skills with attention to detail Able to independently drive personal vehicle to reach various work locations (not mandatory); Having own transportation will be considered an asset Demonstrate a passion for education and working with children (Age from 4 - 12 years old) Can speak, read and write both Mandarin and English Think Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.