Receptionist secretary jobs in Poway, CA

We are seeking a professional and welcoming Receptionist to serve as the first point of contact for clients, visitors, and partners at our mortgage company. This role is essential in creating a positive first impression and ensuring smooth front-office operations. The ideal candidate is organized, customer-focused, and thrives in a fast-paced environment. Key Responsibilities • Front Desk Management: Greet clients and visitors promptly and professionally; manage check-in procedures. • Phone & Email Handling: Answer and direct incoming calls; respond to general inquiries via email. • Scheduling & Coordination: Assist loan officers and staff with scheduling appointments; maintain conference room calendars. • Document Handling: Receive, sort, and distribute mail; manage courier services and incoming packages. • Customer Service: Provide basic information about mortgage services and direct clients to the appropriate team members. • Administrative Support: Assist with data entry, filing, and maintaining office supplies inventory. • Compliance & Confidentiality: Handle sensitive client information in accordance with company policies and regulatory requirements. Required Skills & Experience • 1-2 years of experience in a receptionist or administrative role. • Strong communication and customer service skills. • Ability to multitask and stay organized in a fast-paced environment. • Professional, positive, and proactive attitude. Compensation $23/hour. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Coldwell Banker West is a real estate company based out of Ocean Beach. Our company specializes in helping clients find and secure their ideal homes and properties. We are committed to providing exceptional service and personalized support to meet the unique needs of each client. Located at 1851 Cable Street, we strive to create a seamless and positive experience for every customer. Role Description This is a full-time role for a Resource Center Administrator. The role is located in Ocean Beach, CA. The job description for our Resource Center Administrator is to be the main point of contact and assistance to our sales force. From hire to transaction, the RCA will help with training, troubleshooting, information support, and supplying the agent with templated marketing pieces for their business and every listing or sale. To achieve the above mentioned, the RCA will have to be well versed in all company programs, work with the IT company for basic troubleshooting or system support for wifi, agent workstations, etc., run basic MLS reports to determine which agents to reach out and support with marketing and or simple reporting reminders. To be a support to the agents, within the guidelines and boundaries defined in RCA procedures. The goal is to create a smooth work environment for the agent and ensure the company standards for marketing and reporting are being adhered to. We would like our newly on-boarded agents to be productive as soon as possible and not have to struggle with understanding our company infrastructure. We want to touch as many agents as possible, so they stay connected to the company. We need to build strong relationships with our agent base and keep them engaged with the company through meetings, trainings, and events. And we need a strong cheerleader in the office that exemplifies the company mindset and core values of excellence, ingenuity, awesomeness and home. Qualifications Phone Etiquette and effective Communication skills Strong Customer Service skills Ability to multi-task and manage time effectively Proficient in Microsoft Office Suite and other administrative software High school diploma or equivalent Previous experience in real estate or a related field is a plus

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Additionally, schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and one (2) years of experience. Qualifications: Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and be required to act in a professional manner at all times Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Full-time, Part-time Description Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions. ADG has over 40 locations nationwide. With over 80 doctors supporting the ADG medical team, they strive to lead in clinical practice, research and education in our field. In additional to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. ADG also has the largest dermatology residency program approved by the American College of Veterinary Dermatology to support the training of the next generation of dermatologists. Animal Dermatology Clinic - San Diego is seeking a Receptionist. We are looking for someone with the following qualities: Energetic Positive Upbeat personality Takes initiative Commitment to the needs of the clinic Punctual Willingness to teach others and share ideas Openness to diversity Adaptability to change Accountable Able to see big picture Professional and caring when dealing with patients/clients/ and maintain a professional appearance and attitude Requirements Knowledge, Skills and Abilities (including but not limited to): Excellent client service skills Excellent phone skills Computer skill preferred Excellent communication skills Ability to work in a team oriented environment Organized and detail oriented, ability to take direction, ability to handle money accurately and honestly Possess sound decision making skills and multi-task while working in a stressful environment Duties (including but not limited to): Client service Answer phone calls Take accurate messages and book appointments Maintain charts and computer records Pharmacy and retail sales Marketing implementation Maintenance/housekeeping Financial responsibilities Education and Physical Requirements: High school diploma or equivalent required Must have experience working in the public (ie: restaurant, retail or service business) Experience in a veterinary hospital or doctor's office is a plus Dependable attendance is required Must be able to lift 40 pounds The ability to walk, bend, squat, stand or reach constantly during a minimum 8-hour day Benefits: No weekends Paid vacation ( full-time employees only ) Paid holidays ( full-time employees only ) Competitive wages Monthly bonuses based on clinic dietary sales ( full-time employees only ) Medical, dental, vision, dependent care FSA, and short-term disability benefit options ( full-time employees only ) Various voluntary benefit offerings, including hospital indemnity, accident, critical illness, etc. 401K with employer match CE opportunities Uniforms Discounts on services and medications for employee pets *Some traveling may be required For more information about Animal Dermatology Clinic, please visit our website animaldermatology.com! Salary Description $19- $24 / hour depending on experience

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire a Secretary II to support our prospective client within the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS). This position is to be performed onsite in San Diego, CA. Essential Duties and Responsibilities Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested) Provides administrative support for FPS Region 9 District Commanders (DC) performing a combination of various clerical and administrative duties requiring overall knowledge of FPS systems, policies and procedures. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. The contractor shall maintain the staff reception office area, greet visitors, and direct them to the appropriate FPS staff personnel. The contractor shall receive and respond to calls from customers, FPS personnel at all levels, and the general public regarding requests for information, building services, FPS services including Freedom of Information Act document gathering. Additionally, the contractor shall schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by FPS management or staff. Shall compose routine correspondence. Shall answer all phone calls and email correspondence in a timely manner. Any questions shall be answered in a professional manner and routed to the appropriate FPS personnel. Shall manage each District Office calendar schedule and is responsible for oversight of up to three calendars including one (1) for the District Commander and two (2) for Area Commanders. Shall independently determine which matters to handle personally and which ones to refer to other FPS management and personnel. Responsible for maintaining personnel files and employee records. Shall set up meetings and teleconferences to support the district, which requires the scheduling and set up of conference rooms and arranging and disseminating information regarding meeting and teleconferences. Shall prepare materials for meetings and record meeting minutes. Shall design, organizes and maintain filing system. Shall prepare information required for budget reports. Shall organize the flow of administrative and clerical work to ensure an appropriate and proper communication of important information between District Commander and Regional Staff, Area Commanders and other FPS personnel. Shall file documents and correspondence pertaining to time and attendance, personnel actions, reports, awards and other memorandums and various reoccurring work files, as required. Maintain and assists in timekeeping through systems such as GovTA and run reports as required for time and attendance. Run daily attendance reports and provide to management. Shall maintain access to various databases in order to compile and provide information to government personnel. Shall prepare correspondence documentation and mailing labels by copying data from one record to another and file records accordingly in support of the District and PSO program. Shall receive, sort and distribute incoming mail; and shall prepare outgoing mail for delivery to include overnight express services and utilize on-line express mail service program. Shall collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Shall maintain the District's shared computer drive folders for completed Facility Security Assessments (FSA), access FSA databases for running reports, and Facility Security Committee memorandums. Hard copies and electronic files shall be maintained as directed. Shall provide assistance in support of the FSA program, to include prelease assessments, guard inspection reports, and data base maintenance as required Shall maintain inventory equipment lists for FPS and other agency provided security equipment and/or security systems that are in place within federal facilities. Routine review and update of this information shall be performed monthly. Shall assemble and disseminate routine District reports such as the Prohibited Items Report and FPS notification lists. These reports shall be updated and submitted at a frequency determined by on-site FPS personnel. Shall track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and submitted. All reports shall be directed to the FPS field personnel for appropriate review and approval. Electronic and hard copy files shall be maintained as directed by the FPS. Shall consolidate and update the biweekly and monthly Post Inspection spreadsheet for the Region and FPS Headquarters. Shall track PSO vendor audits and review for accuracy Shall maintain District training files and provide information as requested. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies in support of the security and contract guard program. Conduct weekly inventories and provide status/amount of these supplies to FPS. Shall support and provide assistance on specific business, management, and/or operational issues. Enter Prohibitive Items reports into the Law Enforcement Information Management System (LEIMS) or other designated system, on a weekly basis. Support the district by keeping a database of post orders to include due dates and post types. Assists the Security Management Branch (SMB) and Protective Security Operations Officer (PSOO) in the creation, preparation, and submission of required agency documentation for requesting specific contractual services including permanent, temporary, or emergency guard services, as well as security projects and repairs, in accordance with agency guidelines and standard operating procedures. Update Post Order tracking, Post Inspections, Post Visits and Covert Security testing spreadsheets by tracking and reporting weekly or as needed to the PSOO. Maintain database and track daily taskings from STORM database and provides timely updates as needed. Maintain a Desk Reference Guide for their particular position. Runs Post Tracking System (PTS) reports, tracks post coverage and makes updates as needed to the PTS help desk. Other duties as assigned. Requirements Job Requirements and Experience Minimum education and experience requirements: High School diploma and one (1) year experience. Desired education and experience requirements: Two (2) years' experience. Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by DHS Office of Professional Responsibility, prior to report to work and maintain this suitability clearance All personnel shall be able to work independently. Adequate supervision shall be provided by the contractor to ensure successful performance under this contract. All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) The mission of the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) is to protect America and uphold public safety. To fulfill this mission, criminal activities are identified, and vulnerabilities are eliminated that pose a threat to various infrastructure. By protecting critical national infrastructure, DHS/MGMT/FPS mitigates the risks associated with terrorist acts, criminal acts, and man-made disasters. The Federal Protective Service is the sector specific agency tasked with securing the government facility sector through a variety of law enforcement and security services. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: **********************************

Job DescriptionSalary: competitive Want an exciting position with a team of dedicated professionals caring for patients and each other? This position offers growth potential and personnel development. If you are interested in this, then Pain Relief Solutions is the place for you! Here at Pain Relief Solutions, we work as a team to deliver the best possible patient care to our community. This company offers the absolute best care and an opportunity for you to be a leader in healthcare! In addition, we offer competitive pay and benefits! GENERAL SUMMARY OF DUTIES:Definition: Working under the supervision of the office Manager, the full-time Medical Front Office Receptionist is responsible for patient check-in, answering calls, returning voicemails, processing patient referrals, scheduling visits and procedures, surgery scheduling, and submitting authorizations while providing customer service to all of our patients. Assisting Medical Assistants when needed. This position does require travel between locations. EDUCATION: High school diploma, some college preferred. EXPERIENCE:. At least three (1) years of experience in general office responsibilities and procedures. At least three (1) years of experience in medical office customer service. REQUIREMENTS: 1. At least three (1) years of experience in general office responsibilities and procedures. 2. Must be computer literate. 3. Knowledge of the basic principles and practices of scheduling. 4. Ability to work well either alone or as part of a team. 5. Must be willing to travel to other office locations. PREFERRED: Spanish Speaking KNOWLEDGE AND SKILLS: 1. Computer literate. 2. Good writing, analytical, and problem-solvingskills. ABILITIES: 1. Ability to communicate effectively. 2. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers, and facsimile machines. 3. Ability to follow oral and written instructions. JOB DUTIES: Scheduling all needed appointments. Check in patients for their appointments. Responsible for all incoming scheduling calls and returning voicemails. Work on incoming new patient referrals. QA & correct any scheduling errors. Responsible for running Eligibility. Completing Authorizations and Appeals. Processing Medical Records Review and distribute incoming faxes. Scrub chart notes for errors on all assigned patients. Other duties as assigned. ENVIRONMENTAL/WORKING CONDITIONS: Office settings. PHYSICAL/MENTAL DEMANDS: Varied activities including sitting, walking, bending, reaching, lifting, and stooping. Requires eye-hand coordination and finger dexterity. Occasional lifting/carrying items up to 50 pounds. Occasional stress from balancing multiple projects and deadlines. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job Title: Front Desk Representative Reports To: Clinic Manager / Office Manager FLSA Status: Non-Exempt Employment Type: Full-Time / Part-Time Salary Range: $21.00 - $24.00 per hour ABOUT OPSAM HEALTH CENTERS At OPSAM Health, we are committed to making quality health care accessible and affordable for all members of our community across San Diego County. Founded on the principle that health care is a right, not a privilege, we serve diverse populations and focus especially on meeting the needs of the underserved. If you're passionate about making a tangible difference, thrive in a dynamic setting, and believe in putting community first, then we're excited to hear from you. POSITION SUMMARY: The Front Desk Representative serves as the first point of contact for patients and visitors at our Federally Qualified Health Center (FQHC). This role is critical to creating a welcoming environment, ensuring efficient patient flow, and supporting clinic operations while maintaining compliance with federal, state, and FQHC regulations. The ideal candidate will possess excellent customer service skills, a detail-oriented approach, and the ability to handle sensitive information with confidentiality and professionalism. KEY RESPONSIBILITIES: Patient Reception and Customer Service: * Greet patients, visitors, and staff in a friendly and professional manner. * Assist patients with check-in and check-out processes. * Provide information about clinic services, hours, and policies. * Answer incoming phone calls, route calls appropriately, and take messages. * Assist non-English-speaking patients by coordinating with interpreters as needed. Appointment Scheduling and Management: * Schedule, reschedule, and confirm patient appointments. * Manage daily appointment logs and communicate changes to clinical staff. * Ensure accurate entry of patient demographic and insurance information. Administrative Support: * Maintain organized patient records and ensure proper documentation. * Verify insurance eligibility and assist patients with completion of forms. * Collect and process front desk copays, ensuring accurate daily deposits and meticulous financial record-keeping. * Coordinate with billing and medical records departments as needed. Compliance and Regulatory Duties: * Adhere to all HIPAA and FQHC confidentiality requirements. * Follow established protocols for patient identification and consent. * Assist with quality improvement initiatives, including patient satisfaction surveys. Team Collaboration: * Communicate effectively with clinical and administrative staff to ensure smooth clinic operations. * Assist in maintaining a clean and organized front desk and waiting area. * Support special projects, community outreach, or clinic events as needed. QUALIFICATIONS Education and Experience: * High school diploma or equivalent required; some college preferred. * Previous experience in a medical office, clinic, or customer service setting required. * Experience working in an FQHC or community health setting is a plus. Skills and Abilities: * Excellent interpersonal and communication skills. * Strong organizational and multitasking abilities. * Proficient in Microsoft Office and electronic health record (EHR) systems; experience with eClinicalWorks or similar is preferred. * Ability to maintain confidentiality and handle sensitive information professionally. * Bilingual in English and Tagalog strongly preferred. Physical Requirements: * Ability to sit or stand for extended periods. * Ability to lift or move up to 15lbs. occasionally. Work Environment: * Fast-paced, patient-centered clinic environment. * Regular interaction with patients, staff, and community partners. * Occasional evening or weekend hours may be required. Compensation and Benefits: * Competitive hourly rate based on experience. * Comprehensive benefits package including medical, dental, vision, and 401K. * Paid time off and holiday leave. * Opportunities for professional development and career advancement. Equal Opportunity Employer: OPSAM Health is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Salary Range and Compensation The salary range for this position is from $21.00 to $24.00 per hour. We reasonably expect to offer within this range, depending on skills, qualifications, and experience.

Job Title: Front Desk Representative Location: San Diego, CA (MIRA MESA) Reports To: Clinic Manager / Office Manager FLSA Status: Non-Exempt Employment Type: Full-Time / Part-Time Salary Range: $21.00 - $24.00 per hour CENTERS At OPSAM Health, we are committed to making quality health care accessible and affordable for all members of our community across San Diego County. Founded on the principle that health care is a right, not a privilege, we serve diverse populations and focus especially on meeting the needs of the underserved. If you're passionate about making a tangible difference, thrive in a dynamic setting, and believe in putting community first, then we're excited to hear from you. POSITION SUMMARY: The Front Desk Representative serves as the first point of contact for patients and visitors at our Federally Qualified Health Center (FQHC). This role is critical to creating a welcoming environment, ensuring efficient patient flow, and supporting clinic operations while maintaining compliance with federal, state, and FQHC regulations. The ideal candidate will possess excellent customer service skills, a detail-oriented approach, and the ability to handle sensitive information with confidentiality and professionalism. KEY RESPONSIBILITIES: Patient Reception and Customer Service: Greet patients, visitors, and staff in a friendly and professional manner. Assist patients with check-in and check-out processes. Provide information about clinic services, hours, and policies. Answer incoming phone calls, route calls appropriately, and take messages. Assist non-English-speaking patients by coordinating with interpreters as needed. Appointment Scheduling and Management: Schedule, reschedule, and confirm patient appointments. Manage daily appointment logs and communicate changes to clinical staff. Ensure accurate entry of patient demographic and insurance information. Administrative Support: Maintain organized patient records and ensure proper documentation. Verify insurance eligibility and assist patients with completion of forms. Collect and process front desk copays, ensuring accurate daily deposits and meticulous financial record-keeping. Coordinate with billing and medical records departments as needed. Compliance and Regulatory Duties: Adhere to all HIPAA and FQHC confidentiality requirements. Follow established protocols for patient identification and consent. Assist with quality improvement initiatives, including patient satisfaction surveys. Team Collaboration: Communicate effectively with clinical and administrative staff to ensure smooth clinic operations. Assist in maintaining a clean and organized front desk and waiting area. Support special projects, community outreach, or clinic events as needed. QUALIFICATIONS Education and Experience: High school diploma or equivalent required; some college preferred. Previous experience in a medical office, clinic, or customer service setting required. Experience working in an FQHC or community health setting is a plus. Skills and Abilities: Excellent interpersonal and communication skills. Strong organizational and multitasking abilities. Proficient in Microsoft Office and electronic health record (EHR) systems; experience with eClinicalWorks or similar is preferred. Ability to maintain confidentiality and handle sensitive information professionally. Bilingual in English and Tagalog strongly preferred. Physical Requirements: Ability to sit or stand for extended periods. Ability to lift or move up to 15lbs. occasionally. Work Environment: Fast-paced, patient-centered clinic environment. Regular interaction with patients, staff, and community partners. Occasional evening or weekend hours may be required. Compensation and Benefits: Competitive hourly rate based on experience. Comprehensive benefits package including medical, dental, vision, and 401K. Paid time off and holiday leave. Opportunities for professional development and career advancement. Equal Opportunity Employer: OPSAM Health is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Salary Range and Compensation The salary range for this position is from $21.00 to $24.00 per hour . We reasonably expect to offer within this range, depending on skills, qualifications, and experience.

Who we are Amici Pet Hospital is Hiring a Veterinary Receptionist! Details Role: Veterinary Receptionist Status: Full-time or Part-time Salary: $19.00 - $23.00 per hour Are you passionate about animals and love delivering top-notch customer service? Amici Pet Hospital, a well-established and busy multi-doctor practice in the heart of Little Italy, is looking for an experienced Customer Care Representative to join our vibrant team! We pride ourselves on our compassionate care, dedicated teamwork, and the outstanding service that has earned us recognition in our community. Why You Will Love it Here Team-first culture that's supportive, fun, and big on growth Leadership that listens and invests in your development Mentorship, continuing education, and real career pathways Flexibility that supports real work-life balance A clinic culture that celebrates your unique awesomeness What Our Veterinary Receptionists Bring A friendly, positive attitude and professional demeanor A genuine love for animals Strong communication skills and excellent telephone etiquette A dependable work ethic and strong attention to detail A team player who thrives in a collaborative environment At least one year of experience in the veterinary field (preferred) Prior knowledge of Cornerstone software (a plus!) What You'll Do Warmly welcoming clients and patients Answering and directing high-volume phone calls Checking patients in and out Updating client and patient records Processing payments accurately Performing general clerical duties to support our team Benefits You Can't Beat Financial Benefits A flexible approach to compensation that will reflect your skillset and future performance 401(k) matching & Roth Retirement Savings Plan Flexible Spending Account (full-time only) 529 Savings Plan Tuition Support Program (full-time only) Referral bonus program Wellness Benefits Health Insurance, including medical, dental, and vision (full-time only) Supplemental insurance, including accident, critical illness, hospital, short and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance (full-time only) All US-based, benefits-eligible employees with a minimum of one year of service may receive up to three weeks of full pay for the birth or adoption of a child (full-time only) Sick Time / Paid Time Off Free/discounted lab work for all employee pets Pet discounts on services and products Pet food discount program Workplace Benefits Quarterly Team Rewards Bonus Program Professional development opportunities Continuing education allowance Uniform allowance Lifestyle Benefits Six paid holidays (full-time only) Employee Assistance Program Employee discount program Join Our Team! At Amici, we're more than just a veterinary practice-we're a community. If you're committed to delivering outstanding care and service and want to grow with a passionate team, we'd love to hear from you. Apply today! Diversity, equity, inclusion, and belonging are core values at Amici Pet Hospital and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.

Be the welcoming face of a specialty practice and keep the front office running smoothly-phones, scheduling, check -in/out, insurance verification, and EMR accuracy-while protecting patient privacy. What you'll do Greet patients, manage multi -line phones, and handle daily front -desk flow. Schedule, reschedule, and confirm appointments; coordinate provider calendars. Check patients in/out, collect co -pays, obtain/update demographics and insurance. Verify eligibility/benefits and capture authorizations when needed. Maintain accurate electronic medical records (EMR); scan/index documents. Triage messages and communicate clearly with patients, clinicians, and admin staff. Uphold HIPAA and practice privacy/security policies at all times. Required 2+ years medical front office/reception experience (preferred). Active MediClear (or equivalent HIPAA compliance certification). Proficiency with medical scheduling software and EMR/EHR systems. Professional, empathetic customer service; strong written/verbal communication. Basic medical terminology; reliable, organized, and detail -oriented. Nice to have Insurance verification & prior authorization experience. Cash handling/point -of -service collections. Bilingual English/Spanish. Why you'll love it Stable role with clear impact on patient experience. Collaborative team and growth opportunity within a specialty practice.

Greet guests as they arrive and check them into their rooms Process guest payments and make necessary adjustments Answer phones and respond to guest inquiries Communicate with housekeeping and maintenance to ensure guest rooms are clean and in working order Assist with special requests and accommodations as needed Maintain accurate records of room availability and guest accounts Perform night audit duties including balancing the day's transactions and preparing reports

Job DescriptionBenefits: 401(k) Employee discounts Free uniforms Paid time off Welcome! For over 12 years, we've been proudly providing ground transportation services to travelers in Southern California. Currently, we're on the lookout for friendly front desk receptionists to join our team. Proficiency in Spanish and English is required, but you don't need to be an English expert as most of our travelers come from Mexico. We value reliability and are specifically seeking individuals aged 25 and older. Our location at the San Ysidro port of entry. If you believe this job is the right fit for you or if you have any questions, please don't hesitate to reach out. We look forward to hearing from you! Bienvenido! Desde hace ms de 12 aos, nos enorgullece brindar servicios de transporte terrestre a viajeros en el sur de California. Actualmente, estamos en busca de amables recepcionistas para unirse a nuestro equipo. Se requiere dominio del espaol e ingls, aunque no es necesario ser un experto en ingls, ya que la mayora de nuestros viajeros provienen de Mxico. Valoramos la confiabilidad y estamos especficamente buscando personas de 25 aos o ms. Nuestra ubicacin en el puerto de entrada de San Ysidro. Si crees que este trabajo es adecuado para ti o si tienes alguna pregunta, no dudes en ponerte en contacto. Esperamos saber de ti pronto! Job Summary We are seeking an Front Desk Associate to join our team! As an Front Desk recepcionist, you will answer the phones, direct calls, and handle customer sales and questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming paperwork, make photocopies, and file paperwork Sort mail and distribute it to the appropriate places Maintain records, either physical or electronic, of business transactions Qualifications Great customer service skills Strong Communication Skills Strong organizational and time management skills Familiarity with computer programs

at MD Care & Associates Front Desk Receptionist Location: MD Care & Associates/ 278 Avocado Ave, El Cajon CA 92020Schedule: Either 7am-4pm or 7:30am-4:30pm Monday - Thursday. Friday end of day is 2:00pm. Employment Type: Full-TimeHourly Range: $20 (based on experience) About Us:MD Care & Associates was founded in 2013 for the purpose of providing patients with quality healthcare services. We are a person-centered organization, whose goal is to serve our patients in need with excellence and efficiency. We are led by Dr. Robin Spiering, who has over 20 years of medical experience specializing in internal medicine. We strive to treat patients as friends and family, not just as customers and numbers on a page. Through friendly, caring interactions, we believe patients will leave feeling not only mentally and physically well, but also emotionally healthy and pleased with the services we have provided. Job Description: MD Care & Associates is seeking a friendly, dependable Front Desk Receptionist to join our patient-centered team in San Diego. This role involves checking patients in and out, answering phone calls, verifying insurance, scheduling appointments, and maintaining accurate records, all while helping to create the warm, family-friendly atmosphere that defines our practice. The ideal candidate is a team player with strong communication skills, attention to detail, and the ability to connect easily with patients. Prior experience in a medical office and familiarity with insurance verification is preferred. Key Responsibilities: Greet patients and visitors warmly, maintaining eye contact upon entering the center. Exhibit friendliness and courtesy in interactions with patients and co-workers. Efficiently manage patient check-ins, appointment scheduling, and demographic verification. Collect co-pays and handle financial transactions with accuracy. Adhere to HIPAA regulations for patient information confidentiality. Inform patients of any appointment delays and manage concerns with professionalism. Schedule and confirm follow-up appointments. Handle incoming calls and direct them appropriately. Maintain a clean, organized front office, ensuring all supplies are well-stocked. Comply with all safety guidelines and policies. Qualifications: Proven experience in a receptionist role, within a medical setting. Proficient in phone etiquette and managing multiple lines. Epic experience is a plus Strong organizational skills and attention to detail. Demonstrated self-motivation and drive. Ability to effectively multitask in busy environments. Record of consistent attendance at previous employment. Prior experience in a medical office setting. Bilingual skills in Spanish a plus Benefits: Medical after 90 days MD Care & Associates is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, marital status, status as a protected veteran, or status as a qualified individual with disability.

The finest in Plastic Surgery meets Medical Spa, offering the latest advanced anti-aging techniques, plastic surgery, and non-invasive cosmetic treatments. Lead by our founder and award-winning doctor, Dr. Paul E. Chasan, M.D., F.A.C.S, trainer/instructor to fellow plastic surgeons both nationally and internationally. We are a team of highly skilled, professionals that are key in cultivating our brand and quality services in a highly competitive aesthetic market. Job Description Great opportunity for a front desk receptionist/concierge for our busy and highly desirable plastic surgery practice and med spa. Seeking a long-term relationship for a Full-Time position, 4 days per week plus Saturdays. Previous receptionist experience in a Plastic Surgery, Cosmetic Dermatology or Medical Spa office preferred. The ideal candidate is a self-starter, patient-centered, and exhibits strong ability to work in a team-based, fast-paced environment with proven patient care processes. This position is the first face and voice interaction with our customers/patients, both in person and over the phone managing appointment requests and fielding questions, so quality customer care is very important. Position immediately available. Pay: Hourly, competitive, depends on experience Employment Type: Full-time, 4 weekdays and Saturdays (please do not apply if not available on Saturdays) Benefits package includes: Competitive base pay & bonus/commission opportunities Earned time off (PTO) Medical benefits after first 90 days of employment Career growth and advancement opportunities Qualifications Education Requirements: High School Diploma or equivalent is required. College degree or working towards degree is preferred. Qualification, Experience, and Skills: Experience in one or more of the following: medspa and/or plastic or cosmetic surgery office (preferred), hospitality, retail, or customer service settings Works well in a very busy, very fast-paced office and patient environment Willingness and flexibility to periodically be of assistance for duties that may be outside the scope of job position Comfortable using Outlook email and a variety of internet and scheduling software applications, ie: Nextech Knowledge of Microsoft Office Suite and other Windows-based patient care / medical practice management and scheduling software Ability to perform multiple and diverse tasks simultaneously Familiarity with scheduling and rearranging appointments Charismatic, friendly, helpful personality, always putting the needs of customers/patients first Pleasant and friendly speaking voice and demeanor Neat, professional appearance Strong written and verbal communication skills Excellent time management skills and accuracy Dependability, trustworthy, enthusiastic, positive attitude Inquisitive, resourceful, and proactive Ability gain knowledge of our services and products with ability to process product sales Work well with others in a team environment Responsibilities include but are not limited to: Welcoming patients / check-in, check-out Answer and field incoming calls Scheduling patient appointments Reporting Maintaining medical records Product sales and procedure scheduling Assisting with various office events onsite and offsite If you feel this position is a good fit for you, please send your résumé, cover letter and your Instagram or Facebook handles for review. Additional Information All your information will be kept confidential according to EEO guidelines.

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 San Diego, CA ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $48,000-$57,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $48,000-$57,000 annually

The Administrative Assistant ensures the smooth operation of the front office, supports staff with travel and scheduling needs, and manages supplies, mail, and packages. This role requires strong organizational skills, attention to detail, and the ability to provide professional service to employees, visitors, and vendors. Key Responsibilities * Open and secure the office daily, including doors, HVAC, and lighting. * Greet visitors, verify identification for first-time guests, manage the Visitor Log, and issue badges. * Answer and screen phone calls for Executives. * Maintain a clean, organized front office and desk area. * Update the Master Calendar with staff absences and jobsite assignments. * Coordinate with janitorial services and ensure common areas are tidy. * Arrange flights, hotels, and car rentals for staff (excluding Executives), ensuring project manager approval. * Save and organize travel reservations and requests as PDFs; print hard copies as needed. * Track travel expenses in spreadsheets and file documentation until invoices are received. * Process PayPal and AMEX charges according to company procedures. * Maintain updated contact lists and the Master Project List. * Provide document support such as laminating when required. * Distribute mail and prepare purchase requisitions for office, kitchen, and safety supplies. * Monitor inventory and order supplies from approved vendors, comparing pricing when appropriate. * Log orders, attach packing slips, and reconcile invoices before forwarding to Accounting. * Manage incoming and outgoing packages, including scheduling pickups and notifying recipients. * Keep kitchen stocked and organized. * Work closely with the HR team to ensure smooth execution of administrative processes and assist with special projects when required. QUALIFICATIONS Education & Experience * High School Diploma, or equivalent. * Prior administrative or office support experience preferred. * Familiarity with scheduling, travel coordination, and supply management is a plus. Skills * Proficiency with Microsoft Office Suite (Word, Excel, Outlook). * Strong organization and record-keeping abilities. * Professional communication skills, both verbal and written. * Ability to prioritize tasks and manage multiple responsibilities effectively. * Attention to detail and discretion in handling confidential information. Physical Requirements * Ability to perform routine office tasks and maintain a tidy workspace. * Comfortable handling and packages; must request assistance for heavy items. BENEFITS * Competitive Rates * Medical * Dental * Vision * 401k * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description. Please note, this document does not create an employment contract, implied or otherwise with the company.

Job DescriptionDescription: Please do not contact the clinic, we will reach out via Indeed if you are a good candidate. We are a physical therapy office looking for a full-time front office assistant for immediate hire. Candidate must have at least 1 year of experience working in a medical office, preferably physical therapy or chiropractic. Duties include, but are not limited to: Checking in/out patients Insurance verifications Managing authorizations from insurance companies as needed Collecting payments Scheduling appointments Data entry Answering multi-line phones Must be able to work under direct supervision of the practice manager and be able to efficiently multitask. Experience with Gmail, Google Docs and EMR systems is also required. Excellent organizational and communications skills are required as well as prior knowledge of health insurance. Please reply with resume. Full benefits offered. Those not meeting above requirements will not be considered. Job Type: Full-time Pay: $18.00 - $21.00 per hour Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person Requirements:

Who we are Eastlake Village Veterinary Clinic is hiring a Veterinary Receptionist! Details Role: Veterinary Receptionist Status: Full-time Salary: $18-$21 per hour (depending on experience) Schedule: Mon,Tue,Thur, Fri 830am - 5pm, Sat 830am - 2pm Would you enjoy spending your days surrounded by happy people who are compassionate about animals? Are you an advocate for all creatures, great and small, and would love the chance to be a voice for them? If so, you have found your ideal place with Eastlake Village Veterinary Clinic in our Veterinary Receptionist role in Chula Vista, CA! The ideal applicant is outgoing, motivated, compassionate, dependable, and possesses a positive attitude along with excellent customer service skills. At least two years of professional experience in a veterinary setting is preferred. If you meet these qualifications and are interested in a long-term role, we would be excited to meet you. Experience with Cornerstone software is preferred but not mandatory. In this Veterinary Receptionist position, you will be immersed in an atmosphere that is both inspiring and fun, and where you can gain new perspectives and insight that will propel you along your chosen career path. Your team of professional co-workers will feel more like an extended family that genuinely cares about helping you achieve your goals. Pet owners will appreciate your knowledgeable assistance, and our furry clients will thank you with licks and smiles. Previous veterinary receptionist experience required Financial Benefits A flexible approach to compensation that will reflect your skillset and future performance 401(k) matching & Roth Retirement Savings Plan Flexible Spending Account (full-time only) 529 Savings Plan Tuition Support Program (full-time only) Referral bonus program Wellness Benefits Health Insurance, including medical, dental, and vision (full-time only) Supplemental insurance, including accident, critical illness, hospital, short and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance (full-time only) All US-based, benefits-eligible employees with a minimum of one year of service may receive up to three weeks of full pay for the birth or adoption of a child (full-time only) Sick Time / Paid Time Off Free/discounted lab work for all employee pets Pet discounts on services and products Pet food discount program Workplace Benefits Quarterly Team Rewards Bonus Program Professional development opportunities Continuing education allowance Uniform allowance Lifestyle Benefits Six paid holidays (full-time only) Employee Assistance Program Employee discount program Think you're the veterinary receptionist we're looking for? Apply today! Diversity, equity, and inclusion are core values at Eastlake Village Veterinary Clinic and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.