How to hire a reconciliation analyst

How to hire a reconciliation analyst, step by step

Here's a step-by-step reconciliation analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a reconciliation analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new reconciliation analyst
• Step 8: Go through the hiring process checklist

What does a reconciliation analyst do?

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1. Identify your hiring needs

   First, determine the employments status of the reconciliation analyst you need to hire. Certain reconciliation analyst roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect reconciliation analyst also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of reconciliation analysts and their corresponding salaries.

   Type of Reconciliation Analyst	Description	Hourly rate
   Reconciliation Analyst	Management analysts, often called management consultants, propose ways to improve the efficiency of an organization. They advise managers on how to make organizations more profitable through reduced costs and increased revenues.	$18-37
   Business Analyst-Consultant	A business analyst-consultant is responsible for overseeing the project management and ensuring that the operations meet the agreed-upon project deliverables. Business analyst-consultants closely coordinate with the clients for their specifications and requirements, monitoring the resources and processes for the project completion, and aligning those to the clients' budget goals... Show more	$31-58
   Corporate Finance Analyst	Corporate finance analysts make significant business decisions based on the data they gather. Typically, corporate finance analysts work within an organization and support management decisions through actionable financial information... Show more	$25-52

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Reconciliations
   • Portfolio
   • Reconciliation Process
   • Financial Reports
   • Securities
   • SQL
   • Derivative
   • Pivot Tables
   • Bloomberg
   • Fixed Income
   • Strong Analytical
   • Data Analysis
   • Bank Accounts
   • Treasury

   Check all skills

   Responsibilities:

   • Lead the requirement gathering effort from key customers for development of new JAVA applications and for troubleshooting customer issues.
   • Execute all aspects of the international account reconciliations and settlements with international vendors, including currency exchange.
   • Add new trading partners to EDI.
   • Use team SharePoint to upload disposal reports.
   • Respond to all correspondence via written or verbal communication, within DOD timeframe.
   • Develop SQL scripts that improve the efficiency of processes, analysis, and reporting.

   More reconciliation analyst duties

3. Make a budget

   Including a salary range in your reconciliation analyst job description is a great way to entice the best and brightest candidates. A reconciliation analyst salary can vary based on several factors:

   • Location. For example, reconciliation analysts' average salary in tennessee is 49% less than in massachusetts.
   • Seniority. Entry-level reconciliation analysts earn 51% less than senior-level reconciliation analysts.
   • Certifications. A reconciliation analyst with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a reconciliation analyst's salary.

   Average reconciliation analyst salary

   $55,716yearly

   $26.79 hourly rate

   ---

   Entry-level reconciliation analyst salary

   $39,000 yearly salary

   Updated December 23, 2025

   Average reconciliation analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$77,000	$37
   2	Connecticut	$72,150	$35
   3	California	$68,111	$33
   4	New Jersey	$65,582	$32
   5	Texas	$64,161	$31
   6	New York	$61,156	$29
   7	Virginia	$56,776	$27
   8	Delaware	$56,723	$27
   9	Utah	$56,180	$27
   10	Illinois	$54,547	$26
   11	Ohio	$53,439	$26
   12	North Carolina	$52,790	$25
   13	Pennsylvania	$52,567	$25
   14	Alabama	$50,983	$25
   15	New Mexico	$50,858	$24
   16	South Carolina	$46,440	$22
   17	Florida	$43,934	$21

   Average reconciliation analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	J.P. Morgan	$89,307	$42.94
   2	CFA Institute	$88,379	$42.49
   3	BNY Mellon	$86,945	$41.80	8
   4	JPMorgan Chase & Co.	$86,517	$41.59	42
   5	BlackRock	$86,184	$41.43	21
   6	AIG	$86,036	$41.36	16
   7	Valley Children's	$77,918	$37.46
   8	Fidelity Investments	$73,348	$35.26	15
   9	IBC Bank	$71,854	$34.55
   10	Wellington Management	$70,125	$33.71	5
   11	ScanSource	$70,091	$33.70	2
   12	Centene	$68,737	$33.05	8
   13	Saggezza	$68,380	$32.88
   14	PNM Resources	$68,178	$32.78
   15	Jump Trading	$66,478	$31.96
   16	HCSC	$65,884	$31.68	12
   17	Barrick Gold	$63,100	$30.34
   18	AllianceBernstein	$62,991	$30.28	3
   19	St Joseph Medical Group	$62,782	$30.18
   20	Systems Planning and Analysis	$60,684	$29.18	18

4. Writing a reconciliation analyst job description

   A job description for a reconciliation analyst role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a reconciliation analyst job description:

   Reconciliation analyst job description example

   Before we dive into the role, let's talk about flexibility. At Zip, our office is in New York City but we can hire from anywhere across the United States. Our Zipsters can choose where and when they work by taking full advantage of our hybrid-work environment.
   
   So whether you're fully remote, mostly in the office or a mix of the two, you'll be empowered to do whatever brings out your best.
   About us
   
   We are Zip, a global Buy Now, Pay Later company providing fair and seamless solutions that simplify how millions of people pay. Our journey began in Australia, has taken us to 14 countries (so far) - and we're just getting started.
   
   We exist to create a world where people can live fearlessly today, knowing they're in control of tomorrow. Focused on product innovation that puts people at the centre, we put the financial well-being of our customers and merchant partners at the heart of everything that we do.
   
   About the role
   
   As a Senior Reconciliations Analyst in our Finance Team, you will be responsible for owning the transactional level reconciliations process with third-party payment service providers end to end, including managing cashflow requirements, settlements, rebates, and associated balance sheet reconciliations.
   
   You will also have an opportunity to be involved in broader Finance and business projects, especially as new products are launched. You will bring your passion for continual improvement and the use of technology to continue to evolve Zip's internal Finance function.
   You'll also:Own and manage daily transactional reconciliations and settlement of funds between internal systems and external providers.Manage operating cash flows and floats relating to third-party payment service providers, and ensuring there are sufficient funds for settlement and payments.Manage affiliate revenue, and daily merchant and payments partner reconciliations, including any rebate calculations.Manage ad-hoc invoicing for merchant-funded marketing campaigns Ensure GST treatment for transactions relating to third-party payment service providers, rebates, affiliate revenue, and ad-hoc invoicing is correct.Manage associated Balance Sheet GL accounts, ensuring they are reconciled promptly and that any queries relating to unallocated transactions or unreconciled balances are investigated and resolved effectively and in a timely manner.Manage month-end revenue, rebate, and COS journals relating to payment service providers, partners, and affiliates.Assist with reporting of month-end Operational data.Identify reconciliation efficiency opportunities and driving process improvement by leveraging internal and external reporting tools.Be the SME for the reconciliation software ensures functionality is optimized.Collaborate within finance to drive process improvement (using query-related reporting languages where applicable).Provide required Product Support within Zip's Core business.
   To help us level up, you'll bring:Hold an Accounting or Finance Degree, or equivalent related experience.Strong reconciliation experience - clear understanding on our debits & credits, financial statements transactions are related, and flow.Experience working with source financial data, this includes manipulation, validation, and integrity. Clear understanding of finance, in particular the credit/lending market.Experience in a dynamic environment startup team environment.Demonstrated critical thinking skills.Our values in your DNA: Customer First, Own It, Stronger Together, and Change the Game.
   
   We're proud to be a values-led business. They guide us in everything we do - how we work together and create game-changing experiences for our customers and fellow Zipsters.
   
   If you only meet some of the requirements for this role, that's okay. We value a diverse range of backgrounds and ideas and believe this is fundamental for our future success. So, if you have the curiosity to learn and the willingness to teach what you know, we'd love to hear from you.
   
   We pride ourselves on creating an inclusive workplace that provides equal opportunities to all persons regardless of their age, cultural background, sexual orientation, gender identity and expression, disability, veteran status, or anything else.
   
   What's in it for you?
   
   We offer a variety of perks and benefits to support you at both work and home. Here's a taste of what you can expect!
   
   ● Flexible working culture
   ● Share incentive programs
   ● 20 days PTO every year
   ● Generous paid parental leave
   ● Leading family support policies
   ● 100% employer covered insurance
   ● Beautiful Midtown office with a casual dress code
   ● Learning and wellness subscription stipend
   ● Company-sponsored 401k match
   ● Remote First Friendly!
   
   We want to make sure our recruitment processes are accessible and inclusive for all people. If there's any adjustments that need to be made to ensure you have a fair and equal experience in our recruitment process please let your Talent Acquisition Partner know. We are also a proud 2022 Circle Back initiative employer and commit to respond to every applicant.
   
   Join us on our mission to be the first payment choice, everywhere and every day.

   Copy this example

   

5. Post your job

   There are a few common ways to find reconciliation analysts for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your reconciliation analyst job on Zippia to find and recruit reconciliation analyst candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit reconciliation analysts, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new reconciliation analyst

   Once you have selected a candidate for the reconciliation analyst position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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