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Become A Record Management Specialist

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Working As A Record Management Specialist

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,110

    Average Salary

Example Of What A Record Management Specialist does

  • Hired to correct a backlog of submissions received to the FDA.
  • Provide correct data entry and identification for new records.
  • Created in-depth training using SharePoint and other Microsoft office tools.
  • Hired to develop business records management program for DOE MOX project.
  • Compiled and maintained patients' medical records to document condition and treatment.
  • Designated to special projects Ad HOC for record retention schedules and scanning projects.
  • Indexed case files and entered data into the Federal Document Management System.
  • Trained the user group on the use of the electronic records management database.
  • Processed employees for security clearances, updates and transfers existing clearances using DCII, JPAS/EQUIP and Scattered Castles.
  • Assisted departments in maintaining files in a file room.
  • Review disposition proposals and send requests for disposition to USCENTCOM through NARA for appraisal on archived records.
  • Log in Engineering Submittals from document control mailbox.
  • Respond to FOIA request from both external and internal customers.
  • Ensured compliance to all record protection audits.
  • Processed inbound and outbound customer service phone calls, emails and Instant Messages.
  • Organize donor record records to maintain shelf life of hard copy records in the department.
  • Received and entered the archival information into the appropriate electronic database for future retrieval.
  • Maintained work according to records management procedures and work practices.
  • Sorted Official Personnel Files and payroll files.
  • Attended regular meetings with management and department heads to discuss and ensure compliance with contract, nuclear, and federal guidelines.

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How To Become A Record Management Specialist

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.

Education

Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.

Advancement

Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Record Management Specialist jobs

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Record Management Specialist Demographics

Gender

  • Female

    61.4%
  • Male

    35.5%
  • Unknown

    3.1%

Ethnicity

  • White

    80.1%
  • Hispanic or Latino

    11.1%
  • Asian

    6.5%
  • Unknown

    1.3%
  • Black or African American

    0.9%
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Languages Spoken

  • Spanish

    58.6%
  • Portuguese

    6.9%
  • German

    3.4%
  • Japanese

    3.4%
  • French

    3.4%
  • Urdu

    3.4%
  • Carrier

    3.4%
  • Armenian

    3.4%
  • Tagalog

    3.4%
  • Russian

    3.4%
  • Polish

    3.4%
  • Hindi

    3.4%
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Record Management Specialist

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Record Management Specialist Education

Record Management Specialist

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Top Skills for A Record Management Specialist

RecordsManagementProgramRecordsManagementProceduresElectronicDatabasePersonnelFilesDataEntryCustomerServiceElectronicRecordsAuditDocumentManagementSystemMedicalRecordsHardCopyRecordsNaraDocumentPreparationInformationManagementFederalRecordsDocumentControlFileRoomSpecialProjectsFDAClearance

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Top Record Management Specialist Skills

  1. Records Management Program
  2. Records Management Procedures
  3. Electronic Database
You can check out examples of real life uses of top skills on resumes here:
  • Administered all components of a records management program.
  • Maintained work according to records management procedures and work practices.
  • Provided assistance in records management by scanning documents into an electronic database and maintaining a paper filing system.
  • Forwarded personnel files to other agencies for employee transfers.
  • Received and processed records for storage, including receipt verification, data entry and quality checking.

Top Record Management Specialist Employers

Record Management Specialist Videos

Medical Coding and Billing Salary | Health Information Tech Job Overview, Income, Education

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