Record management specialist job description

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. We are a leader in utilizing result-driven, evidence-based practices. With offices in Brooklyn, Bronx and Yonkers, Rising Ground is a leading nonprofit human services organization that provides children, adults, and families in the greater New York City area, with the resources and skills needed to help them rise above adversity and positively direct their lives. Visit our website for more information www.RisingGround.org.
Rising Ground

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn.

Benefits

At Rising Ground, we encourage everyone to live a healthier life. When you enroll in health care benefits - medical, dental, and vision care, you and your family can take advantage of each plan's preventive services, which will help everyone to stay well. Another way to remain healthy is to eat right and keep active. Ultimately, we all benefit when we make the right choices, whether through diet and exercise or health care services. You can also take advantage of other important benefits, including life and accident, disability benefits, the retirement savings plan, and the employee assistance program.

Responsibilities

Duties and Responsibilities:

Work under the direction of the Administrative Director on a records management project.

With comprehension of and in accordance with the organization's retention policy, examine and delineate contents of boxes of archive files.

Utilize a laptop to access content management software to input file descriptions with appropriate destruction dates.

Qualifications

Requirements and Qualifications:

* Basic computer skills, computer software operations and data entry
* Meticulousness and organizational skills

Location of Assignment

Jersey City, NJ 07310 (Near the Holland Tunnel on the NJ side)

Project Duration

4 - 6 months

Schedule

Monday through Friday, 10:00 am - 4:00 pm

ASRC Federal Mission Services is seeking a **Records Management Specialist** to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with library and records management services.
+ Utilize a records management system (database) for search, retrieval, and data entry

+ Apply records retention schedules to files for the purposes of retention, archiving and dispositioning

+ Prepare and review file plans.

+ Respond to customer inquiries

+ Propose and participate in records organization projects, providing basic records training, and assisting with records imaging.

+ Assist colleagues with preparing and shipping large batches of records to off-site storage

+ Maintain daily activity statistics and producing monthly activity reports.

**Requirements** :

This is a great opportunity to start your career in Records Management if you have an MLIS or if you have a HS Diploma and 3 years of records management experience. Join our team that supports the mission of the Environmental Protection Agency.

+ BS/BA (or Masters of Library and Information Science) or three years records management experience, including filing paper and electronic records, entering data into records management systems, preparing records for disposition or retiring, and usage of records retention schedules.

+ Customer service skills, and ability to develop rapport and work closely with different types of personalities.

+ Strong organizational skills, ability to complete routine tasks accurately and with attention to detail required.

+ Experience with MS Office.

+ Ability to work independently and on teams, to communicate effectively with colleagues and customers, to prioritize and manage multiple on-going projects, to quickly adapt to change, and to meet deadlines.

+ Physical requirements include full range of arm motion, including lifting above the head, ability to bend, stoop and kneel, ability to routinely lift and carry 40 lbs. in weight, to push or pull 200 lbs. on carts, to push or pull 1200 lbs. via pallet jack, ability to use step ladders to reach materials on upper shelves. Candidate should also be comfortable sitting at computer workstation for long periods of time.

+ BA/BS strongly preferred.

**Additional Qualifications:**

+ US Citizenship or US Permanent Resident status required in order to pass a government sponsored background investigation.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

**Overview**

Public Consulting Group LLC (PCG) is a leading public sector solutions implementation and operations improvement firm that partners with health, education, technology, and human services agencies to improve lives. Founded in 1986 and headquartered in Boston, Massachusetts, PCG employs approximately 2,000 professionals worldwide-all committed to delivering solutions that change lives for the better. The firm has extensive experience in all 50 states, Canada, and a growing practice in Europe. PCG offers clients a multidisciplinary approach to meet challenges, pursue opportunities, and serve constituents across the public sector. To learn more, visit www.publicconsultinggroup.com .

Staffing Solutions Organization LLC (SSO), a wholly owned subsidiary of Public Consulting Group, is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a diverse workforce, which is a reflection of our clients and the people they serve

**Responsibilities**

Records Management Specialist is part of the Office of Child & Family Services in Winthrop, Maine

**Duties and Responsibilities:**

+ Developing a familiarity with OCFS' policies and record-keeping regarding child welfare procedures, to include understanding OCFS retention schedules for all OCFS Records

+ Maintaining a centralized database of boxes with thousands of records, including performing regular quality improvement checks for errors and incorrect data

+ Conducting quality audits regarding physical records contained at the OCFS RMC to identify misfiled records and/or personally identifying data to upload to database

+ Responding to confidential, time-sensitive requests for records from OCFS staff

+ Managing intake of records sent to the OCFS RMC from district offices, including arranging pickup and delivery, inventorying records received, assigning location number to records, providing full inventory and location numbers to the district office, and uploading that data into the database

+ Guiding district office staff regarding delivery of records to the SRC, including adherence to SRC procedures for record organization and transmittal sheets, as well as approving SRC transmittals

+ Training OCFS staff regarding record retention processes and procedures to request records from the OCFS RMC and SRC

+ Collaborating with SRC staff regarding retention procedures, access to SRC records for OCFS staff, and updates to DHHS retention policies. This includes maintaining updated list of OCFS Records Management Team Members

+ Supporting OCFS Records Officer with any special projects and/or policy updates

+ Overseeing conditions at the OCFS Records Management Center, including notifying others regarding facility and storage issues and needs

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child and Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. We have a current vacancy in our Records Center in Winthrop.

The purpose of this role is to assist OCFS in completing its mandate to fulfill records requests and record retention requirements by completing advanced office and administrative work providing support to the coordination, implementation, and oversight of the records currently held at OCFS' Records Management Center (RMC). This position is the lead to catalogue and manage boxes of records that may need to be transferred to/from the Archives/State Record Center (SRC). In addition, this position must manage boxes that are continuously sent from the OCFS' central and district offices across the state. The OCFS Records Management Specialist also aids staff from the OCFS Background Check Unit and staff throughout its district offices in locating and submitting records for retention relevant to OCFS programs.

**Qualifications**

+ Strong interpersonal, organizational, and computer skills

+ Able to work independently, as well as effectively with your records team members and have a strong focus on providing exceptional customer service

+ Comfortable in a warehouse environment that is subject to temperature fluctuations

+ Background must include training, education, or experience in administrative support work

+ Records management experience

+ Keyboard sixty-plus (60+) words per minute

+ Attention to detail, exceptional organizational skills, intermediate knowledge of MS Excel, intermediate knowledge of MS Word, intermediate knowledge of printing, copying, scanning, basic knowledge of databases

+ Experience dealing with confidential/sensitive information, ability to move/lift forty-pound (40lb) boxes and utilize a pallet jack, ability to train others regarding policies/procedures

**Preference extended to candidates possessing the following skills/experience:**

1. Prior experience working for Maine DHHS.

2. Prior experience working with the Maine Automated Child Welfare Information System (MACWIS).

3. Prior records management experience related to confidential documents.

Resource works up to forty (40) hours per week, Monday through Friday 8am-5pm; opportunity for some of the work to be performed remotely.

**\#LI-Remote**

**EEO Statement**

Public Consulting Group is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PCG, all aspects of employmentregarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programsare based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PCG will not tolerate discrimination or harassment based on any of these characteristics. PCG believes in health, equality, and prosperity for everyone so we can succeed in changing the ways the public sector, including health, education, technology and human services industries, work.

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**Job Locations** _US-ME-Augusta | US-ME-South Portland_

**Posted Date** _4 weeks ago_ _(9/20/2022 10:17 AM)_


**_\# of Openings_** _1_

**_Category_** _Customer Service/Support_

**_Type_** _Regular Full-Time_

**_Practice Area_** _Staffing Solutions Organization_

Public Consulting Group is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, protected veteran status, or status as a qualified individual with a disability. VEVRAA Federal Contractor.