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Record management specialist skills for your resume and career

Updated January 8, 2025
5 min read
Quoted expert
Elisha Blankson
Below we've compiled a list of the most critical record management specialist skills. We ranked the top skills for record management specialists based on the percentage of resumes they appeared on. For example, 33.3% of record management specialist resumes contained data entry as a skill. Continue reading to find out what skills a record management specialist needs to be successful in the workplace.

15 record management specialist skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how record management specialists use data entry:
  • Supervised approximately five data entry employees and coordinated the daily distribution of work to these individuals outlining priorities and general instructions.
  • Maintain HRIS system with extreme accuracy and confidentiality; including data entry of employment actions and personal information.

2. Electronic Database

Here's how record management specialists use electronic database:
  • Provided assistance in records management by scanning documents into an electronic database and maintaining a paper filing system.
  • Performed quality control of Superfund administrative records in paper format and scanned documents in electronic database.

3. Nara

Here's how record management specialists use nara:
  • Tracked all scheduled record pickups for NARA and Federal Records Center, and assisted in the disposition of all other records.
  • Supported the Office of the Inspector General and assisting NARA with scheduling of unidentified files, incorporating them into the schedule.

4. SharePoint

Here's how record management specialists use sharepoint:
  • Implement electronic Records Management through the Microsoft SharePoint 2013 environment.
  • Maintained a variety of reports, records and production documentation to reflect schedules, performance, and other methods into SharePoint.

5. DOD

Definition of Done (DoD) is a set of deliverables that are needed to devise software. These deliverables are valuable to the system and can be exemplified by writing code, coding comments, unit testing, integration testing, design documents, release notes, and so on.

Here's how record management specialists use dod:
  • Digitized NASA CIO official legacy records in TechDoc to meet DoD 5015.2-STD requirement.
  • Acted as a liaison with DoD for shipment to/retrieval from semi-permanent storage.

6. FDA

The Food and Drug Administration (FDA) is a division of the US Department of Health and Human Services that regulates the production and sale of food, pharmaceutical products, medical equipment, and other consumer goods, as well as veterinary medicine. The FDA is now in charge of overseeing the manufacture of products like vaccines, allergy treatments, and beauty products.

Here's how record management specialists use fda:
  • Managed drug research applications submitted by drug companies and streamlined administrative operation by coordinating with various departments within FDA.
  • Organize and maintain FDA regulated records and other highly confidential and sensitive information.

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7. Hard Copy

Here's how record management specialists use hard copy:
  • Processed, monitored, and maintained all controlled quality system documentation in Microfilm Reels and hard copy format.
  • Monitor and quality control of shared records in multiple databases through verification of hard copy and electronic records.

8. Off-Site Storage

Here's how record management specialists use off-site storage:
  • Consulted with Xerox Business Services clients on matters of information management, centralized filing, off-site storage, and records retention.
  • Arrange, index, and classify records in the appropriate records systems and physically box paper records for off-site storage.

9. PDF

PDF, which stands for Portable Document Format, enables one to open a document on any operating system-OS without using the app that created it while maintaining the same layout. You only need to have the PDF reader to view a PDF document.

Here's how record management specialists use pdf:
  • Performed Phase II indexing from the images (PDF's).
  • Converted scanned documents to a PDF, making corrections as needed and uploading them into an electronically searchable system.

10. FOIA

Here's how record management specialists use foia:
  • Process Official Use Only records (noted as a FOIA exemption record) submitted to the RPF.
  • Received and processed FOIA requests from agents for federal employee's background investigations.

11. FRC

Here's how record management specialists use frc:
  • Prepare and submit SF 135's for inactive records eligible for transfer to the Federal Records Center (FRC).
  • Retire 200 records a day to FRC (Federal Records Center) and destroyed old records according to Retention schedule.

12. CFR

CFR, or Code of Federal Regulations, is the codification of general and permanent regulations published in the federal register by executive agencies and departments of the government of the federation. Its aim is to present the official and complete text of government regulations in one organized publication and provide a comprehensive reference for anyone who needs to know.

Here's how record management specialists use cfr:
  • Implemented record disposition controls and procedures to comply with 10 CFR 50, ASME NQA-1, and NIRMA technical guidelines.
  • Preserve and dispose records following the guidance in Title 36, Code of Federal Regulations (CFR).

13. CBI

Here's how record management specialists use cbi:
  • Maintain physical files in the file room with no breaches of file security occurring related to CBI documents.
  • Reviewed incoming documents for CBI (Confidential Business Information) and completeness.

14. Offsite Storage

Here's how record management specialists use offsite storage:
  • Respond to requests for information from external and internal constituents -coordinating activities across the franchise and/or offsite storage facility.
  • Perform quarterly reconciliations; and annual file destruction of offsite storage inventory.

15. Management System

A management system is a set of policies, processes, and procedures taken by an organization or a business to ensure it can fulfill its tasks and achieve its objectives. A management system makes sure that the company excels financially and improves the user experience. The management system also takes care of the worker's and employees' needs and manages their workload and oversees their performance. Apart from interior matters of the company, a management system also deals with exterior matters like legislations, tax matters, and law issues.

Here's how record management specialists use management system:
  • Assist with the development and review of Records Center procedures and forms relating to manual and scanning/electronic records/document management systems.
  • Monitored email boxes for comments and imported e-mailed comments and messages into the Federal Document Management System.
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What skills help Record Management Specialists find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What type of skills will young record management specialists need?

Elisha BlanksonElisha Blankson LinkedIn profile

Program Director NCCU, Assistant Professor, North Carolina Central University

Graduates will need a skill set about the field in which they received training and additional skills useful to the job market. For example, with the changing demographics in the United States, extra skills in information technology and foreign languages will be a plus when entering the job market.
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Read more about what experts have to say about record management specialist

List of record management specialist skills to add to your resume

Record management specialist skills

The most important skills for a record management specialist resume and required skills for a record management specialist to have include:

  • Data Entry
  • Electronic Database
  • Nara
  • SharePoint
  • DOD
  • FDA
  • Hard Copy
  • Off-Site Storage
  • PDF
  • FOIA
  • FRC
  • CFR
  • CBI
  • Offsite Storage
  • Management System
  • Digitizing
  • Subpoenas
  • QC
  • OCR
  • QA
  • Enterprise Content Management
  • HR
  • PowerPoint
  • OPM
  • EDMS
  • NDA
  • Numerical Order
  • DOE
  • Performance Measures
  • IP
  • Employee Performance Management
  • OPF

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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