Recording secretary resume examples from 2026

Land interviews using Zippia's AI-powered resume builder.

Create my resume See all templates

Updated March 26, 2025

6 min read

All resume examples

Recording secretary resume

Heather Ferguson

(820) 555-2021 | hferguson@example.com

Knoxville, TN | 43510 E. Maple Rd. - 93454

Work experience

2020 - Present
Recording Secretary, University of Tennessee - Knoxville, TN
- Answered a multi-line telephone and handled customer service matters.
- Supported 10 engineers Approved invoices Tracked expenses Updated charts Compiled reports Wrote purchase orders Conducted and reconciled fixed asset inventory
2010 - 2020
Recording Secretary, University of Tennessee - Knoxville, TN
- Supported Corporate Counsel Composed memorandums and correspondences Assisted Corporate Counsel on Policy Development matters
- Transpose all physician orders into the computer.
- Manage all types of office procedures.
- Provide administrative support for Corporate Controller, including correspondence, spreadsheets and PowerPoint presentations, travel arrangements and expense reports.
- Supervised staff of 22 human resource specialists responsible for payroll, compensation, union negotiations, inspections, awards and evaluations.
2007 - 2010
Student Ambassador, University of Tennessee - Knoxville, TN
- Provided data for government funding, reports, computer input and scheduling meetings between parents and educational staff.
- Represented university in welcoming accepted students as well as prospective students on open houses and discovery days.
- Marketed Towson University through tours of the campus, open houses, and orientation programs
- Work quickly and efficiently to meet customer's needs Maintain a positive attitude in a fast paced environment Communicate effectively

Skills

Medical Records
Twitter
Tour Guides
New Members
General Correspondence
Admissions Events
Medical Supplies
Patient Care
GPA
MDA

Education

High School Diploma, (2007 - 2007)
,

Recording secretary resume

Heather Sims

(500) 555-3227 | hsims@example.com

North Port, FL | 77959 N. Elm Rd. - 60532

Work experience

2011 - Present
Recording Secretary, First Baptist North Spartanburg - North Port, FL
- Developed innovative PowerPoint presentation covers used by the cost engineers to market company services to clients.
- Entered data into computer database for the Energy Star and Green Light Program.
- Worked directly with senior government officials in the Executive Service, General Officers, and high-level representatives of foreign governments.
2006 - 2011
Secretary, State of Florida - Jacksonville, FL
- Upgraded office filing system prepare letters, confidential documents, forms and all supporting documents not in good order.
- Supported management staff by scheduling travel, making travel arrangements, and preparing travel itineraries.
- Crossed trained employees on new office procedures .Also complied inner office manuals (SOP) for employee point of reference.
- Helped maintain confidential files Scheduling appointments Telephone communication Dictation
2003 - 2006
Reporter, CBS - Philadelphia, PA
- Experienced delivering prepared news copy as well as extemporized and breaking news stories.
- Completed active and conversational / interview live shots to engage viewership and deliver informative news stories.
- Provided story ideas resulting in on-air pieces for the Investigative Unit and Good News9 franchise.
- Covered news events including 9-11, the D.C. sniper attacks, and the local and national immigration debate.

Skills

Attendance Records
Administrative Functions
Office Personnel
On-Air
Topics
News Stories
Patient Care
Professional Sports
K-12
Purchase Orders

Education

Bachelor's Degree, Journalism (2000 - 2003)
New York University
New York,

Recording secretary resume

Olivia Dunn

(880) 555-7518 | odunn@example.com

Chicago, IL | 83484 E. Cedar Ln. - 46313

Work experience

2020 - Present
Recording Secretary, H&R Block - Chicago, IL
- Maintained filing system, client confidentiality, appointment schedule, professional and friendly customer service with clients.
- Report to the Director of Special Education and Principal at Mansfield Middle School.
- Planned and organized details of annual international conference, quarterly training courses and special events.
- Scheduled calendar appointments, received telephone calls and made proper referrals.
- Helped engineers find critical information on tanks, electrical and piping in the database.
- Typed and prepared legal documents and correspondence.
2018 - 2020
Engineering Secretary, Aetna - Columbia, SC
- Scheduled, prepared and /or distributed meeting materials, correspondence letters, and memorandum reports as directed.
- Provide administrative/secretarial support to the In-house Attorney/Risk Manager and the Joint Commission Consultant.
- Worked diligently with multiple departments for proper billing procedures to be implemented.
- Create implement and input policies, procedures and protocols for 8 departments.
- Assisted with evaluating the office environment, revising procedures, improving efficiency of workflow and initiating cost reduction programs.
2014 - 2018
Clerk's Assistant/Administrative Assistant, Kelly Services - Columbia, SC
- Used the numerical system when filing; complied with company policies concerning patient privacy HIPPA.
- Maintained provider database, prepared office mailings, and updated HR & employee personnel files.
- Performed a variety of administrative tasks.
- Typed correspondence, mass mails and proposals, Internet searches and computer training.
- Answered routine inquiries received by telephone or correspondence which relate to procedures or activities of the job and branch activities.

Skills

Legal Documents
Customer Service
Vendor Invoices
Subpoenas
Routine Correspondence
Database
Public Hearings
A/P
HR
Telephone Calls

Education

High School Diploma, (2014 - 2014)
,

Recording secretary resume

Justin Sanchez

(970) 555-1566 | jsanchez@example.com

West Lafayette, IN | 15135 E. Second St. - 77195

Work experience

2015 - Present
Recording Secretary, Purdue University - West Lafayette, IN
- Generated reports from UT systems and reviewed and developed administrative standard operating procedures during transition of administrative services
- Balanced cash drawer at the end of shift and entered patient charges for billing purposes.
- Provided special project support to Executive Director.
- Maintained a working knowledge of the campus map, Campus Rec and Unions procedures, University policies, and department knowledge.
- Provided customer service to health care providers, as well as to the general public via telephone and in person.
2013 - 2015
Student Secretary, Purdue University - West Lafayette, IN
- Ensured the accurate, concise and timely dissemination of information via various forms of communication.
- Showed Professional etiquette while receiving telephone calls to and from customers, and directing visitors to the appropriate department.
- Closed expired records and entered new clients on the electronic database.
2010 - 2013
Finance Assistant, Houghton International - West Lafayette, IN
- Processed and paid vendor invoices and employee reimbursements accurately in a timely manner.
- Utilized Smarsh CRM program to create efficient, consistent and automated communication to over 60 clients and prospects.
- Provided customer service functions as needed.
- Assisted incoming vendors, explaining policies, forms and procedures in contract development.

Skills

Student Workers
Customer Service
Database
Routine Correspondence
Community Services
Office Supplies
Student Body
Sales Reports
Insurance Companies
Account Balances

Education

Associate's Degree, Management (2008 - 2010)
Purdue University
West Lafayette,

Recording secretary resume

Natalie Stone

(470) 555-6077 | nstone@example.com

Kansas City, MO | 72552 S. Main Rd. - 95963

Work experience

2011 - Present
Recording Secretary, H&R Block - Kansas City, MO
- Provide customer service, answering phones, and maintain a clean workplace.
- Maintained filing system, client confidentiality, appointment schedule, professional and friendly customer service with clients.
- Answer Phones Collections on Accounts Ordering Office Supplies and Forms Customer Service Coordinating Office Lunches Administrative Assistant Training New Employees Registering Patients
- Prepare expense reports, administrative reports, travel arrangements and assist with all aspects of attorney support.
- Support the Facilities & Custodial Department with office operations and procedures in order to ensure organizational effectiveness and efficiency.
2009 - 2011
Engineering Secretary, IBM - Raleigh, NC
- Performed broad variety of administrative tasks for senior management team of 5.
- Screened telephone calls and managed calendars for eight department staff and manager.
- Maintained Supervisor's calendar scheduling meetings and keeping him abreast of any time changes or cancellations.
- Processed all correspondence, scheduled meetings and travel arrangements, and answered phones.
- Supported Regional Manager and management staff with meetings, scheduling, travel arrangements, branch outings and recognition events.
2008 - 2009
Medical Record Assistant, Southcentral Foundation - Anchorage, AK
- Worked with Meditech software, updating and fixing any errors of patient's names and etc.
- Assisted MD's and NP's in patient care and everyday task needed to ensure optimal care.
- Direct patient care and phlebotomy for on site lab.
- Ensured facility met HIPPA Regulations.

Skills

Financial Statements
Health Information
Routine Correspondence
Clia
Venipuncture
Administrative Assistance
ECO
Purchase Orders
Travel Arrangements
New Members

Education

Certificate, Medical Assisting Services (2007 - 2008)
Charter College
Anchorage,

How to write a recording secretary resume

Craft a resume summary statement

Your resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to writing the most important 2-4 sentences of your resume:

Step 1: Mention your current job title or the role you're pursuing.

Step 2: Include your years of experience in recording secretary-related roles. Consider adding relevant company and industry experience as relevant to the job listing.

Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.

Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.

These four steps should give you a strong elevator pitch and land you some recording secretary interviews.

Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

List the right project manager skills

Many resumes are filtered out by hiring software before a human eye ever sees them. A robust Skills section can let recruiters (and bots) know you have the skills to do the job. Here is how to make the most of your skills section:

You often need to include the exact keywords from the job description in your resume. Look at the job listing and consider which of the listed skills you have experience with, along with related skills.
Include as many relevant hard skills and soft skills as possible from the listing.
Use the most up to date and accurate terms. Don't forget to be specific.

These five steps should give you a strong elevator pitch and land you some recording secretary interviews.

Here are example skills to include in your “Area of Expertise” on a recording secretary resume:

Meeting Minutes
Medical Terminology
Patient Charts
Executive Board
HIPAA
EMR
Payroll
Fraternity
Telephone Calls
Financial Statements

Meeting Agendas
Front Desk
Community Services
Scheduling Appointments
Hippa
Public Hearings
Medical Charts
Office Equipment
Medical Appointments
PowerPoint

Patient Appointments
Test Results
Scholarship
Computer System
Proofread
Word Processing
Administrative Tasks
Notary
Direct Calls
Executive Committee

Zippia’s AI can customize your resume for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

How to structure your work experience

Next you should include your work experience. Structure your work experience section by listing your most recent experience first, followed by earlier roles in reverse chronological order.

Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.

Include only recent, relevant jobs. Avoid including work experience over 20 years to avoid ageism.

Beneath each job, you should have bullet points to emphasize why you're the perfect fit for the recording secretary.

How to write recording secretary experience bullet points

Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:

Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.

Here are effective examples from recording secretary resumes:

Work history example #1

Clerk Typist

US Postal Service

Served in various clerical, supervisory positions in mail processing and delivery.
Conducted daily inspections of postal equipment and facilitated repairs and maintenance.
Participated in numerous youth sports initiatives to improve USPS visibility and neighborhood relations.
Processed packages using UPS, FedEx, and USPS mailing systems.
Processed fingerprinting for applicants and maintained records and mailed for clearance.

Work history example #2

Junior Secretary

First Baptist Church

Worked closely with the Deacons to organized start-up of Meals on Wheels it the Downtown Churches.
Enhanced manager's presentations by creating user-friendly and easy-to-understand PowerPoint presentations.
Assisted Sales and Service departments in customer billings, warranty submission, cost analysis, data entry and payroll.
Trained new proofreaders and assisted with developing a company-wide proofreader testing system for potential employees.
Utilized QuickBooks to create reports detailing collection information and rental industry statistics.

Work history example #3

Recording Secretary

NYU Langone Health

Worked with oncology patients from initial diagnosis through treatment and follow-up appointments.
Created graphics and presentation materials using PowerPoint and Excel.
Demonstrated positive behavior characteristics such as attitude, initiative, cooperation, adaptability, fairness, ingenuity, and dependability.
Provided financial administrative oversight on all managed care revenue streams including payment/capitation audits and improvements to collection procedures.
Assisted radiologist in the reading room in order to expedite the dictation and finalization of radiology reports.

Work history example #4

Recording Secretary

NEW YORK CITY HOUSING DEV

Prepared written responses on behalf of the Chairman's Office/Executive Department, pertaining to informational requests received via NYCitylink Internet site.
Installed, upgraded, and troubleshoot Windows NT/98/95 workstations.
Utilized ITAS timekeeping system to prepare time and attendance records and coordinate reports for submission to payroll.
Oriented all contractors on corporate policies and procedures and conducted formal management and team introductions.
Provided support for data analysis, production of reports, and PowerPoint presentations upon request.

Zippia’s AI can customize your resume for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

Add an education section to your resume

The education section should display your highest degree first.

Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.

If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries from recording secretary resumes:

High School Diploma

2007 - 2007

Bachelor's Degree in journalism

New York University, New York, NY

2000 - 2003

Highlight your recording secretary certifications on your resume

Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.

Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.

If you have any of these certifications, be sure to include them on your recording secretary resume:

Professional Legal Secretary (PLS)
Certified Billing and Coding Specialist (CBCS)
Word 2010 Certification
Certified Medical Administrative Assistant (CMAA)

Updated March 26, 2025

Browse office and administrative jobs