Post job

Explore jobs

Find specific jobs

Explore careers

Explore professions

Best companies

Explore companies

OverviewJobsResume

Skills

EducationCertificationsDemographicsJob DescriptionHow To HireBest CompaniesJob OutlookCompareEntry Level jobs
zippia ai icon

Automatically apply for jobs with Zippia

Upload your resume to get started.

Recording secretary skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Allison White,
Allison White
Below we've compiled a list of the most critical recording secretary skills. We ranked the top skills for recording secretaries based on the percentage of resumes they appeared on. For example, 16.0% of recording secretary resumes contained meeting minutes as a skill. Continue reading to find out what skills a recording secretary needs to be successful in the workplace.

15 recording secretary skills for your resume and career

1. Meeting Minutes

Here's how recording secretaries use meeting minutes:
  • Prepare meeting agenda/packets, draft/facilitate publication of official Notices/ resolutions/ordinances, attend monthly meetings and prepare official meeting Minutes.
  • Attended all meetings-Recorded roll-call-Noted meeting minutes-Typed minutes and sent to all student government officials

2. Medical Terminology

Here's how recording secretaries use medical terminology:
  • Trained in HIPPA compliance and basic medical terminology.
  • Performed secretarial duties, utilizing knowledge of medical terminology and hospital, clinic and laboratory procedures.

3. Patient Charts

Here's how recording secretaries use patient charts:
  • Process deceased patient charts in preparation for off-site storage facility.
  • Collected information from patient charts for private insurance billing accurateness.

4. Executive Board

Here's how recording secretaries use executive board:
  • Assumed responsibility of recording notes at executive board meetings and general body meetings.
  • Send written minutes to the President on issues discussed during executive board meetings and general body Meetings.

5. HIPAA

Here's how recording secretaries use hipaa:
  • Maintained patient privacy and confidentiality with HIPAA practices.
  • Provided information/medical records to insurance companies, patients, etc., in accordance with HIPAA regulations.

6. EMR

Here's how recording secretaries use emr:
  • Performed patient charting using EMR system efficiently and without errors
  • Maintained a prompt and organized EMR in a high-stress work environment to improve the efficiency of emergency physicians.

Choose from 10+ customizable recording secretary resume templates

Build a professional recording secretary resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your recording secretary resume.

7. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how recording secretaries use payroll:
  • Check, verify, and log time sheets for payroll completion for 50+ employees.
  • Helped coworker with data entry of daily reports to enable meeting payroll deadlines.

8. Fraternity

A fraternity is derived from the Latin word ‘frater' that means brother/ brotherhood. A fraternal organization is a club, society, or fraternal order of men associated together for secular or religious aims. It was common to see fraternities following a mandate with respect to values and social conduct, along with student fraternities, and fraternal service organizations.

Here's how recording secretaries use fraternity:
  • Developed and instituted a judicial review board system that allowed for proper democratic processes and accountability of bylaws within the fraternity.
  • Recorded minutes at Fraternity meetings and kept actives up to date on service projects and events.

9. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how recording secretaries use telephone calls:
  • Provided administrative support, typed letters, greeted and assisted visitors, and handled telephone calls when necessary.
  • Answered and directed telephone calls, greeted and directed visitors and clients.

10. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how recording secretaries use financial statements:
  • Review sorority financial statements, and audit all bank statements & transactions quarterly.
  • CHARTER SCHOOL SPECIALIST Provided accurate and timely financial statements for over 400 charter schools that were sponsored by the Board.

11. Meeting Agendas

Here's how recording secretaries use meeting agendas:
  • Drafted and disseminated monthly meeting agendas for Executive Committee and Association Board.
  • Drafted meeting agendas and executed follow-up for meetings.

12. Front Desk

Here's how recording secretaries use front desk:
  • Run the front desk, training employees direct supervisor to 15-20 employees.
  • Worked the front desk assisting people coming into the school.

13. Community Services

Community ѕеrvісе is аn unраіd activity in which аn individual оr grоuр еngаgеѕ tо bеnеfіt thе lосаl, nаtіоnаl оr glоbаl соmmunіtу. It іѕ also uѕеd as аn аltеrnаtіvе to imprisonment аnd іѕ intended tо connect offenders to the victim or society ѕо thаt they can undеrѕtаnd how their асtіоnѕ аffесt оthеrѕ.

Here's how recording secretaries use community services:
  • Co-created corporation Health Services Manual and Community Services Brochure.

14. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how recording secretaries use scheduling appointments:
  • Performed additional office duties including filing, scheduling appointments and meetings, and processing reimbursement requests.
  • check out,scheduling appointments, answering phones, ordering films

15. Hippa

HIPAA, which stands for Health Insurance Portability and Accountability Act, is a United States federal statue created, enacted, and turned to law in 1996, which whose primary purposes were to modernise the healthcare systems in the United States, secure and generally enhance the management of that personal information of patients that was in the hands of healthcare facilities, such as hospitals and insurance companies, and to enable the providing of healthcare and insurance to more people.

Here's how recording secretaries use hippa:
  • Scan and record medical charts, reports, laboratory and correspondence forms, followed HIPPA Rules.
  • Utilized confidential hospital/government agency websites Health Insurance Portability and Accountability Act (HIPPA) Quality Control Training
top-skills

What skills help Recording Secretaries find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What hard/technical skills are most important for recording secretarys?

Allison White

Associate Professor, Ohio University

In addition to production software skills, including MS Outlook, Word, Excel, and PowerPoint, we often taught database skills using MS Access. Every employer has an employee database and a customer/client database that requires input and sometimes maintenance by office personnel. Keyboarding (65+ wpm), basic bookkeeping/accounting, and filing skills are a must.

What skills stand out on recording secretary resumes?

Allison White

Associate Professor, Ohio University

Knowledge of spreadsheets software such as MS Excel is a commonly sought-after skill. Employers want word processing and spreadsheet skills but often say they want high school graduates and pay accordingly. These skills aren't always taught in high school. Those in the field should seek these skills. Additionally, medical and legal assistants have highly sought after. Terminology courses for these specialized areas are sometimes offered at the vocational schools but are usually offered at the post-secondary level.

What soft skills should all recording secretarys possess?

Allison White

Associate Professor, Ohio University

Employers have told me repeatedly that soft skills are often the most important. They will ask for my reference after I've gotten to know a student and been able to identify their communication, problem-solving, and interpersonal skills. They want someone to take the initiative yet know when to ask questions. Customer service skills and confidentiality were also voiced by our internship supervisors. Verbal and non-verbal communication is a must. The applicant must be able to write well!!
Do you want to know more?
Read more about what experts have to say about recording secretary

List of recording secretary skills to add to your resume

Recording secretary skills

The most important skills for a recording secretary resume and required skills for a recording secretary to have include:

  • Meeting Minutes
  • Medical Terminology
  • Patient Charts
  • Executive Board
  • HIPAA
  • EMR
  • Payroll
  • Fraternity
  • Telephone Calls
  • Financial Statements
  • Meeting Agendas
  • Front Desk
  • Community Services
  • Scheduling Appointments
  • Hippa
  • Public Hearings
  • Medical Charts
  • Office Equipment
  • Medical Appointments
  • PowerPoint
  • Patient Appointments
  • Test Results
  • Scholarship
  • Computer System
  • Proofread
  • Word Processing
  • Administrative Tasks
  • Notary
  • Direct Calls
  • Executive Committee
  • Report Cards
  • Medicaid
  • Event Planning
  • GPA
  • ICD-9
  • Travel Arrangements
  • Student Government

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

Browse office and administrative jobs