How to hire a recording technician

How to hire a recording technician, step by step

Here's a step-by-step recording technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a recording technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new recording technician
• Step 8: Go through the hiring process checklist

What does a recording technician do?

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1. Identify your hiring needs

   Before you start hiring a recording technician, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect recording technician also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of recording technicians.

   Type of Recording Technician	Description	Hourly rate
   Recording Technician	Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data. They ensure its quality, accuracy, accessibility, and security in both paper and electronic systems... Show more	$12-21
   Health Care Administrator	A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts... Show more	$23-45
   Medical Biller Coder	A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines... Show more	$14-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Database Systems
   • Office Equipment
   • Background Checks
   • Computer System
   • Management System
   • Criminal History
   • Law Enforcement Agencies
   • Word Processing
   • NCIC
   • Subpoenas
   • Police Reports
   • Hard Copy

   Check all skills

   Responsibilities:

   • Utilize SharePoint and Accutrac to convert information, by ensuring constant communication with department records coordinator and project leads.
   • Scan transcripts and financial documents into Onbase.
   • Perform periodic GMP audits to the manufacturing area.
   • Update procedures according to CFR & ISO requirements.
   • Assist processing, digitizing, and setting base-color on production materials.
   • Implement policy and procedures for HIPPA, OSHA and daily office guidelines.

   More recording technician duties

3. Make a budget

   Including a salary range in your recording technician job description is a great way to entice the best and brightest candidates. A recording technician salary can vary based on several factors:

   • Location. For example, recording technicians' average salary in florida is 39% less than in california.
   • Seniority. Entry-level recording technicians earn 42% less than senior-level recording technicians.
   • Certifications. A recording technician with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a recording technician's salary.

   Average recording technician salary

   $16.64hourly

   $34,620 yearly

   ---

   Entry-level recording technician salary

   $26,000 yearly salary

   Updated January 17, 2026

   Average recording technician salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$43,963	$21
   2	New York	$41,602	$20
   3	Connecticut	$41,268	$20
   4	Virginia	$39,263	$19
   5	Washington	$38,656	$19
   6	Wisconsin	$36,270	$17
   7	Ohio	$36,193	$17
   8	Kansas	$35,758	$17
   9	Pennsylvania	$35,640	$17
   10	Oregon	$34,361	$17
   11	Colorado	$33,588	$16
   12	Illinois	$32,847	$16
   13	Georgia	$32,750	$16
   14	Arizona	$32,086	$15
   15	Nebraska	$30,962	$15
   16	Indiana	$30,763	$15
   17	New Mexico	$30,590	$15
   18	Texas	$29,573	$14
   19	Florida	$25,944	$12

   Average recording technician salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	National Grid plc	$50,063	$24.07
   2	General Dynamics Mission Systems	$49,445	$23.77
   3	New York University	$47,905	$23.03
   4	San Bernardino County	$47,240	$22.71
   5	University of California-Berkeley	$46,253	$22.24
   6	Multnomah County	$44,397	$21.34
   7	University of California	$44,396	$21.34	5
   8	Fox Rothschild	$42,707	$20.53	3
   9	Arapahoe County	$42,564	$20.46
   10	Univ Of Colorado-Colorado Spgs	$41,821	$20.11
   11	Kern Community College District	$41,546	$19.97	1
   12	Douglas County	$41,428	$19.92	1
   13	Alston & Bird	$41,047	$19.73
   14	Napa County, California	$40,767	$19.60
   15	El Paso County	$40,710	$19.57
   16	City of Renton	$40,349	$19.40
   17	City of Columbus	$40,345	$19.40	1
   18	Community Treatment Alternatives, a program of Journey Mental Health Center	$40,272	$19.36
   19	City of Reno	$40,088	$19.27
   20	City of Aurora	$40,071	$19.26	1

4. Writing a recording technician job description

   A recording technician job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a recording technician job description:

   Recording technician job description example

   General Description
   
   Pasco County Building Construction Services is currently seeking to fill the position of Records Technician II. This role involves advanced clerical work, which involves moderately complex work methods and problems. Maintains specialized office records.
   
   Essential Job Functions
   
   Performs specialized record maintenance and retention duties requiring technical and organizational knowledge. Files and retrieves files on and off site, including retrieval of reports and records from a personal computer. Maintains records and provides daily, weekly, monthly, and yearly reports. Maintains permanent basic plan records for future inspection. Enters file information into the computer. Handles requests for information in person or over the telephone. Refers more difficult problems requiring policy decision to supervisors or other designated persons or departments. Operates office equipment such as personal computer and related software, copy machine, and large Blueprint high-speed scanner printer when necessary. Duties require work to be done with a minimum of supervision. Performs related work as required.
   
   Knowledge, Skills and Abilities
   
   * Knowledge of Records Maintenance.
   * Knowledge of construction procedures.
   * Knowledge of business English, spelling, and mathematics.
   * Knowledge of data entry equipment.
   * Knowledge of the basic construction process is preferred.
   * Ability to effectively search, retrieve and maintain complex records and files.
   * Ability to understand and carry out oral and written instructions.
   * Ability to learn the procedures and operations of the unit to which assigned.
   * Ability to meet and deal effectively with employees, vendors, and the general public.
   * Ability to use tact in resolving work problems.
   * Ability to maintain complex records and prepare reports.
   * Ability to operate a personal computer and related software.
   * Ability to lift and/or move up to 40 pounds and also push or pull heavy objects
   
   Minimum Requirements
   
   PHYSICAL SKILLS: Ability to lift and/or move up to 40 pounds and also push or pull heavy objects. May use a handling device (dolly, cart, etc.) or work with another team member to lift and/or move excessively heavy objects. Ability to communicate effectively using verbal, written and visual communication. Requires standing, stooping, and bending.
   
   Physical Skills for Development Services Administration Position are extremely physical requiring a continuous routine of pulling out heavy pocket folders and replacing same on high shelving.
   
   EDUCATION, TRAINING AND EXPERIENCE: Graduation from high school or possession of an acceptable equivalency diploma. Six (6) months of clerical/records retention experience. Operation of a personal computer is required.
   
   LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
   
   ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
   
   DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida Law.
   
   EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
   
   VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
   
   PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021

   Copy this example

   

5. Post your job

   To find recording technicians for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any recording technicians they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level recording technicians with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your recording technician job on Zippia to find and recruit recording technician candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with recording technician candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new recording technician

   Once you have selected a candidate for the recording technician position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new recording technician. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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