How To Become A Records Administrator: What It Is and Career Path

What is a records administrator and how to become one

Updated January 8, 2025

3 min read

Quoted expert

Jamie Rauscher RVT

The average records administrator salary is $41,997. The most common degree is a bachelor's degree degree with an business major. It usually takes 6-12 months of experience to become a records administrator. Records administrators with a Certified Records Manager (CRM) certification earn more money. Between 2018 and 2028, the career is expected to grow 11% and produce 23,100 job opportunities across the U.S.

What general advice would you give to a records administrator?

Jamie Rauscher RVT

Medical Manager, Animal Hospital of Towne Lake and Cat Clinic of Woodstock

I would advise new graduates to look at their career as a whole. Do not get bogged down in the negativity of so many others. You will be told everything from you cannot survive on your own salary, the pay is terrible, clients are ungrateful, you will become burnt out within the first 5 years, etc. All that is part of a negative mindset. I have been in the field for 25 years. I love it. I have earned the salary I make due to hard work and determination. I am constantly looking for ways to grow myself, so I will be able to develop my career into what I am physically able to do, as well as mentally as I age. I can help to support my family, even if I was not able to have my husband's income to add in, I would be able to take care of myself and my son with no problem.

ScoreRecords AdministratorUS Average

Salary

3.3

Avg. Salary $41,997

Avg. Salary $59,228

Stability level

4.8

Growth rate 11%

Growth rate 0.3%

Diversity

6.3

Race

American Indian and Alaska Native 1.26%

Asian 8.21%

Black or African American 9.38%

Hispanic or Latino 17.11%

Unknown 4.19%

White 59.85%

Gender

female 69.79%

male 30.21%

Age - 46

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 46

Stress level

4.8

Stress level is manageable

7.1 - high

Complexity level

6.0

Complexity level is intermediate

7 - challenging

Work life balance

8.6

Work life balance is excellent

6.4 - fair

Key steps to become a records administrator

Explore records administrator education requirements

Most common records administrator degrees

Bachelor's

48.7 %

Associate

24.8 %

High School Diploma

10.6 %

Start to develop specific records administrator skills

Skills	Percentages
Data Entry	19.98%
Access Database	10.22%
SharePoint	8.23%
Computer System	8.05%
Hard Copy	7.47%

Complete relevant records administrator training and internships

Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New records administrators learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a records administrator based on U.S. Bureau of Labor Statistics data and data from real records administrator resumes.

Research records administrator duties and responsibilities

Manage chart completion (ICD-9-CM and CPT coding/abstracting), chart assembly and analysis.
Provide training records when request for FDA and HIPAA audits.
Access client-driven SharePoint for data upload purposes.
Insure facility meets regulatory requirements in accordance with HIPPA & PPACA

Prepare your records administrator resume

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