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Offender Records Supervisor
State of Wisconsin
Remote records administrator job
Under the general supervision of the Deputy Warden, the Offender Records Supervisor shares the operations of the Dodge Correctional Institution (DCI) Records Office. However, day to day administrative leadership for this position will be provided by the Offender Records Supervisor - Violators/Release. The Offender Records Supervisor - Admissions will oversee the lawful admission of persons in our care, the archive records storage area, and the out of state persons in our care. This position will also serve as the Deputy Records Custodian for DCI. This position serves as a resource to facility department heads and will provide technical assistance and consultation to various staff and the public; provides and coordinates training for staff regarding records procedures; supervises records office staff and performs other miscellaneous duties.
Salary Information
This position is in pay schedule/range 81-04 with a starting pay of $29.00/hour - $37.82/hour, plus excellent benefits. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A probationary period is required.
In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
* Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
* Insurance: Excellent and affordable health, dental, vision, and life insurance.
* An exceptional pension plan including a lifetime retirement payment.
* An optional tax-advantaged 457 retirement savings plan.
* The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
* Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
* DOC is a qualifying employer for the Public Service Loan Forgiveness program.
* Please click here for a summary of State of Wisconsin employment benefits or click here to explore employment benefits on the website.
To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.
Job Details
Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.
The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency of employment.
The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting.
This position may be eligible to work remotely intermittently.
Qualifications
Minimally qualified applicants will have experience:
* Performing complex mathematical calculations/computations, (e.g. performing sentence computations, accounting practices or financial/budgeting.)
* Performing supervisory or leadership role duties (e.g. training, assigning, reviewing, evaluating the work of others etc.)
* Monitoring regulatory activity to maintain compliance with records and documents and document management laws.
In addition to the above, well qualified applicants will have experience:
* Communicating with people outside the organization representing the organization to customers, the public, government and other external sources (i.e. by letter, phone, in person, virtually etc.)
* Analyzing, interpreting and applying state and federal laws, administrative rules and regulations
* Reviewing and interpreting court procedures or legal documents
How To Apply
To apply, click on "Apply for Job" to start the application process. Follow the steps outlined in the application process and submit your application. Your resume and letter of qualifications should detail your training and experience specifically related to the qualifications section listed in the job posting and are limited to a maximum of 2 pages each.
The Department of Corrections has created extra guidance to assist you in developing your resume and letter of qualifications, if interested please click here. Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.
Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must complete the application process in order to be considered.
Questions can be directed to Katie Benson at **************************** or ************.
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.
The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program. Current State employees are not eligible for non-competitive appointment.
Deadline to Apply
Online application and materials must be submitted by 11:59 pm on February 9, 2026.
For general wisc.jobs user information and technical assistance, please see the wisc.jobs Commonly Asked Questions page. Some users report better performance when using the Chrome browser.
$29-37.8 hourly 1d ago
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Outsourced Records Specialist (Remote)
Recruit Monitor
Remote records administrator job
Under the direction and with approval of the Customer, the Records Specialist includes responsibility for the following records management activities: provide customer support and assist the customer with processes and procedures related to the tracking of customers records.
PAY: $21 per hour (paid biweekly)
SCHEDULE: Monday - Friday
HOURS: 7:30 AM - 4:00 PM (FULL TIME )
LOCATION: Redmond WA- ONSITE at one of the world's largest computing operating system software company
RESPONSIBILITIES:
Perform basic records center operations in accordance with established RIM procedures.
Process incoming information according to RIM procedures to meet organizational compliance requirements.
Perform assigned data entry to populate RIM software according to established procedures.
Review metadata for accuracy and make changes as necessary for placing records into storage
Maintain accurate records and respond in a timely manner to all retrievals, accessions and destruction requests for all customers records according to company record retention policy
Perform document preparation tasks. Indexing, packaging and release of product.
Sorting and/or preparing hard copy records for scanning and document preparation.
Scan hardcopy files to electronic images, assure quality image and perform quality control functions.
EDUCATION EXPERIENCE REQUIERMENTS:
High School Diploma or equivalent.
Familiarity with PC and other computer-related products.
Two years of experience working in a data entry/imaging environment is an asset.
Proficiency in reading, writing and communicating in English.
Must be detail oriented, quality driven and possess strong problem solving ability.
Ability to work at a sustained pace to meet production rates while producing quality work.
Ability to handle multiple projects simultaneously.
Aptitude for change and long durations of project assignments.
Ability to handle lifting, moving, pushing and pulling carts or boxes.
Capability to work independently with minimal supervision.
Iron Mountain is an equal opportunity employer, and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, marital status, age, sexual orientation, disability, veteran status or other legally protected classifications under applicable federal, state, or local laws in making employment decisions.
$21 hourly 60d+ ago
Public Records Specialist
Massanf
Remote records administrator job
Public Records Specialist - (2500087O) Description ABOUT THIS POSITION:The Office of the Secretary of the Commonwealth of Massachusetts is seeking candidates for a Public Records Specialist with the Public Records Division. The Public Records Division (Division) administers the updated Massachusetts Public Records Law. Under the Supervisor of Records (Supervisor), the Division processes and issues determinations on appeals from requestors denied access to government records; responds to questions involving the interpretation of public records related laws; and provides trainings on the Public Records Law throughout Massachusetts. The Public Records Specialist will work in fast-paced, deadline driven environment and will be responsible for providing support to the Supervisor, Staff Attorneys and Division in administering the Massachusetts Public Records Law. REPRESENTATIVE TASKS:· Assist in opening administrative appeals pertaining to the Public Records Law;· Manage a case load of appeals and draft determinations concerning compliance with the Public Records Law;· Coordinate with the Supervisor, attorneys, and other legal staff to facilitate closing appeals; · Mail acknowledgment letters, determinations, and other material on a regular basis;· Perform administrative duties including answering phone calls, responding to emails, and coordinating Public Records Law trainings throughout the Commonwealth. About us The Secretary of the Commonwealth's office comprises 23 departments across 19 locations around Massachusetts.As the third-ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state's public records and artifacts, and much more.Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth's office. Statement of Diversity and Anti-Discrimination The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions. It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Disability AccommodationQualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact ADA Coordinator Rebecca Murray at ************ or accommodations@sec.state.ma.us Covid-19 Vaccination Requirement for EmploymentAs a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. Remote work This position is not eligible for remote work.Total CompensationAs an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation, including:75% state paid medical insurance premium Reasonable Dental and Vision PlansFlexible Spending Account and Dependent Care Assistance programs Low cost basic and optional life insurance Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan12 paid holidays per year and Sick, Vacation, and Personal TimeTuition benefits for employee at state colleges and universities Short-Term Disability and Extended Illness program participation options Incentive-based Wellness ProgramsProfessional Development and Continuing Education opportunities Qualified Employer for Public Service Student Loan Forgiveness ProgramStarting salary $42,500 How to Apply:To apply please send: 1) a copy of your resume 2) a cover letter 3) three references to *********************** DO NOT APPLY VIA MASS.GOV Qualifications KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:· Ability to organize information;· Strong communication skills;· Proficiency in balancing multiple assignments;· Effective time management;· Ability to write succinctly. Official Title: SpecialistPrimary Location: United States-Massachusetts-Boston-1 Ashburton PlaceJob: UnclassifiedAgency: Secretary of StateSchedule: Full-time Shift: DayJob Posting: Dec 9, 2025, 9:12:43 PMNumber of Openings: 1Salary: 42,500.00 - 42,500.00 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Rebecca Murray - **********GuidesApply for a Job
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$42.5k yearly Auto-Apply 2d ago
Public Records Specialist
Mass 3.7
Remote records administrator job
Public Records Specialist - (2500087O) Description ABOUT THIS POSITION:The Office of the Secretary of the Commonwealth of Massachusetts is seeking candidates for a Public Records Specialist with the Public Records Division. The Public Records Division (Division) administers the updated Massachusetts Public Records Law. Under the Supervisor of Records (Supervisor), the Division processes and issues determinations on appeals from requestors denied access to government records; responds to questions involving the interpretation of public records related laws; and provides trainings on the Public Records Law throughout Massachusetts. The Public Records Specialist will work in fast-paced, deadline driven environment and will be responsible for providing support to the Supervisor, Staff Attorneys and Division in administering the Massachusetts Public Records Law. REPRESENTATIVE TASKS:· Assist in opening administrative appeals pertaining to the Public Records Law;· Manage a case load of appeals and draft determinations concerning compliance with the Public Records Law;· Coordinate with the Supervisor, attorneys, and other legal staff to facilitate closing appeals; · Mail acknowledgment letters, determinations, and other material on a regular basis;· Perform administrative duties including answering phone calls, responding to emails, and coordinating Public Records Law trainings throughout the Commonwealth. About us The Secretary of the Commonwealth's office comprises 23 departments across 19 locations around Massachusetts.As the third-ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state's public records and artifacts, and much more.Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth's office. Statement of Diversity and Anti-Discrimination The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions. It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Disability AccommodationQualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact ADA Coordinator Rebecca Murray at ************ or accommodations@sec.state.ma.us Covid-19 Vaccination Requirement for EmploymentAs a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. Remote work This position is not eligible for remote work.Total CompensationAs an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation, including:75% state paid medical insurance premium Reasonable Dental and Vision PlansFlexible Spending Account and Dependent Care Assistance programs Low cost basic and optional life insurance Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan12 paid holidays per year and Sick, Vacation, and Personal TimeTuition benefits for employee at state colleges and universities Short-Term Disability and Extended Illness program participation options Incentive-based Wellness ProgramsProfessional Development and Continuing Education opportunities Qualified Employer for Public Service Student Loan Forgiveness ProgramStarting salary $42,500 How to Apply:To apply please send: 1) a copy of your resume 2) a cover letter 3) three references to *********************** DO NOT APPLY VIA MASS.GOV Qualifications KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:· Ability to organize information;· Strong communication skills;· Proficiency in balancing multiple assignments;· Effective time management;· Ability to write succinctly. Official Title: SpecialistPrimary Location: United States-Massachusetts-Boston-1 Ashburton PlaceJob: UnclassifiedAgency: Secretary of StateSchedule: Full-time Shift: DayJob Posting: Dec 9, 2025, 9:12:43 PMNumber of Openings: 1Salary: 42,500.00 - 42,500.00 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Rebecca Murray - **********GuidesApply for a Job
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$42.5k yearly Auto-Apply 22h ago
Administrative Public Records Analyst
Dasstateoh
Records administrator job in Columbus, OH
Administrative Public Records Analyst (260000DS) Organization: Attorney GeneralAgency Contact Name and Information: ********************* Unposting Date: Jan 28, 2026, 4:59:00 AMPrimary Location: United States of America-OHIO-Franklin County-ColumbusOther Locations: United States of America-OHIO-Madison County-London Compensation: Commensurate upon experience Schedule: Full-time Classified Indicator: UnclassifiedUnion: Exempt from Union Primary Job Skill: Records ManagementTechnical Skills: Records ManagementProfessional Skills: Attention to Detail, Critical Thinking, Time Management Agency OverviewAbout Us:The Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.Job DescriptionWhat you'll do:The Ohio Attorney General's Office is currently seeking an experienced individual for an Administrative Public Records Analyst vacancy in the Bureau of Criminal Investigation (BCI) Section, London Ohio office. This position will report to the London location daily. Although the applicant will report to London daily, there is a possibility that this position will become a hybrid position. The applicant must live within 40 miles of the London Headquarters. The Bureau of Criminal Investigation, known as BCI, is the state's official crime lab serving the criminal justice community and protecting Ohio families. BCI also provides expert criminal investigative services to local, state, and federal law enforcement agencies upon request. With offices throughout the state, BCI stands ready to respond 24/7 to local law enforcement agencies' needs at no cost to the requesting agency.Staff at BCI work every day to provide the highest level of service. This includes special agents who are on call 24/7 to offer investigative assistance at crime scenes, knowledgeable scientists and forensic specialists using cutting-edge technology to process evidence to bring criminals to justice, and criminal intelligence analysts and identification specialists who help local law enforcement solve cases. Experienced special agents, forensic scientists, and other law enforcement experts' staff BCI's three main divisions: 1) Identifications 2) Investigations and 3) Laboratory.The duties include, but are not limited to the following:Management of Public Records Systems, Databases, and Redactions Manages incoming public record requests through applicable systems and databases At direction of legal staff, redacts and prepares records for responses to public record requests in accordance with Ohio public records law At direction of legal staff, redacts and prepares records for Ohio Attorney General specific projects Assistance to Legal Division Prepare personal, confidential and sensitive correspondences and documents Prepare reports on record requests and projects Monitors and edits public record policies and directives at the direction of AdministrationMaintain confidential files Develops and conducts various staff and state-wide trainings Other activities as requested by Administration*Individual will be reviewing investigative records which may contains graphic/sensitive documents Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.QualificationsMust have experience in records management and public records Must have at least 45wpms and the use of office equipment (i.e., use of computer; Microsoft Office programs; Adobe programs; redaction software; document and/or case management systems; photocopier. Able to apply principles to solve practical everyday problems; take direction to perform necessary functions to assist with public records; show initiative to maintain accurate records; cooperate with co-workers on group projects; prepare meaningful, concise & accurate reports; demonstrate attention details; ability to learn new software and technology; handle sensitive inquiries from & contacts with officials & general public; ability to lift 20 to 40 lbs.Job Skills: Records management, Attention to Detail, Critical Thinking, Time Management Supplemental InformationThe Attorney General's Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences. We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others. Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.The Attorney General's Office may fill additional, similar positions as a result of this posting.The Ohio Attorney General's Office is an Equal Opportunity Employer.Serves at the pleasure of the Attorney General per O.R.C. 124.14(B)(2).AGO#: 26-01-017Background Check Information:Selected candidate(s) will be subject to the following background checks:Criminal history Driving record TaxesDrug TestPolygraph TestIn addition, an Internet search may be conducted of publicly available and job related information through social media(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.) ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
$41k-60k yearly est. Auto-Apply 2d ago
Public Records Specialist
Commonwealth of Massachusetts 4.7
Remote records administrator job
The Office of the Secretary of the Commonwealth of Massachusetts is seeking candidates for a Public Records Specialist with the Public Records Division. The Public Records Division (Division) administers the updated Massachusetts Public Records Law. Under the Supervisor of Records (Supervisor), the Division processes and issues determinations on appeals from requestors denied access to government records; responds to questions involving the interpretation of public records related laws; and provides trainings on the Public Records Law throughout Massachusetts. The Public Records Specialist will work in fast-paced, deadline driven environment and will be responsible for providing support to the Supervisor, Staff Attorneys and Division in administering the Massachusetts Public Records Law.
REPRESENTATIVE TASKS:
· Assist in opening administrative appeals pertaining to the Public Records Law;
· Manage a case load of appeals and draft determinations concerning compliance with the Public Records Law;
· Coordinate with the Supervisor, attorneys, and other legal staff to facilitate closing appeals;
· Mail acknowledgment letters, determinations, and other material on a regular basis;
· Perform administrative duties including answering phone calls, responding to emails, and coordinating Public Records Law trainings throughout the Commonwealth.
About us
The Secretary of the Commonwealth's office comprises 23 departments across 19 locations around Massachusetts.
As the third-ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state's public records and artifacts, and much more.
Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth's office.
Statement of Diversity and Anti-Discrimination
The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions. It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
Disability Accommodation
Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact ADA Coordinator Rebecca Murray at ************ or accommodations@sec.state.ma.us
Covid-19 Vaccination Requirement for Employment
As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
Remote work
This position is not eligible for remote work.
Total Compensation
As an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation, including:
75% state paid medical insurance premium
Reasonable Dental and Vision Plans
Flexible Spending Account and Dependent Care Assistance programs
Low cost basic and optional life insurance
Retirement Savings\: State Employees' Pension and a Deferred Compensation 457(b) plan
12 paid holidays per year and Sick, Vacation, and Personal Time
Tuition benefits for employee at state colleges and universities
Short-Term Disability and Extended Illness program participation options
Incentive-based Wellness Programs
Professional Development and Continuing Education opportunities
Qualified Employer for Public Service Student Loan Forgiveness Program
Starting salary $42,500
How to Apply:
To apply please send\: 1) a copy of your resume 2) a cover letter 3) three references to ***********************
DO NOT APPLY VIA MASS.GOV
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KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
· Ability to organize information;
· Strong communication skills;
· Proficiency in balancing multiple assignments;
· Effective time management;
· Ability to write succinctly.
Tell us about a friend who might be interested in this job. All privacy rights will be protected.
$42.5k yearly Auto-Apply 50d ago
Public Records Coordinator
Biztek People, Inc. | Apa International Placement Consultants
Remote records administrator job
Job Description
BizTek People is in search of a Public Records Coordinator for our client in Portland, Oregon!
Schedule
Monday-Friday
20 hours per week within standard business hours
4- or 8-hour shifts
100% Remote
Education
Bachelor's Degree required
Experience & Qualifications
Minimum 5 years of professional experience
Background or experience in the legal field strongly preferred
Strong understanding of Public Records Laws, including state public records statutes and FOIA
Ability to communicate professionally, diplomatically, and effectively with internal stakeholders and the public
Strong judgment and discretion when handling confidential and sensitive information
Ability to determine:
What records are subject to disclosure
What information may be exempt
When legal guidance is required
Proficient in email systems and electronic databases for record retrieval and review
Experience with Epic preferred
Pending licenses will be considered
Position Summary
The Public Records Coordinator is responsible for managing and responding to public records requests in accordance with applicable public records laws. This role involves reviewing requests, coordinating with internal departments, evaluating disclosure requirements and exemptions, and ensuring responses are accurate, timely, and compliant.
The position requires handling sensitive and confidential materials with discretion and sound judgment. Requests may involve a wide range of topics, including employee compensation, contracts, business affiliations, and research-related records.
The Coordinator serves as the primary point of contact for public records requests, managing the full lifecycle of each request - from intake and analysis through response and documentation - while establishing timelines, cost estimates, and coordinating staff or temporary support as needed.
Key Responsibilities
Analyze and manage incoming public records requests
Coordinate with internal departments to gather responsive records
Evaluate records for disclosure eligibility and exemptions
Communicate with requestors through written and verbal correspondence
Establish timelines, schedules, and cost estimates for responses
Maintain compliance with applicable laws, policies, and procedures
Manage projects related to public records requests and oversee support resources as needed
keywords: #PublicRecords, #FOIA, #LegalCompliance, #RecordsManagement, #ConfidentialInformation, #DocumentReview, #RegulatoryCompliance, #ProjectCoordination, #RemoteWork, #PublicSector
PaceMateâ„¢ Loop Specialist (full-time, remote)
Primary Location: All U.S. Locations (remote)
Why work at PaceMate?
Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate is one of the nation's fastest-growing companies in cardiac rhythm management software and remote monitoring. Combining the most technologically advanced cloud-native software, research-grade data, and seamless integrations, PaceMateLIVEâ„¢, the company's flagship remote monitoring software platform, is enabling many of the nation's most renowned electrophysiologists, device clinics, and healthcare systems to effectively manage their device patient populations. With PaceMate, healthcare organizations can experience comprehensive interoperability and secure data exchange-significantly improving patient outcomes, reimbursements, and productivity.
Join Our Team
Joining the PaceMateâ„¢ Team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies.
We are currently seeking a Loop Specialist. The Loop Specialist will be responsible for remotely monitoring patients with implantable loop recorder devices utilizing the Company proprietary software. The ILR Specialist utilizes knowledge of cardiac electrophysiology and biomedical engineering concepts to assess the technical function of the patient's ILR, analyze and interpret device and patient diagnostics, and perform accurate clinical documentation as determined by the Company's best practice standards. This unique role will also work closely with the Product team to streamline ILR workflow and management within the software.
PaceMate offers those employees working full-time a robust compensation and benefit package to include Health and Prescription coverage, Dental, Vision, Long-Term Disability, Short-Term Disability, AD&D, Flexible Spending Account, Healthcare Savings Account, 401k Retirement Savings, Discount Program, Employee Assistance Program, Financial Wellness Program, Paid Time Off, Legal Insurance, Identity and Fraud Protection, Hospital Indemnity, Critical Illness, and Accident Coverage.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
Integrate a knowledge base from physiology, pathophysiology, and cardiac device function to perform competent evaluations, diagnostic review, and overall analysis through remote monitoring on our proprietary software platform.
Recognize abnormal function and programming of loop recorders and recommend strategies to address and correct issues.
Communicate with clinical team and providers regarding ILR function and diagnostic data through accurate, professional, and standardized documentation.
Collaborate with product team to develop business requirements for loop recorder management.
Adhere to scheduling protocols for remote monitoring per best practice and the Company guidelines.
Maintain confidentiality of sensitive information and follow all Health Insurance Portability and Accountability Act (HIPAA) and Protected Health Information (PHI) standards/protocols.
Maintain appropriate levels of current knowledge and the ability to interpret, comprehend and apply departmental policies.
Analyze, access, input and retrieve data.
Report pertinent information and assist with tasks to support department operations.
Maintain basic knowledge of PaceMate products and services.
Assist in ensuring consistency in practices and PaceMate Mission, Vision, and Customer Service standards are met.
Adhere to the Code of Conduct and all Company Policies and Procedures. Support and contribute to the Company's patient-centered care philosophy: Every teammate is a caregiver whose role is to meet the needs of the patient.
QUALIFICATIONS:
An individual must be able to perform each Essential Function of the job satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Nothing within this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
EDUCATION, TRAINING, AND EXPERIENCE
Undergraduate degree Biomedical Engineering, or a related field preferred, or an equivalent combination of education and experience.
Three or more years of experience in Cardiac Rhythm Management industry required.
Minimum of two years of recent ILR management experience; INQ preferred.
Demonstrated strong analytical, planning, organization, and time management skills. Effective verbal and written communication skills required.
The ability to work autonomously and within a team is necessary.
LICENSURE/CERTIFICATION:
Successful completion of an Electrophysiology mapping industry course or equivalent experience required.
International Board of Heart Rhythm Examiners (IBHRE) Certificate required (CCDS, CEPS, or CDRMS)
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is consistently required to remain in a stationary position, constantly operate a computer or other office equipment, and frequently communicate with customers and employees.
Must be able to exchange accurate information, with the ability to effectively, utilize voice over internet protocol; and repetitive motions using. fingers and forearms in data entry.
You must reside within the contiguous United States.
You must only work from within the contiguous Unites States.
If working from, residing at a location other than your legal address that PaceMate has on file, employee must inform IT and get approval to do so.
REQUIRED EQUIPMENT
Must have stable, reliable internet access.
REPORTING RELATIONSHIPS
Supervised by: Area Clinical Manager
Supervises: None
Target Compensation Range: $34.61- $44.23 per hour depending on Length of Experience, Education, Demonstrated Skill Set and Certifications.
COMPANY DESCRIPTION
PaceMate is a pioneering force in cardiac remote monitoring and data management. We're driven by a mission to modernize digital healthcare and envision a future of connected personalized cardiac care. Since 2015, PaceMate has been simplifying and streamlining device clinic operations with one easy-to-use platform-PaceMateLIVE . As the industry's only comprehensive cardiac remote monitoring solution, PaceMateLIVE uniquely pairs device and EHR data and prioritizes patient care intelligently. Visit PaceMate.com to see how together-We never miss a beat.
About PaceMate
Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate offers the most comprehensive remote cardiac monitoring solution in the industry. PaceMateLIVE is the only clinical dashboard with user-friendly integrations for all implantable cardiac devices, ambulatory monitors, consumer ECGs, and heart failure products. PaceMate's Auto-Triageâ„¢ prioritizes patients based on clinician-customized standards-not device alerts-resulting in a substantial reduction in alert burden. With the most live connections through EHR-partnered integrations across Epic, Cerner, and athenahealth, PaceMate offers a true, vetted, and validated industry-leading solution for interoperability: ensuring bi-directional data transfer for more accurate reporting, streamlined workflows, and one-click billing. PaceMate's software-only, concierge on-demand, and full-service offerings deliver a flexible, customized solution for cardiac practices. Visit PaceMate.com to learn how one platform is transforming the future of digital health.
$24k-33k yearly est. Auto-Apply 7d ago
Records Coordinator
Cardea Health
Remote records administrator job
Cardea Health is a non-profit organization dedicated to providing compassionate health care to marginalized populations. Our mission is to create and support programs that protect the health and autonomy of vulnerable individuals and promote equity and social justice to improve the well-being of our entire community. We provide medical support to populations that experience homelessness.
At Cardea, we are dedicated to creating a workplace that celebrates diversity and actively seeks to include underrepresented communities. We believe that diversity drives innovation and fosters a more dynamic, inclusive, and productive work environment. We actively encourage individuals from underrepresented backgrounds to apply for our open positions. We value your unique perspectives, experiences, and talents, and we are committed to providing equitable opportunities for growth and advancement. Join us in building a team that reflects the rich diversity of our society and let's make a positive impact together.
Position Overview
As a Remote Records Coordinator, you will play a vital role in maintaining, updating, and managing electronic health records (EHRs) and other critical data systems to support our clinical teams and administrative functions. This position ensures accurate and timely handling of sensitive health information, working closely with various departments to uphold data security and compliance.
Key Responsibilities
Accurately input, update, and retrieve patient data from electronic health record (EHR) systems
Maintain compliance with HIPAA and all relevant healthcare data regulations
Respond to internal and external requests for medical records in a secure and timely manner
Perform regular audits of data entries for accuracy and completeness
Coordinate with clinical staff to resolve any discrepancies in patient records
Assist in the digital filing, organization, and archiving of confidential documents
Track record requests and releases using approved systems and logs
Support cross-departmental data needs as directed by management
Qualifications
Previous experience in data entry, medical records, or healthcare administration preferred
Familiarity with EHR systems (e.g., Epic, Cerner, or similar) is a plus
Strong attention to detail and accuracy
Ability to handle sensitive information with discretion
Excellent organizational and time-management skills
Proficient in Microsoft Office Suite and Google Workspace
High school diploma or equivalent (Associates or higher preferred)
Why Work at CARDEA HEALTH?
Fully remote position with flexible scheduling
Supportive team culture that values growth and learning
Opportunity to contribute to a mission-driven healthcare organization
Competitive pay and benefits package (if applicable)
Cardea Health is an Equal Opportunity Employer
Cardea Health is committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, genetic information, marital status, national origin, disability, citizenship or veteran status. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the state of California and San Francisco Fair Chance Ordinance.
This is not designed to contain a comprehensive list of activities, duties, or responsibilities for this role. Activities, duties, or responsibilities may change, or a new job description may be assigned at any time with or without notice.
Package Details
$32k-44k yearly est. 60d+ ago
Clinical Records Specialist
PACS
Remote records administrator job
General Purpose is to implement assigned modules of the EHR Platform (PointClickCare) in all the facilities supported by PACS in accordance with current federal and state guidelines as well as in accordance with the facility's established privacy policies and procedures.
Essential Duties
• Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
• Administrative Functions
• Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the EHR-related projects in accordance with set project deadlines.
• Assist the managers and directors, as required.
• Develop and maintain a good working rapport with other PACS Support team members, as well as other departments in all the supported facilities, to assure that PCC modules are implemented timely and properly.
• Provide PCC Navigation training and re-training on assigned modules.
• Audit Assigned modules, as needed.
• Includes audits to support the legal team.
• Includes audits to support facility admission teams for compliance with proper utilization of the
module.
• Includes audits to support facility nursing teams in collaboration with the
• Regional Director of Clinical Services, Medical Records Auditor, and Regional RAI Specialist.
• Issue monthly reports covering audit results to the EHR Managers and Directors, Legal team, Clinical
Leadership teams and Executive team.
• Will consult with Regional Directors of Clinical Services, Regional RAI Specialists, Regional Directors of Therapy Services, and Legal team as appropriate.
• Maintain Spreadsheets on facility audit trends for deficient areas and monitors for improvement.
• Alert facility personnel of audit trends and schedule follow-up webinar trainings, when needed.
• Assist with maintaining Masterfile of all Facility leaders, main contacts and superusers.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information
and promptly report suspected or known violations of such disclosure to the Supervisor.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Supervisor.
• Report any known or suspected unauthorized attempt to access facility's information system.
• Assume the administrative authority, responsibility, and accountability of performing the assigned
duties of this position.
• Personnel Functions
• • Report known or suspected incidents of fraud to the Director of EHR Implementation.
• • Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established policy guidelines.
Staff Development
• Attend and participate in mandatory in-service training programs as scheduled (e.g., OSHA, TB,
HIPAA, Abuse Prevention, etc.).
• Attend and participate in workshops, seminars, etc., as approved. Safety and Sanitation
• Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.
Equipment and Supply Functions
• Report equipment malfunctions or breakdowns to your supervisor as soon as possible.
• Ensure supplies have been replenished in work areas as necessary.
• Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.
Supervisory Requirements
As Medical Record Specialist, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Qualification
Education and/or Experience
• Must possess, as a minimum, a high school diploma or GED.
Must be able to type a minimum of 45 words per minute and
use dictation equipment. A working knowledge of medical
terminology, anatomy and physiology, legal aspects of health
information, coding, indexing, etc., preferred but not
required. On-the-job training provided in medical record and
health information system procedures. Must be
knowledgeable of medical terminology. Be knowledgeable in
computers, data retrieval, input and output functions, etc...
Language Skills Must have strong written and verbal communication skills.
Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability Provide accurate, detailed responses and build effective working relationships. Ability to work collaboratively with key stakeholders.
Detail-oriented and able to maintain confidential and private
personnel data.
Certificates, Licenses, Registrations None required.
Physical Demands
• The physical demands described here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop
• computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. The noise level in the work environment is usually low to
moderate.
Additional Information
Note: Nothing in this job specification restricts management's right to assign or reassign duties and
responsibilities to this job at any time. Critical features of this job are described under various headings above.
They may be subject to change at any time due to reasonable accommodation or other reasons. The above
statements are strictly intended to describe the general nature and level of the work being performed. They are
not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees.
$29k-37k yearly est. Auto-Apply 51d ago
Mortgage Recording Specialist
Upstart Services 4.0
Records administrator job in Columbus, OH
About Upstart
At Upstart, we're united by a mission that matters: to radically reduce the cost and complexity of borrowing for all Americans. Every day, we bring creativity, experimentation, and advanced AI to reshape access to credit, helping millions move forward financially with clarity and confidence.
As the leading AI lending marketplace, we partner with banks and credit unions to expand access to affordable credit through technology that's both radically intelligent and deeply human. Our platform runs over one million predictions per borrower using more than 1,800 signals, powering smarter, fairer decisions for millions of customers. But the numbers only hint at the impact. Every idea, every voice, and every contribution moves us closer to a world where credit never stands between people and their financial progress.
We're proudly digital-first, giving most Upstarters the flexibility to do their best work from wherever they thrive, alongside teammates across 80+ cities in the US and Canada. Digital-first doesn't mean distant. We're intentional about in-person connection through team onsites, planning sessions, and moments that spark creativity and trust. And whether you choose to work primarily from home or collaborate in-person from one of our offices in Columbus, Austin, the Bay Area, or New York City (opening Summer 2026), you'll have the support to work in the way that works best for you.
If you're energized by tackling meaningful problems, excited to innovate with purpose, and motivated by work that truly matters, we'd love to hear from you.
The Team:
As part of Upstart's Home Lending Operations, the Post Closing team ensures a seamless and compliant experience for our home equity line of credit borrowers after closing. We focus on executing high-quality, time-sensitive operational processes that directly impact the accuracy and integrity of loan documentation and servicing workflows. As a Mortgage Recording Specialist, you'll be part of a collaborative team that works closely with internal stakeholders and external partners to uphold loan servicing standards and drive operational excellence.
As the Mortgage Recording Specialist at Upstart, you will manage the accurate and timely recording of HELOC loan documents, a critical step in ensuring compliant and efficient loan servicing. This role prepares, reviews, and submits RON and mail-in packages for county recording, verifies post-recording data, and updates internal systems with precision. By maintaining high standards of documentation quality and proactively resolving issues, the Mortgage Recording Specialist helps safeguard the integrity of our servicing operations.
How you'll make an impact
Ensure complete and accurate review of signed HELOC documentation packages prior to recording.
Confirm all elements of mail-in packages (mortgage/deed, physical check, return materials, FedEx labels) are properly assembled and addressed.
Prepare electronic and mail-in recording documents for submission, validating county-specific requirements, riders, and appropriate payment methods
Monitor Simplifile to ensure recording statuses transition to final confirmed state by county.
Validate post-recording documentation, including recording stamps, dates, book/page/instrument numbers, and update internal systems accordingly.
Upload recorded instruments to Vesta and ensure all notes and metadata are accurately reflected across systems
Serve as a point of quality control to guarantee documentation compliance and operational accuracy during the post-closing process
Remediate and cure any rejected recording documents from counties as needed.
Minimum Qualifications
Experience in home lending loan processing or mortgage servicing
Understanding of end-to-end HELOC loan origination processes
Excellent analytical, organizational, and communication skills
High attention to detail and comfort working with data in operational environments
High School Diploma or GED
Ability to work standard hours (9 AM - 5:30 PM EST)
Proficiency with loan origination systems and general productivity software.
Reside within 60 miles of Columbus, OH, and be able to work from the office at least two days per week.
Preferred Qualifications
Previous post closing / recording or servicing mortgage experience.
Ability to work effectively with limited direct guidance on routine activities
Strong organizational and time management skills with the ability to prioritize tasks effectively
Comfortable operating in a fast-paced, ambiguity-prone environment
Demonstrated ability to take ownership of issues and drive resolution with patience and efficiency
Position location This role is available in the following locations: Columbus, Ohio
Time zone requirements The team operates on the East coast time zones.
In-Office requirements. You will be required to work from the Columbus, Ohio office 2 days per week (must be within a 60 mile radius). Depending on business needs, agents may be asked to work from the office more often.
Travel requirements As a digital first company, the majority of your work can be accomplished remotely. The majority of our employees can live and work anywhere in the U.S but are encouraged to to still spend high quality time in-person collaborating via regular onsites. The in-person sessions' cadence varies depending on the team and role; most teams meet once or twice per quarter for 2-4 consecutive days at a time.
This is a Non-Exempt position. Employees in this position are paid an hourly pay rate, on a bi-weekly basis, and are eligible to receive overtime pay for any hours worked over 40 in a work week, or over 8 in a work day if required by state law.
Columbus, OH - Anticipated Hourly Rate Range$25.48-$25.48 USD
What you'll love
At Upstart, our benefits are designed to support your health, financial well-being, family, and personal growth. Here's what you can expect:
Competitive compensation, including base pay, bonus opportunities, and annual equity grants that vest quarterly
Generous 401(k) plan with Upstart matching $2 for every $1 contributed, up to $15,000 per year
Employee Stock Purchase Plan (ESPP) with discounted stock purchase options for eligible employees
Affordable medical, dental, and vision coverage, with multiple plan options - Upstart covers 90% to 100% of the cost depending on the plans you choose
Health Savings Account contributions from Upstart for eligible plans
Income protection benefits, including company-paid Basic Life, AD&D, and Short- and Long-Term Disability coverage, with options to purchase supplemental coverage
Paid time off, sick and safe time, and company holidays
Paid family and parental leave to support caregiving and major life moments
Family-centered benefits through Carrot and Cleo, supporting fertility, parenthood, and caregiving
Employee Assistance Program (EAP) offering mental health support and life-centered resources
Financial wellness resources, including access to financial planning tools and a financial concierge service
Annual wellness allowance to support your physical and emotional well-being and personal development, based on what matters most to you
Annual productivity allowance to invest in relevant tools and resources you need to do your best work, no matter where you work from
Connection and community through team events and onsites, all-company updates, and employee resource groups (ERGs)
Onsite perks, including catered lunches and fully stocked micro-kitchens when working from one of our four offices, located in the Bay Area, Austin, Columbus, and New York City (opening Summer 2026!).
Upstart is a proud Equal Opportunity Employer. Just as we are dedicated to improving access to affordable credit for all, we are committed to inclusive and fair hiring practices.
If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please email
candidate_accommodations@upstart.com
************************************************
$25.5-25.5 hourly Auto-Apply 7d ago
MANAGER OF RECORDS & REPORTS
Richlandonline
Remote records administrator job
Classification Title: Manager of Records & Reports/ Program Auditor
Department: Community Planning and Development
Division: Register of Deeds
Pay Grade:
FLSA Status: Exempt
Reports to: Division Manager
Supervisory Responsibility:
Travel Requirements:
Remote Work Eligibility: At the discretion of the Community Planning and development Director
GENERAL STATEMENT OF JOB
This position in the Register of Deeds (ROD) Office oversees daily operations that support the recording, indexing, preservation, and public availability of real estate records for Richland County. This role ensures compliance with South Carolina recording laws, protects property ownership rights through accurate recordation, and supervises staff delivering front-line customer service to residents, attorneys, real estate professionals, and other stakeholders. The incumbent carries out operational planning, quality control, training, and process improvement in support of the County's mission of transparency and public access to land records.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
Provides professional, comprehensive, courteous customer service; assists customers or obtains information for customers as requested; explains department and County policies and procedures; refers customers to other personnel or offices as appropriate.
Respond to inquiries made thru phone, voicemail, fax, email and written correspondence.
Assist in monitoring division operations to ensure compliance with state laws and county ordinances.
Assists in development of goals and long-range plans for the Register of Deeds office.
Assist Departments and Divisions in ordering record management supplies.
Advise County personnel on record management policy and procedures to ensure compliance with State and County laws, policy and procedure.
Assist in the administration of the County's record management program.
Assist Division manager with research projects and reports.
Move physical deed, mortgage, plat and index books to perform research and make copies.
Asist with Freedom of Information Act requests.
Assist with Ombudsman service requests.
Assist with grant research and preparation.
Assists in division inventory management.
Assist with time keeping.
Maintains and update the division's standard operating procedures.
Regularly coordinates with the Assistant Directors in responding to inquiries about statistics, performance and productivity issues.
Assists with maintaining equipment.
Regularly verifies the proper identification for the microfilm rolls in the public area.
Assist in verifying microfilmed images of pre-1998 documents for planned back-file conversion of microfilm to digital format.
Serves as a liaison between the Register of Deeds and the public, and those of other divisions, departments, agencies and professionals in receiving information, identifying and resolving customer services issues.
May assist in coordinating programs and community service's activities and attend community meetings.
Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
Performs other clerical work, including but not limited to correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, processing daily mail and receiving/responding to email.
Receives and responds to public/customer inquiries, requests for assistance.
Maintains current and archived records and files in accordance with record retention policies; retrieves files and/or information from files upon request.
Attends training, meetings, seminars, and/or workshops to enhance job knowledge and skills as directed.
Serve as back up cashier
Performs essential functions and other duties as assigned.
MINIMUM EDUCATION AND TRAINING
Bachelor degree in accounting or a related field.
5 years prior experience.
-or-
Any combination of education and experience that meets the requirements for performing the essential functions of this job.
Licenses/Certifications/Other:
Requires a valid state driver's license.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
Data Involvement: Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information.
People Involvement: Requires receiving/ giving information, guidance or assistance to people to directly facilitate task accomplishment.
Involvement with Things: Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, scanners, telephones, books or similar equipment; may service office machines, including adding paper and changing toner.
Reasoning Requirements: Requires performing skilled work involving set procedures and rules but with frequent problems. Requires the skill set to learn, navigate, and provide input on Register of Deeds software.
Mathematical Requirements: Requires using basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes, and/or computing discounts and interest rates. Requires the ability to count money, make change, and perform petty cash draw audits.
Language Requirements: Requires reading technical instructions, procedures manuals, and charts to solve practical problems such as routine office equipment operating instructions; composing routine and specialized reports, forms, and business letters, with proper format; speaking compound sentences using normal grammar and word form.
Mental Requirements: Requires doing clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
Computer Requirements: Must be proficient in use of Microsoft Office.
Judgments and Decisions: Responsible for guiding others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine.
Physical Requirements:
The work is sedentary work which requires the person in this position to occasionally exert up to 30 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
Grasping: Applying pressure to an object with the fingers and palm.
Handling: Picking, holding, or otherwise working, primarily with the whole hand.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Including color, depth perception, and field vision.
WORK ENVIRONMENT
May be required to work hours other than the regular schedule including nights, weekends, and holidays. This position requires regular and reliable attendance and the employee's physical presence at the workplace. The job risks exposure to no known environmental hazards. Work is performed in a relatively safe, secure, and stable work environment.
EEO AND ADA MESSAGE
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this .
Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Richland County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
_____________________________________________ ____________________________________
Employee Signature Date
$38k-57k yearly est. Auto-Apply 40d ago
V105- Legal Records Coordinator
Flywheel Software 4.3
Remote records administrator job
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!
:
Join Job Duck as a Legal Records Coordinator and become an integral part of a dynamic legal team dedicated to delivering exceptional client service. In this role, you will manage client communications, coordinate treatments, and ensure smooth interactions with insurance companies and providers. You'll handle critical tasks such as drafting documents, managing calendars, and overseeing records, all while maintaining a proactive and organized approach. This position is ideal for someone who thrives in a fast-paced environment, demonstrates strong communication skills, and is committed to accuracy and reliability. If you are resourceful, empathetic, and eager to grow within a professional setting, this opportunity is for you.
• Salary Range: from $1,150 USD to $1,220 USD
Responsibilities include, but are not limited to:
Perform basic office management tasks and maintain organized systems
Ensure timely responses from insurance companies
Draft legal documents and correspondence
Post client reviews and send thank-you letters
Handle email communications professionally
Answer and return calls promptly
Coordinate treatments and follow-ups for clients
Contact providers and request medical records
Manage calendars and schedule appointments
Negotiate with insurance companies and determine next steps
Review and manage client records
Communicate with clients, insurance companies, and adjusters
Requirements:
Additional Job Description:
• Time Zone: EST
• Office Hours: Monday-Friday, 9:30 AM to 6:30 PM
• Software/Tools Required:
• Microsoft 365 (SharePoint, Outlook, Calendar, Excel, PowerPoint)
• Microsoft Teams
• RingCentral (VoIP)
Required Skills:
•Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies
•Advanced/native-level English skills (both written and spoken)
• It's a plus if you have a background dealing with medical records
• Excellent communication and writing skills
• Strong organizational and time-management abilities
• Ability to prioritize tasks and meet deadlines
• Detail-oriented with problem-solving skills
• Proficiency in Microsoft Office Suite and calendar management
• Adaptability and flexibility in a dynamic environment
• Professional maturity and understanding of office protocols
• Ability to work independently and take initiative
• Empathy and client-focused mindset
• Commitment to confidentiality and accuracy
Work Shift:
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
$34k-45k yearly est. Auto-Apply 60d ago
Records Management Specialist II
Contact Government Services, LLC
Remote records administrator job
Records Management Specialist IIEmployment Type: Full-Time, Mid-LevelDepartment: Office Support CGS is seeking an experienced Records Management Specialist to provide administrative support for a large Federal agency initiative. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology.
To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others.
Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:- Customer Service Excellence: Demonstrated ability to interact professionally and effectively with a wide range of individuals, providing high-quality support, resolving issues promptly, and maintaining a positive and empathetic approach to service delivery.
- Strong Organizational and Time Management Skills: Proven ability to manage records, files, and data systematically and accurately.
Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- Adaptability with Technology: Comfortable working with electronic records systems and adapting quickly to new software or technological processes.
A proactive attitude toward learning and implementing digital tools to enhance productivity.
- Training and Development Capabilities: Experience delivering training to colleagues or clients, with the ability to develop and write clear, engaging, and comprehensive training materials or instructional content.
- Effective Communication: Excellent written and verbal communication skills, especially in documenting procedures, communicating with team members, and supporting end-users or customers.
- Team-Oriented with Independent Drive: A collaborative team player who can also work independently, take initiative, and contribute to continuous improvement efforts.
Qualifications:- Previous experience in a customer service role, with a strong focus on client satisfaction and support.
- Background in records or data management, including organizing, maintaining, and retrieving information efficiently.
- Proficiency in using current versions of Microsoft Windows and related applications (e.
g.
, Microsoft Office Suite).
- Experience with electronic recordkeeping systems or document management platforms.
- Prior experience in training roles, including designing, writing, and facilitating training modules or instructional materials.
Ideally, you will also have:- College Degree Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources.
We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs.
We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees.
Therefore, we offer a comprehensive benefits package.
- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:*******************
com/join-our-team/For more information about CGS please visit: ************
cgsfederal.
com or contact:Email: info@cgsfederal.
com #CJ
$34k-49k yearly est. Auto-Apply 60d+ ago
Management Analyst - Police Records
City of Gahanna, Oh 3.9
Records administrator job in Gahanna, OH
Join Gahanna's Division of Police and play a key role in modernizing how critical information is managed, protected, and shared. In this position, you'll streamline records processes, support digital transformation, and ensure compliance with Ohio Public Records and Sunshine Laws while delivering exceptional service to the public. You'll collaborate with internal departments, assist with public records requests, and help guide transparent, secure, and efficient records operations. This is an ideal opportunity for someone who enjoys improving systems, embracing technology, and contributing to a mission that supports both the Division and the community.
Starting Salary Range: The starting salary is between the minimum and midpoint of the range ($53,040 annually - $64,979 annually).
Candidates will start at the minimum of the range unless their skills, experience, education or other factors exceed the qualifications for the position.
Candidates for this position must pass a comprehensive background check including a personal history questionnaire and polygraph.
To view the job description for Management Analyst - Police Records, CLICK HERE.
Any combination of education, training and experience as listed below which provides the required knowledge, skills, and abilities to perform the essential functions of the job. A typical way to qualify is an associate's degree and/or two years of progressively responsible experience in local government or related field.
* Licensure or Certification Requirements
a. Ohio Sunshine Law Training Certification is required within 6 months of employment.
b. Division-prescribed Records Management System administrator training (post-employment and once practical).
c. Notary Public License (or ability to obtain license) is preferred.
Why Gahanna?
Named one of the 'Best Hometowns' by Ohio Magazine, Gahanna offers 750+ acres of parkland, vibrant neighborhoods, opportunities for business growth and more! Only eight miles from downtown Columbus and minutes away from the John Glenn Columbus International Airport, Gahanna is a choice location for business and leisure. With a strong emphasis on community, family and fun, Gahanna offers a wide variety of seasonal and special events.
$53k-65k yearly 15d ago
Records Management Specialist
Aetos 4.2
Remote records administrator job
AETOS LLC is a Minority Owned CVE Certified Service Disabled Veteran Owned Small Business (SDVOSB) providing information technology solutions focused on building a business that is customer-centered and performance-oriented. At Aetos, we specialize in developing IT solutions to optimize functionality and efficiencies for government and commercial clients to meet their business needs.
Job Description
Records Management Position Requirements:
The candidate will be responsible for maintaining and enhancing an established compliant Records Management System (RMS) in M365 SharePoint environment. The candidate must be knowledgeable of the capabilities inherent to an M365 platform, to include Purview, that apply to creating a compliant records management environment. Candidate must have knowledge of the following :
Metadata and how to effectively apply this in SharePoint
The creation and management of a taxonomy of Record Series Codes (RSC)
Security access controls
The organization of Case Files
The application of records retention rules and disposition policies.
Candidate must be able to design and implement the configuration of the RMS in regard to how records are ingested and how security controls will be applied.
Candidate must have a working knowledge of DOD 5015.02 standards as criteria for establishing a compliant records management environment and must also understand the concept of litigation hold requests, FOIA, and audit and business need hold requests. Candidate must also understand the concept of communicating with NARA to align with NARA policies. Candidate will be required to create and respond to communications for and from all types of functional and technical customers through a variety of formats such as conference calls, emails, NARA taskers and directives, Service Hold Requests, File Plans and annual NARA requests regarding records managed by and for the client. An example would be addressing the NARA directive to perform an annual Records Management Program (RMP) assessment survey and submit to NARA's ePortal.
Candidate will be responsible for maintaining a Record Maintenance Support process and System Maintenance Support process that provides ongoing RM support to assess problems, seek process improvements and adhere to Federal Regulations. Candidate will work with client to establish internal policy and other governance to ensure the following are addressed in the time and/or manner specified/acceptable by the appropriate authority:
Advise in Agency-wide Annual RM Training.
Assess and embed RM capabilities in the design of current, or new systems.
Create and maintain RM Governance Policy and Guidance.
Respond to RM related inquiries (24 hours).
Respond and support any requests for information needed because of audit or internal or external analysis.
Respond to NARA inquiries and surveys.
Implement revisions to records retention schedule.
Provide support to incidents or inquiries related to various matters related to the Agency's RM program to include but not limited to records security, records transitioning, incidents-damaged, lost-spillage, RMS, and archiving.
Provide administrative support and guidance for creating and maintain current file plans and associated taxonomy to better enable configuration of systems retaining Agency's records.
The candidate will work closely with the client's Record Manager and/or Records Owners the following actions will be implemented to maintain system support:
Implement steps that include identifying and maintaining a current list of staff responsible completing files, training designated staff how to complete records file plan, tracking designated staff for ongoing reference.
Refer to completed Files Plans or like documents to assess how best to configure/automate SharePoint Purview and SharePoint collaboration sites to manage recordkeeping and non-recordkeepingrecords in a secure manner, and when applicable the routing of permanent records to NARA.
Identify and prioritize records for transition to SharePoint such as Finance, Personnel and Audit related supporting documents.
Develop an Agency-wide RM awareness training program.
Establish forums that enables Records Liaisons, Records Custodians or staff in similar roles to communicate in a practical/efficient manner. For example, FAQ Web Site, and Brown Bag Meetings.
Issue taskers or similar requests periodically (at a minimum every 12 month) to Process Owners/Records Liaisons to review if information applicable to them in the Agency's Records Retention Schedule-and Records File Plans is accurate/relevant/current.
Hold weekly meetings (at a minimum) with Records Management Office to discuss issuances/changes from NARA or other authorities within DoD
Ensure client record support system is on NARA's notification list to be kept informed of any activity that impacts clients RM program to include but not limited to training, updates to NARA tools for submission of SF115s and SF135s.
Attend meetings and/or training as required to stay abreast of changes to clients record management system, NARA record management guideline
Help implement the findings from NARA Self-Assessments where clients Record Management Program needs to improve such as with implementation of a RM training program; in-out processing protocol to ensure key records especially at the senior level are preserved; embedding RM in the Agency's vital records program; web site RM, email management and when applicable social media.
Qualifications
Bachelors degree in related field from an accredited institution
Must be able to pass DoD Public Trust background check
Preference to candidates who have an active CAC or have possessed one in the last few years
Must be available to work M-F 800 am to 500 pm EST
Must be available for possible travel up to 1 week per year.
Minimum five (5) years' experience managing records management programs.
Additional Information
Applicants must be authorized to work for any employer in the U.S. and reside in the U.S.
All your information will be kept confidential according to EEO guidelines.
$31k-42k yearly est. 1d ago
BIM Records Analyst
Intermountain Health 3.9
Remote records administrator job
The BIM Records Librarian is responsible for developing, implementing, and maintaining Intermountain Health's enterprise-wide electronic plan room system. This role ensures centralized access to accurate, up-to-date facility documentation-including AutoCAD and Revit drawings, BIM models, life safety plans, specifications, and square footage data. By combining advanced digital librarianship with technical fluency in design applications, the BIM Records Librarian acts as the steward of a "single source of truth" for built environment data, supporting Real Estate, Facilities, Design & Construction, and regulatory compliance efforts.
**Position Details:**
This role will work Monday-Friday during regular business hours. Incumbent can work remotely, but must work in office at the Key Back Tower on Tuesdays. During the training period, on-site presence will be required more often.
**Essential Functions**
+ Plan Room Oversight: Build and maintain electronic plan rooms across all Intermountain regions using Autodesk and Trimble Unity Construct platforms.
+ Record Document Management: Acquire, catalog, and maintain AutoCAD/Revit record drawings, BIM models, and space data; ensure standards for document quality, version control, and accessibility.
+ System Integration: Collaborate with PMIS and Power BI teams to streamline facility data across platforms and reduce software redundancy and licensing costs.
+ Training & Support: Provide training, resources, and user support to Real Estate, Facilities, and project teams on BIM and document management protocols.
+ Collaboration: Interface across departments (Design & Construction, Real Estate, Facilities, Strategy, Environmental Services) to provide timely access to accurate facility models and support lifecycle project needs.
+ Regulatory Readiness: Ensure documentation readiness for audits and surveys (e.g., The Joint Commission) by maintaining up-to-date life safety drawings and other required plans.
+ Standards Development: Assist in the development and enforcement of enterprise design and BIM standards, metadata schemas, and documentation guidelines.
+ Continuous Improvement: Recommend and implement process improvements, system upgrades, and documentation workflows aligned with industry best practices.
**Skills**
+ Strong 3D/BIM modelling proficiency
+ Expertise in BIM 360/ACC management
+ Proficiency in database integration, implementation, and interoperability
+ Creation and management of drawing and workflow standards
+ Understanding of built environment/construction methods
+ Knowledge of space utilization analytics
+ Able to train and support team members in the use of Revit/ACC
+ Cross functioning with good communication
+ Strong static and interactive reporting skills
+ Quality control and model validation, clash detection
**Minimum Qualifications**
+ Minimum 3 years of experience working with AutoCAD, Revit, and BIM Collaborate platforms.
+ Strong understanding of BIM processes, metadata standards, and electronic resource management.
+ Demonstrated ability to manage complex digital archives and integrated systems.
+ Excellent interpersonal and written communication skills.
+ Meticulous attention to detail and a proactive, problem-solving mindset.
+ Ability to train and support end users across multiple departments.
**Preferred Qualifications**
+ Experience with BIM 360 / Autodesk Construction Cloud (ACC) administration
+ Strong understanding of construction methods and facility documentation workflows
+ Experience maintaining databases and ensuring interoperability across platforms
+ Effective communication and collaboration across multiple departments
+ Capability to train and support users in Revit/ACC protocols
+ Experience developing and implementing enterprise-wide plan room systems
+ Familiarity with Trimble Unity Construct or similar plan management platforms
+ Proficiency in Power BI or equivalent reporting tools for spatial analytics and dashboarding
+ Knowledge of space utilization and lifecycle facility analytics
+ Understanding of regulatory compliance requirements (e.g., The Joint Commission)
+ Experience creating and enforcing BIM/documentation standards and metadata schemas
+ Ability to identify and lead process improvement initiatives and system upgrades
+ Background in facilities management, architecture, or construction documentation libraries
+ Interact with others requiring the employee to communicate information.
+ Operate computers and other office equipment requiring the ability to move fingers and hands.
+ See and read computer monitors and documents.
+ Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
**Location:**
Key Bank Tower
**Work City:**
Salt Lake City
**Work State:**
Utah
**Scheduled Weekly Hours:**
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$25.02 - $39.41
We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits package here (***************************************************** .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.
All positions subject to close without notice.
$35k-41k yearly est. 60d+ ago
Records Specialist - Law Firm
Aspen Careers
Records administrator job in Columbus, OH
Join a Detail-Oriented Team - Records Specialist Opportunity in Columbus, Ohio!
Aspen Careers is partnering with a reputable mid-sized and full-service law firm, to find a dedicated and analytical Records Specialist to join their team in Columbus, Ohio. This is your chance to contribute to a respected firm with a collaborative work environment and a strong commitment to precision and integrity in records management.
Job Title: Records Specialist
Location: Columbus, Ohio - Hybrid, Flexible
Why You Should Apply:
Become a key contributor in the firm's Records team, reporting directly to the Records Manager.
Engage in meaningful work involving the research and analysis of legacy hardcopy and electronic records.
Join an organized, process-driven environment where attention to detail and accuracy are valued.
Be part of records initiatives that support data integrity, compliance, and operational efficiency.
The Ideal Candidate:
Has strong analytical and problem-solving skills.
Possesses excellent verbal and written communication abilities.
Demonstrates organizational aptitude and meticulous attention to detail.
Is comfortable lifting and moving boxes weighing 20-40 lbs.
Exercises discretion in handling confidential information.
Is proficient in Microsoft Office Suite.
Bonus: Familiarity with legal terminology and procedures.
About the Firm:
Well-established, full-service law firm with a strong regional presence.
Committed to providing top-tier legal services while fostering a collaborative workplace.
Known for its professional development opportunities and supportive leadership.
What's in it for You?
Competitive salary and full-time benefits package.
Opportunities for growth within a structured Records Management environment.
An inclusive culture that values accuracy, reliability, and teamwork.
Ready to take your career to the next level? Let's chat! Whether you're interested in this opportunity or exploring other options in Ohio, reach out to Teresa today:
Call or Text: (380) 203-3598
Email: tshuler@aspen-careers.com
$26k-35k yearly est. 7d ago
MANAGER OF RECORDS & REPORTS
Richland County, Sc 3.6
Remote records administrator job
Classification Title: Manager of Records & Reports/ Program Auditor Department: Community Planning and Development Division: Register of Deeds Pay Grade: FLSA Status: Exempt Reports to: Division Manager Supervisory Responsibility: Travel Requirements: Remote Work Eligibility: At the discretion of the Community Planning and development Director
GENERAL STATEMENT OF JOB
This position in the Register of Deeds (ROD) Office oversees daily operations that support the recording, indexing, preservation, and public availability of real estate records for Richland County. This role ensures compliance with South Carolina recording laws, protects property ownership rights through accurate recordation, and supervises staff delivering front-line customer service to residents, attorneys, real estate professionals, and other stakeholders. The incumbent carries out operational planning, quality control, training, and process improvement in support of the County's mission of transparency and public access to land records.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
* Provides professional, comprehensive, courteous customer service; assists customers or obtains information for customers as requested; explains department and County policies and procedures; refers customers to other personnel or offices as appropriate.
* Respond to inquiries made thru phone, voicemail, fax, email and written correspondence.
* Assist in monitoring division operations to ensure compliance with state laws and county ordinances.
* Assists in development of goals and long-range plans for the Register of Deeds office.
* Assist Departments and Divisions in ordering record management supplies.
* Advise County personnel on record management policy and procedures to ensure compliance with State and County laws, policy and procedure.
* Assist in the administration of the County's record management program.
* Assist Division manager with research projects and reports.
* Move physical deed, mortgage, plat and index books to perform research and make copies.
* Asist with Freedom of Information Act requests.
* Assist with Ombudsman service requests.
* Assist with grant research and preparation.
* Assists in division inventory management.
* Assist with time keeping.
* Maintains and update the division's standard operating procedures.
* Regularly coordinates with the Assistant Directors in responding to inquiries about statistics, performance and productivity issues.
* Assists with maintaining equipment.
* Regularly verifies the proper identification for the microfilm rolls in the public area.
* Assist in verifying microfilmed images of pre-1998 documents for planned back-file conversion of microfilm to digital format.
* Serves as a liaison between the Register of Deeds and the public, and those of other divisions, departments, agencies and professionals in receiving information, identifying and resolving customer services issues.
* May assist in coordinating programs and community service's activities and attend community meetings.
* Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
* Performs other clerical work, including but not limited to correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, processing daily mail and receiving/responding to email.
* Receives and responds to public/customer inquiries, requests for assistance.
* Maintains current and archived records and files in accordance with record retention policies; retrieves files and/or information from files upon request.
* Attends training, meetings, seminars, and/or workshops to enhance job knowledge and skills as directed.
* Serve as back up cashier
* Performs essential functions and other duties as assigned.
MINIMUM EDUCATION AND TRAINING
* Bachelor degree in accounting or a related field.
* 5 years prior experience.
* or-
* Any combination of education and experience that meets the requirements for performing the essential functions of this job.
Licenses/Certifications/Other:
* Requires a valid state driver's license.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
* Data Involvement: Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information.
* People Involvement: Requires receiving/ giving information, guidance or assistance to people to directly facilitate task accomplishment.
* Involvement with Things: Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, scanners, telephones, books or similar equipment; may service office machines, including adding paper and changing toner.
* Reasoning Requirements: Requires performing skilled work involving set procedures and rules but with frequent problems. Requires the skill set to learn, navigate, and provide input on Register of Deeds software.
* Mathematical Requirements: Requires using basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes, and/or computing discounts and interest rates. Requires the ability to count money, make change, and perform petty cash draw audits.
* Language Requirements: Requires reading technical instructions, procedures manuals, and charts to solve practical problems such as routine office equipment operating instructions; composing routine and specialized reports, forms, and business letters, with proper format; speaking compound sentences using normal grammar and word form.
* Mental Requirements: Requires doing clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
* Computer Requirements: Must be proficient in use of Microsoft Office.
* Judgments and Decisions: Responsible for guiding others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine.
Physical Requirements:
* The work is sedentary work which requires the person in this position to occasionally exert up to 30 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
* Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
* Grasping: Applying pressure to an object with the fingers and palm.
* Handling: Picking, holding, or otherwise working, primarily with the whole hand.
* Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
* Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
* Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
* Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
* Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
* Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Including color, depth perception, and field vision.
WORK ENVIRONMENT
May be required to work hours other than the regular schedule including nights, weekends, and holidays. This position requires regular and reliable attendance and the employee's physical presence at the workplace. The job risks exposure to no known environmental hazards. Work is performed in a relatively safe, secure, and stable work environment.
EEO AND ADA MESSAGE
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this .
Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Richland County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
_____________________________________________ ____________________________________
Employee Signature Date
$42k-53k yearly est. Auto-Apply 40d ago
Supply Records Clerk
Sierra Trading Post 4.1
Records administrator job in Ashville, OH
Sierra
At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer.
Job Description:
Supply Specialist - A Shift
Shift:
Tuesday- Saturday 7:00am - 3:30pm
Reports to
: Finance Supervisor
POSITION OVERVIEW: The Supply Specialist is a one deep position, so attendance and speed are essential. This individual will oversee ordering, organizing, distributing and inventory supply needs to all Departments in the DC.
PRIMARY REPONSBILITIES:
Order all Department supplies through Oracle
Maintain corrugate levels in Retail and Receiving
Maintain a good working relationship with various vendors
Unload corrugate and merchandise from the vendors and distribute to the correct Departments
Verify packing lists
Perform weekly inventory on corrugate before ordering
Perform monthly inventory counts of supplies for Financial Statements.
PHYSICAL REQUIRMENTS: Level 3 -Intermediate exertion - Continuous walking, standing, pushing or pulling, regularly lifting: weights up to 50 pounds and occasionally lifting weights up to 93 pounds.
SKILLS REQUIRED: Must be able to work independently and plan and organize daily activities. Must be Forklift certified and has to be able to navigate Oracle, Excel and other necessary software programs. Additional equipment certifications will be needed to complete job efficiently.
*Some overtime may be .
Associate discount; Employee Assistance Program (EAP); smoking cessation support; bereavement leave; 401(k) Associate contributions; credit union; cell phone discounts. Also, those who meet certain service or hours requirements are eligible for: 401(k) match; medical; dental; vision; life insurance; disability coverage; paid parental leave; paid holidays/vacation/sick; scholarship program. All benefits are provided in accordance with and subject to the terms of the applicable plan, agreement or program and may change from time to time. Contact your TJX representative for more information.
In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.
Address:
4077 Airbase Rd
Location:
USA Sierra 3PL Ashville CampusThis position has a starting pay range of $15.20 to $20.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.