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Job outlook for records administrators in the United States
Records administrator job growth summary. After extensive research, interviews, and analysis, Zippia's data science team found that:
The projected records administrator job growth rate is 11% from 2018-2028.
About 23,100 new jobs for records administrators are projected over the next decade.
Records administrator salaries have increased 8% for records administrators in the last 5 years.
There are over 8,355 records administrators currently employed in the United States.
There are 53,456 active records administrator job openings in the US.
The average records administrator salary is $41,997.
Are records administrator jobs in demand?
Records administrator job and salary trends over time
Records administrator jobs over time
Records administrator job growth rate over time
| Year | # of jobs | % of population |
|---|---|---|
| 2021 | 8,355 | 0.00% |
| 2020 | 9,681 | 0.00% |
| 2019 | 11,257 | 0.00% |
| 2018 | 9,655 | 0.00% |
| 2017 | 9,450 | 0.00% |
Average records administrator salary over time
Records administrator salary by year
| Year | Avg. salary | Hourly rate | % Change |
|---|---|---|---|
| 2025 | $41,997 | $20.19 | +2.8% |
| 2024 | $40,856 | $19.64 | --0.7% |
| 2023 | $41,151 | $19.78 | +3.0% |
| 2022 | $39,957 | $19.21 | +3.0% |
| 2021 | $38,795 | $18.65 | +2.5% |
Records administrator jobs by state
Most common states for records administrators
| Rank | State | Population | # of jobs | Employment/ 1000ppl |
|---|---|---|---|---|
| 1 | Colorado | 5,607,154 | 774 | 14% |
| 2 | Alaska | 739,795 | 105 | 14% |
| 3 | Massachusetts | 6,859,819 | 899 | 13% |
| 4 | North Dakota | 755,393 | 96 | 13% |
| 5 | Utah | 3,101,833 | 361 | 12% |
| 6 | New Hampshire | 1,342,795 | 157 | 12% |
| 7 | Vermont | 623,657 | 71 | 11% |
| 8 | Arizona | 7,016,270 | 685 | 10% |
| 9 | Minnesota | 5,576,606 | 530 | 10% |
| 10 | Oregon | 4,142,776 | 409 | 10% |
| 11 | Nebraska | 1,920,076 | 192 | 10% |
| 12 | Rhode Island | 1,059,639 | 101 | 10% |
| 13 | Delaware | 961,939 | 92 | 10% |
| 14 | Wyoming | 579,315 | 58 | 10% |
| 15 | Washington | 7,405,743 | 694 | 9% |
| 16 | Alabama | 4,874,747 | 419 | 9% |
| 17 | Kansas | 2,913,123 | 250 | 9% |
| 18 | New Mexico | 2,088,070 | 196 | 9% |
| 19 | Idaho | 1,716,943 | 160 | 9% |
| 20 | Montana | 1,050,493 | 92 | 9% |
Most common cities for records administrators
| Rank | City | # of jobs | Employment/ 1000ppl | Avg. salary |
|---|---|---|---|---|
| 1 | Andover | 1 | 3% | $52,698 |
| 2 | Lexington | 1 | 3% | $53,062 |
| 3 | Peoria | 1 | 1% | $41,340 |
| 4 | Tallahassee | 1 | 1% | $42,477 |
| 5 | Atlanta | 1 | 0% | $45,338 |
| 6 | Denver | 1 | 0% | $40,125 |
| 7 | Jacksonville | 1 | 0% | $42,151 |
Records Administrator job outlook: Expert opinions
Our panel of records administrator experts
University of North Florida
Oklahoma State University - Oklahoma City
University of Nevada, Las Vegas
Animal Hospital of Towne Lake and Cat Clinic of Woodstock
International Association of Administrative Professionals
What will help Records Administrators increase their earning potential?
Dr. Hanadi Hamadi: Education and Certifications: - Advanced Degrees: Pursuing a Master's degree or additional certifications can significantly enhance your qualifications and salary potential. - Specializations: Specializing in areas such as health informatics, quality assurance, or health care finance can make you more valuable to employers. - Seek feedback! Feedback is a gift! Work with your manager or mentors to discover your strengths and weaknesses. From there, work on improving both areas. You should always be looking to get better - continuous improvement! - Keep learning! Your learning does not stop at graduation. Read books, keep a journal, and discover classes with new tools or skills you can learn. - Take initiative! Listen in meetings for opportunities where you can volunteer to join projects with managers from different departments. You know your skills, but not everyone knows what you can do or the value you can add. Be proactive and seize chances to show others what you can do to help the team!
Ryran Traylor
What Records Administrator skills would you recommend for someone trying to advance their career?
Ryran Traylor: Specialize: Pursuing specializations or certifications in high-demand areas can significantly increase your value and salary potential. Learn to negotiate job offers effectively, considering not just salary but also benefits, opportunities for advancement, and continuing education. Be open to working in locations where your specialty is in high demand, which can often lead to higher salaries. Invest in your education and skill development. Higher qualifications and diversified skill sets often lead to better-paid positions. Aim for leadership positions or administrative roles within healthcare, as these often come with higher salary potential.
What Records Administrator skills would you recommend for someone trying to advance their career?
Elizabeth Wood: We are going to need administrators who can be responsive to change without being reactive. The healthcare industry is in a constant state of change when it comes to regulation, payment models, medical technology, and a million other factors. It means that there is no such thing as a decision that you can make once and forget about. To continuously improve, an organization has to be continuously reflecting on its activities and whether they contribute to its overall mission. Quality improvement, program evaluation, and change leadership are all important skills related to this. You also need to know how to weigh risks and rewards, costs and benefits. Don't let marketers and salespeople dazzle you with profit projections - you have to be able to do your homework and check the math before committing yourself. Finance, and specifically healthcare finance, will always be a non-negotiable area of expertise for healthcare administrators.
Karen Bubb MBA
Department Head, Assistant Professor, Diagnostic Medical Imaging Cardiovascular Sonography Program Radiologic Technology ProgramOklahoma State University - Oklahoma City
Health Services/Allied Health/Health Sciences
What Records Administrator skills would you recommend for someone trying to advance their career?
Karen Bubb MBA: In the healthcare administrative field, computer knowledge will be important, with more AI guidance that will need coders and billers to move into more of an auditing position. Having a vast knowledge of A&P will assist in determining correct codes for maximum reimbursement.
What hard/technical skills are most important for Records Administrators?
Kurt Houser: This depends on your field. If you're a generalist, you need to know a little about every administrative subject, but typically you enter a technical field before you rise to a generalist/operations job, manager, or C-Suite position. Therefore, the technical skills needed depend on your desired field. Certainly, every administrator should understand data, performance improvement, and basic financial data, but if you are, for example, in finance, you should be working for credentials that show you are an expert in finance, budgeting, or accounting.
What skills will help Records Administrators earn the most?
Kurt Houser: Early on in your career, one should focus on mastering their technical work. If you can be a trusted subject matter expert, you'll need to develop the soft skills to lead people. As you rise in leadership positions, soft skills are by far the most important. A 2015 Carnegie Foundation Study showed that "85% of your financial success depends on your soft skills". I've found that to be clearly true.
What general advice would you give to a Records Administrator?
Kurt Houser: Nearly 10% of all jobs in America are in Healthcare. There are so many opportunities for administrators. About 2 decades ago the primary career goal was to be in the c-suite of a short term acute care hospital. Today, there are scores of excellent career jobs in a variety of organizations; not just hospitals, but nursing homes, insurance/payers, home health, mental health, niche healthcare, consulting, IT specialty, etc.
Jamie Rauscher RVT
Medical ManagerAnimal Hospital of Towne Lake and Cat Clinic of Woodstock
What general advice would you give to a Records Administrator?
Jamie Rauscher RVT: I would advise new graduates to look at their career as a whole. Do not get bogged down in the negativity of so many others. You will be told everything from you cannot survive on your own salary, the pay is terrible, clients are ungrateful, you will become burnt out within the first 5 years, etc. All that is part of a negative mindset. I have been in the field for 25 years. I love it. I have earned the salary I make due to hard work and determination. I am constantly looking for ways to grow myself, so I will be able to develop my career into what I am physically able to do, as well as mentally as I age. I can help to support my family, even if I was not able to have my husband's income to add in, I would be able to take care of myself and my son with no problem.
What technology do you think will become more important and prevalent for Records Administrators in the next 3-5 years?
Jamie Rauscher RVT: Veterinary medicine has changed tremendously over the past few months due to Covid. We are now embracing the age of texting and apps to communicate with our clients as well as telemedicine to help us complete exams from afar. With not knowing how the next few months will be in our field, due to this pandemic, one has to embrace this new technology and become competent in using it to succeed.
What type of skills will young Records Administrators need?
Veronica Cochran: Those entering the administrative profession in the upcoming years will find it beneficial to understand what it means to be a strategic partner to their direct manager/supervisor, department, and organization at-large. As strategic partners, their role will extend beyond being a support person. It will involve strategically aligning oneself to fulfilling the organization's mission and vision while achieving business outcomes and success. The following skills will optimize both professional and organizational effectiveness:
1. Time management and organization
2. High EQ and interpersonal communication
3. Leadership effectiveness and accountability
4. Relationship management - (high inclusion capacity and high collaboration)
5. Problem-solving and innovation
6. Strategic planning and adaptability