What does a records administrator do?
Records administrator responsibilities
Here are examples of responsibilities from real records administrator resumes:
- Manage chart completion (ICD-9-CM and CPT coding/abstracting), chart assembly and analysis.
- Provide training records when request for FDA and HIPAA audits.
- Access client-driven SharePoint for data upload purposes.
- Insure facility meets regulatory requirements in accordance with HIPPA & PPACA
- Participate in the rollout of a large SharePoint records management initiative call RIMBA.
- Prepare court relate documents, motions, charge sheets, and subpoenas, and notarial actions as necessary.
- Verify and monitor informed consent procedures and enforce HIPAA guidelines.
- Handle and facilitate data relative to exploration, development, litigation, venture, acquisition, merger and divestiture activities.
- Analyze existing methods of operations to promote effective processes through standardization, improvement, simplification and discontinuance.
Records administrator skills and personality traits
We calculated that 20% of Records Administrators are proficient in Data Entry, Access Database, and SharePoint. They’re also known for soft skills such as Analytical skills, Detail oriented, and Technical skills.
We break down the percentage of Records Administrators that have these skills listed on their resume here:
- Data Entry, 20%
Performed routine filing and data entry using personal database.
- Access Database, 10%
Created and implemented Training Qualification Access Database.
- SharePoint, 8%
Founded and facilitated a user-based SharePoint Community of Practice to promote learning and knowledge sharing.
- Computer System, 8%
Input data keying military information and addresses into computer system.
- Hard Copy, 7%
Migrated more than 400,000 student records from hard copy to electronic format; improved catalog filing process by over 25 percent.
- Administrative Tasks, 7%
Performed various administrative tasks in a fast-paced environment.
Common skills that a records administrator uses to do their job include "data entry," "access database," and "sharepoint." You can find details on the most important records administrator responsibilities below.
Analytical skills. To carry out their duties, the most important skill for a records administrator to have is analytical skills. Their role and responsibilities require that "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." Records administrators often use analytical skills in their day-to-day job, as shown by this real resume: "lead implementation of paperless system integration to help streamline data entry and reporting procedures while maintaining federal aviation administration standards. "
Detail oriented. Many records administrator duties rely on detail oriented. "health information technicians must be accurate when recording and coding patient information.," so a records administrator will need this skill often in their role. This resume example is just one of many ways records administrator responsibilities rely on detail oriented: "created detail instructional document for how to navigate health authority qa database. "
Technical skills. This is an important skill for records administrators to perform their duties. For an example of how records administrator responsibilities depend on this skill, consider that "health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a records administrator: "provided 24/7 customer service and technical support to all end users that included trouble-shooting and resolving operational issues. ".
Integrity. records administrator responsibilities often require "integrity." The duties that rely on this skill are shown by the fact that "health information technicians work with patient data that are required, by law, to be kept confidential." This resume example shows what records administrators do with integrity on a typical day: "equipped with the integrity required to keep within compliance of ferpa rules and regulations. "
Interpersonal skills. A commonly-found skill in records administrator job descriptions, "interpersonal skills" is essential to what records administrators do. Records administrator responsibilities rely on this skill because "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." You can also see how records administrator duties rely on interpersonal skills in this resume example: "composed and processed police reports performed administrative duties for multiple supervisors excellent interpersonal skills; strong computer skills"
The three companies that hire the most records administrators are:
- Morgan Truck Body33 records administrators jobs
- Beacon Hill Staffing Group10 records administrators jobs
- University of Pennsylvania6 records administrators jobs
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Compare different records administrators
Records administrator vs. Medical biller coder
A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines. Moreover, it is crucial to verify all patient forms and ensure their accuracy as it will serve as a basis on essential documents and medical record-keeping. There may also be instances where a medical biller coder must devise payment plans for patients, communicate with families and guardians, and coordinate with physicians.
While similarities exist, there are also some differences between records administrators and medical biller coder. For instance, records administrator responsibilities require skills such as "access database," "sharepoint," "hard copy," and "administrative tasks." Whereas a medical biller coder is skilled in "patients," "medical billing," "icd-10," and "customer service." This is part of what separates the two careers.
Medical biller coders earn the highest salaries when working in the professional industry, with an average yearly salary of $39,875. On the other hand, records administrators are paid more in the professional industry with an average salary of $50,176.The education levels that medical biller coders earn slightly differ from records administrators. In particular, medical biller coders are 6.3% less likely to graduate with a Master's Degree than a records administrator. Additionally, they're 0.1% less likely to earn a Doctoral Degree.Records administrator vs. Health information technician
A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner. They must analyze every information to detect any inconsistencies, performing corrective measures right away. Furthermore, as a health information technician, it is essential to utilize particular software and systems when processing information, all while adhering to the hospital's policies and regulations.
In addition to the difference in salary, there are some other key differences worth noting. For example, records administrator responsibilities are more likely to require skills like "access database," "sharepoint," "hard copy," and "administrative tasks." Meanwhile, a health information technician has duties that require skills in areas such as "patients," "medical terminology," "customer service," and "patient care." These differences highlight just how different the day-to-day in each role looks.
Health information technicians may earn a lower salary than records administrators, but health information technicians earn the most pay in the government industry with an average salary of $35,705. On the other hand, records administrators receive higher pay in the professional industry, where they earn an average salary of $50,176.health information technicians earn similar levels of education than records administrators in general. They're 4.6% less likely to graduate with a Master's Degree and 0.1% less likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for records administrators in the next 3-5 years?
Jamie Rauscher RVT
Medical Manager, Animal Hospital of Towne Lake and Cat Clinic of Woodstock
Records administrator vs. Medical service technician
A medical service technician provides health care and treatments to patients under the supervision or directives of a more experienced physician. Most of their responsibilities revolve around assessing a patient's condition, administering required aid, diagnosing patients, conducting check-ups, and counseling patients. There are also instances when a medical service technician may prescribe medications, conduct inspections at facilities to ensure sanitary conditions, and coordinate with hospital staff for requesting supplies. Furthermore, it is crucial to have accurate documentation of all processes and transactions, all while adhering to the hospital's policies and standards.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a records administrator is likely to be skilled in "data entry," "access database," "sharepoint," and "hard copy," while a typical medical service technician is skilled in "patients," "customer service," "pet," and "vital signs."
Medical service technicians make a very good living in the government industry with an average annual salary of $39,185. On the other hand, records administrators are paid the highest salary in the professional industry, with average annual pay of $50,176.medical service technicians typically earn similar educational levels compared to records administrators. Specifically, they're 4.7% less likely to graduate with a Master's Degree, and 0.5% less likely to earn a Doctoral Degree.Records administrator vs. Information management specialist
An information management specialist is responsible for maintaining the security benchmark of all databases across the organization to support business functions and client requirements. Information management specialists sort and file data on the network systems and pull up reports from the storage database. They also analyze project management plans and utilize data tools to identify solutions and collect critical information. An information management specialist handles data management system troubleshooting and provide resolution reports to avoid downtime reoccurrence.
Types of records administrator
Updated January 8, 2025
