Records analyst job description

• Secret Clearance
• BS/BA degree
• 3-5 years' experience in relevant Records and Information Management field. Fields include records schedules, electronic records management, records policy development and coordination across various stakeholder groups.
• Prior experience as a NARA-certified federal government Records Manager (RM) or Records Liaison Officer (RLO) would be greatly preferred;
• Experience designing and implementing a Records Management program for a federal organization or office;
• Familiarity with Records Management laws, rules (CFR -- Code of Federal Regulations) and (NARA) regulations and how they would apply to WFMO's new RM program;
• Application of appropriate security and privacy safeguards; and disposition criteria
• Collaborate on the in-house maintenance burden by providing related business, technical, and management functions;
• Experience with SharePoint or other electronic records management system.

Axiom offers competitive compensation packages including comprehensive medical/dental/life insurance and matching 401(k) contribution.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Company DescriptionAxiom Consultants, Inc. (Axiom) is a technology, science & engineering and management consulting firm whose expertise assists our clients improve their operations, strategies and reach their modernization goals. Our tailored solutions focus on delivering excellence to our clients while taking into consideration their challenges and organizational needs.

**Title:** Analyst, Records

**Location:** United States-Florida-Miami

**Other Locations:** United States


SUMMARY Review engine records for content. Ensure compliance with FAA regulations and engine shop specifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES Conduct investigations to determine proper records. Compile technical data pertaining to changes and improvements. Evaluate results of investigations and recommends corrective action to customer and or OEM. Train customer or other personnel in procedures and proper documentation necessary. Update technical manuals to ensure current status. Analyze and interpret maintenance manuals, airworthiness directives and service bulletins.

CORE COMPETENCIES Commitment to company values and ethics Dependability personally responsible, completes work in a timely manner, and performs tasks accurately Motivation must maintain a positive attitude and strong work energy Problem Solving ability to learn new procedures and adapt to change Organization very detail oriented and always comes prepared Analytical skills must be able to gather information and use data to determine cause and effect for complex problem solving Teamwork works harmoniously with others to get a job done, responds positively to instructions procedures, and works well with others

Qualifications:

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required.

EDUCATION and or EXPERIENCE Associates degree AA or equivalent from two year college or technical school or four years related experience and or training or equivalent combination of education and experience.

PHYSICAL DEMANDS WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment. Must be able to lift and carry up to 15 pounds and comply with OSHA standards

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

At Iron Mountain we protect what our customers value most, from the everyday to the extraordinary. We build customer value around the world with a passion for preserving the physical, transforming the digital, and respecting the environmental. We pioneered the industry for global records and information management and have established some of the best customer relationships in the industry with 95% of the Fortune 1000 companies among our 225,000 loyal customers. Here, you'll bring your expertise and creativity to a workplace that thrives on continuous improvement. Here, you'll be part of a global workforce that embraces the differences among us. And here, we'll encourage you to Climb Higher for the benefit of our customers and each other. There is so much more, but enough about us. We can't wait to hear about YOU.
SENIOR RECORDS ANALYST
I. Job Summary
Under the direction and with approval of the customer, the Senior Records Analyst is responsible for managing the processes related to the off-site storage of the organization's physical records; managing the litigation hold processes; managing the destruction process; producing reports; maintaining storage vendor accounts; recommending and implementing processes to support continuous records management program improvement.

II. Key Areas of Responsibility
1-Assumes responsibility for managing the records management off-site storage initiative
Assist. Manager with identifying improvement opportunities for managing boxes off-site at multiple locations.Lead consolidation of off-site storage across numerous locations for multiple business functions.Lead vendor consolidation efforts for multiple storage vendors across the business.Identify opportunities to reduce costs and storage volume at off-site storage locations.Maintain accurate records and respond in a timely manner to all retrievals, accessions and destruction requests for all customers' records according to company record retention policy.Monitors records database to ensure accuracy of data entry, storage and destruction.Provide consultative support and drive records management retention and storage awareness across the company
2-Assume responsibility for administration and coordination of records under legal holds
Provide support via email, phone or in person, i.e., logistic and procedural support, enforce standards and promote best practices for legal holds.Assist Sr. Manager with driving overall improvements of the legal hold process across all functional areas within the business.Identify records under legal hold notices, retrieve and prepare them for appropriate maintenance and/or storage.
3-Provide input when needed to policies and procedures for off-site storage and vendor management
4-Provide overall records management expertise, and input and guidance for records storage practices
5-Manage and maintain quality assurance and reporting for records stored off-site
6-Monitor relevant technology tools including the records database, and suggest improvements when needed
7-Develop off-site storage documentation and provide training to personnel as needed
8-General oversight and responsibility of vendor consolidation efforts

III. Essential Job Functions:
1-General oversight and responsibility of vendor consolidation efforts
2-Knowledge of retention guidelines and records and information management technology
3-Assess records policy and create or update as appropriate, includes understanding when it is appropriate to partner with business leaders, compliance officers, and Records Manager to obtain the appropriate input.
4-Identify process improvements and best practices for a compliant records management program and respond to current records management issues.
5-Build external and internal relationships.
6-Manage inventory held at storage vendor in accordance with bi-annual retention schedule
7-Maintain and ensure compliance with applicable Document Control and Record Retention
8-Review reports generated by vendor for analysis and action
9-Create and manage purchase orders (PO), track spending, reconcile invoices with offsetting journal entries as needed
10-Work with record retention vendors to manage POs
11-Ensure established processes are being followed. Escalate risks to management
12-Identify and implement improvements to records management administrative process
13-Create job aid/update in knowledge sharing tool. Train Line of Business contact as needed
14-Perform vendor system administrative tasks: create and maintain user access and profiles
15-Track milestones and deliverables based on the strategic and communications plans
16-Work independently with minimal supervision

IV. Educational & Experience Requirements
A minimum of a Bachelor's degree or seven (7) years' experience in records management with corresponding CRM Certification preferred
Bachelor's degree or equivalent experienceA minimum of two years hands on experience with Document Management systems preferably Iron Mountain (IM Connect).A minimum of two years - of research experience in a professional corporate environment. A minimum of two years - of experience in project managementA minimum of two years - of experience with data analysis in MS ExcelAt least 1 year experience with G Suite preferred
At least 1 year of research experience from any environment or any combination of environments preferred

Category: gja_Operations Group