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What does a records analyst do?

Updated January 8, 2025
8 min read
Quoted expert
Christopher Ball Ph.D.
What does a records analyst do

A records analyst is responsible for maintaining the security and efficiency of record management processes for storing information and files in the database. Records analysts review documents and sort data accordingly, following organizational procedures in proper disposal of outdated documents. They also update client accounts and business information in the system, managing retention schedules, and strategizing effective data management techniques. A records analyst must have excellent knowledge of computer navigation, especially in using software applications for filing and coding data.

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Records analyst responsibilities

Here are examples of responsibilities from real records analyst resumes:

  • Manage the research, processing and auditing of maintenance records from all maintenance facilities to ensure FAA compliance.
  • Ensure compliance with all HIPAA requirements
  • Assist in the execution of search warrants and submissions of subpoenas.
  • Train new staff on FDA regulate & non-FDA regulate eBDR procedures.
  • Examine documents to ensure compliance with HIPAA, FERPA, and other applicable law.
  • Update forms on an ongoing basis to conform to HIPPA policies and school needs.
  • Compile & submit asset sharing packages, subpoenas, and administrative affidavits for review by company personnel and regulatory bodies.
  • Establish procedures and management control to ensure personnel records are maintain in compliance with OPM's GPR and HHS policy.
  • Track pilot FAA temporary airman certificates
  • Position consist of payroll and benefits administration.
  • Review FDA regulatory training records for completeness.
  • Review legal documents for compliance with Medicaid requirements.
  • Maintain active/inactive official personnel files in accordance with OPM policies.
  • Import electronic associate data into the payroll system daily and conduct routine maintenance to identify errors.
  • Provide customer service to internal and external ensuring efficient daily business operations all under HIPPA regulations.

Records analyst skills and personality traits

We calculated that 22% of Records Analysts are proficient in Data Entry, PowerPoint, and SharePoint. They’re also known for soft skills such as Analytical skills, Detail oriented, and Integrity.

We break down the percentage of Records Analysts that have these skills listed on their resume here:

  • Data Entry, 22%

    Perform administrative and clerical duties using computers including large amounts of data entry.

  • PowerPoint, 13%

    Use Microsoft Office applications (MSWord, Excel, PowerPoint, etc) to document drawing disposition and track team progress.

  • SharePoint, 8%

    Configured SharePoint sites for Records Management projects.

  • Retention Schedules, 6%

    Ordered archived files and reviewed record retention schedules weekly; maintained daily file interoffice delivery spreadsheet for supervisory staff.

  • Hard Copy, 5%

    Manage disposal of obsolete records, and keep track of all hard copy records in-house for period of 6 months.

  • FAA, 4%

    Managed the research, processing and auditing of maintenance records from all maintenance facilities to ensure FAA compliance.

"data entry," "powerpoint," and "sharepoint" are among the most common skills that records analysts use at work. You can find even more records analyst responsibilities below, including:

Analytical skills. The most essential soft skill for a records analyst to carry out their responsibilities is analytical skills. This skill is important for the role because "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." Additionally, a records analyst resume shows how their duties depend on analytical skills: "completed data entry and intake of new and existing files/boxes into records management database. "

Detail oriented. Another essential skill to perform records analyst duties is detail oriented. Records analysts responsibilities require that "health information technicians must be accurate when recording and coding patient information." Records analysts also use detail oriented in their role according to a real resume snippet: "tasked with planning community outreach and education efforts consisting of health fairs that provided detailed information of medicaid and kidcare. "

Integrity. records analysts are also known for integrity, which are critical to their duties. You can see how this skill relates to records analyst responsibilities, because "health information technicians work with patient data that are required, by law, to be kept confidential." A records analyst resume example shows how integrity is used in the workplace: "manage date integrity and data entry for improved system search using the lrms system. "

Interpersonal skills. A big part of what records analysts do relies on "interpersonal skills." You can see how essential it is to records analyst responsibilities because "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." Here's an example of how this skill is used from a resume that represents typical records analyst tasks: "cited for excellence in interpersonal communications, teamwork, customer service, flexibility, reliability. "

Technical skills. A commonly-found skill in records analyst job descriptions, "technical skills" is essential to what records analysts do. Records analyst responsibilities rely on this skill because "health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted." You can also see how records analyst duties rely on technical skills in this resume example: "provide basic sharepoint and database technical support. "

Most common records analyst skills

The three companies that hire the most records analysts are:

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Compare different records analysts

Records analyst vs. Health care administrator

A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts. Moreover, as a health care administrator, it is essential to address and resolve issues and concerns, implement the facility's policies and regulations, and ensure that procedures comply with health care laws and standards.

The annual salary of health care administrators is $23,473 higher than the average salary of records analysts.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both records analyst and health care administrator positions are skilled in hipaa, patient charts, and medicaid.

There are some key differences in the responsibilities of each position. For example, records analyst responsibilities require skills like "data entry," "powerpoint," "sharepoint," and "retention schedules." Meanwhile a typical health care administrator has skills in areas such as "patients," "patient care," "health care services," and "home health." This difference in skills reveals the differences in what each career does.

Health care administrators earn the highest salaries when working in the professional industry, with an average yearly salary of $71,258. On the other hand, records analysts are paid more in the professional industry with an average salary of $54,922.The education levels that health care administrators earn slightly differ from records analysts. In particular, health care administrators are 0.8% more likely to graduate with a Master's Degree than a records analyst. Additionally, they're 0.3% more likely to earn a Doctoral Degree.

Records analyst vs. Health information technician

A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner. They must analyze every information to detect any inconsistencies, performing corrective measures right away. Furthermore, as a health information technician, it is essential to utilize particular software and systems when processing information, all while adhering to the hospital's policies and regulations.

A career as a health information technician brings a lower average salary when compared to the average annual salary of a records analyst. In fact, health information technicians salary is $10,110 lower than the salary of records analysts per year.Only some things about these jobs are the same. Take their skills, for example. Records analysts and health information technicians both require similar skills like "data entry," "computer system," and "hipaa" to carry out their responsibilities.

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that records analyst responsibilities requires skills like "powerpoint," "sharepoint," "retention schedules," and "hard copy." But a health information technician might use other skills in their typical duties, such as, "patients," "medical terminology," "customer service," and "patient care."

Health information technicians earn a lower average salary than records analysts. But health information technicians earn the highest pay in the government industry, with an average salary of $35,705. Additionally, records analysts earn the highest salaries in the professional with average pay of $54,922 annually.health information technicians earn lower levels of education than records analysts in general. They're 5.1% less likely to graduate with a Master's Degree and 0.3% less likely to earn a Doctoral Degree.

What technology do you think will become more important and prevalent for records analysts in the next 3-5 years?

Christopher Ball Ph.D.Christopher Ball Ph.D. LinkedIn profile

Director Central European Institute & Istvan Szechenyi Chair Associate Professor of Economics, Quinnipiac University

Economics is at the cutting edge of data science and, also, cognitive psychology or "behavioral economics." All of the artificial intelligence and network sciences are booming in our field. So any technology supporting that area will grow in importance for economists. Most students in economics today learn necessary coding in R - an open-source programming language used in statistical analysis - and slowly in Python as well, which is broader than R. Again, all the areas feeding the use of those technologies are only growing in importance for us. Finally, because all techs generate lots of data, and data continues to grow in availability, data management, and understanding both the potential and the limits of big data, will become more critical.

Records analyst vs. Medical service technician

A medical service technician provides health care and treatments to patients under the supervision or directives of a more experienced physician. Most of their responsibilities revolve around assessing a patient's condition, administering required aid, diagnosing patients, conducting check-ups, and counseling patients. There are also instances when a medical service technician may prescribe medications, conduct inspections at facilities to ensure sanitary conditions, and coordinate with hospital staff for requesting supplies. Furthermore, it is crucial to have accurate documentation of all processes and transactions, all while adhering to the hospital's policies and standards.

On average scale, medical service technicians bring in lower salaries than records analysts. In fact, they earn a $6,771 lower salary per year.records analysts and medical service technicians both have job responsibilities that require similar skill sets. These similarities include skills such as "computer system," "hipaa," and "patient charts," but they differ when it comes to other required skills.

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from records analyst resumes include skills like "data entry," "powerpoint," "sharepoint," and "retention schedules," whereas a medical service technician is more likely to list skills in "patients," "customer service," "pet," and "vital signs. "

Medical service technicians earn the highest salary when working in the government industry, where they receive an average salary of $39,185. Comparatively, records analysts have the highest earning potential in the professional industry, with an average salary of $54,922.Most medical service technicians achieve a lower degree level compared to records analysts. For example, they're 5.3% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.

Records analyst vs. Medical biller coder

A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines. Moreover, it is crucial to verify all patient forms and ensure their accuracy as it will serve as a basis on essential documents and medical record-keeping. There may also be instances where a medical biller coder must devise payment plans for patients, communicate with families and guardians, and coordinate with physicians.

Medical biller coders typically earn lower pay than records analysts. On average, medical biller coders earn a $5,958 lower salary per year.According to resumes from records analysts and medical biller coders, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "data entry," "computer system," and "ehr. "While some skills are required in each professionacirc;euro;trade;s responsibilities, there are some differences to note. "powerpoint," "sharepoint," "retention schedules," and "hard copy" are skills that commonly show up on records analyst resumes. On the other hand, medical biller coders use skills like patients, medical billing, icd-10, and customer service on their resumes.In general, medical biller coders earn the most working in the professional industry, with an average salary of $39,875. The highest-paying industry for a records analyst is the professional industry.medical biller coders reach lower levels of education compared to records analysts, in general. The difference is that they're 6.9% more likely to earn a Master's Degree, and 0.9% less likely to graduate with a Doctoral Degree.

Types of records analyst

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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