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A records analyst is responsible for maintaining the security and efficiency of record management processes for storing information and files in the database. Records analysts review documents and sort data accordingly, following organizational procedures in proper disposal of outdated documents. They also update client accounts and business information in the system, managing retention schedules, and strategizing effective data management techniques. A records analyst must have excellent knowledge of computer navigation, especially in using software applications for filing and coding data.

Records Analyst Responsibilities

Here are examples of responsibilities from real records analyst resumes representing typical tasks they are likely to perform in their roles.

  • Manage the research, processing and auditing of maintenance records from all maintenance facilities to ensure FAA compliance.
  • Ensure compliance with all HIPAA requirements
  • Assist in the execution of search warrants and submissions of subpoenas.
  • Train new staff on FDA regulate & non-FDA regulate eBDR procedures.
  • Examine documents to ensure compliance with HIPAA, FERPA, and other applicable law.
  • Update forms on an ongoing basis to conform to HIPPA policies and school needs.
  • Compile & submit asset sharing packages, subpoenas, and administrative affidavits for review by company personnel and regulatory bodies.
  • Establish procedures and management control to ensure personnel records are maintain in compliance with OPM's GPR and HHS policy.
  • Track pilot FAA temporary airman certificates
  • Position consist of payroll and benefits administration.
  • Review FDA regulatory training records for completeness.
  • Review legal documents for compliance with Medicaid requirements.
  • Maintain active/inactive official personnel files in accordance with OPM policies.
  • Import electronic associate data into the payroll system daily and conduct routine maintenance to identify errors.
  • Provide customer service to internal and external ensuring efficient daily business operations all under HIPPA regulations.

Records Analyst Skills and Personality Traits

We calculated that 22% of Records Analysts are proficient in Data Entry, PowerPoint, and SharePoint. They’re also known for soft skills such as Analytical skills, Detail oriented, and Integrity.

We break down the percentage of Records Analysts that have these skills listed on their resume here:

  • Data Entry, 22%

    Perform administrative and clerical duties using computers including large amounts of data entry.

  • PowerPoint, 13%

    Use Microsoft Office applications (MSWord, Excel, PowerPoint, etc) to document drawing disposition and track team progress.

  • SharePoint, 8%

    Configured SharePoint sites for Records Management projects.

  • Retention Schedules, 6%

    Ordered archived files and reviewed record retention schedules weekly; maintained daily file interoffice delivery spreadsheet for supervisory staff.

  • Hard Copy, 5%

    Manage disposal of obsolete records, and keep track of all hard copy records in-house for period of 6 months.

  • FAA, 4%

    Managed the research, processing and auditing of maintenance records from all maintenance facilities to ensure FAA compliance.

"data entry," "powerpoint," and "sharepoint" aren't the only skills we found records analysts list on their resumes. In fact, there's a whole list of records analyst responsibilities that we found, including:

  • The most important skills for a records analyst to have in this position are analytical skills. In this excerpt that we gathered from a records analyst resume, you'll understand why: "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." According to resumes we found, analytical skills can be used by a records analyst in order to "completed data entry and intake of new and existing files/boxes into records management database. "
  • Another commonly found skill for being able to perform records analyst duties is the following: detail oriented. According to a records analyst resume, "health information technicians must be accurate when recording and coding patient information." Check out this example of how records analysts use detail oriented: "tasked with planning community outreach and education efforts consisting of health fairs that provided detailed information of medicaid and kidcare. "
  • Records analysts are also known for integrity, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a records analyst resume: "health information technicians work with patient data that are required, by law, to be kept confidential" We also found this resume example that details how this skill is put to the test: "manage date integrity and data entry for improved system search using the lrms system. "
  • A thorough review of lots of resumes revealed to us that "interpersonal skills" is important to completing records analyst responsibilities. This resume example shows just one way records analysts use this skill: "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." Here's an example of how this skill is used from a resume that represents typical records analyst tasks: "cited for excellence in interpersonal communications, teamwork, customer service, flexibility, reliability. "
  • As part of the records analyst description, you might find that one of the skills that might be helpful to the job is "technical skills." A records analyst resume included this snippet: "health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted." This skill could be useful in this scenario: "provide basic sharepoint and database technical support. "
  • See the full list of records analyst skills.

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    What Health Care Administrators Do

    A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts. Moreover, as a health care administrator, it is essential to address and resolve issues and concerns, implement the facility's policies and regulations, and ensure that procedures comply with health care laws and standards.

    In this section, we take a look at the annual salaries of other professions. Take health care administrator for example. On average, the health care administrators annual salary is $23,473 higher than what records analysts make on average every year.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both records analysts and health care administrators positions are skilled in hipaa, patient charts, and medicaid.

    There are some key differences in responsibilities as well. For example, a records analyst responsibilities require skills like "data entry," "powerpoint," "sharepoint," and "retention schedules." Meanwhile a typical health care administrator has skills in areas such as "patients," "patient care," "health care services," and "home health." This difference in skills reveals how truly different these two careers really are.

    Health care administrators receive the highest salaries in the professional industry coming in with an average yearly salary of $71,258. But records analysts are paid more in the professional industry with an average salary of $54,922.

    The education levels that health care administrators earn is a bit different than that of records analysts. In particular, health care administrators are 0.8% more likely to graduate with a Master's Degree than a records analyst. Additionally, they're 0.3% more likely to earn a Doctoral Degree.

    What Are The Duties Of a Health Information Technician?

    A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner. They must analyze every information to detect any inconsistencies, performing corrective measures right away. Furthermore, as a health information technician, it is essential to utilize particular software and systems when processing information, all while adhering to the hospital's policies and regulations.

    Next up, we have the health information technician profession to look over. This career brings along a lower average salary when compared to a records analyst annual salary. In fact, health information technicians salary difference is $10,110 lower than the salary of records analysts per year.

    Not everything about these jobs is different. Take their skills, for example. Records analysts and health information technicians both include similar skills like "data entry," "computer system," and "hipaa" on their resumes.

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that records analyst responsibilities requires skills like "powerpoint," "sharepoint," "retention schedules," and "hard copy." But a health information technician might use skills, such as, "patients," "medical terminology," "customer service," and "patient care."

    It's been discovered that health information technicians earn lower salaries compared to records analysts, but we wanted to find out where health information technicians earned the most pay. The answer? The government industry. The average salary in the industry is $35,705. Additionally, records analysts earn the highest paychecks in the professional with an average salary of $54,922.

    On the topic of education, health information technicians earn lower levels of education than records analysts. In general, they're 5.1% less likely to graduate with a Master's Degree and 0.3% less likely to earn a Doctoral Degree.

    How a Medical Service Technician Compares

    A medical service technician provides health care and treatments to patients under the supervision or directives of a more experienced physician. Most of their responsibilities revolve around assessing a patient's condition, administering required aid, diagnosing patients, conducting check-ups, and counseling patients. There are also instances when a medical service technician may prescribe medications, conduct inspections at facilities to ensure sanitary conditions, and coordinate with hospital staff for requesting supplies. Furthermore, it is crucial to have accurate documentation of all processes and transactions, all while adhering to the hospital's policies and standards.

    The third profession we take a look at is medical service technician. On an average scale, these workers bring in lower salaries than records analysts. In fact, they make a $6,771 lower salary per year.

    While looking through the resumes of several records analysts and medical service technicians we discovered that both professions have similar skills. These similarities include skills such as "computer system," "hipaa," and "patient charts," but they differ when it comes to other required skills.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from records analyst resumes include skills like "data entry," "powerpoint," "sharepoint," and "retention schedules," whereas a medical service technician might be skilled in "patients," "customer service," "pet," and "vital signs. "

    Additionally, medical service technicians earn a higher salary in the government industry compared to other industries. In this industry, they receive an average salary of $39,185. Additionally, records analysts earn an average salary of $54,922 in the professional industry.

    Medical service technicians typically study at lower levels compared with records analysts. For example, they're 5.3% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.

    Description Of a Medical Biller Coder

    A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines. Moreover, it is crucial to verify all patient forms and ensure their accuracy as it will serve as a basis on essential documents and medical record-keeping. There may also be instances where a medical biller coder must devise payment plans for patients, communicate with families and guardians, and coordinate with physicians.

    The fourth career we look at typically earns lower pay than records analysts. On average, medical biller coders earn a difference of $5,958 lower per year.

    According to resumes from both records analysts and medical biller coders, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "data entry," "computer system," and "ehr. "

    While some skills are shared by these professions, there are some differences to note. "powerpoint," "sharepoint," "retention schedules," and "hard copy" are skills that have shown up on records analysts resumes. Additionally, medical biller coder uses skills like patients, medical billing, icd-10, and customer service on their resumes.

    In general, medical biller coders make a higher salary in the professional industry with an average of $39,875. The highest records analyst annual salary stems from the professional industry.

    Medical biller coders reach lower levels of education when compared to records analysts. The difference is that they're 6.9% more likely to earn a Master's Degree less, and 0.9% less likely to graduate with a Doctoral Degree.