A records analyst is responsible for maintaining the security and efficiency of record management processes for storing information and files in the database. Records analysts review documents and sort data accordingly, following organizational procedures in proper disposal of outdated documents. They also update client accounts and business information in the system, managing retention schedules, and strategizing effective data management techniques. A records analyst must have excellent knowledge of computer navigation, especially in using software applications for filing and coding data.

Records Analyst Responsibilities

Here are examples of responsibilities from real records analyst resumes representing typical tasks they are likely to perform in their roles.

  • Manage drug research applications submit by drug companies and streamline administrative operation by coordinating with various departments within FDA.
  • Experience with eClinicalWorks EMR system and CERNER patient registries.
  • Adhere to OSHA & HIPAA guidelines.
  • Ensure compliance with all HIPAA requirements
  • Maintain forms inventory in preparation for the EHR.
  • Monitor systems and alerts relate to HL7 and LIS interfaces.
  • Analyze the EHR system in pursuit of solutions, improvements and innovations.
  • Request records from acquisitions outside counsel and accounting consultants (when applicable).
  • Document the quality case reviews and the blood and tissue reviews for JCAHO.
  • Provide assistance in support of records inventories and submit SF-115s to NARA for approval.
Records Analyst Traits
Analytical skills have to do with gathering information from various sources and then interpreting the data in order to reach a logical conclusion that benefits the business.
Detail oriented involves being extremely mindful and observant of all details.
Integrity involves honesty and a high regard of morals.

Records Analyst Job Description

When it comes to understanding what a records analyst does, you may be wondering, "should I become a records analyst?" The data included in this section may help you decide. Compared to other jobs, records analysts have a growth rate described as "much faster than average" at 11% between the years 2018 - 2028, according to the Bureau of Labor Statistics. In fact, the number of records analyst opportunities that are predicted to open up by 2028 is 23,100.

A records analyst annual salary averages $43,336, which breaks down to $20.83 an hour. However, records analysts can earn anywhere from upwards of $30,000 to $61,000 a year. This means that the top-earning records analysts make $31,000 more than the lowest-earning ones.

It's hard work to become a records analyst, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a health care administrator, health information technician, medical service technician, and medical biller coder.

Records Analyst Jobs You Might Like

Records Analyst Resume Examples

Records Analyst Skills and Personality Traits

We calculated that 9% of Records Analysts are proficient in Medical Records, Data Entry, and Procedures. They’re also known for soft skills such as Analytical skills, Detail oriented, and Integrity.

We break down the percentage of Records Analysts that have these skills listed on their resume here:

  • Medical Records, 9%

    Verified existing medical records numbers making corrections, eliminating duplicates, and merging patient medical records accordingly.

  • Data Entry, 8%

    Completed data entry and intake of new and existing files/boxes into records management database.

  • Procedures, 7%

    Audit records documents for completeness and maintain historical files in accordance with company policy and procedures to meet regulatory requirements 2.

  • Information Management, 5%

    Verify storage data for records retention in compliance with corporate records and information management guidelines.

  • Electronic Records, 5%

    Provided guidance and staff assistance with electronic records management systems, document management systems, and email retention requirements.

  • Powerpoint, 5%

    Use Microsoft Office applications (MSWord, Excel, PowerPoint, etc) to document drawing disposition and track team progress.

Some of the skills we found on records analyst resumes included "medical records," "data entry," and "procedures." We have detailed the most important records analyst responsibilities below.

  • Analytical skills can be considered to be the most important personality trait for a records analyst to have. According to a records analyst resume, "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." Records analysts are able to use analytical skills in the following example we gathered from a resume: "created and maintain electronic files and database for storage, retrieval, and recording of aircraft records package information. "
  • Another commonly found skill for being able to perform records analyst duties is the following: detail oriented. According to a records analyst resume, "health information technicians must be accurate when recording and coding patient information." Check out this example of how records analysts use detail oriented: "researched details of paper and electronic files to determine proper retention codes and schedules. "
  • Integrity is also an important skill for records analysts to have. This example of how records analysts use this skill comes from a records analyst resume, "health information technicians work with patient data that are required, by law, to be kept confidential" Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "maintained the aircraft records system and all of its components with the highest degree of integrity and compliance. "
  • In order for certain records analyst responsibilities to be completed, the job requires the skill "interpersonal skills." According to a records analyst resume, "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." As an example, this snippet was taken directly from a resume about how this skill applies: "involved in interpersonal communication with individuals in department and out on a daily basis. "
  • Another common skill for a records analyst to be able to utilize is "technical skills." Health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted. A records analyst demonstrated the need for this skill by putting this on their resume: "provide basic sharepoint and database technical support. "
  • See the full list of records analyst skills.

    We've found that 53.1% of records analysts have earned a bachelor's degree. Furthermore, 8.9% earned their master's degrees before becoming a records analyst. While it's true that most records analysts have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every six records analysts did not spend the extra money to attend college.

    Those records analysts who do attend college, typically earn either business degrees or criminal justice degrees. Less commonly earned degrees for records analysts include health care administration degrees or psychology degrees.

    Once you're ready to become a records analyst, you should explore the companies that typically hire records analysts. According to records analyst resumes that we searched through, records analysts are hired the most by Atlas Air, Loma Linda Pharmacy, and AppFolio. Currently, Atlas Air has 3 records analyst job openings, while there are 2 at Loma Linda Pharmacy and 1 at AppFolio.

    If you're interested in companies where records analysts make the most money, you'll want to apply for positions at Yardi Systems, OBXtek, and Cardtronics. We found that at Yardi Systems, the average records analyst salary is $68,150. Whereas at OBXtek, records analysts earn roughly $64,323. And at Cardtronics, they make an average salary of $54,748.

    View more details on records analyst salaries across the United States.

    The three companies that hire the most prestigious records analysts are:

      What Health Care Administrators Do

      A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts. Moreover, as a health care administrator, it is essential to address and resolve issues and concerns, implement the facility's policies and regulations, and ensure that procedures comply with health care laws and standards.

      In this section, we take a look at the annual salaries of other professions. Take health care administrator for example. On average, the health care administrators annual salary is $13,814 higher than what records analysts make on average every year.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both records analysts and health care administrators positions are skilled in medical records, regulatory agencies, and hipaa.

      There are some key differences in responsibilities as well. For example, a records analyst responsibilities require skills like "data entry," "procedures," "information management," and "electronic records." Meanwhile a typical health care administrator has skills in areas such as "health care," "mental health," "personal care," and "emergency." This difference in skills reveals how truly different these two careers really are.

      On average, health care administrators reach similar levels of education than records analysts. Health care administrators are 2.5% more likely to earn a Master's Degree and 0.8% more likely to graduate with a Doctoral Degree.

      What Are The Duties Of a Health Information Technician?

      A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner. They must analyze every information to detect any inconsistencies, performing corrective measures right away. Furthermore, as a health information technician, it is essential to utilize particular software and systems when processing information, all while adhering to the hospital's policies and regulations.

      Next up, we have the health information technician profession to look over. This career brings along a lower average salary when compared to a records analyst annual salary. In fact, health information technicians salary difference is $4,805 lower than the salary of records analysts per year.

      A similarity between the two careers of records analysts and health information technicians are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "medical records," "data entry," and "ensure compliance. "

      But both careers also use different skills, according to real records analyst resumes. While records analyst responsibilities can utilize skills like "procedures," "information management," "electronic records," and "powerpoint," some health information technicians use skills like "customer service," "clinical staff," "office procedures," and "roi."

      In general, health information technicians study at lower levels of education than records analysts. They're 10.5% less likely to obtain a Master's Degree while being 0.8% less likely to earn a Doctoral Degree.

      How a Medical Service Technician Compares

      A medical service technician provides health care and treatments to patients under the supervision or directives of a more experienced physician. Most of their responsibilities revolve around assessing a patient's condition, administering required aid, diagnosing patients, conducting check-ups, and counseling patients. There are also instances when a medical service technician may prescribe medications, conduct inspections at facilities to ensure sanitary conditions, and coordinate with hospital staff for requesting supplies. Furthermore, it is crucial to have accurate documentation of all processes and transactions, all while adhering to the hospital's policies and standards.

      The medical service technician profession generally makes a lower amount of money when compared to the average salary of records analysts. The difference in salaries is medical service technicians making $1,720 lower than records analysts.

      While looking through the resumes of several records analysts and medical service technicians we discovered that both professions have similar skills. These similarities include skills such as "medical records," "computer system," and "hipaa," but they differ when it comes to other required skills.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a records analyst is likely to be skilled in "data entry," "procedures," "information management," and "electronic records," while a typical medical service technician is skilled in "personal care," "customer service," "vital signs," and "infection control."

      Medical service technicians are known to earn lower educational levels when compared to records analysts. Additionally, they're 8.8% less likely to graduate with a Master's Degree, and 0.6% less likely to earn a Doctoral Degree.

      Description Of a Medical Biller Coder

      A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines. Moreover, it is crucial to verify all patient forms and ensure their accuracy as it will serve as a basis on essential documents and medical record-keeping. There may also be instances where a medical biller coder must devise payment plans for patients, communicate with families and guardians, and coordinate with physicians.

      Medical biller coders tend to earn a lower pay than records analysts by about $6,761 per year.

      While their salaries may vary, records analysts and medical biller coders both use similar skills to perform their jobs. Resumes from both professions include skills like "medical records," "data entry," and "computer system. "

      Each job requires different skills like "procedures," "information management," "electronic records," and "powerpoint," which might show up on a records analyst resume. Whereas medical biller coder might include skills like "icd-10," "customer service," "cpt-4," and "hcpcs."

      In general, medical biller coders reach lower levels of education when compared to records analysts resumes. Medical biller coders are 12.6% less likely to earn their Master's Degree and 1.0% less likely to graduate with a Doctoral Degree.