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Become A Records Clerk

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Working As A Records Clerk

  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • $33,010

    Average Salary

What Does A Records Clerk Do

Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.


Material recording clerks typically do the following:

  • Keep records of items shipped, received, or transferred to another location
  • Compile reports on various aspects of changes in production or inventory
  • Find, sort, or move goods between different parts of the business
  • Check inventory records for accuracy

Material recording clerks use computers, tablets, or hand-held devices to keep track of inventory. Sensors and tags enable these computers to automatically detect when and where products are moved, allowing clerks to keep updated reports without manually counting items.

Production, planning, and expediting clerks manage the flow of information, work, and materials within or among offices in a business. They compile reports on the progress of work and on any production problems that arise. These clerks set workers’ schedules, estimate costs, keep track of materials, and write special orders for new materials. They perform general office tasks, such as entering data or distributing mail. Expediting clerks maintain contact with vendors to ensure that supplies and equipment are shipped on time.

Shipping, receiving, and traffic clerks keep track of and record outgoing and incoming shipments. Clerks may scan barcodes with hand-held devices or use radio frequency identification (RFID) scanners to keep track of inventory. They check if shipment orders were correctly processed in their company’s computer system. They also compute freight costs and prepare invoices. Some clerks move goods from the warehouse to the loading dock.

Stock clerks and order fillers receive, unpack, and track merchandise. Stock clerks move products from a warehouse to store shelves. They keep a record of items that enter or leave the stockroom and inspect for damaged goods. These clerks also use hand-held scanners to keep track of merchandise. Order fillers retrieve customer orders and prepare them to be shipped.

Material and product inspecting clerks weigh, measure, check, sample, and keep records on materials, supplies, and equipment that enters a warehouse. They verify the quantity and quality of items they are assigned to examine, checking for defects and recording what they find. They use scales, counting devices, and calculators. Some workers decide what to do about a defective product, such as to scrap it or send it back to the factory to be repaired. Some clerks also prepare reports, such as reports about warehouse inventory levels.

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How To Become A Records Clerk

Material recording clerks usually need to have a high school diploma and are trained on the job. There are no formal education requirements for stock clerks and order fillers.


Production, planning, and expediting clerks; shipping, receiving, and traffic clerks; and material and product inspecting clerks need a high school diploma or equivalent.

Production, planning, and expediting clerks need to have basic knowledge of computer applications such as spreadsheet software.

There are no formal education requirements for stock clerks and order fillers.


Material recording clerks usually learn to do their work on the job. Training for most material recording clerks may last less than a month. Production, planning, and expediting clerks’ training can take several months.

Typically, a supervisor or more experienced worker trains new clerks.

Material recording clerks first learn to count stock and mark inventory and then move onto more difficult tasks, such as recordkeeping. Production clerks need to learn how their company operates before they can write production and work schedules.


With additional training or education, material recording clerks may advance to other positions within their firm, such as purchasing agent. Clerks in retail establishments can move into the sales department.

Important Qualities

Communication skills. Production, planning, and expediting clerks are frequently in contact with suppliers, vendors, and production managers and need to be able to communicate the firm’s scheduling needs effectively.

Customer-service skills. Stock clerks sometimes interact with customers in retail stores and may have to get the item the customer is looking for from the storeroom.

Detail oriented. Material and product inspecting clerks check items for defects, some of which are small and difficult to spot.

Math skills. Some material recording clerks use math to calculate shipping costs or take measurements.

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Records Clerk jobs

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Records Clerk Career Paths

Records Clerk
Legal Assistant Paralegal Office Manager
Account Manager
5 Yearsyrs
Accounting Clerk Legal Assistant Office Manager
Administrative Manager
6 Yearsyrs
Records Specialist Specialist Operation Supervisor
Assistant General Manager
5 Yearsyrs
Medical Records Clerk Billing Specialist
Billing Manager
7 Yearsyrs
Human Resources Assistant Accounts Payable Clerk Accountant
Business Manager
7 Yearsyrs
Accounts Payable Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Legal Secretary Executive Secretary Office Manager
Chief Executive Officer
8 Yearsyrs
Accounts Payable Clerk Account Manager Account Executive
Communications Manager
6 Yearsyrs
Accounting Clerk Account Manager Purchasing Manager
Contracts Manager
9 Yearsyrs
Office Manager General Manager
District Manager
7 Yearsyrs
Data Entry Associate Legal Assistant Assistant Office Manager
Executive Assistant/Office Manager
6 Yearsyrs
Legal Assistant Legal Secretary
Office Manager
5 Yearsyrs
Medical Records Clerk Office Manager Operations Manager
Operations Director
9 Yearsyrs
Clerk Office Manager
Operations Manager
7 Yearsyrs
Legal Secretary Paralegal Office Manager
Practice Manager
9 Yearsyrs
Clerk Technician Project Manager
Program Manager
8 Yearsyrs
Office Manager Operations Manager
Project Manager
8 Yearsyrs
Human Resources Assistant Recruiter Operations Manager
Site Manager
7 Yearsyrs
Billing Specialist Analyst Assistant Vice President
Vice President
8 Yearsyrs
Billing Specialist Home Health Aid Warehouse Associate
Warehouse Manager
5 Yearsyrs
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Records Clerk Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Portuguese

  • German

  • Mandarin

  • Vietnamese

  • Chinese

  • Italian

  • Cantonese

  • Russian

  • Polish

  • Hmong

  • Thai

  • Urdu

  • Tagalog

  • Arabic

  • Swahili

  • Swedish

  • Dutch

  • Korean

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Records Clerk

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Records Clerk Education

Records Clerk

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Real Records Clerk Salaries

Job Title Company Location Start Date Salary
Legal Records Clerk Longfellow Staffing Inc. Boston, MA Sep 28, 2016 $34,436
Records Clerk Longfellow Staffing Inc. Boston, MA Sep 21, 2016 $34,436
Information and Record Clerks Ace Nursing Services, Inc. Lanham, MD Apr 08, 2008 $34,112
Law Records Clerk Longfellow Staffing Inc. Boston, MA Jun 29, 2016 $33,392
Information and Record Clerks International Protein LLC Fort Lee, NJ Feb 06, 2016 $33,183
Information and Record Clerks, All Other International Protein LLC Fort Lee, NJ Jun 20, 2016 $33,183
Information and Record Clerks, All Other Eblul Language, LLC Austin, TX Jun 05, 2013 $31,305
Information & Record Clerk Advanced Technical Materials, Inc. Patchogue, NY May 14, 2008 $31,305
Warehouse Record Clerk Horizon Group USA Inc. Warren, NJ Aug 25, 2009 $29,281

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Top Skills for A Records Clerk


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Top Records Clerk Skills

  1. Data Entry
  2. Digital Database
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Performed a variety of clerical duties, including but not limited to: answering phones, data entry, and filing.
  • File search documents and complex file system, process and scan files to be entered into computer in digital database.
  • Provide customer service to prospective and continuing students at Southwest.
  • Corresponded with other medical facilities and doctor's offices to retrieve or release medical records.
  • Assisted with maintenance of firm wide records in accordance with legal requirements, records management policy and procedures.

Top Records Clerk Employers

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