Records clerk job description

Interviews patients and prepares Birth Certificate worksheets, Social Security Information sheet, and Voluntary Paternity Acknowledgement (PA) forms. Submits the original PA forms to the State Office of Vital Records. Enters Birth and Fetal demise information electronically into the State of Georgia’s web-based system. Ensures Birth and Fetal deaths are registered within set timelines outlined by the State of Georgia. Completes and submits Death Certificates for newborn deaths. Updates infant names in the Enterprise Master Patient Index (EMPI) upon discharge from the facility with 100% accuracy. Ensures retention and destruction of Birth and Fetal Death worksheets are followed according to the State of Georgia’s retention policy. Accurately keeps Birth Log complete.

Qualifications:

Education

High School Diploma or GED required.

Associate Degree in Health Information Management or related field preferred.

Licensure/Certification

N/A

Experience

High School Diploma or GED with two (2) years’ experience in a Health Care Related field, preferably in Health Information Services, required.

Associate Degree in Health Information Management or related field and no experience required.

Knowledge, skills, abilities

Knowledge of the registration process.

Knowledge of medical terminology focusing specifically in obstetrics and gynecology, pediatric, and newborns.

Knowledge of the basic elements of accounting and statistical reporting.

Working knowledge of various types of computer systems.

Working knowledge of multi-line telephones, fax machines, printers, copiers, and computers.

Excellent customer service and communication skills.

Ability to extract clinical data from the medical records, reporting accurate vital statistics to the State of Georgia.

Ability to work under pressure and stress.

Ability to meet deadlines and work on a strict schedule to provide good service.

Ability to complete the work assigned and to follow through.

Ability to follow established procedures.

Ability to multi-task, organize time and work, setting priorities daily in order to accomplish work.

Ability to read and write in order to pull records and to communicate verbally and in writing with other departments.

Ability to obtain Notary Republic licensure.

Ability to use good judgement and make reasonable decisions at all times.

A thorough understanding of the function of Health Information Services.

Physical Demands

Visual ability to read document and from a computer. Verbal communication skills to speak with staff, patients, and visitors. Auditory ability to hear staff, visitors, and families, via telephone and in person. Manual dexterity to use a computer and software packages, pens, pencils, etc. Ability to move about the organization and campus.

Under the general direction of the Director of the Adult Learning Center, the ALC Student Records Clerk will work in the Adult Learning Center responsible for data collection, record keeping, compliance reporting, and assisting with daily functions in the Adult Learning Center.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.
Essential Functions/Responsibilities

To understand and commit to the Mission of the College ~ Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals. Collect student data and keep details records including, but not limited to, attendance records, surveys, etc. Provide early alerts of low attendance to the Director of the Adult Learning Center and assist in the appropriate response with the student and available resources. Comply with all state and grant reporting standards and submit all reports by outlined deadlines. Proctor TABEe exams, civics exams, and other exams required by the grant objectives and the Director of the Adult Learning Center. Collaborate with other instructors to collect student exam results, compile results data, and submit related reports accordingly. Communicate with instructors and the Director of the Adult Learning Center about necessary changes to exams. Keep student files accurate and ready for auditing. Act as representative of the Adult Learning Center and provide professional customer service in all communications with grant officials, College staff and faculty, students, team members, and administration. Assist with opening and closing of center, assist with enrollment/orientation Assist ALC Director with supportive projects/tasks as may be requested. Attend all training as required Collaborate with ALC Director and Instructors for collaboration and stakeholder efforts All other duties as assigned by the Director of the Adult Learning Center.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.


Required Qualifications


High School Diploma/GED. Excellent organizational skills. Good communication skills both written and verbal. Ability to operate copier, telephone, fax machine, computer, printer, scanner, typewriter and calculator. Knowledge of Microsoft Word software, Microsoft Outlook, and Google. Proven ability to work with diverse populations including traditional and non-traditional students. Be able to work with all staff, keep a positive attitude, be willing to be flexible and adapt to change Must obtain and maintain a valid Kansas driver's license.


Preferred Qualifications


Bachelor's preferred. Bilingual (English/Spanish/Arabic/Somali/French, etc.). Problem solver, work with minimal supervision. Empathy for students with barriers and skills in building rapport.


Supervisory Responsibilities


None


Physical Requirements:
With or without assistance

Ability to stand and sit for extended periods of time. Ability to access classroom, office, and other campus locations. Ability to occasionally carry supplies weighing up to 10-20 lbs. Ability to ascend and to descend stairs. Bend, reach and stretch as required to perform the duties as required.


Building Assignment


Adult Learning Center700 Ave G

COJK is seeking qualified candidates to fill a full-time Records Clerk position. This position requires the candidate to work in the office.Qualified Records Clerk candidates will be professional and possess strong organizational and communication skills, and a desire to produce a quality work product.

COJK is a Seattle-based intellectual property law firm practicing all areas of IP law. The firm, established in 1929, enjoys a culture produced by a management ethos that emphasizes teamwork, effective communication, and a healthy balance between work and family life. The company takes great pride in its ability to provide excellent service to our clients and further the opportunities of our attorneys and staff for professional and personal growth.

We value a positive attitude and the ability to be a part of a team as much as we value skills and experience. If you are looking to join a dynamic team and believe you are a fit with the position we are looking to fill, we encourage you to apply.
Requirements


Process incoming physical andelectronic documents Perform research projects Assist in incoming and outgoingfile transfers Reception and Library coverage (referencedownloads, research requests and projects, administration of useraccounts, newsletters, electronic and print subscriptions) Performmachine translations Interactwith vendors for issues escalated from Operation Clerks Miscellaneous tasks as needed


Skills


Strong attention to detail andorganizational skills Self-starter who will seek outopportunities to help/support whenever possible Ability to work within a teamenvironment Excellent customer service skills Willingness to be flexible Available to work varied hours asneeded


Compensation


$25 per hour



Benefits



Medical/Dental/Vision/Life/STD/LTD/LTC 401(k) Metro Pass