A records clerk is responsible for performing clerical and administrative duties, filing important documents, and keeping the company's files safe. Records clerks sort papers accurately and provide the files only to authorized personnel. They categorize records efficiently and dispose of unnecessary files, following correct procedures of the organization. A records clerk maintains a records database for easy tracking and retrieving of files. A records clerk must have excellent organizational and time-management skills, especially when compiling documents that are urgently needed.

Records Clerk Responsibilities

Here are examples of responsibilities from real records clerk resumes representing typical tasks they are likely to perform in their roles.

  • Utilize SharePoint and Accutrac to convert information, by ensuring constant communication with department records coordinator and project leads.
  • Review case files for evictions.
  • Proofread all legal documents for signatures.
  • Provide the statistics on a Powerpoint presentation.
  • Compute, record, and proofread reports.
  • Patrol designate districts in patrol cars and on foot.
  • Update SharePoint daily for hours work on client records.
  • Assist the recruiters and the HRIS team in the hiring process.
  • Calendar (Compulaw), and provide prompt responsive service to attorneys
  • Monitor CM/ECF and state and local deadlines and note completed tasks.
  • Orchestrate the safe and efficient transfer of files to the NARA center.
  • Perform QA on case and refer cased to the QA department as needed.
  • Experience in document management and records keeping and responsible for keeping office HIPAA compliant.
  • Locate, retrieve, and destroy aged records and x-rays according to HIPAA guidelines.
  • Handle and maintain maintenance documents and parts changes within CMS comply with FAA requirements.

Records Clerk Skills and Personality Traits

We calculated that 24% of Records Clerks are proficient in Data Entry, Customer Service, and Digital Database. They’re also known for soft skills such as Communication skills, Organizational skills, and Integrity.

We break down the percentage of Records Clerks that have these skills listed on their resume here:

  • Data Entry, 24%

    Handled the data entry of public record documents after reviewing the documents for completeness and requisite information required by Florida Statute.

  • Customer Service, 20%

    Facilitated requests by lawyers and legal assistants and provided superior customer service while firmly committed to an exemplary team player status.

  • Digital Database, 6%

    Process and scan files to be entered into computer in digital database.

  • Office Equipment, 4%

    Operated a variety of office equipment including a computer terminal.

  • Management System, 4%

    Entered, sorted and stored electronic data and digitized records into electronic record management systems and scanned new documents.

  • Computer System, 4%

    Responded to requests for confidential law enforcement information by retrieving information from a computer system or micro-fiche.

"data entry," "customer service," and "digital database" aren't the only skills we found records clerks list on their resumes. In fact, there's a whole list of records clerk responsibilities that we found, including:

  • The most important skills for a records clerk to have in this position are communication skills. In this excerpt that we gathered from a records clerk resume, you'll understand why: "information clerks must be able to explain policies and procedures clearly to customers and the public." According to resumes we found, communication skills can be used by a records clerk in order to "provided customer service filed correspondence data entry maintain filing room reviewed incidents organized files created logs telecommunications clerical duties"
  • Another trait important for fulfilling records clerk duties is organizational skills. According to a records clerk resume, "information clerks must be able to retrieve files and other important information quickly and efficiently." Here's an example of how records clerks are able to utilize organizational skills: "performed administrative operations of the department which included data entry, filing and organizational projects. "
  • Another skill that is quite popular among records clerks is integrity. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a records clerk resume: "information clerks, particularly human resources assistants, have access to confidential information" This example from a resume shows how this skill is used: "assist other trust fund related departments with data entry with transferring accounts of sensitive data. "
  • In order for certain records clerk responsibilities to be completed, the job requires the skill "interpersonal skills." According to a records clerk resume, "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." As an example, this snippet was taken directly from a resume about how this skill applies: "key results: cited for excellence in interpersonal communications, teamwork, customer service, flexibility, and reliability. "
  • See the full list of records clerk skills.

    The three companies that hire the most prestigious records clerks are:

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    What Clerk Typists Do

    A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients. A clerk-typist must show excellent organizational and time-management skills, especially with handling various typing tasks under strict deadlines and minimal supervision. They also respond and take calls from clients and customers, assisting with their inquiries and concerns.

    In this section, we compare the average records clerk annual salary with that of a clerk typist. Typically, clerks typist earn a $1,951 higher salary than records clerks earn annually.

    Even though records clerks and clerks typist have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require data entry, customer service, and office equipment in the day-to-day roles.

    These skill sets are where the common ground ends though. A records clerk responsibility is more likely to require skills like "digital database," "management system," "patient charts," and "law enforcement agencies." Whereas a clerk typist requires skills like "payroll," "input data," "scheduling appointments," and "office procedures." Just by understanding these different skills you can see how different these careers are.

    Clerks typist really shine in the education industry with an average salary of $32,312. Whereas records clerks tend to make the most money in the government industry with an average salary of $34,460.

    The education levels that clerks typist earn is a bit different than that of records clerks. In particular, clerks typist are 0.7% less likely to graduate with a Master's Degree than a records clerk. Additionally, they're 0.3% less likely to earn a Doctoral Degree.

    What Are The Duties Of an Administrative Clerk?

    An administrative clerk provides support to staff and does clerical works. These clerical duties include answering and making phone calls, typing documents, compiling and filing records, and scheduling appointments. The clerks often set up office meetings and invite reliable speakers. Also, they do research and prepare reports or presentations. Candidates for the job must be organized, detail-oriented, and can manage their time well. They must be tech-savvy and have a basic knowledge of bookkeeping. The salary depends on their experience, industry, and location of the job.

    Now we're going to look at the administrative clerk profession. On average, administrative clerks earn a $2,532 higher salary than records clerks a year.

    Not everything about these jobs is different. Take their skills, for example. Records clerks and administrative clerks both include similar skills like "data entry," "customer service," and "office equipment" on their resumes.

    In addition to the difference in salary, there are some other key differences that are worth noting. For example, records clerk responsibilities are more likely to require skills like "digital database," "management system," "patient charts," and "subpoenas." Meanwhile, a administrative clerk might be skilled in areas such as "patients," "payroll data," "database systems," and "administrative tasks." These differences highlight just how different the day-to-day in each role looks.

    It's been discovered that administrative clerks earn higher salaries compared to records clerks, but we wanted to find out where administrative clerks earned the most pay. The answer? The finance industry. The average salary in the industry is $33,044. Additionally, records clerks earn the highest paychecks in the government with an average salary of $34,460.

    When it comes to the differences in education between the two professions, administrative clerks tend to reach similar levels of education than records clerks. In fact, they're 0.7% less likely to graduate with a Master's Degree and 0.3% less likely to earn a Doctoral Degree.

    How an Imaging Clerk Compares

    An imaging clerk works in an imaging clinic or radiology center and handles multiple roles. Their first duty is to handle general clerical operations, such as scanning and uploading of images to a computer or organizing files in an orderly manner. They are also required to schedule appointments, collect the data of patients, and send out electronic copies of scanned images via email. Additionally, they may assist technologists, and they must accept any tasks that are given when the need arises.

    The imaging clerk profession generally makes a lower amount of money when compared to the average salary of records clerks. The difference in salaries is imaging clerks making $1,595 lower than records clerks.

    While looking through the resumes of several records clerks and imaging clerks we discovered that both professions have similar skills. These similarities include skills such as "data entry," "office equipment," and "computer system," but they differ when it comes to other required skills.

    There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a records clerk is likely to be skilled in "customer service," "digital database," "management system," and "background checks," while a typical imaging clerk is skilled in "patients," "radiology," "image quality," and "pacs."

    Additionally, imaging clerks earn a higher salary in the finance industry compared to other industries. In this industry, they receive an average salary of $31,545. Additionally, records clerks earn an average salary of $34,460 in the government industry.

    Imaging clerks typically study at similar levels compared with records clerks. For example, they're 1.9% less likely to graduate with a Master's Degree, and 0.3% less likely to earn a Doctoral Degree.

    Description Of a Recording Technician

    A recording technician specializes in operating audio systems and equipment for various purposes such as recordings, broadcasts, and events. It is their responsibility to prepare equipment according to project or program requirements like microphones, audio lines, speakers, and amplifiers, ensuring everything is accounted for and is functioning efficiently. Aside from setting up equipment, they must also conduct regular maintenance checks and perform repairs as necessary. Moreover, as a recording technician, it is essential to maintain an active communication line with staff for a smooth and efficient workflow.

    Recording technicians tend to earn a higher pay than records clerks by about $4,825 per year.

    According to resumes from both records clerks and recording technicians, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "data entry," "customer service," and "office equipment. "

    Even though a few skill sets overlap, there are some differences that are important to note. For one, a records clerk might have more use for skills like "digital database," "patient charts," "windows," and "fax machines." Meanwhile, some recording technicians might include skills like "database systems," "criminal history," "hard copy," and "alphabetical order" on their resume.

    In general, recording technicians make a higher salary in the government industry with an average of $38,663. The highest records clerk annual salary stems from the government industry.

    In general, recording technicians reach similar levels of education when compared to records clerks resumes. Recording technicians are 0.9% more likely to earn their Master's Degree and 0.2% more likely to graduate with a Doctoral Degree.