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Become A Records Coordinator

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Working As A Records Coordinator

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $54,000

    Average Salary

What Does A Records Coordinator Do

Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data by ensuring that it maintains its quality, accuracy, accessibility, and security in both paper files and electronic systems. They use various classification systems to code and categorize patient information for insurance reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories.

Duties

Health information technicians typically do the following:

  • Review patients’ records for timeliness, completeness, accuracy, and appropriateness of data
  • Organize and maintain data for clinical databases and registries
  • Track patient outcomes for quality assessment
  • Use classification software to assign clinical codes for reimbursement and data analysis 
  • Electronically record data for collection, storage, analysis, retrieval, and reporting
  • Maintain confidentiality of patients’ records

Health information technicians document patients’ health information, including their medical history, symptoms, examination and test results, treatments, and other information about healthcare services that are provided to patients. Their duties vary by employer and by the size of the facility in which they work.

Although health information technicians do not provide direct patient care, they work regularly with registered nurses and other healthcare professionals. They meet with these workers to clarify diagnoses or to get additional information to make sure that records are complete and accurate.

The increasing adaptation and use of electronic health records (EHRs) will continue to change the job responsibilities of health information technicians. Technicians will need to be familiar with, or be able to learn, EHR computer software, follow EHR security and privacy practices, and analyze electronic data to improve healthcare information, as more healthcare providers and hospitals adopt EHR systems.

Health information technicians can specialize in many aspects of health information. Some work as medical coders, sometimes called coding specialists, or as cancer registrars.

Medical coders typically do the following:

  • Review patient information for preexisting conditions, such as diabetes
  • Assign appropriate diagnoses and procedure codes for patient care, population health statistics, and billing purposes
  • Work as a liaison between the health clinician and billing offices

Cancer registrars typically do the following:

  • Review patients’ records and pathology reports to verify completeness and accuracy
  • Assign classification codes to represent the diagnosis and treatment of cancers and benign tumors
  • Conduct annual followups to track treatment, survival, and recovery
  • Compile and analyze cancer patient information for research purposes
  • Maintain facility, regional, and national databases of cancer patients

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How To Become A Records Coordinator

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.

Education

Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.

Advancement

Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Records Coordinator Career Paths

Records Coordinator
Registrar Patient Service Representative Team Leader
Account Manager
5 Yearsyrs
Registrar Coordinator Consultant
Accounting Manager
7 Yearsyrs
Registrar Coordinator Executive Assistant
Administrative Manager
6 Yearsyrs
Records Specialist Specialist Team Leader
Unit Manager
6 Yearsyrs
Records Specialist Specialist Administrator
Business Office Manager
7 Yearsyrs
Records Specialist Specialist Executive Assistant
Office Manager Of Human Resources
6 Yearsyrs
Legal Assistant Legal Secretary Office Manager
Practice Manager
9 Yearsyrs
Legal Assistant Executive Assistant Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Legal Assistant Administrator Case Manager
Clinical Manager
8 Yearsyrs
Coordinator Registered Nurse Registered Nurse Supervisor
Nurse Manager
9 Yearsyrs
Human Resources Coordinator Consultant Case Manager
Patient Care Manager
5 Yearsyrs
Human Resources Coordinator Consultant Account Manager
Client Services Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist Office Manager
Administrative Director
8 Yearsyrs
Assistant Analyst Compliance Analyst
Compliance Manager
9 Yearsyrs
Assistant Administrator Case Manager
Director Of Admissions
7 Yearsyrs
Assistant Medical Assistant Clinical Research Coordinator
Data Manager
6 Yearsyrs
Records Analyst
Records Manager
5 Yearsyrs
Paralegal Analyst Medical Coder
Medical Records Manager
5 Yearsyrs
Record Management Specialist Records Analyst
Records Management Analyst
5 Yearsyrs
Records Analyst Lease Analyst
Records Supervisor
5 Yearsyrs
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Records Coordinator Demographics

Gender

Female

63.7%

Male

23.5%

Unknown

12.8%
Ethnicity

White

58.8%

Hispanic or Latino

18.9%

Black or African American

12.4%

Asian

6.7%

Unknown

3.3%
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Foreign Languages Spoken

Spanish

70.6%

French

7.6%

Portuguese

4.2%

Mandarin

1.7%

Vietnamese

1.7%

Japanese

1.7%

Hindi

1.7%

German

1.7%

Italian

1.7%

Swedish

0.8%

Chinese

0.8%

Cherokee

0.8%

Shona

0.8%

Cantonese

0.8%

Greek

0.8%

Urdu

0.8%

Polish

0.8%

Gujarati

0.8%
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Records Coordinator Education

Schools

University of Phoenix

25.1%

Ashford University

9.4%

Strayer University

7.3%

Georgia State University

5.6%

Houston Community College

5.2%

Liberty University

5.2%

Prince George's Community College

4.2%

Capella University

4.2%

Kaplan University

3.5%

Walden University

3.1%

Grand Canyon University

3.1%

Virginia Commonwealth University

2.8%

Temple University

2.8%

Rasmussen College

2.8%

University of Washington

2.8%

University of Central Florida

2.8%

University of Houston

2.8%

New York University

2.4%

John Jay College of Criminal Justice of the City University of New York

2.4%

Troy University

2.4%
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Majors

Business

29.8%

Health Care Administration

7.9%

Criminal Justice

6.1%

Accounting

5.6%

Legal Support Services

5.2%

Psychology

4.8%

Communication

4.7%

Management

3.9%

Liberal Arts

3.5%

Human Resources Management

3.5%

Education

3.4%

General Studies

3.1%

English

2.7%

Medical Assisting Services

2.6%

Computer Information Systems

2.6%

Marketing

2.2%

Nursing

2.2%

Political Science

2.1%

Sociology

2.0%

History

1.9%
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Degrees

Bachelors

35.7%

Other

23.5%

Associate

15.1%

Masters

14.7%

Certificate

7.2%

Doctorate

1.9%

Diploma

1.6%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$54,000
View Detailed Salary Report
$31,000
Min 10%
$54,000
Median 50%
$54,000
Median 50%
$54,000
Median 50%
$54,000
Median 50%
$54,000
Median 50%
$54,000
Median 50%
$54,000
Median 50%
$93,000
Max 90%
Best Paying Company
Constellation Brands
Highest Paying City
Bloomfield, NJ
Highest Paying State
Alaska
Avg Experience Level
3.4 years
How much does a Records Coordinator make at top companies?
The national average salary for a Records Coordinator in the United States is $54,735 per year or $26 per hour. Those in the bottom 10 percent make under $31,000 a year, and the top 10 percent make over $93,000.

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Top Skills for A Records Coordinator

  1. Company Procedures
  2. Records Database
  3. Medical Records
You can check out examples of real life uses of top skills on resumes here:
  • Adhere to established guidelines and company procedures.
  • Submitted design structure and process information for new web-based records database and completed software testing and verification.
  • Supported supervisor with quality control of all electronic medical records on a daily basis.
  • Train internal and external users of functionality and data entry in Electronic Birth Registration System.
  • Liaised with the Information Technology Division staff assigned to technically support the Records Management Program and Electronic Document Imaging system.

How Would You Rate Working As a Records Coordinator?

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Top Records Coordinator Employers

Jobs From Top Records Coordinator Employers

Records Coordinator Videos

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The Future of Health Care: Electronic Health Records

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