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Become A Records Coordinator

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Working As A Records Coordinator

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,110

    Average Salary

What Does A Records Coordinator Do

Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data by ensuring that it maintains its quality, accuracy, accessibility, and security in both paper files and electronic systems. They use various classification systems to code and categorize patient information for insurance reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories.

Duties

Health information technicians typically do the following:

  • Review patients’ records for timeliness, completeness, accuracy, and appropriateness of data
  • Organize and maintain data for clinical databases and registries
  • Track patient outcomes for quality assessment
  • Use classification software to assign clinical codes for reimbursement and data analysis 
  • Electronically record data for collection, storage, analysis, retrieval, and reporting
  • Maintain confidentiality of patients’ records

Health information technicians document patients’ health information, including their medical history, symptoms, examination and test results, treatments, and other information about healthcare services that are provided to patients. Their duties vary by employer and by the size of the facility in which they work.

Although health information technicians do not provide direct patient care, they work regularly with registered nurses and other healthcare professionals. They meet with these workers to clarify diagnoses or to get additional information to make sure that records are complete and accurate.

The increasing adaptation and use of electronic health records (EHRs) will continue to change the job responsibilities of health information technicians. Technicians will need to be familiar with, or be able to learn, EHR computer software, follow EHR security and privacy practices, and analyze electronic data to improve healthcare information, as more healthcare providers and hospitals adopt EHR systems.

Health information technicians can specialize in many aspects of health information. Some work as medical coders, sometimes called coding specialists, or as cancer registrars.

Medical coders typically do the following:

  • Review patient information for preexisting conditions, such as diabetes
  • Assign appropriate diagnoses and procedure codes for patient care, population health statistics, and billing purposes
  • Work as a liaison between the health clinician and billing offices

Cancer registrars typically do the following:

  • Review patients’ records and pathology reports to verify completeness and accuracy
  • Assign classification codes to represent the diagnosis and treatment of cancers and benign tumors
  • Conduct annual followups to track treatment, survival, and recovery
  • Compile and analyze cancer patient information for research purposes
  • Maintain facility, regional, and national databases of cancer patients

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How To Become A Records Coordinator

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.

Education

Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.

Advancement

Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Records Coordinator jobs

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Records Coordinator Career Paths

Records Coordinator
Administrative Coordinator Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Billing Specialist Accounts Receivable Specialist Staff Accountant
Accounting Manager
7 Yearsyrs
Administrative Coordinator Project Coordinator Operations Manager
Branch Manager
6 Yearsyrs
Program Coordinator Account Manager Senior Manager
Chief Information Officer
11 Yearsyrs
Records Manager Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Program Coordinator Program Manager Senior Manager
Director Of Information
10 Yearsyrs
Office Administrator Accounts Payable Clerk Account Manager
Director Of Sales
10 Yearsyrs
Office Administrator Project Coordinator Account Manager
District Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Office Manager Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Project Coordinator Adjunct Faculty Assistant Professor
Medical Director
9 Yearsyrs
Registrar Billing Specialist Registered Nurse
Nursing Director
9 Yearsyrs
Records Manager Operations Manager
Operations Director
9 Yearsyrs
Billing Specialist Specialist Account Manager
Operations Manager
7 Yearsyrs
Project Coordinator Business Manager Practice Manager
Practice Administrator
10 Yearsyrs
Human Resources Coordinator Specialist Project Manager
Program Manager
8 Yearsyrs
Records Analyst Records Manager Office Manager
Property Manager
6 Yearsyrs
Specialist Account Manager Account Executive
Sales Manager
5 Yearsyrs
Specialist Project Manager Program Manager
Senior Manager
10 Yearsyrs
Human Resources Coordinator Project Manager
Senior Project Manager
12 Yearsyrs
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Average Length of Employment
Records Officer 3.5 years
Team Coordinator 3.0 years
Records Specialist 3.0 years
Lead Coordinator 3.0 years
Records Analyst 3.0 years
Records Custodian 2.8 years
Records Clerk 2.8 years
Coordinator 2.6 years
Top Employers Before
Internship 5.6%
Cashier 3.3%
Secretary 3.1%
File Clerk 2.9%
Manager 2.4%
Top Employers After
Assistant 4.7%
Specialist 3.2%
Associate 3.2%
Consultant 2.6%

Records Coordinator Demographics

Gender

Female

74.7%

Male

23.4%

Unknown

1.9%
Ethnicity

White

78.3%

Hispanic or Latino

12.8%

Asian

6.7%

Unknown

1.6%

Black or African American

0.5%
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Languages Spoken

Spanish

67.8%

French

8.0%

Portuguese

3.4%

Mandarin

2.3%

Japanese

2.3%

Italian

2.3%

Swahili

1.1%

Vietnamese

1.1%

Chinese

1.1%

Gujarati

1.1%

Cherokee

1.1%

Shona

1.1%

Cantonese

1.1%

Greek

1.1%

Hindi

1.1%

Urdu

1.1%

Polish

1.1%

Swedish

1.1%
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Records Coordinator Education

Schools

University of Phoenix

26.0%

Ashford University

8.3%

Georgia State University

5.9%

Liberty University

5.9%

Capella University

5.3%

Strayer University

4.7%

Virginia Commonwealth University

4.1%

New York University

3.6%

Troy University

3.6%

Walden University

3.6%

Northeastern University

3.6%

Howard University

3.0%

Houston Community College

3.0%

University of Central Florida

3.0%

University of Houston

3.0%

Georgia Southern University

3.0%

Ashworth College

3.0%

Kaplan University

3.0%

Robert Morris University

2.4%

Argosy University-Phoenix

2.4%
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Majors

Business

28.1%

Health Care Administration

7.8%

Criminal Justice

5.9%

Legal Support Services

5.6%

Education

4.8%

Psychology

4.8%

Accounting

4.8%

Communication

4.6%

Management

3.8%

Human Resources Management

3.8%

Liberal Arts

3.5%

General Studies

3.2%

Computer Information Systems

3.1%

English

2.8%

Nursing

2.4%

History

2.3%

Marketing

2.3%

Law

2.3%

Sociology

2.1%

Finance

2.0%
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Degrees

Bachelors

33.7%

Other

25.9%

Masters

16.1%

Associate

13.7%

Certificate

6.5%

Doctorate

2.4%

Diploma

1.2%

License

0.6%
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Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills for A Records Coordinator

RecordsDatabaseDataEntryRecordsManagementCustomerServiceMedicalRecordsCompanyPoliciesInternalAuditsPayrollFinancialRecordsRetentionOfficeSuppliesSpecialProjectsStudentRecordsSafetyManagementSystemElectronicRecordsEmergencyOffsiteStoragePhoneCallsPatientRecords

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Top Records Coordinator Skills

  1. Records Database
  2. Data Entry
  3. Records Management
You can check out examples of real life uses of top skills on resumes here:
  • Project management assistant on Records database report revamp.
  • Skilled in data entry from recording academic information into our database.
  • Provided end user support and managed access permissions, as the software administrator for the Records Management software.
  • Served as Multiple Line Switchboard Operator/Customer Service Representative.
  • Developed process in which medical records are reviewed in real time within 24 hours.

Top Records Coordinator Employers

Records Coordinator Videos

Selling Records : The Documentary

The Future of Health Care: Electronic Health Records

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