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Become A Records Coordinator

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Working As A Records Coordinator

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,110

    Average Salary

What Does A Records Coordinator Do At Wisconsin State Government

* The Public Records Coordinator position serves as the legal records custodian for the University of Wisconsin System Administration (UWSA) and is responsible for leading and monitoring the public records programs for UWSA and for UW System institutions.
* The Public Records Coordinator reports to the General Counsel of the University of Wisconsin System administration.
* Travel for statewide meetings is required.
* The incumbent selected for this position will:
* Serve as the legal records custodian for UW System Administration, pursuant to Wis.
* Stat.
* Section 19
* Develop all necessary systems and processes for compliance with the Wisconsin Public Records Law.
* Ensure public records request responses are completed in a timely fashion according to the established policies and procedures.
* Work with OGC staff to ensure legal compliance with the Wisconsin Public Records Law.
* Work with the UW System Office of University Relations strategic communications staff to ensure public records responses are properly communicated both internally and externally.
* Serve as the lead coordinator for all UW System institution public records requests that have system wide implications.
* Conduct regular meetings of UW System public records custodians.
* Design and provide system wide public records training and deliver legal updates.
* Serve as UWSA public records and forms offer pursuant to Wis.
* Stat. section 15
* j).
* Develop necessary records destruction authorizations for UWSA.
* Work with UW institution records and forms officers to develop and maintain system wide General Records Schedules.
* Serve as primary UW System liaison with the Wisconsin Public Records Board.
* https://www.wisconsin.edu/ohrwd/uwsa/careers/current-jobs

What Does A Records Coordinator Do At Kaiser Permanente

* Ensures smooth functioning of program in accordance with policies and procedures, regulations and other compliance requirements.
* Coordinates activities within and external to the department by answering questions about program operations, policies and procedures.
* Tracks milestones in project plans and contacts team members to ensure timely follow through and completion of assignments.
* Schedules conference rooms, caterers, audiovisual equipment and various support requirements for project teams.
* Coordinates administrative workflow of the department, and recommends new processes as needed.
* Participates in various committee meetings related to the ongoing development and modification of the program.
* Prepares various communication materials utilizing Word, PowerPoint, Excel, pivot tables, Visio and other similar software for a variety of management information reports.
* Screens phone and email inquiries; assesses problems or questions to determine appropriate response general policies and procedures.
* Performs assignments that require researching and collecting information, verifying validity of data and analyzing information.
* Prepares narrative, graphic and other presentation that summarizes findings and variances.
* Provide recommendations based on data analyses to include procedural and policy changes.
* Uses a variety of software and databases to retrieve required information and to prepare communications, letters, reports, confidential documents, etc.
* Utilizes databases to include data entry, extract data, identifying and correcting data, and running reports for management information, budget analysis, performance metrics and other required data.
* May oversee portion of a department budget and make budget recommendations as required.
* Independently tracks and compiles reports with actual to budget variances and trend analysis as required

What Does A Records Coordinator Do At Kforce

* Under the direction of the HEDIS Program Manager or Quality Director, supports the annual HEDIS Project Management by coordinating the identification, collection and abstraction of medical records and other data in collaboration with other HEDIS staff
* Assists the Manager in the coordination and preparation of the HEDIS medical record review which includes ongoing review of records submitted by providers and the annual HEDIS medical record review
* Participates in meetings with vendors for the medical record collection process
* Provides data collection and report development support for Quality Improvement studies and performance improvement projects
* LPN or RN or Certified Nursing Assistant background
* State Licensed Vocational Nurse or Registered Health Information Technician (RHIT), or Certified Medical Record Technician
* Must have 1
* years of HEDIS specific experience
* Microsoft Office (Word - able to cut and paste, write a memo, summaries, and save; Excel - able to track productivity, entering daily goals, summing it up, no formulas, border, and saving; Nitro / Adobe PDF - able to extract documents, merging document, and saving)
* Proficient with PC-based systems and the ability to learn new information systems and software programs

What Does A Records Coordinator Do At Fresenius Medical Care North America

* Maintain confidentiality of patient, employee and company information in accordance with HIPAA regulations and Spectra Laboratories policies.
* Performs all functions of a Records Management Representative.
* Responsible for archived documents at internal warehouse and off-site warehouse and maintaining a record log of all stored items.
* Retrieving and restoring all patient and client billing documents when needed.
* Transport archived material to/from lab and off-site storage warehouse.
* Create and maintain a process that allows for easy retrieval of documents as mandated by Compliance.
* May provide assistance to junior staff with more general support tasks that require a better understanding of functions, as directed by immediate supervisor.
* May refer to senior staff for assistance with higher level problems that may arise.
* Escalates issues to supervisor for resolution, as deemed necessary.
* Assist with various projects as assigned by direct supervisor.
* Other duties as assigned
* Additional responsibilities may include focus on one or more departments or locations.
* See applicable addendum for department or location specific functions

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How To Become A Records Coordinator

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.


Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.


Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Records Coordinator jobs

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Records Coordinator Career Paths

Records Coordinator
Administrative Coordinator Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Billing Specialist Accounts Receivable Specialist Staff Accountant
Accounting Manager
7 Yearsyrs
Administrative Coordinator Project Coordinator Operations Manager
Branch Manager
6 Yearsyrs
Program Coordinator Account Manager Senior Manager
Chief Information Officer
11 Yearsyrs
Records Manager Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Program Coordinator Program Manager Senior Manager
Director Of Information
10 Yearsyrs
Office Administrator Accounts Payable Clerk Account Manager
Director Of Sales
10 Yearsyrs
Office Administrator Project Coordinator Account Manager
District Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Office Manager Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Project Coordinator Adjunct Faculty Assistant Professor
Medical Director
9 Yearsyrs
Registrar Billing Specialist Registered Nurse
Nursing Director
9 Yearsyrs
Records Manager Operations Manager
Operations Director
9 Yearsyrs
Billing Specialist Specialist Account Manager
Operations Manager
7 Yearsyrs
Project Coordinator Business Manager Practice Manager
Practice Administrator
10 Yearsyrs
Human Resources Coordinator Specialist Project Manager
Program Manager
8 Yearsyrs
Records Analyst Records Manager Office Manager
Property Manager
6 Yearsyrs
Specialist Account Manager Account Executive
Sales Manager
5 Yearsyrs
Specialist Project Manager Program Manager
Senior Manager
10 Yearsyrs
Human Resources Coordinator Project Manager
Senior Project Manager
12 Yearsyrs
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Records Coordinator Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Portuguese

  • Mandarin

  • Japanese

  • Italian

  • Swahili

  • Vietnamese

  • Chinese

  • Gujarati

  • Cherokee

  • Shona

  • Cantonese

  • Greek

  • Hindi

  • Urdu

  • Polish

  • Swedish

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Records Coordinator Education

Records Coordinator

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Top Skills for A Records Coordinator


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Top Records Coordinator Skills

  1. Records Database
  2. Data Entry
  3. Records Management
You can check out examples of real life uses of top skills on resumes here:
  • Project management assistant on Records database report revamp.
  • Skilled in data entry from recording academic information into our database.
  • Provided end user support and managed access permissions, as the software administrator for the Records Management software.
  • Served as Multiple Line Switchboard Operator/Customer Service Representative.
  • Developed process in which medical records are reviewed in real time within 24 hours.

Top Records Coordinator Employers

Records Coordinator Videos

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