5 Records Coordinator Resume Examples

Five Key Resume Tips For Writing A Records Coordinator Resume:

1.
Relevant Experience
Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.
2.
The Right Skills
This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Company Standards, be sure to list it in your resume’s skills section.
3.
Quantifiable Achievements
Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..
4.
ATS-Friendly
An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.
5.
Impeccable Formatting
Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.
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Choose From 10+ Customizable Records Coordinator Resume templates

Zippia allows you to choose from different easy-to-use Records Coordinator templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Records Coordinator resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

 
Sara Fox
Records Coordinator
Employment History
Records Coordinator2013 - Present
Robert Half InternationalDenver, CO
  • Assisted in the preparation of legal documents for electronic storage Assisted in the creation of conversion documents for scanning
  • Identify, Analyze, Classify and Categorize Legal Documents & Cases.
  • Serve as member of Project Excellence to help redefine the project management structure in our Internet Solutions group.
  • Upgraded 30 Computer Labs (600+ computers) to Windows XP with minimal down time.
  • Maintained records database as well performed regular inventory of all housed files.
Records Custodian2010 - 2013
Excel ServicesAlbuquerque, NM
  • Transferred Business Developments database from Microsoft Access to Act!, managed database and assisted with various marketing campaigns..
  • Open cases in computer system when new clients are signed up Receive in all medical records and route to appropriate attorneys.
  • Supported the patient care areas with Protected Health Information for treatment purposes.
  • Compile and verify patient information using statistical data such as admission and discharge history, deaths, births and treatment given.
  • Maintain the confidentiality of all patient care information including protected health information.
Imaging Technologist2005 - 2010
Saint Joseph Medical CenterAlbuquerque, NM
  • Direct patient care Transport Assist Techs, RN's, and Physicians Charting Knowledgable with EHR
  • Staff Technologist CAT Scan Lead Technologist CAT Scan
  • Functioned as a medical technologist aiding with lab testing, ekg's obtaining vitals and patient history.
Education
Certificate In Medical Technician2004 - 2005
Pima Medical InstituteAlbuquerque, NM
 
 
Contact Information
Denver, CO
(240) 555-9305
sfox@example.com
Skills
EMR
Academic Records
Digital Images
Arrt
Company Policies
Pacs
Setup
Technologist
MRI
Medical Records
 
 
Jacqueline Matthews
Records Coordinator
Naperville, IL
(800) 555-3871
jmatthews@example.com
Skills
Paper RecordsRecords RetentionCompany ProceduresDocument ControlEngineering DrawingsDocument Control SystemRecords DatabaseProceduresISOStaff Training
 
 
Employment History
Records Coordinator2020 - Present
Medical Consultants NetworkNaperville, IL
  • Adhere to guidelines and procedures established by client.
  • Assist team members with inquiries regarding project guidelines, and procedures to be implemented in the retrieval process.
  • Requested medical records for Potential Quality Issues.
  • Compile medical records for insurance audits.
  • Handled x-Rays, pathology slides and blocks, financial records and medical records.
Records Manager2016 - 2020
Ashford UniversityClinton, IA
  • Generate document management system documents, and in implementation of new document and records management programs.
  • Schedule travel arrangements in a timely manner in accordance with company's policies and procedures.
  • Perform tasks of coordinating and evaluating the need for initiation and modification of specific health information management systems.
  • Identify, develop and recommend structure and systems needed to establish the enterprise Records Management Program.
  • Developed, implemented, and monitored departmental policies and procedures that improved quality, efficiency, and productivity.
  • Organized and filed all personnel documents Prepared personnel files for management and legal teams
Document Coordinator2013 - 2016
Marshall'sChicago, IL
  • Coordinated the flow of inventory from the stockroom to the sales floor.
  • Updated and maintained Quality Management System (QMS).
Education
Bachelor's Degree of Business2005 - 2008
Western Washington UniversityBellingham, WA
 
 
Rachel Jones
Records Coordinator
Contact Information
Washington, DC
(380) 555-7726
rjones@example.com
Skills
  • New Leases
  • Statistical Data
  • Records Management System
  • Daily Operations
  • Police Department
  • CPR
  • Yardi
  • Legal Documents
  • Records Database
  • Law Enforcement
 
 
Employment History
Records Coordinator2020 - Present
Chemical Transportation
Washington, DC
  • Ensured appropriate transmittal documentation forms were completed correctly, prior to the transportation of classified information to NARA.
  • Prepared legal documents (i.e.
  • Provided word processing support to department (including typing training modules).
  • Provided rotational off shift coordination coverage 24 /7 in emergency site support
  • Provided training for all new Administrative Assistants utilizing Legalkey database for records.
  • Create and generate a variety of standard and customized queries, reports and database exports.
Records Supervisor2012 - 2020
Southern Management
Washington, DC
  • Input information into records management database (OmniRim).
  • Guided file room personnel through proper handling procedures and related problem solving issues.
Leasing Consultant2009 - 2012
Southern Management
Washington, DC
  • Leased apartment homes to future residents and addressed residents' needs in this multi-million dollar property management company.
  • Generated new leases leading to 100% occupancy by being the top leasing agent and achieving 33 leases within one month
  • Compiled and analyzed data from monthly reports that facilitated effective communication and transfer of information between different competing properties.
Education
Bachelor's Degree of Criminal Justice2006 - 2009
American University
Washington, DC
 
 
Heather Murphy
Records Coordinator
Contact Info
El Cajon, CA
(500) 555-1562
hmurphy@example.com
Skills
Customer Orders
Records Management
Office Machines
Student Records
Maintenance Records
Insurance Companies
Medicaid
EMR
Law Enforcement
Records Retention
Employment History
Records Coordinator2020 - Present
Ashford UniversityEl Cajon, CA
  • Facilitated the review of medical records for deficiencies and proper assembly based on established policies and procedures.
  • Ensured coordination, integration, communication, implementation, integrity, and evaluation of operating policies and procedures with facility standards.
  • Process expense envelopes for the firms internal employees* Scanned Federal Practice receipts to SharePoint.
Records Clerk2018 - 2020
Kaiser PermanenteEl Cajon, CA
  • Abstracted information from patient's medical chart and sent medical records to the appropriate case manager.
  • Processed court subpoenas for medical records.
  • Retrieved patients medical records or x-rays for physicians, technicians, and other staff.
  • Handled x-Rays, pathology slides and blocks, financial records and medical records.
Business Office Assistant2016 - 2018
SAN Diego Community College DistrictEl Cajon, CA
  • Communicate with managers and developer's representative to assure all contract documents are accurate and comply with company policies and procedures.
  • Developed and maintained contracts and proposals for corporate business associates Created daily, monthly, and yearly revenue spreadsheets Travel arrangements
  • Answered all incoming phone calls as well as answering customers' questions and complaints.
  • Trained new hires on proper phone techniques and office procedures.
  • Reviewed patient medical records for accuracy and prepared records for release to authorized parties.
Education
Bachelor's Degree of Medical Assisting Services2013 - 2016
Bryan CollegeEl Cajon, CA
 
 
Daniel Jenkins
Records Coordinator
Charlotte, NC
(510) 555-4170
djenkins@example.com
Experience
Records Coordinator2011 - Present
American Red CrossCharlotte, NC
  • Perform donor contact and follow up customer service issues as well as educating donors regarding eligibility.
  • Receive incoming telephone calls regarding emergency and non-emergency services.
Records Administrator2009 - 2011
United States MarineIslandton, SC
  • Used Microsoft Word to enter all legal casework and attorney information into client files.
  • Determine acceptability or conformance to eligibility requirements according to rules, regulations, statutes, and program policies and procedures.
  • Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
  • Research and resolve requests for information not found in our database.
  • Designed cataloging scheme, and created temporary database.
Logistics Coordinator2008 - 2009
Office DepotDelray Beach, FL
  • Received numerous outstanding customer service awards.
  • Maintained employee confidence and protects operations by keeping human resource information confidential Coordinates travel and logistics for meetings.
  • Open communication always to make sure great customer services was always given.
  • Maintained, tracked, and reported Warp Migration Internet requests and feedback.
  • Perform qualitative analysis techniques to plan, direct, control and monitor studies on significant logistics issues.
Skills
Delivery AppointmentsSupply ChainRecords DatabaseCompany PoliciesAcademic RecordsRimBackground ChecksQuickbooksPersonnel FilesLogistics
Education
Bachelor's Degree In Liberal Arts2000 - 2003
Saint Leo UniversitySaint Leo, FL
 
 
Sara Fox
Records Coordinator
Employment History
Records Coordinator2013 - Present
Robert Half InternationalDenver, CO
  • Assisted in the preparation of legal documents for electronic storage Assisted in the creation of conversion documents for scanning
  • Identify, Analyze, Classify and Categorize Legal Documents & Cases.
  • Serve as member of Project Excellence to help redefine the project management structure in our Internet Solutions group.
  • Upgraded 30 Computer Labs (600+ computers) to Windows XP with minimal down time.
  • Maintained records database as well performed regular inventory of all housed files.
Records Custodian2010 - 2013
Excel ServicesAlbuquerque, NM
  • Transferred Business Developments database from Microsoft Access to Act!, managed database and assisted with various marketing campaigns..
  • Open cases in computer system when new clients are signed up Receive in all medical records and route to appropriate attorneys.
  • Supported the patient care areas with Protected Health Information for treatment purposes.
  • Compile and verify patient information using statistical data such as admission and discharge history, deaths, births and treatment given.
  • Maintain the confidentiality of all patient care information including protected health information.
Imaging Technologist2005 - 2010
Saint Joseph Medical CenterAlbuquerque, NM
  • Direct patient care Transport Assist Techs, RN's, and Physicians Charting Knowledgable with EHR
  • Staff Technologist CAT Scan Lead Technologist CAT Scan
  • Functioned as a medical technologist aiding with lab testing, ekg's obtaining vitals and patient history.
Education
Certificate In Medical Technician2004 - 2005
Pima Medical InstituteAlbuquerque, NM
 
 
Contact Information
Denver, CO
(240) 555-9305
sfox@example.com
Skills
EMR
Academic Records
Digital Images
Arrt
Company Policies
Pacs
Setup
Technologist
MRI
Medical Records
 
 
Jacqueline Matthews
Records Coordinator
Naperville, IL
(800) 555-3871
jmatthews@example.com
Skills
Paper RecordsRecords RetentionCompany ProceduresDocument ControlEngineering DrawingsDocument Control SystemRecords DatabaseProceduresISOStaff Training
 
 
Employment History
Records Coordinator2020 - Present
Medical Consultants NetworkNaperville, IL
  • Adhere to guidelines and procedures established by client.
  • Assist team members with inquiries regarding project guidelines, and procedures to be implemented in the retrieval process.
  • Requested medical records for Potential Quality Issues.
  • Compile medical records for insurance audits.
  • Handled x-Rays, pathology slides and blocks, financial records and medical records.
Records Manager2016 - 2020
Ashford UniversityClinton, IA
  • Generate document management system documents, and in implementation of new document and records management programs.
  • Schedule travel arrangements in a timely manner in accordance with company's policies and procedures.
  • Perform tasks of coordinating and evaluating the need for initiation and modification of specific health information management systems.
  • Identify, develop and recommend structure and systems needed to establish the enterprise Records Management Program.
  • Developed, implemented, and monitored departmental policies and procedures that improved quality, efficiency, and productivity.
  • Organized and filed all personnel documents Prepared personnel files for management and legal teams
Document Coordinator2013 - 2016
Marshall'sChicago, IL
  • Coordinated the flow of inventory from the stockroom to the sales floor.
  • Updated and maintained Quality Management System (QMS).
Education
Bachelor's Degree of Business2005 - 2008
Western Washington UniversityBellingham, WA
 
 
Rachel Jones
Records Coordinator
Contact Information
Washington, DC
(380) 555-7726
rjones@example.com
Skills
  • New Leases
  • Statistical Data
  • Records Management System
  • Daily Operations
  • Police Department
  • CPR
  • Yardi
  • Legal Documents
  • Records Database
  • Law Enforcement
 
 
Employment History
Records Coordinator2020 - Present
Chemical Transportation
Washington, DC
  • Ensured appropriate transmittal documentation forms were completed correctly, prior to the transportation of classified information to NARA.
  • Prepared legal documents (i.e.
  • Provided word processing support to department (including typing training modules).
  • Provided rotational off shift coordination coverage 24 /7 in emergency site support
  • Provided training for all new Administrative Assistants utilizing Legalkey database for records.
  • Create and generate a variety of standard and customized queries, reports and database exports.
Records Supervisor2012 - 2020
Southern Management
Washington, DC
  • Input information into records management database (OmniRim).
  • Guided file room personnel through proper handling procedures and related problem solving issues.
Leasing Consultant2009 - 2012
Southern Management
Washington, DC
  • Leased apartment homes to future residents and addressed residents' needs in this multi-million dollar property management company.
  • Generated new leases leading to 100% occupancy by being the top leasing agent and achieving 33 leases within one month
  • Compiled and analyzed data from monthly reports that facilitated effective communication and transfer of information between different competing properties.
Education
Bachelor's Degree of Criminal Justice2006 - 2009
American University
Washington, DC
 
 
Heather Murphy
Records Coordinator
Contact Info
El Cajon, CA
(500) 555-1562
hmurphy@example.com
Skills
Customer Orders
Records Management
Office Machines
Student Records
Maintenance Records
Insurance Companies
Medicaid
EMR
Law Enforcement
Records Retention
Employment History
Records Coordinator2020 - Present
Ashford UniversityEl Cajon, CA
  • Facilitated the review of medical records for deficiencies and proper assembly based on established policies and procedures.
  • Ensured coordination, integration, communication, implementation, integrity, and evaluation of operating policies and procedures with facility standards.
  • Process expense envelopes for the firms internal employees* Scanned Federal Practice receipts to SharePoint.
Records Clerk2018 - 2020
Kaiser PermanenteEl Cajon, CA
  • Abstracted information from patient's medical chart and sent medical records to the appropriate case manager.
  • Processed court subpoenas for medical records.
  • Retrieved patients medical records or x-rays for physicians, technicians, and other staff.
  • Handled x-Rays, pathology slides and blocks, financial records and medical records.
Business Office Assistant2016 - 2018
SAN Diego Community College DistrictEl Cajon, CA
  • Communicate with managers and developer's representative to assure all contract documents are accurate and comply with company policies and procedures.
  • Developed and maintained contracts and proposals for corporate business associates Created daily, monthly, and yearly revenue spreadsheets Travel arrangements
  • Answered all incoming phone calls as well as answering customers' questions and complaints.
  • Trained new hires on proper phone techniques and office procedures.
  • Reviewed patient medical records for accuracy and prepared records for release to authorized parties.
Education
Bachelor's Degree of Medical Assisting Services2013 - 2016
Bryan CollegeEl Cajon, CA
 

What Should Be Included In A Records Coordinator Resume

1

1. Add Contact Information To Your Records Coordinator Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Records Coordinator Resume Contact Information Example #1
Hank Rutherford Hill
St. Arlen, Texas | 333-111-2222 | hank.hill@gmail.com

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2

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

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Records Coordinator Resume Relevant Education Example #1
Bachelor's Degree In Criminal Justice 2014 - 2016
American University Washington, DC
Records Coordinator Resume Relevant Education Example #2
Bachelor's Degree In Medical Assisting Services 2014 - 2016
Bryan College El Cajon, CA
3

3. Next, Create A Records Coordinator Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Top Skills for a Records Coordinator
Source: Zippia.com
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume
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4

4. List Your Records Coordinator Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.


Work History Example # 1
Records Coordinator
Forfeiture Support Associates
  • Represented DOJ at an ODNI language training conference.
  • Conducted the necessary procedures for annual inventory in accordance with policy.
  • Conducted financial investigations, drafted and filedpleadings and collaborated with other DOJ agencies.
  • Simplified tax file creation process by consolidating repetitive procedures, reducing turnaround time.
  • Interacted with the press, commercial and private requesters on clarifying FOIA requests and responsive documents.

Work History Example # 2
Records Coordinator
Iron Mountain
  • Achieved efficiencies on multiple routes primarily in metro city environment.
  • Maintained record database through reconciliation and standardization of records.
  • Administered leave claims processing paperwork, analyzed claims processing paperwork, analyzed claims, and facilitated communications between all parties.
  • Managed incoming and outgoing records transfer procedures.
  • Organized and upgraded file room and made recommendations regarding procedures, space utilization and file room organization.

Work History Example # 3
Records Officer
Travis Central Appraisal District
  • Processed complex release of medical information forms in accordance with organization policies and HIPPA regulations to safeguard patient confidentiality.
  • Forwarded all copies of processed paperwork to Payroll each day.
  • Supervised International Students to ensure eligibility through registration and course selection as well as monitoring throughout attendance at HCC.
  • Demonstrated knowledge of HIPAA Privacy and Security Regulations by appropriately handling patient information.
  • Prepared forms for students in accordance with FERPA guidelines, including enrollment and degree verifications.

Work History Example # 4
Records Management Analyst
AT&T
  • Evaluated effectiveness of marketing initiatives by data mining customer behavior changes by writing SQL and Business Objects queries.
  • Maintained network by troubleshooting and repairing outages, tested network back-up procedures and updated documentation as appropriate.
  • Prepared industry analyses for corporate internet strategy development and new business models for presentation to senior management.
  • Thrived in a high-stress environment to proactively assess and address customer inquiries or frustrations and modify customer accounts.

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5

5. Highlight Your Records Coordinator Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your records coordinator resume:

  1. Certified Medical Administrative Assistant (CMAA)
  2. Certified Records Manager (CRM)
  3. Certified Medical Office Manager (CMOM)

6

6. Finally, Add A Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

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