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Records management analyst skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Candace Esken Ph.D.,
Candace Esken Ph.D.
Below we've compiled a list of the most critical records management analyst skills. We ranked the top skills for records management analysts based on the percentage of resumes they appeared on. For example, 11.6% of records management analyst resumes contained recordkeeping as a skill. Continue reading to find out what skills a records management analyst needs to be successful in the workplace.

15 records management analyst skills for your resume and career

1. Recordkeeping

Here's how records management analysts use recordkeeping:
  • Designed and maintained legal matrix for records retention issues allowing for organization- wide consistency of recordkeeping.
  • Updated Finance Department records management practices to ensure compliance with federal, state, and international recordkeeping requirements.

2. Technical Support

Technical support or tech support are the services provided by any hardware or software company to users. They help in solving the technical difficulties the customers face with their products or services. Moreover, the tech support employees maintain, manage, and repair the IT faults. They are also responsible for resolving the network problems, installing and configuring hardware and software.

Here's how records management analysts use technical support:
  • Provided facilitation, creation and technical support of technical manuals incorporating for complex documentation activities.
  • Maintained and provided technical support for the software application and prepared weekly customized reports to help maximize execution goals.

3. Management Training

Here's how records management analysts use management training:
  • Developed curriculum materials for records management training courses Researched and wrote a newsletter highlighting news articles on electronic health records
  • Evaluate Records Management training as directed.

4. PowerPoint

Here's how records management analysts use powerpoint:
  • Created business requirements documents and PowerPoint presentations to share with product stake holders and IT teams.
  • Created email and newsletter communications for both employee and student body distribution utilizing Microsoft Publisher, Word and PowerPoint.

5. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how records management analysts use data entry:
  • Processed new records and provided an accurate data entry in incorporated database.
  • Performed data entry of file activity in accuracy software system.

6. Rim

Here's how records management analysts use rim:
  • Ensured all essential records were documented according to functional RIM plan.
  • Train incoming RIM analysts on software and processes of the department.

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7. SharePoint

Here's how records management analysts use sharepoint:
  • Selected as test pilot for new SharePoint electronic decoration and evaluation program.
  • Support Content Managers in the more complex tasks of creating and maintaining SharePoint pages on company Intranet.

8. Retention Schedules

Here's how records management analysts use retention schedules:
  • Ensured appropriate customer support regarding questions about the awareness training, records retention schedule and disposition of records.
  • Researched regulatory, legal and business requirements for various countries and regions; updated records retention schedules accordingly.

9. Offsite Storage

Here's how records management analysts use offsite storage:
  • Acted as liaison with company preferred Offsite Storage vendor Iron Mountain.
  • Prepared shipments of files to be shipped to offsite storage location.

10. DOD

Definition of Done (DoD) is a set of deliverables that are needed to devise software. These deliverables are valuable to the system and can be exemplified by writing code, coding comments, unit testing, integration testing, design documents, release notes, and so on.

Here's how records management analysts use dod:
  • Critiqued assigned areas and programs for compliance with DoD and command data elements, databases, policies, and procedures.
  • Developed and managed local and DOD Forms.

11. Enterprise Content Management

Here's how records management analysts use enterprise content management:
  • Migrated legal department records from legacy databases to modern enterprise content management system, allowing for centralized departmental access.
  • Collaborated with the enterprise content management team to ensure content systems effectively enable records management requirements.

12. Sops

A standard operating procedure or simply SOP is a particular operation that needs to be done in accordance with the rules and guidelines of a company or an industry. It is an important way for a company to run smoothly, especially in small businesses. It is like a practice wherein everything an individual or an employee is under a particular standard that is implemented.

Here's how records management analysts use sops:
  • Track filing activities and quality checking results using the company tools, instructions, and SOPS.
  • Act as a subject matter expert on development of department SOPs, policies, and working practices.

13. Litigation

Here's how records management analysts use litigation:
  • Managed the discovery process to gather documents based on litigation hold parameters.
  • Performed Litigation Hold analysis and Hold Orders upon receipt of a preservation notice(s) from Cisco s Legal department.

14. Federal Regulations

Federal regulations refer to the set of rules, both general and permanent that are published in the Federal Register by the agencies of the federal government and the executive departments. Federal regulations are the large body of rules that govern federal practice. Examples of these laws include taxes and financial regulation, discrimination law, wages law, and so on.

Here's how records management analysts use federal regulations:
  • Verified information and record management standards to ensure all documents were in accordance with applicable state and federal regulations.
  • Consulted as expert on all issues regarding federal regulations and FERPA guidelines to ensure record accuracy and confidentiality.

15. Nara

Here's how records management analysts use nara:
  • Review and process NARA Disposal Notification Reports, providing notification and guidance to DOE program offices to properly destroy eligible records.
  • Arranged transfer of records to Federal Records Center while safely maintaining classified records and meeting Department of Defense and NARA regulations.
top-skills

What skills help Records Management Analysts find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What soft skills should all records management analysts possess?

Candace Esken Ph.D.

Assistant Professor of Management & Leadership, Bradley University

Excellent communication skills are absolutely essential for management analysts. Usually, these skills are best demonstrated during the interview process with little room for error. In addition, applicants should have strong interpersonal skills because much of their job requires them to work with managers and employees of various organizations. Furthermore, soft skills such as leadership, confidence, and time management are highly valued.

What hard/technical skills are most important for records management analysts?

Candace Esken Ph.D.

Assistant Professor of Management & Leadership, Bradley University

The most important hard skills for management analysts are problem-solving, data analysis, and presentation skills. The central focus of their work revolves around solving problems for clients by analyzing large chunks of data and drawing meaningful conclusions. Analysts also spend a great deal of time creating sophisticated presentations to enhance communication with clients. Management Analysts should be especially skilled with excel and PowerPoint.
Do you want to know more?
Read more about what experts have to say about records management analyst

List of records management analyst skills to add to your resume

Records management analyst skills

The most important skills for a records management analyst resume and required skills for a records management analyst to have include:

  • Recordkeeping
  • Technical Support
  • Management Training
  • PowerPoint
  • Data Entry
  • Rim
  • SharePoint
  • Retention Schedules
  • Offsite Storage
  • DOD
  • Enterprise Content Management
  • Sops
  • Litigation
  • Federal Regulations
  • Nara
  • Word Processing
  • Off-Site Storage
  • Hippa
  • FRC
  • Electronic Data
  • HR
  • Windows
  • Patient Care
  • Vital Signs
  • HIPAA
  • Digitizing
  • Electronic Format
  • FEB
  • SQL Server
  • HTML
  • Inventory Control
  • Numerical Order
  • QA
  • Data Retrieval

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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