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Records manager skills for your resume and career

Updated January 8, 2025
3 min read
Quoted experts
Dr. Timothy Edwards,
Jaunelle Celaire
Records manager example skills
Below we've compiled a list of the most critical records manager skills. We ranked the top skills for records managers based on the percentage of resumes they appeared on. For example, 16.4% of records manager resumes contained office equipment as a skill. Continue reading to find out what skills a records manager needs to be successful in the workplace.

15 records manager skills for your resume and career

1. Office Equipment

Here's how records managers use office equipment:
  • Maintained office equipment including copiers and binding machines to ensure functionality.
  • Negotiated and ordered office equipment and furniture.

2. Access Database

Here's how records managers use access database:
  • Designed MS Access database to manage Third Party collaborators including audit results, performance reports and overall status.
  • Indexed and scanned regulatory documents (Trial Master Files and Case Report Forms) into Access Database.

3. SharePoint

Here's how records managers use sharepoint:
  • Developed Solutions and provided site and service level support for enterprise web solutions including SharePoint and KnowledgeLake.
  • Created SharePoint 2010 sites and configured features to meet business requirements

4. DOD

Definition of Done (DoD) is a set of deliverables that are needed to devise software. These deliverables are valuable to the system and can be exemplified by writing code, coding comments, unit testing, integration testing, design documents, release notes, and so on.

Here's how records managers use dod:
  • Assisted DoD and contract personnel in digitizing intelligence onto secure severs for use by senior DoD agencies.
  • Instructed them in allowable expenses and entitlements according to Air Force and DoD policies and regulations.

5. Nara

Here's how records managers use nara:
  • Establish requirements that are NARA compliant (inventory, records schedules and coordinating disposition approval with DOE and NARA).
  • Performed audits and inspections of records management program to ensure compliance with NARA regulations and other ICE authorities.

6. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how records managers use payroll:
  • Processed bi-weekly payroll management of employee recorded time worked.
  • Followed budget requirements involving payroll and supply.

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7. Business Processes

Here's how records managers use business processes:
  • Managed company projects to ensure proper classification and retention practices which are incorporated in all business processes.
  • Develop and implement business processes and technology solutions to meet physical records management requirements.

8. Law Firm

Here's how records managers use law firm:
  • Create destruction and retention policies for law firm of approximately 150 attorneys that liquidated after 50 years of practicing law.
  • Directed Records Management for a global law firm of 800+ attorneys in seven locations in the U.S. and Europe.

9. Federal Regulations

Federal regulations refer to the set of rules, both general and permanent that are published in the Federal Register by the agencies of the federal government and the executive departments. Federal regulations are the large body of rules that govern federal practice. Examples of these laws include taxes and financial regulation, discrimination law, wages law, and so on.

Here's how records managers use federal regulations:
  • Audited active charts monthly to ensure all elements of chart comply with state and federal regulations.
  • Ensured all state and federal regulations were met.

10. Hard Copy

Here's how records managers use hard copy:
  • Develop and implement inventory requirements for the management of hard copy records.
  • Retrieved and delivered hard copy and electronic documents to internal customers.

11. HIPAA

Here's how records managers use hipaa:
  • Protect patient confidentiality by adhering to Milford Hospital / Milford Physician Services policies, HIPAA laws and Joint Commission standards.
  • Released of medical requests while staying in compliance with HIPAA and Maryland State regulations (ADAA and BSAS).

12. Direct Reports

Here's how records managers use direct reports:
  • Maximized profitability through the development of strong client relationships, effective management and development of direct reports and their teams.
  • Managed Best in Class, Fraud Department day to day operations, consisting of eleven or more direct reports.

13. Performance Reviews

Performance reviews refer to the official evaluation of a worker's performance done by the manager. The evaluation then helps the superior identify the worker's strengths and weaknesses and offers valuable feedback to help him overcome his shortcomings. This assessment also helps a worker set a future goal for himself and identify ways to better his future performance. Performance Reviews may be done on a monthly or yearly basis, depending on the company.

Here's how records managers use performance reviews:
  • Provided performance objectives, conducted performance reviews.
  • Coordinated employee work schedules, performance reviews, process responsibilities and productivity goals for 25 employees spanning 2 shifts.

14. Computer System

Here's how records managers use computer system:
  • Helped develop and write contracts for office microfilming and computer systems
  • Participated in the planning and installation of an upgraded computer system for all District Attorney Departments.

15. Off-Site Storage

Here's how records managers use off-site storage:
  • Developed an off-site storage facility utilizing an unused company warehouse where physical files were stored, scanned and cataloged.
  • Supported both centralized and decentralized records systems; on-site and off-site storage retrieval.
top-skills

What skills help Records Managers find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on records manager resumes?

Dr. Timothy EdwardsDr. Timothy Edwards LinkedIn profile

Professor, Interim Director, University of Arkansas at Little Rock

Writing and research skills. Analytical and critical thinking skills. Technical skills such as web design, graphic design, audio and video production skills. Employers are interested in potential employees knowledge, intelligence and skills.

What records manager skills would you recommend for someone trying to advance their career?

Jaunelle Celaire

Chair, Professor of Voice, University of Alaska Fairbanks

Never stop learning! This may consist of going back to school, earning new certifications in your field of study, attending conferences and seminars, and making sure that your time management is always at its finest level of excellence.
Do you want to know more?
Read more about what experts have to say about records manager

List of records manager skills to add to your resume

Records manager skills

The most important skills for a records manager resume and required skills for a records manager to have include:

  • Office Equipment
  • Access Database
  • SharePoint
  • DOD
  • Nara
  • Payroll
  • Business Processes
  • Law Firm
  • Federal Regulations
  • Hard Copy
  • HIPAA
  • Direct Reports
  • Performance Reviews
  • Computer System
  • Off-Site Storage
  • Offsite Storage
  • FOIA
  • FAA
  • HR
  • Enterprise Content Management
  • Landing Gear
  • Subpoenas
  • PowerPoint
  • Performance Evaluations
  • Digitizing
  • Probate
  • Management System
  • Simplification
  • Vendor Implementation

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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