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Records officer skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical records officer skills. We ranked the top skills for records officers based on the percentage of resumes they appeared on. For example, 16.4% of records officer resumes contained computer system as a skill. Continue reading to find out what skills a records officer needs to be successful in the workplace.

15 records officer skills for your resume and career

1. Computer System

Here's how records officers use computer system:

Managed and corrected inmate files using company computer system and Microsoft software.
Entered record information into computer system.

2. Retention Schedules

Here's how records officers use retention schedules:

Implemented approved policies and adhered to approved destruction and retention schedules.
Develop and establish all Department Of Transportation Records Retention Schedules.

3. Subpoenas

Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.

Here's how records officers use subpoenas:

Contacted medical facilities following up on subpoenas requesting medical records.
Prepare medical records electronically for court depositions/answer subpoenas nation-wide.

4. Management Policies

Here's how records officers use management policies:

Develop and maintain collections management policies and procedures.

5. Law Enforcement Agencies

Here's how records officers use law enforcement agencies:

Conducted background checks for federal and state law enforcement agencies, adoption proceedings and the Connecticut Department of Children and Families.
Type and distribute writ memorandums; coordinate all court out counts; coordinate transportation between law enforcement agencies and other institutions.

6. Criminal History

Criminal history is a list of misconducts for which the accused has already been convicted before. The criminal record and its existence may vary between jurisdictions within the same country and different nations.

Here's how records officers use criminal history:

Reviewed criminal history of applicants to ensure applicants history was void of violence and mental instability.
Monitored teletype inquiries for criminal history information in order to ensure.

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7. Release Dates

Here's how records officers use release dates:

Performed time calculations and monitored release dates.
Review commitments received from reception centers, compute sentences and jail credit to ensure accurate incarceration time and release dates.

8. HIPAA

Here's how records officers use hipaa:

Promoted and illustrated the Health Insurance Portability and Accountability (HIPAA) for unit of 12 personnel.
Trained new employees in learning HIPAA & units they would be scheduled on.

9. Management System

A management system is a set of policies, processes, and procedures taken by an organization or a business to ensure it can fulfill its tasks and achieve its objectives. A management system makes sure that the company excels financially and improves the user experience. The management system also takes care of the worker's and employees' needs and manages their workload and oversees their performance. Apart from interior matters of the company, a management system also deals with exterior matters like legislations, tax matters, and law issues.

Here's how records officers use management system:

Work with information technology staff to achieve effective electronic links between electronic document management systems and integrated control systems.
Created a case management system creating efficient methods to accomplish departmental goals.

10. Data Collection

Data collection means to analyze and collect all the necessary information. It helps in carrying out research and in storing important and necessary information. The most important goal of data collection is to gather the information that is rich and accurate for statistical analysis.

Here's how records officers use data collection:

Performed data collection and records maintenance for unit.

11. Hippa

HIPAA, which stands for Health Insurance Portability and Accountability Act, is a United States federal statue created, enacted, and turned to law in 1996, which whose primary purposes were to modernise the healthcare systems in the United States, secure and generally enhance the management of that personal information of patients that was in the hands of healthcare facilities, such as hospitals and insurance companies, and to enable the providing of healthcare and insurance to more people.

Here's how records officers use hippa:

Provide customer service to internal and external ensuring efficient daily business operations all under HIPPA regulations.
Demonstrated knowledge of HIPPA Privacy and Security Regulations by appropriately handling patient information.

12. Release Orders

Here's how records officers use release orders:

Review release orders received from Probation and Parole and enter the appropriate status codes into the OPII system.
Verify charges, bonds and release orders for county inmates and outside agencies.

13. Background Checks

Here's how records officers use background checks:

Submit Director's Discharges to the Director for signature, and runall necessary background checks regarding sex offender registration.
Maintain accurate and organized student academic records, including processing confidential background checks for nursing and criminal justice students.

14. State Laws

Here's how records officers use state laws:

Develop and recommend policies, rules, and regulations consistent with practice, policies, and state laws.
Counseled inquirers on their rights and procedures under appropriate state laws.

15. Court Appearances

Here's how records officers use court appearances:

Coordinate inmates' court appearances and releases.
Coordinate all daily ODOC offender transfers and receptions to/from facility; to include preparingpaperwork for court appearances.

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What skills help Records Officers find jobs?

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List of records officer skills to add to your resume

The most important skills for a records officer resume and required skills for a records officer to have include:

Computer System
Retention Schedules
Subpoenas
Management Policies
Law Enforcement Agencies
Criminal History
Release Dates

HIPAA
Management System
Data Collection
Hippa
Release Orders
Background Checks
State Laws

Court Appearances
Hard Copy
Incident Reports
OMS
PowerPoint
Data Management

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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