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What is a records specialist and how to become one
A records specialist manages and organizes company records. These specialists maintain accurate and updated records, ensuring these records are easily accessible for authorized personnel in a variety of industries. Records specialists may also be responsible for developing and implementing record-keeping policies and procedures, training staff on proper record-keeping practices, and overseeing the secure disposal of confidential records. A successful records specialist must possess strong organizational skills, attention to detail, and knowledge of data management software.
Avg. Salary $33,273
Avg. Salary $59,228
Growth rate 11%
Growth rate 0.3%
American Indian and Alaska Native 1.26%
Asian 8.48%
Black or African American 8.93%
Hispanic or Latino 17.48%
Unknown 4.20%
White 59.65%
Genderfemale 70.21%
male 29.79%
Age - 46American Indian and Alaska Native 3.00%
Asian 7.00%
Black or African American 14.00%
Hispanic or Latino 19.00%
White 57.00%
Genderfemale 47.00%
male 53.00%
Age - 46Stress level is manageable
7.1 - high
Complexity level is intermediate
7 - challenging
Work life balance is excellent
6.4 - fair
What are the pros and cons of being a records specialist?
Pros
Competitive salaries and benefits due to high demand for records specialists
Potential for career advancement
Opportunities for continuous learning and development
Ability to work independently with potential for flexible scheduling
Exposure to different types of technology and software
Cons
Repetitive tasks can become monotonous
Can be stressful when working with sensitive information
May require long hours during peak periods
Can be physically demanding, sitting for prolonged periods of time or lifting file boxes
May require working with outdated or difficult-to-use technology
Records specialist career paths
Key steps to become a records specialist
Explore records specialist education requirements
Start to develop specific records specialist skills
Skills Percentages Customer Service 25.16% Data Entry 13.85% Office Equipment 5.49% Word Processing 5.48% Database Systems 5.32% Complete relevant records specialist training and internships
Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New records specialists learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a records specialist based on U.S. Bureau of Labor Statistics data and data from real records specialist resumes.Gain additional records specialist certifications
More About CertificationsRecords specialist certifications can show employers you have a baseline of knowledge expected for the position. Certifications can also make you a more competitive candidate. Even if employers don't require a specific records specialist certification, having one may help you stand out relative to other applicants.
The most common certifications for records specialists include Certified Billing and Coding Specialist (CBCS) and Certified Records Manager (CRM).
Research records specialist duties and responsibilities
- Develop numerous SQL scripts/queries for monitoring and managing the system.
- Manage thousands of cases for several firms with deadlines for depositions while ensuring accuracy, confidentiality, and HIPAA compliance.
- Train and mentore employees in EDMS.
- Process project records for retention in EDMS.
Prepare your records specialist resume
When your background is strong enough, you can start writing your records specialist resume.
You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a records specialist resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.
Choose from 10+ customizable records specialist resume templates
Build a professional records specialist resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your records specialist resume.
Apply for records specialist jobs
Now it's time to start searching for a records specialist job. Consider the tips below for a successful job search:
- Browse job boards for relevant postings
- Consult your professional network
- Reach out to companies you're interested in working for directly
- Watch out for job scams
How did you land your first records specialist job
Are you a records specialist?
Share your story for a free salary report.
Average records specialist salary
The average records specialist salary in the United States is $33,273 per year or $16 per hour. Records specialist salaries range between $26,000 and $42,000 per year.
What am I worth?
How do records specialists rate their job?
Records specialist reviews
Not have work to do.
It is very, very, boring and repetitive. I hate sitting for hours on end, sometimes with nothing to do if the officers are not doing anything. This is no chance or advancement.
Being taken over by computers, job is going away office staff is becoming smaller and smaller or out sourced to 3rd party companies.
Updated January 8, 2025
