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A records specialist is an administrative expert who helps manage the records of a company. You may help in creating filing structures to ensure that the records are easily accessible. You are in charge of retrieving records upon demands by different departments or individuals, analyzing trends, and creating record-related reports. You are to make copies and scans of documents and file paperwork, manage inventory records that the organization has, and discard records that are no longer of use. Apart from this, you may be required to post notices, handle billing, log record activity, and train other staff members in the records department.

Records specialists must have a bachelor's degree and one to four years of experience. You must be well-organized and efficient. You must also have the ability to carry out day-to-day responsibilities and focus on a task for a long period. As a records specialist, you will earn an average of $31,000 every year.

There is more than meets the eye when it comes to being a records specialist. For example, did you know that they make an average of $15.14 an hour? That's $31,493 a year!

Between 2018 and 2028, the career is expected to grow 11% and produce 23,100 job opportunities across the U.S.

What Does a Records Specialist Do

There are certain skills that many records specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed analytical skills, technical skills and integrity.

Learn more about what a Records Specialist does

How To Become a Records Specialist

If you're interested in becoming a records specialist, one of the first things to consider is how much education you need. We've determined that 47.1% of records specialists have a bachelor's degree. In terms of higher education levels, we found that 5.7% of records specialists have master's degrees. Even though most records specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become a records specialist. When we researched the most common majors for a records specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on records specialist resumes include high school diploma degrees or master's degree degrees.

You may find that experience in other jobs will help you become a records specialist. In fact, many records specialist jobs require experience in a role such as administrative assistant. Meanwhile, many records specialists also have previous career experience in roles such as customer service representative or cashier.

Records Specialist Career Paths

Average Salary for a Records Specialist

Records Specialists in America make an average salary of $31,493 per year or $15 per hour. The top 10 percent makes over $39,000 per year, while the bottom 10 percent under $25,000 per year.
Average Records Specialist Salary
$31,493 Yearly
$15.14 hourly
$25,000
10 %
$31,000
Median
$39,000
90 %

What Am I Worth?

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Records Specialist Education

Records Specialist Majors

25.6 %

Records Specialist Degrees

Bachelors

47.1 %

Associate

25.1 %

High School Diploma

14.5 %

Top Colleges for Records Specialists

1. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

2. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

3. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

4. Maine Maritime Academy

Castine, ME • Private

In-State Tuition
$13,478
Enrollment
979

5. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

6. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition
$7,309
Enrollment
9,142

7. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition
$9,808
Enrollment
13,990

8. Villanova University

Villanova, PA • Private

In-State Tuition
$53,308
Enrollment
6,819

9. San Diego State University

San Diego, CA • Private

In-State Tuition
$7,488
Enrollment
30,018

10. Bentley University

Waltham, MA • Private

In-State Tuition
$49,880
Enrollment
4,177

Top Skills For a Records Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 15.8% of records specialists listed procedures on their resume, but soft skills such as analytical skills and technical skills are important as well.

Choose From 10+ Customizable Records Specialist Resume templates

Zippia allows you to choose from different easy-to-use Records Specialist templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Records Specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Records Specialist Demographics

Records Specialist Gender Distribution

Female
Female
70%
Male
Male
30%

After extensive research and analysis, Zippia's data science team found that:

  • Among records specialists, 70.2% of them are women, while 29.8% are men.

  • The most common race/ethnicity among records specialists is White, which makes up 65.9% of all records specialists.

  • The most common foreign language among records specialists is Spanish at 63.8%.

Online Courses For Records Specialist That You May Like

Advertising Disclosure  The courses listed below are affiliate links. This means if you click on the link and purchase the course, we may receive a commission.
Certified Electronic Health Records Specialist
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Professional Certification in Akashic Records (Accredited)
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Become a Professional Akashic Record Reader to access and modify records and soul contract UK Accredited Qualification...

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Learn how to record, edit and mix your own songs at home in this comprehensive beginner-friendly music production course...

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Best States For a Records Specialist

Some places are better than others when it comes to starting a career as a records specialist. The best states for people in this position are Maryland, New Jersey, New York, and Vermont. Records specialists make the most in Maryland with an average salary of $37,102. Whereas in New Jersey and New York, they would average $37,102 and $37,000, respectively. While records specialists would only make an average of $36,452 in Vermont, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Wyoming

Total Records Specialist Jobs:
58
Highest 10% Earn:
$40,000
Location Quotient:
1.97 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. North Dakota

Total Records Specialist Jobs:
73
Highest 10% Earn:
$38,000
Location Quotient:
1.6 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Vermont

Total Records Specialist Jobs:
39
Highest 10% Earn:
$41,000
Location Quotient:
1.04 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Records Specialists

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Top Records Specialist Employers

Most Common Employers For Records Specialist

Rank  Company  Average Salary  Hourly Rate  Job Openings  
1DLA Piper$71,788$34.5116
2BNY Mellon$52,901$25.4313
3Foley & Lardner$44,982$21.6315
4Miami-Dade County$41,941$20.1635
5City of Tucson$36,807$17.7015
6Arnold Motor Supply$32,434$15.5916
7Mrc$31,493$15.1418
8Idaho State Journal$31,493$15.1413
9Acxiom$30,363$14.6017
10Fluor Corporation$30,333$14.5817

Records Specialist Videos