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Become A Records Specialist

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Working As A Records Specialist

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $35,960

    Average Salary

What Does A Records Specialist Do At L3 Technologies

* Performs the duties and responsibilities of Aircraft Logs and Records Clerk classification.
* Compiles Monthly Maintenance Plan.
* Maintains, issues and disposes of aircraft, engine and associated component equipment logs and records and inventory records including aircraft and engine reports and weight and balance data as provided by written instruction.
* Drafts aircraft/engine management and aircraft Inventory Reporting System reports.
* Submits CDRLs, special reports and X-ray messages in a timely manner.
* Maintains SDLM/ACI induction/receipt schedule with required pre-induction reports.
* Monitors aircraft configuration status, weight and balance and inventory data for accuracy.
* Reviews maintenance documents to ensure scheduled/unscheduled maintenance program requirements are met.
* Coordinates with PMO, the customer and work centers regarding aircraft history/log book matters.
* Provides technical assistance, guidance and instruction as required.
* Maintain cleanliness of the work center.
* Responsible for adhering to all applicable Foreign Object Damage (FOD) prevention rules and regulations including participation in FOD walk down when directed.
* Responsible for adhering to the Company Tool Control Program.
* Must be able to perform other duties as assigned.
* Must be willing and able to stand rotating shifts.
* Must be able to travel 10% of the time.
* Must be able to attain (within 6 months of start date) and maintain all necessary security clearances required for this position

What Does A Records Specialist Do At OCTO Consulting Group

* Develop processes and metrics to effectively manage all records (physical and electronic) created and managed by the client organization
* Establish the required records management controls to effectively manage records through the records lifecycle within the client organization
* Assess and improve agency wide inter business unit governance model that includes the processes and organization structure to ensure best practice records management (RM) policies are being implemented effectively
* Develop an inventory of business unit software application systems, standards and procedures that require RM governance
* Develop a plan and process to audit the agencys RM compliance
* Develop and maintain an initial electronic RM classification taxonomy
* Develop an initial RM standard file meta data list for e-records to be collected by business unit systems
* Maintain a list of future RM projects needed to support the e-record governance objectives laid out by the agency

What Does A Records Specialist Do At System One Services

* Provide technical/complex engineering records management assistance by collecting, acquiring, organizing and assembling company work order/project documentation pertaining to state and federal regulations and in conjunction with the installation.
* Plan, manage, execute, summarize and present records research on above ground facilities to be identified by company.
* Analyze the Work Order/Project records to determine if they are accurate, traceable, verifiable and complete pertaining to natural gas transmission, distribution, storage and processing facilities, ensuring 49 CFR Part 192 code compliance.
* Train and assist team members as needed.
* Performs other duties as assigned

What Does A Records Specialist Do At Idaho Division of Human Resources

* Perform complex and difficult program support functions for multiple or highly specialized programs
* Have the authority, knowledge, and judgment to devise solutions that fall outside existing policies and procedures
* Problem solving and negotiation skills with authority to act on decisions made
* Serve as a program expert and provide guidance and assistance regarding complex program rules and regulations to office staff and external customers
* Frequent contact with internal and external customers, which requires good public relation skills
* Function with considerable independence and exercise discretion in applying policies and procedures
* Extensive knowledge of department programs and objectives
* Extensive knowledge of office functions and management

What Does A Records Specialist Do At Raytheon

* Support the full scope of records collection, preservation, and management activities of the Customer’s records regardless of the media type to achieve operational targets that directly impacts the Customer’s requirements. · Requires knowledge of job area to ensure that records management and classification policies are in place for the Customer. · Responsible for conducting inventories of inactive records collections to recommend the appropriate direction for the Customers Records Control Schedule (RCS). · Determine temporary records and permanent records to improve management effectiveness.
* Identify and dispose of non-record material and records exceeding their retention in accordance with federal policy and procedures. · Works independently to conduct preservation activities on records of permanent and Customer-designated historic value. · Responsible for retiring inactive permanent and temporary records to the Customer’s records center. · Enter all metadata for retired records in the Customer’s automated systems. · Work on projects independently making appropriate enhancements in coordination with the Records Preservation Lead and the Records Preservation Specialist. · Works to achieve operational targets within job area with direct impact on department results.
* Works independently on larger, moderately complex projects/ assignments.
* Sets objectives for own job area to meet the objectives or goals of projects and assignments. · Responsible for making adjustments or recommended enhancements in systems and processes to solve problems or improve effectiveness of job area · Requires practical knowledge of job area. · Problems and issues faced are general, and may require understanding of a broader set of issues but typically are not complex.
* Problems may require understanding of other job areas.
* Problems are typically solved through drawing from prior experiences, with analysis of the issue.
* Position Qualifications · U
* S. Citizenship is required as this position needs an active TS/SCI Security Clearance with polygraph from day one · Must be highly goal and detailed oriented, with excellent time management skills and ability to work independently under pressure · Ability to communicate effectively with various management levels, processes problem solving skills and the ability to be proactive to delivering high quality services to all stake holders. · Exceptional Interpersonal skills · Demonstrated ability to provide high level work that involves obtaining and/or providing information requiring explanation or interpretation to team members. · Demonstrated experience developing excellent relationships with clients and technical teams. · Strong critical thinking skills · Must be able to work in a team environment Education Bachelor’s degree plus two (2) or more years of relevant work experience, years of experience can be supplemented for a degree 106295
* Raytheon is an Equal Opportunity/Affirmative Action employer.
* All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran

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How To Become A Records Specialist

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.


Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.


Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Records Specialist jobs

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Records Specialist Career Paths

Records Specialist
Human Resources Assistant Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Billing Specialist Accounts Receivable Specialist Staff Accountant
Accounting Manager
7 Yearsyrs
Case Manager Program Manager Business Developer
Business Development Manager
9 Yearsyrs
Human Resources Assistant Accounts Payable Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Paralegal Case Manager Program Manager
Chief Information Officer
11 Yearsyrs
Accounting Clerk Billing Specialist Collector
Collections Manager
5 Yearsyrs
Records Coordinator Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Accounting Clerk Finance Analyst Senior Manager
Director Of Information
10 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Director Of Sales
10 Yearsyrs
Accounts Payable Clerk Finance Analyst Business Analyst
Information Technology Manager
8 Yearsyrs
Data Entry Associate Data Entry Specialist Office Manager
Marketing Director
7 Yearsyrs
Accounts Payable Clerk Human Resources Coordinator Program Manager
Marketing Manager
6 Yearsyrs
Case Manager Registered Nurse Case Manager
Nursing Director
9 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Operations Director
9 Yearsyrs
Records Coordinator Records Manager Office Manager
Operations Manager
7 Yearsyrs
Paralegal Operations Manager Business Manager
Practice Administrator
10 Yearsyrs
Data Entry Associate Office Manager
Practice Manager
9 Yearsyrs
Billing Specialist Specialist Project Manager
Program Manager
8 Yearsyrs
Specialist Account Manager Account Executive
Sales Manager
5 Yearsyrs
Specialist Project Manager Program Manager
Senior Manager
10 Yearsyrs
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Records Specialist Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Mandarin

  • Chinese

  • Russian

  • Cantonese

  • German

  • Arabic

  • Hmong

  • Greek

  • Italian

  • Portuguese

  • Sami

  • Vietnamese

  • Somali

  • Hebrew

  • Indonesian

  • Ukrainian

  • Malay

  • Thai

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Records Specialist

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Records Specialist Education

Records Specialist

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Top Skills for A Records Specialist


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Top Records Specialist Skills

  1. Data Entry
  2. Procedures
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Perform data entry utilizing a tracking database and research and query the system for documentation and information needed by supervisors.
  • Create and maintain operating procedures and quality reports as required.
  • General customer service assisting secretaries and paralegals.
  • Use a laptop computer and a portable scanner to retrieve sections of medical records which will be uploaded into a database.
  • Conduct regular and quarterly audits of student records to ensure data reliability and accuracy.

Top Records Specialist Employers

Records Specialist Videos

Medical Coding Salary and Wage Information

Medical Coding and Billing Salary | Health Information Tech Job Overview, Income, Education