Records Specialist

Records Specialist Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 5,879 Records Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

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Four Key Resume Tips For Landing A Records Specialist Job:

Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Database, be sure to list it as a skill.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write A Records Specialist Resume

Contact Information
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Records Specialist CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand records specialist skills. Below we have listed the top skills for a records specialist : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for a Records Specialist
See All Records Specialist Skills
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Business Analysts

Example # 1

Records Analyst

  • Assisted automation with a remediation response from the FDA.
  • Follow SOPs to scan lab notebooks and burn CDs containing the PDF images with appropriate labels and indexing.
  • Follow SOPs to validate new and existing PDF images (CDs) with the original lab notebook to identify errors.
  • Coordinate with Merck Legal Counsel to process high priority information requests for electronic data documents.
  • Conducted information searches on internal proprietary database to satisfy document and information requests.

Example # 2

Medical Records Clerk

  • Print labels for specimen tubes and containers before each phlebotomy draw.
  • Remain knowledgeable of HIPPA rules, regulations and compliance.
  • Create charts, organize old charts to new format, backload GRITS & pull Medicaid for each patient as needed.
  • Used Meditech software for appointment and scheduling.
  • Worked with a Kodak I810 image machine.

Example # 3

Records Officer

  • Handled sensitive, confidential documents and information such as HIPAA.
  • Sorted incoming files to records center, scanned barcodes utilizing LegalKey, and re-shelved files.
  • Checked files In/Out using electronic database.
  • Modified and maintained databases for the group including a photography database for the Oak Ridge Reservation.
  • Supervised daily inventory and maintained documented database.

Example # 4

Records Specialist

  • Coded all daily clinic visits using ICD-9, CPT-4 reference books to assign codes.
  • Supported team initiatives related to the automated system accounts; maintained payroll database.
  • Input patient information into the SJCRH database, Run sedation and surgery reports, Create patient encounters.
  • Sorted and filed loose materials and reports.
  • Utilize CRM in documenting all conversations.

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We compared 5,879 sample records specialist resumes with job offers and found that the average years of experience required for a records specialist job required by employers is 2.0 years.
How much work experience do employers want to see?
The average records specialist job listing asks for 2.0 years of work experience.
How much work experience does the average records specialist candidate have?
The average records specialist resume contains 5.0 years of work experience.
Write your work experience section in a way that embraces your records specialist skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from records specialist resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
As a records specialist, you may wonder exactly how your education section should look. Records Specialist roles often require a High School Diploma degree or higher, so the majority of records specialist resumes that we looked at contained a high school diploma degree.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Records Specialist Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Records Specialists. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Records Specialists to learn more.

Average Employee Salary
Min 10%
Median 50%
Max 90%